Pre-Proposal_Conference_Slides_2_March_2015_Final.pdf

Pre-Proposal Conference

Sam Trujillo | Flight Commander Jay Marrou | Program Manager

2 March 2015

Multiple Award Construction Contract (MACC) Al Dhafra Air Base, Southwest Asia

RFP # FA5706-15-R-0005

Purpose

Provide prospective offerors an overall understanding of the objectives of the MACC solicitation currently posted on FBO.gov

$500,000 USD minimum satisfied at time of award

$45M USD combined ceiling

Rules of Engagement

All communication regarding this source selection shall be through the Construction Contracting Office (380 ECONS/LGCC) Email: 380ECONS.Construction@adab.afcent.af.mil

Any remarks, explanations, or answers to questions are supplemental guidance and do not override the terms of the solicitation

Terms of the solicitation remain unchanged unless the solicitation is formally amended in writing

Questions must be received in writing to receive an official response

Do not use video recording devices Turn off or silence all electronic devices

Administrative Comments

All documents available at www.FBO.gov Attendance sheet will be posted on FBO Briefing slides will be posted on FBO Conference minutes will be posted on FBO

Questions & Responses Questions may be asked during the briefer’s presentation Questions and the answers provided will be documented in the conference minutes

Key Personnel

380th Expeditionary Civil Engineer Squadron Engineering Flight (380 ECES/CEN)

380 ECES Commander: Cynthia Clefisch Engineering Flight Commander: Jared Casebolt Project Manager: Jay Marrou & Team

380th Expeditionary Contracting Squadron Construction Flight (380 ECONS/LGCC)

380 ECONS Commander & CO: Rebecca M. Emerson Construction Contract Specialists: Sam Trujillo David Carbullido John Lam Ho Kristian Perlas Organization Email: 380ECONS.Construction@adab.afcent.af.mil

Overview

FBO

Contract Type and Structure Period of Performance Key Dates Items of Note Proposal Organization Basis for Contract Awards Evaluation Factors Proposal Submission Questions and Answers Summary Contact Information

FedBizOpps (FBO)

RFP posted on FBO website on 26 February, closes 29 March 2015

FBO website: http://www.fbo.gov/ Title: 380 ECONS - Multiple Award Construction Contract (MACC) Solicitation Number: FA5706-15-R-0005 Subscribe to receive notification

All supporting documents, notices, questions and answers, or any amendments will be posted on the FBO website Submit all questions via email to the Contract Specialists & CO

E-mail: 380ECONS.Construction@adab.afcent.af.mil

Contract Type and Structure

MACC: Competition for exclusivity of all ECONS/LGCC construction contracts for the next 5 years This is not a follow-on acquisition; no incumbent contractors $500,000 USD Minimum Guarantee $45,000,000 USD Maximum Ceiling

Multiple Award Construction Contracts (MACC) Government intends to award two (2) to four (4) MACCs Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contracts

Broad range of construction projects to be performed at Al Dhafra Air Base (ADAB), outside Abu Dhabi

Task Orders (TOs) will be competed for and issued on Firm-Fixed-Price (FFP) basis

Period of Performance

Basic Period : 1 Sep 2015 – 30 Aug 2016 Four, One-Year Option Periods

First Option Year 1 Sep 2016 – 30 Aug 2017 Second Option Year 1 Sep 2017 – 30 Aug 2018 Third Option Year 1 Sep 2018 – 30 Aug 2019 Fourth Option Year 1 Sep 2019 – 30 Aug 2020

Key Dates

Proposals Due 1600 GTZ 29 Mar 2015 Award Contracts on or about 18 Aug 2015 Pre-Performance Conference on or about 22 Aug 2015 Contract Performance will Start on or about 1 Sep 2015

Items of Note

Carefully read RFP to include ‘Instructions to Offerors’ within Section L, and ‘Evaluation Factors for Award’ within Section M Proposal based upon requirements in the Seed Project’s

SOW, Attachments, and the ADAB General Requirements To be eligible for award, offeror must be registered in SAM

System for Award Management: https://www.sam.gov

Proposal Organization

Volume Title

Font Size

Page Limit

Hard Copies

VOLUME I

Technical Capability

Times New Roman Size 12

20/

Unlimited

VOLUME II

Past Performance Information

Times New Roman Size 12 N/A 4

VOLUME III

Price

Times New Roman Size 12 N/A 4

One copy of each volume shall be marked “Original.” In addition to the specified hard copies, the offeror shall submit all volumes in electronic format using re-writable CDs concurrently with the hard copies. Electronic copies shall be submitted in a format readable by Microsoft (MS) Word 2010, MS Excel 2010, MS Project 2010, MS PowerPoint 2010, or later versions, and PDF, as applicable.

Note: The “Original” hard copy form of the offeror’s proposal shall take precedence if any inconsistencies or discrepancies exist between the offeror’s “Original” hard copy proposal and the electronic copy.

Basis for Contract Awards

The Government intends to award two (2) to four (4) contracts Full Tradeoff process IAW Source Selection Procedures and FAR

Tradeoff Decision – IAW FAR 15.304(e), all evaluation factors other than Price, when combined, are significantly more important than Price

Competitive best value source selection based upon an integrated assessment of (1) Technical Capability (2) Past Performance Information and (3) Price Factors

Lowest price may not win

Basis for Contract Awards

The following evaluation factors and subfactors will be used:

VOLUME I: FACTOR 1 – TECHNICAL CAPABILITY

Subfactor 1: Management Plan Subfactor 2: Résumés Subfactor 3: Construction Phasing Subfactor 4: Technical Specifications Subfactor 5: Material Submittals Subfactor 6: Detailed Work Breakdown

VOLUME II: FACTOR 2 – PAST PERFORMANCE INFORMATION

Performance Confidence Assessment

Recency Relevancy Rating Performance Quality Assessment

VOLUME III: FACTOR 3 – COST/PRICE

Sample Evaluation Matrix

Requirements Description

Seed Project: Construct Support Building Construct a 4,800 sq. ft. two-story building for business occupancy demonstrating abilities in multiple disciplines Design

100 % design completed, including site location Construction Submittals

Phasing and construction schedule Focused on showing skill sets in structural, civil, plumbing, electrical, mechanical, and communication work

Evaluation Factors

VOLUME I: FACTOR 1 – TECHNICAL CAPABILITY

VOLUME I shall be specific, complete and clearly demonstrate the ability to meet this solicitation requirement Each technical subfactor will receive one of the color ratings described in the solicitation, Table 1 – Technical Ratings Ratings are based on the strengths, weaknesses, and deficiencies of the offeror's proposal.

Definitions

Strength: Significant aspect of an Offeror’s proposal that has merit and exceeds specified performance or capability requirements in a way that is advantageous to the government

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance

Deficiency: A material failure in proposal to meet requirement

VOLUME I: Factor 1 – Technical Capability (continued) Table 1 – Technical Ratings

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. The proposal contains three or more strengths no significant weaknesses or deficiencies.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal has one to two strengths and no significant weaknesses or deficiencies.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Proposal can have weaknesses but no more than one significant weakness and no deficiencies.

Yellow Marginal Proposal does not clearly meet requirements, and has not demonstrated an adequate approach and understanding of the requirements. Proposal contains two or more significant weaknesses but no deficiencies.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies and is not awardable. Proposal contains one or more deficiencies.

VOLUME I: Factor 1 – Technical Capability (continued) Additionally, the technical subfactors will receive one of the Technical

Risk ratings described in the the solicitation, Table 2 – Technical Risk Ratings, excerpted below.

The risk rating considers the risk associated with the technical approach in meeting the requirement.

VOLUME II: Factor 2 – Past Performance Information One overall Performance Confidence Assessment shall be assigned using the ratings listed in Section M Assesses the degree of confidence in the offeror’s ability to successfully perform the requirements of this effort

VOLUME II: Factor 2 – Past Performance (continued) Performance Confidence Assessment Ratings

Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

VOLUME II: Factor 2 – Past Performance (continued) Provide past performance information on at least 3 but no more than

6 recent and relevant contracts; current & correct POC information Past Performance Questionnaire (Attachment 5 to the RFP)

Send to each POC identified (see Section L, paragraph D.3) Completed questionnaires shall be emailed from the POC directly to 380ECONS.Construction@adab.afcent.af.mil Completed questionnaires shall be considered source selection sensitive and SHALL NOT be released to the offeror The first 6 questionnaires per offeror will be accepted Due NLT the date set for receipt of proposals, currently 29 Mar 15

Government will use data obtained from offeror and all other available sources (CPARS/PPIRS/Local Database)

VOLUME II: FACTOR 2 – PAST PERFORMANCE (continued) Past Performance Relevancy Definitions

Relevancy Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Performance must have been accomplished in United Arab Emirates.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. Performance must have been accomplished in the Middle East. See M002 for Middle East.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

VOLUME II: FACTOR 2 – PAST PERFORMANCE (continued) Performance Quality Assessment

Rating Description Exceptional Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Neutral Performance was not observed or not applicable to the current effort being reported against.

VOLUME III: FACTOR 3 – Price Total evaluated price for the seed project is the primary basis for evaluating price for contract award purposes Evaluated for price reasonableness; comparison of proposed prices among offerors and comparison to the Independent Government Estimate, as appropriate, and/or other proposal analysis techniques;

cost realism analysis may be conducted

All prices shall be submitted in United States Dollar (USD) and Arab Emirate Dirham (AED)

Unrealistic or incomplete proposed prices may be grounds for eliminating a proposal from competition on the basis that the offeror does not understand the requirement

Proposal Submission

Hand-deliver to 380 ECONS/LGCC at Gate 1, ADAB by scheduling an appointment at 380ECONS.Construction@adab.afcent.af.mil

Standard Form (SF) 1442 Acknowledge all amendments to the solicitation Identify company POC(s) authorized to negotiate/discuss proposal

Questions and Answers

1st Set of Q&As will be published on FBO 9 March 2015

Submit any questions in writing via e-mail to the Contract

Specialists & Contracting Officer as soon as possible;

Every Thursday questions will be compiled, answered and posted to FBO the following Monday

All questions are due no later than 1600L, 15 calendar days prior to the RFP closing date

Email: 380ECONS.Construction@adab.afcent.af.mil

Summary

All communication regarding this source selection shall be through the Construction Contracting Office

Contract Specialists & Contracting Officer serve as the only points of contact for all inquiries and information regarding this acquisition

Submit your proposal no later than:

Closing date 29 Mar 2015, 1600 GTZ

Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP instructions

Contact Information

Website http://www.fbo.gov/

E-mail 380ECONS.Construction@adab.afcent.af.mil

QUESTIONS