Diesel PWS_20101111.pdf

Manas Transit Center Diesel Fuel Delivery Service

Performance Work Statement (PWS)

TABLE OF CONTENTS

OVERVIEW …………………………………………….……………………………………………….1.0

WORK SCHEDULE…………………………………….……………….……..………………………...2.0

PERSONNEL QUALIFICATIONS…………………………….……….…….……………..…………..3.0

REQUIREMENTS AND SPECIFIC TASKS…………………………..…………..……………………4.0

CONTRACTOR FURNISHED PROPERTY……………………………………………..……..............5.0

LIFE SUPPORT…………………………..…………………………..….……………………………….6.0

BADGE REQUIREMENTS..………………………………………..…………………………………...7.0

SAFETY………………………….………………………………..……………………..……………….8.0

ENVIRONMENTAL……………………………………………………..………………………………9.0

QUALITY CONTROL…………………………………………………………….……………………10.0

APPLICABLE DOCUMENTS & REFERENCE MATERIAL…………………………….…………..11.0

GLOSSARY OF REFERENCES & SUPPORTING INFORMATION……………………...APPENDIX 1

FUEL DELIVERY POINTS…………………………………..……………………………...APPENDIX 2

Performance Work Statement (PWS)

Manas Transit Center Diesel Fuel Delivery Service

11 November 2010

1.0 OVERVIEW. The contractor shall provide all necessary labor, management and personnel to perform daily mobile Diesel Fuel Delivery Services to identified locations on Transit Center at Manas

(TCM). One driver and one pumping system operator will be required per servicing truck. One 376

ECES Escort will be required to accompany the servicng truck while on the TCM. For the purposes of this Performance Work Statement the word “fuel” shall mean Diesel. Contractor will coordinate fuel pick-up from the 376 ELRS/LGRF at the bulk fuel farm and deliver government provided fuel to Polar

Bear heaters throughout the TCM. At a minimum, one dedicated truck is required. This contract will be a seasonal requirement starting November 20 th and suspending April 20 th

2.0 WORK SCHEDULE

2.1 The contractor shall provide fuel delivery services identified in this PWS, 7 days a week, 24 hours per day, to include national holidays.

2.2 Deviations to operating hours shall be submitted at least 3 days prior to day of requested deviation.

2.3 Any deviations must be approved by the Contracting Officer, Contracting Officer Representative

(COR) or 376 ELRS.

3.0 PERSONNEL QUALIFICATIONS

3.1 Contract Manager/Supervisor. The contract manager or supervisor must read and write in

English and possess at least three years of experience in managing fueling operations and accountability.

This individual shall act as the single point of contact concerning work performance. This manager must have a designated alternate who is also fluent in English.

3.2 Fuel Delivery Drivers/Operators. The contractor will ensure that vehicle drivers and pumping system operators are trained to safely operate the fuel trucks. The contractor is required to submit their training plan and certification process prior to contract award.

3.3 Contractor shall ensure that personnel are trained and qualified as applicable to meet the performance standards of this PWS. All contractor delivery drivers must obtain airfield drivers flight line certification.

3.4 Fuel delivery trucks/trailers may be required to access restricted areas. The 376 ECES will be responsible to provide the appropriate escorts. Current guidance requires escorts to be US nationals.

3.5 Contractor shall ensure at least one individual that speaks and writes in English is available at all times during business hours.

4.0 REQUIREMENTS & SPECIFIC TASKS

4.1 Contractor shall provide the required tools and equipment necessary to perform the receipt, delivery and accounting for fuel. Examples (not an inclusive list) of tools that may be required are; hoses, connections, filters, meters, fittings, spare pumps and other tools as necessary.

4.2 Contractor shall manage the receipt, pick-up, transport, accountability and delivery of fuel in accordance with this PWS and references listed in both Appendix 1 and pick up locations/schedule in

Appendix 2.

4.3 Fuel Trucks/Trailers

4.3.1 Fuel trucks/trailers will be dedicated for diesel fuel only. They will be small, 1200 to 600 gallons, have a meter with totalizer, and dispense fuel.

4.3.1 Trucks/Trailers will be labeled IAW host nation laws and as a minimum contain the following, in

English; product grade in 2” letters “DIESEL”, class three flammable decals on all four sides of the truck/trailers, and the words in 2” letters “FLAMMABLE,” next line “NO SMOKING WITHIN 50 FT,” next line ”CARGO FIRE – AVOID WATER” on both sides and back of the Trucks/Trailers

4.3.2 Truck/Trailers tank drains and low points will be drained daily to remove any water.

4.4 Delivery Points.

4.4.1 Current delivery points will be provided after contract award listed in Appendix 2.

4.4.2 The Diesel route will require an average of 320 deliveries to Polar Bear heaters that have 21 gallon fuel tanks. The average approximate delivery per heater is 18 gallons but may change as dictated by mission requirements. The diesel route will require approximately 5700 gallons of fuel to be delivered daily.

4.4.2 Additional delivery points may be added or removed from the current list at any time during the performance period by the COR or 376 ELRS. In the event there becomes such a change in the number of refueling points, which requires either an increase or decrease in the number of fueling trucks and/or personnel required, an equitable adjustment may be negotiated by the Contracting Officer.

4.4.3 All fuel to be delivered will be received from 376 ELRS/LGRF at the bulk fuel farm Building 7060.

4.5 Contractor will maintain the ability to defuel fuel tanks on an as needed basis.

4.5.1 Fuel tanks will be sampled for quality prior to defueling.

4.6 Contractor Liability. Contractor shall be held liable for lost fuel, damage to US Government assets and fuel spills due to negligence.

4.7 Fuel Accountability

4.7.1 Contractor shall use calibrated meters to monitor fuel movements into or out of fuel trucks.

Contactor shall be capable to perform repair, maintenance, and calibration of meters in accordance with manufacturer’s specifications. For accountability purposes, meters shall not be used if they exceed manufacturer’s specified requirements for meter calibration.

4.7.2 Inventory Accounting and Reporting.

4.7.2.1 Contractor, in coordination with the COR or 376 ELRS will ensure all fuel is properly accounted for during receiving and distribution operations. Daily reports of petroleum products shall be maintained on a locally devised ledger consisting of date, total gallons received, gallons issued to each Polar Bear

Heaters, physical inventory of fuel, and other pertinent information to be able to identify operating gains/losses. Contractor will provide a copy of the daily reports at a standard time as directed by the COR or 376 ELRS.

4.7.2.2 Contractor, in coordination with the COR or 376 ELRS, will establish procedures to ensure

Government-owned fuel will not be allowed to leave the TCM.

4.7.2.3 Contractor, in coordination with the COR or 376 ELRS, will use .50% as the daily acceptable gain and loss limit. Contractor, in accordance with the COR or 376 ELRS, will initiate investigations if the established daily acceptable gain and loss limit is exceeded. The investigation will target identifying the cause of the error, corrective action necessary to prevent reoccurrence, and corrective actions performed.

These actions will take place no later than 24 hours after closeout of the day that the loss occurred.

4.7.2.4 All accountable documents will be retained by the COR or 376 ELRS.

4.8 Authorized Customers

4.8.1 Contractor will only issue US Government owned fuel to authorized Polar Bear Heaters and on occasion may be required to return fuel back to the 376 ELRS fuel storage farm.

4.9 Vehicle & Equipment Maintenance

4.9.1 The Contractor shall be responsible for their own equipment. The Contractor shall be held accountable for loss or damage of equipment or other US government property when said loss or damage is the fault of the Contractor or its employees. “Fault” includes damage or loss resulting from negligence.

4.9.2 Contractor shall establish a scheduled/preventive maintenance program for meter calibration. A documented scheduled/preventive maintenance plan must be available for viewing with instructions and guidelines for the program.

4.9.3 Contractor is responsible for daily inspection of fuel trucks/trailers to include checking for proper safety items, leaks, damage, and proper truck operability.

4.9.4 The contractor is required to keep the COR or 376 ELRS informed of the status of the fuel truck/trailer fleet. The contractor will notify the COR or 376 ELRS when there is possible mission impact due to maintenance issues.

4.9.5 Contractor shall maintain equipment in a safe & serviceable condition.

4.9.6 All trucks/trailers, internally and externally, shall be clean, dry, and free from mud and other debris and residue.

4.10 Contractor is responsible for proper storage and disposal of hazardous materials used in the fueling process.

4.11 Contractor will ensure that all equipment is secured when not in use.

4.12 In the event that fuel constraints are imposed by the military, the contractor shall ration fuel at the direction of the Contracting Officer, COR or 376 ELRS.

4.13 In the event of emergency situations, the contractor shall issue fuel to non-tactical/tactical vehicles at the direction of the Contracting Officer, COR or 376 ELRS.

5.0 SERVICE SUMMARY (SS): The contract service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Performance Objective PWS

Ref.

Performance Threshold Surveillance Method

SS1 The contractor shall service all

320 polar bear heaters to the acceptance of the Quality

Assurance Personnel.

4.4.2 In sanitary condition

with only 0 deficiencies per month allotted.

Periodic

Inspection/Surveillance

Customer Complaint

SS2 The contractor shall prevent spill mitigation to the acceptance of the Quality

Assurance Personnel.

9.1 Remove all spilled diesel

at the end of each performance period with

0 deficiencies allowed per month

Periodic

Inspection/Surveillance

Customer Complaint

SS3 The contractor shall provide accurate fuel accountability to the acceptance of the Quality

Assurance Personnel.

4.7.2 Provide all accountable

receipts daily to COR or

376 ELRS

Periodic

Inspection/Surveillance

Customer Complaint

5.0 CONTRACTOR FURNISHED PROPERTY & SERVICES

5.1 Contractor shall provide the required tools and equipment necessary to perform the receipt, issue and accounting for fuel. Examples (not an inclusive list) of tools that may be required are: hoses, connections, filters, meters, fittings, spare pumps and other tools as necessary.

5.2 Contractor shall provide all IT equipment necessary to perform fueling operations and maintain fuel accountability, if applicable.

5.2 Contractor shall supply fire extinguishers sized at a minimum of 20lbs, Type B-2, for each delivery truck. Any other fire suppression equipment required to support fueling operations shall be the responsibility of the contractor.

5.3 Personal/Individual Protective Equipment. Contractor shall provide any/all necessary individual protective equipment such as gloves, hearing protection, safety glasses, safety boots, etc. to ensure all employees meet appropriate safety standards. Safety of contractor employees is the sole responsibility of the contractor.

5.4 Contractor shall provide emergency eyewash stations, and perform periodic inspections IAW Air

Force regulations.

5.5 The Government reserves the right to inspect any contractor truck or equipment.

6.0 GOVERNMENT FURNISHED PROPERTY & SERVICES.

6.1 Security. The US government will provide routine force protection measures for the contractor while on TCM. The TCM Installation Commander will provide perimeter security. However, the contractor will be responsible for providing any additional security needs and/or requirements, as directed by the

TCM Installation Commander. The COR and/or designated CE Escort are responsible to ensure employees are picked up and dropped off at the Echo 1 (ECP) gate at the designated times (if applicable).

6.2 Medical. The contractor and its employees are authorized resuscitative care, stabilization, military treatment facilities, and assistance with patient movement in emergencies where loss of life, limb, or eyesight could occur. Hospitalization and treatment will be limited to stabilization and short-term medical treatment with an emphasis on return to home or transportation to the nearest medical facility appropriate for the level of care the patient requires. When the US government provides medical treatment or transportation of a contractor or its employees to a selected civilian facility, the contractor shall ensure that the US government is reimbursed for any costs associated with such treatment or transportation.

Medical or dental care beyond this standard is not authorized.

6.3 US Government will provide bottled water, utilities, and latrines with sewage disposal service and trash removal from designated bins at the work site.

6.4 This PWS does not authorize contractor access to US government facilities such as; dining facilities, post/base exchanges, morale, welfare and recreation facilities, and/or fitness centers.

7.0 BADGE REQUIREMENTS

7.1 Personnel. Contractor shall be required to provide a list of its employees within 3 days of contract award. This list will contain the first and last name, date of birth, place of birth, passport or identification card number, place of residence, and any such other information to satisfy badging requirements. Note:

Local nationals will not be granted unescorted access to restricted areas.

7.2 Restricted Areas. Contractor may be required to make deliveries to both restricted and flightline areas.

Current guidance is that escorts must be US nationals.

7.3 Badging and Escorts. The government is required to provide any/all escorts necessary to fulfill the requirements of this PWS.

7.3.1 It is the contractors responsibility to coordinate with the COR or 376 ELRS at least 30 days prior to any badge expiration date.

7.3.2 All badges are property of the US Government and will be immediately returned to Access Control upon request or termination of this contract.

8.0 SAFETY

8.1 Contractor shall implement a safety plan immediately after contract award. This plan must address associated hazards and outline the contractors approach to safely performing fueling operations identified in this PWS. Contractor will include equipment and vehicle safety inspection procedures.

8.2 Contractor shall be responsible for safety of employees and base residents during all contractor operations conducted in accordance with this PWS and Air Force instructions and Occupational Safety and Health Administration safety regulations and guidance as they apply to the Kyrgyz Republic.

8.3 Smoking is permitted in designated outdoor smoking areas only.

8.4 The use of seatbelts by all vehicle operators and passengers is mandatory on TCM.

8.5 No firearms, illegal drugs, or cell phones are allowed to be brought onto TCM. By accepting a vehicle pass each person gives their consent to a search of their vehicle while it is entering, on or leaving TCM.

8.6 Vehicle operators will obey all traffic regulations of TCM.

9. ENVIRONMENTAL

9.1 Contractor shall comply with 376 Air Expeditionary Wing Spill Plan. Contractor shall be required to attend a training course provided by the 376 ECES/Environmental flight within 7 days of contract award.

Upon termination or completion of the contract performance period, the contractor shall remediate and clean place of operations on TCM IAW environmental regulations listed in Appendix 1.

9.2 Contractor shall be responsible for following and complying with all environmental regulations and policies established by the US Government and Host Nation while conducting daily operations.

9.3 A spill contingency and response plan IAW environmental regulations listed in Appendix

1 shall be made available to the COR or 376 ELRS which at a minimum complies with all applicable directives of the current 376 Air Expeditionary Wing Spill Plan. This plan shall specifically describe how the contractor shall prevent and respond to spill incidents.

9.4 In the event of accidental or deliberate discharge, where the contractor fails or refuses to remediate a spill IAW environmental regulations listed in Appendix 1, the contractor shall be held liable for all clean-up costs.

10.0 QUALITY CONTROL. Contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are provided as specified.

11.0 APPLICABLE DOCUMENTS AND REFERENCE MATERIALS. Contractor shall maintain a current library of all applicable publications, references, regulations and guidance associated with the requirements of this PWS on-site. A listing of documents applicable to this PWS can be found under

Appendix 1. Reference materials will be provided to the contractor upon request.

APPENDIX 1

GLOSSARY OF REFERENCES & SUPPORTING INFORMATION

REFERENCES:

AFOSHSTD 91-38, Hydrocarbon Fuels—General

AFOSHSTD 91-501, Air Force Consolidated Occupational Safety Standard

376 Air Expeditionary Wing Spill Plan

Note:

AFI & AFOSHSTD can be located at the following site: http://www.e-publishing.af.mil/

Electronic copies of the applicable TO’s will be provided electronically as requested.

FORMS:

TCM Form, Bulk Fuel Issue/Defuel Summary

APPENDIX 2

FUEL DELIVERY POINTS

Diesel

Tank # Location Size Remarks Avg Weekly Servicing