Attachment 1. 20240709 VTE PWS.pdf

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

Minneapolis-St. Paul ARS, Minnesota

June 2024

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR,

& INSPECTION SERVICES

1. DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, supervision, equipment and materials necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at 934th Air Lift Wing, Minneapolis Air Reserve Station, in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations are listed in Appendix B. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all passenger and freight elevators listed in Appendix B, however, the VTE equipment located in building 860 is new and still under a construction warranty, and the commencement date for monthly preventive and safety testing services will begin March 1st, 2025. To summarize; 7 (seven) elevators will start service coverage on September 30, 2024, while the 8th (eighth) elevator will start service coverage March 1, 2025, of the ‘base’ year of the contract.

1.1. This full maintenance contract signifies the VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service); Safety Code for Elevators and Escalators (ASME A17.1); ANSI/ASME A17.2-2010; Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment); A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment); National Fire Protection Association Standards (NFPA); Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities; UFC 3-601-02 Inspection, Testing, and Maintenance of Fire Protection Systems; Occupational Safety and Health Administration (OSHA) Standards;

recommendations of the original equipment manufacturer (OEM); and any other applicable local, state, or federal standards..

2. EXCLUDED SERVICES: The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract. Onsite service technician shall contact the CO or designee as soon as reasonably possible, and prior to any service work being performed, if a repair is deemed to fall into this category.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire detection devices, fire service reports, primary communication feeders to controller, security systems, batteries for emergency lighting & lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

2.5. If the contractor encounters an item of work included in paragraph 2.1 through 2.4, the contractor shall report the situation to the Contracting Officer’s Representative (COR). The report shall include the work location, a detailed scope of the required work, justification for contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours).

3. GENERAL INFORMATION:

3.1. Period of Performance (PoP): The Period of Performance shall be One Base Year of 12 months, Four 12-month option years and a 6-month extension option.

3.2. Place and Performance of Services: Unless otherwise approved by the CO/COR, the contractor shall provide services between the hours of 0700-1600 on Monday through Friday, except on recognized US holidays. Performance shall be at the 934th Airlift Wing, Minnesota Air Force Reserve, building locations listed in Appendix A. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

3.3. Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on the listed Federal holidays unless otherwise waived by the CO or COR.

FEDERAL HOLIDAYS

New Year’s Day, January 1, Friday preceding or the Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19th, Friday preceding or Monday following Independence Day, July 4, Friday preceding or Monday following Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11 Thanksgiving Day, 4th Thursday in November

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance or at a day and time agreed upon in writing by the government and contractor.

3.4. Schedule Coordination. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

3.5. Quality Control: Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO shall be provided updates to the QCP as they occur during the period of performance. The QCP shall identify the procedures in writing for inspections, individual responsible, VTE MCP, the location of all inspection records, and key control logs which will always be available to the government upon request. The QCP shall have the inspection forms and records which will be used for the service. The Contractor shall identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

3.6. Quality Assurance: The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

3.7. Security Requirements: See Clause 5352.242-9000 CONTRACTOR ACCESS TO

DEPARTMENT OF THE AIR FORCE INSTALLATIONS (JUN 2024)

3.8. Special Qualifications. The Contractor shall be licensed by the State of Minnesota to provide the services specified in this contract. All work shall be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR within 10 days of award and/or upon request) in maintenance of VTE.

3.9. Environmental Control. The Contractor shall comply and assure that all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products during completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of

Christmas Day, December 25, Friday preceding or Monday following all SDS will be provided to the CO/COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility.

The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

3.10. Asbestos. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (IV).

VTE may be located in facilities that could contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

4. DEFINITIONS:

4.1. Maintenance, Repair and Replacement. Maintenance, repair, and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

4.2. Alteration. Alteration on existing VTE is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item, or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

5. GOVERNMENT/CONTRACTOR FURNISHED PROPERTY/SERVICES: The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

5.1. Utilities: The government will provide access to existing/commonly available utilities to include electricity and water for the contractor’s use in executing requirements of this PWS.

5.2. Utility Alterations: The government will not make alterations to existing utilities systems to specifically supply the contractor with their utility needs. If utilities are not available, the contractor shall provide the required utility to perform service.

5.3. Contractor Equipment Requirement: The contractor’s equipment shall be of commercial quality, size and type suitable for accomplishing the various phases of work specified. All electrical equipment shall be in accordance with all laws and norms of the United States and Minnesota. The contractor shall prevent the operation or attempted operation of electrical equipment, or combinations thereof, which require power exceeding the capacity of existing building circuits. The CO/COR may inspect the contractor’s equipment and tools at any time and direct the removal of any improper or unsafe equipment and tools. These items shall be removed from the job site and replaced with satisfactory equipment at no additional cost to the government.

6. REQUIREMENTS: The contractor shall:

6.1. MAINTENANCE AND INSPECTION SERVICES:

6.1.1. The Contractor, in cooperation with the CO/COR (or representative), shall determine the working order and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer effecting repairs (substitution of a different component is only permitted where it is equivalent, as determined by the certifying agency).

6.1.2. The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

6.1.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

6.1.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required. Lubricants, cleaners, and other chemicals used for the repair/service of VTE shall not be left in machine rooms, elevator pits, or other on-site areas.

6.1.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the (five) 5-year test for all traction, roped hydraulic, and direct plunger hydraulic elevators regardless of due date (if these codes are applicable to the specific VTE). The annual test shall also be performed by a third-party QEI certified inspector. The (three) 3-year test shall be scheduled in conjunction with the annual test two years later, from the first annual test (if these codes are applicable to the specific VTE).

6.1.6. The Government may choose to perform inspections of the VTE, at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

6.1.7. The Contractor shall notify the CO/COR (or designated representative) a minimum two

(2) business days before the intended inspection/service date. The Contractor shall prepare and submit a written report within two (2) business days of accomplished work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

6.1.8. The Contractor shall ensure that dated, signed copies of the inspection/service documentation are maintained for each VTE and stored in each VTE machine room. The original inspection/service record shall be provided to the CO/COR (or designated representative). Copies of inspection/servicing records shall be delivered to the CO/COR upon request; however, no later than two (2) business days of a request to review.

6.1.9. Any part, component, or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

6.2. REPAIR SERVICE CALLS: The Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. The Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component.

Manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 2 00 Hydraulic Elevators for guidance.

6.2.1. Routine Calls: Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

• During normal duty hours (M-F 0700-1600), the Facility Manager will contact the Civil Engineering Help Desk who will in turn notify the Real Property Manager or Utilities Supervisor stating which elevator, if more than one per building, and the problem in the greatest detail possible. Based on the information given that individual will notify the Contractor requesting “Routine” service giving as much information as possible about the problem. During non-duty hours, the Facility Manager will notify the Base Defense Operations Center (BDOC) who will then notify the Real Property Manager or Utilities Supervisor. The Real Property Manager or Utilities Supervisor will then determine the appropriate priority.

• The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within two (2) business days after receipt of the call.

• The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs if not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

6.2.2. Emergency Calls: Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. Emergency service consists of freeing individuals trapped in a stalled car, restoring inoperative elevators which are causing disruption to the arrival and departure of building occupants, or other situations determined by the CO or their designee to be an emergency nature.

• The Contractor shall respond in person to the VTE and begin work on emergency service calls within 4 hours after receipt of the call and remain on the job until the emergency has been resolved If the situation cannot be resolved immediately, the Contractor shall promptly notify the CO, or their designee of the time and date corrective action will be taken. Requests for service may be made by the CO or their designee by telephone or other means.

• If the emergency service is due to an “entrapment”, or an elevator is in a status that is deemed to be a potential immediate threat of danger to building occupants, the contractor shall report to the site of the emergency within 45 (forty-five) minutes of the time of notification.

Emergency service requests may be initiated by the CO or their designee, onsite BDOC personnel, or onsite staff of the 934th lodging facility (Building 707).

• The Contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

7. SERVICES SUMMARY: The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para

Performance Threshold Frequency Responsibility

1. Preventative Maintenance - Perform inspections and maintenance of all VTE in accordance with the MCP.

6.1.1 6.1.2 6.1.3

Preventative Maintenance is performed in accordance with MCP 95% of the time.

Calculation = ((sum of all VTE * # days in service during the selected month for each VTE) / (# VTE * # days in the selected month)).

Monthly CO/COR

2. Cleaning of equipment spaces and daily cleanup of job sites

6.1.4 Equipment and job site are

cleaned up 99% of the time.

Monthly CO/COR

3. Inspections and Tests – Annual, 3- Year and 5-Year inspections and test are completed in accordance with MCP Adherence

6.1.5 Inspection to MCP 100% Annually CO/COR

4. Service Call Repairs – Repair Quality. Repairs are of high quality resulting in reduced call backs.

6.2 Only two call backs of the

same problem (same instance) each month.

Monthly CO/COR

5. Repair Service Call Routine – Response Time. Response to routine calls within time specified.

6.2.1 Response to routine service

calls is within allowed timeframe, 90% of the time.

Monthly CO/COR

6. Repair Service Call Emergency – Response Time. Response to emergency calls within time specified.

6.2.2 Response to emergency

service calls is within allowed timeframe, 100% of the time.

Per Occurrence

CO/COR

8.DELIVERABLES:

Deliverable Title PWS Para

Medium/Format Frequency Number of Copies

Submit To

1. Written Maintenance Control Program (MCP) for each VTE for all equipment. MCP identifies all maintenance intervals to include safety inspections.

6.1.2 MCP in accordance with

ASME A17.1

Electronic is preferred.

Paper copies acceptable

Within 30 calendar days of contract award and as changes occur

1 CO/COR

2. Working Order Condition Report

4.1 Electronic is preferred.

Paper copies acceptable

Within 30 calendar days of contract award

1 CO/COR

3. Excluded Services Report 2.5 Electronic is preferred.

Paper copies acceptable

As identified 1 CO/COR

4. Maintenance and Inspection Reports

6.1.7 6.1.8

Electronic is preferred (CO/COR copy) Paper Copy (VTE machine rooms) within 2 business days of accomplished work

2 CO/COR

And Each

VTE

machine room

5. Service Repair Reports 6.2.1 6.2.2

Electronic is preferred.

Paper copies acceptable

Per Occurrence

1 CO/COR

9. APPENDICES:

A. Elevator Location Maps B. Equipment Specifications