Heavy Equipment Lease BPA PWS.pdf

PERFORMANCE WORK STATEMENT TO PROVIDE

Heavy Equipment Lease

ALI AL SALEM AIR BASE and associated Military

Installations, KUWAIT

SECTION I – GENERAL REQUIREMENTS

PART 1 – GENERAL

1. GENERAL SCOPE OF WORK

The contractor shall provide all parts, equipment and maintenance services for the purpose of providing Heavy Equipment Leasing to Al Mubarak Air Base, Kuwait City International Airport

(KCIA), Camp Arifjan, Camp Buehring, and Ali Al Salem Air Base, Kuwait. Deliveries shall be made to the 386 LRS on Ali Al Salem Air Base, Kuwait or the receiving activity at one of the bases mentioned above.

2. GENERAL REQUIREMENTS

The contractor shall:

A. Provide heavy equipment leasing to the 386th AEW for items listed within the contractor submitted price list.

B. Deliver ordered materials to 386 AEW when ordered by the Contracting Officer.

C. Period of Performance will be 60 months from date of agreement with price list updates to occur every year afterwards before 365 days has elapsed from aforementioned date.

3. SPECIAL REQUIREMENTS

An itemized invoice shall be submitted no later than weekly after delivery or upon expiration of this

BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. The invoices shall be submitted to the customer and the Contracting Office for review and payment.

4. EMPLOYEE RESTRICTIONS:

The contractor is responsible for ensuring proper documentation is received for personnel and vehicle passes in time to avoid any delay in start of project performance.

The Kuwaiti military has established a list of countries not authorized to enter any Kuwaiti military installation, whether or not they are a country of concern.

a. OCNs from Iran, Iraq, Syria, and Yemen are not authorized to enter 386 AEW installations under any circumstances.

b. Per Kuwaiti Air Force Authorities, OCNs from Afghanistan and Lebanon may enter 386 AEW installations after completion of a successful LEPST screening and must be under supervision of a full-time escort.

5. SCHEDULE:

Normal daytime work hours are 0700 to 1600 Saturday through Thursday, excluding locally observed holidays.

6. CONTRACTOR FURNISHED ITEMS AND SERVICES:

A. The contractor shall furnish all transportation, equipment, tools and any other items and all services to perform all operations required by this statement of work.

B. The contracting officer shall identify a primary point of contact for the BPA and each subsequent call. The designated contractor representative must have the authority to act on behalf of the company to resolve matters arising under this agreement, and be readily accessible by phone, commercial fax, and/or e-mail. The designated individual must be able to speak and understand English. The Contracting Officer shall have the right to determine whether the proposed representative has sufficient technical and lingual capabilities and the contractor shall immediately replace any individual not acceptable to the Government.

C. Contractor shall have at least one (1) representative who can speak and understand

English, present for each delivery.

7. SECURITY

A. The contractor shall follow existing security procedures and instructions applicable to Al

Mubarak Air Base, Kuwait City International Airport (KCIA), Camp Arifjan, Camp

Buehring, and Ali Al Salem Air Base, Kuwait. The contractor shall be responsible for the physical security of all materials, supplies and equipment, including property that he is utilizing.

B. Pass Requirements: The contractor is responsible for providing the contracting officer with a list of company personnel that will be used to execute the contract. The list must contain the following information on each person:

-Name

-Nationality -Identification Number

-The length of time or time period during which the individual will require a pass.

C. The contractor is responsible for providing the USAF Contracting Officer with the descriptions of any vehicles to be used during the execution of the contract. The information on each vehicle must include:

-Make

-Model

-License Plate Model

-Year

-Color

-VIN (Vehicle Identification Number)

D. The contractor will receive a pass request letter from USAF Contracting Officer upon award of the contract. The contractor will hand-carry this letter to the Kuwait Liaison

Office upon notice that the pass request letter is ready.

E. The contractor shall follow all applicable security escort instructions to include the following rules of engagement: CONTRACTOR “RULES OF ENGAGEMENT”

--The following is a briefing that will be given by a security escort to all contractors prior to their entrance on the installation:

--I am your escort official. I am responsible for your safe and secure conduct until you leave the area.

While you are in this area, you must be under escort at all times. If for any reason you are separated from your escort, you must report back to this entry control point.

--You will not be allowed into any areas, especially living quarter areas, unescorted. Visitors are not allowed to bring any hand-carried items (with the exception of personal items and tools) into the area without written permission. Is there anyone who has any hand-carried items? (Verify the authorization—search items with the assistance of security forces).

--The following are prohibited items: wear of any type of US military uniform; cellular telephones, mobile radios, beepers, pagers, or any other type of communication device; still cameras or video recording devices; contraband (weapons, drugs, etc.). If you have any of these items, I will secure them now.

--You are not allowed to bring vehicles into the area unless the vehicle is absolutely mission-essential. If any vehicle(s) are coming into the area, I must verify authorization and search all vehicles with the assistance of the security force military working dog (MWD) team. No visitors will be allowed to drive into the area except in unique circumstances.

--If you are in a convoy, follow your escort, and do not leave the convoy. Drive with your headlights and flashers on at all times while on the installation. Do not leave your job site without an escort.

--Do not record any information; any information written or recorded will be confiscated. Do not ask or request official/personal information from any US personnel. Do not go through any papers and/or trash. If issued a badge, ensure it is displayed on upper torso.

--If you are in a designated work area with no escorts present, do not leave the area until a security escort arrives. If you find yourself separated from your escort, contact the first US military member you see and have them contact Security Forces.

--Do not attempt to take anything off the installation you did not bring on.

8. USE OF UTLIITIES: The contractor must provide for the water needs of their employees.

9. ACCIDENT PREVENTION: The contractor shall comply with the following safety requirements while performing work under this contract:

A. All vehicles operated by the contractor will obey all traffic signs and laws while operating on the compound.

B. Unexploded Ordnance: If any item is discovered that may be an unexploded ordnance, immediately alert the government escort. The government escort will contact the appropriate agencies.

C. Fire Prevention: The prevention of fire is imperative during construction projects. The contractor is responsible for enforcing fire safety in his work area.

D. The contractor shall have serviceable fire extinguishers readily available at all times.

Extinguishers shall be supplied by the contractor.

E. Smoking is prohibited inside buildings and within 15 meters (50 feet) of flammable and combustible liquids.

F. Electrical extension cords may be used on a temporary basis to provide tools and equipment. Do not overload extension cords. Frayed or spliced extension cords are prohibited.

G. The contractor must report all fires to the fire department. Upon discovery of a fire, yell, “Fire! Fire! Fire!” and evacuate the area. Attempt to extinguish the fire only if it is safe to do so. Go to the nearest phone and notify the fire department.

ENVIRONMENTAL PROTECTION

10. PROTECTION OF LAND RESOURCES: It is intended that land resources within the project boundaries of work performed under this contract be preserved in their present condition or be restored to a condition after completion of construction that will appear to be natural and not detract from the appearance of the project. Insofar as possible, the contractor shall confine his activities to areas defined by the plans and specifications. Any landscape features scarred or damaged by the contractor’s equipment or operations shall be restored as nearly as possible to its condition at the contractor’s expense. The USAF Contracting Officer will decide what method if restoration shall be used.

SPECIAL CONDITIONS

11. BASE REGULATIONS: The contractor shall conform to all base regulations, directives, and other requirements pertaining to security, safety, traffic, fire and personnel clearances.

12. If the contractor wishes to work outside normally established hours, he shall submit his request to the USAF Contracting Officer for approval. Furthermore, the contractor shall allow any satisfactory arrangements to be made by the USAF Contracting Officer.

13. The contractor shall stock and place materials and equipment only in areas specifically approved by the USAF Contracting Officer and Security Forces.

14. When notified by the USAF that a severe weather alert has been issued, the contractor shall immediately take necessary action to tie down and secure all materials that could become missiles as a result of strong surface winds, thunderstorms, etc. This requirement also includes all non-regular working periods.

15. The contractor shall be responsible for the covering of open bodied vehicles transporting any material likely to create air pollution or become debris while on base.

16. INSPECTIONS/QUALITY CONTROL: On site inspections and quality control will be conducted by the contractor on a daily basis.

17. Acceptance inspection – An inspection shall be performed on all vehicles and equipment prior to acceptance of delivery. This inspection shows the overall condition of the vehicle. Major discrepancies must be corrected prior to placing the vehicle in service if use of the vehicle would aggravate the problem, or if the discrepancy creates a safety hazard. Minor damages shall be annotated on delivery notes as acceptable, and the Government will not be held liable for these damages.

18. MAINTENANCE - The contractor shall perform scheduled and unscheduled maintenance at the contractor’s facility, unless otherwise authorized by the Contracting Officer or a designated representative. The contractor shall retrieve vehicles requiring unscheduled maintenance from Ali

Al Salem, Kuwait City International Airport (KCIA), Camp Arifjan, Camp Buehring, or other location as designated by the Contracting Officer. Upon completion of maintenance services, the contractor shall return vehicles to the designated location. Pickup and drop-off of vehicles is at no additional cost to the Government. Vehicles shall be returned clean and with the same amount of gas as when initially picked up for maintenance. Scheduled maintenance intervals for all leased vehicles will be provided by the vendor at the onset of the contract. Actual specifications of what will be accomplished on a scheduled basis will be provided to the USAF for use by Contracting

Officer Representative (COR) personnel to verify/validate actual work being accomplished in accordance with the contract. The definitions of actual maintenance performed will be provided on request.

19. The contractor shall provide a tow vehicle, suitable for recovering vehicles requiring maintenance services or have become disabled as identified by the Government contract representative at no additional cost to the Government.

20. The contractor will provide parts, labor, materials, supervision, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants at no additional cost the Government. The contractor will replace any tire when the tread becomes less than 6.35 millimeters or when the Government contract representative through the Contracting

Officer determines any unsafe condition. Contractor is responsible for replacing windshields with cracks or visual obstructions that interfere with the vehicle operator’s line of sight. Tire failure will be replaced at no additional cost to the Government. Tire failure is defined as manufacture defects and all flat (blowouts, leaks, object in tire, or air pockets).

21. The contractor shall provide a written schedule of all scheduled maintenance to the Contracting

Officer no later than 30 days after acceptance of the vehicles.

22. Replacement of Vehicles during Maintenance Periods. The contractor shall provide a safe and serviceable replacement vehicle for each vehicle removed from service for scheduled/unscheduled maintenance by 1430 on the date of turn-in if repairs are estimated to take more than 24 hours. Contractor shall pick-up vehicles requiring service; drop-off replacement vehicle and return serviced vehicle to a designated location at no additional cost to the

Government. The 24 hours begins when the contractor acknowledges receipt of the vehicle from the Government. The replacement vehicle shall be of the same type as the vehicle being serviced.

If a vehicle replacement is not provided within 24 hours of the contractor receiving a vehicle requiring maintenance, the daily lease rate of the vehicle in for maintenance/service shall be deducted from the overall invoice for each 24- hour period or portion thereof that the Government is without the replacement vehicle. If a replacement vehicle is provided, but not the same type, then the lower of the two daily rates shall be charged. Daily rates are calculated by dividing the monthly rates by 30 and the weekly rates are calculated by dividing the monthly rate by 4.

Government has the option to request a permanent replacement of any vehicle which has been turned in for repeat maintenance and not corrected to manufacture specification. Repeat maintenance is defined as repairs made three or more times for the same assembly or sub-assemblies.

23. Maintenance required as a result of misuse or abuse. The contractor will provide a written itemized estimate of repairs and an estimated time to complete the repairs within 24 hours of receiving the vehicle. If all repairs cannot be accomplished within 24 hours, a replacement vehicle shall be provided by the end of that 24-hour period. For minor damage and non-safety items the contractor shall waive repairs at the discretion of the Contracting Officer. Waived repairs shall be accomplished at the next scheduled maintenance for the vehicle. Upon completion of the repairs, a complete itemized final bill for the cost of repairs shall be provided to the Government at the time the vehicle is returned.

24. The contractor shall furnish all tools, labor, supervision, materials and transportation necessary to perform vehicle leasing services for all bases previously mentioned in accordance with the performance work.

25. Effectively coordinate deliveries swiftly and seamlessly, ensuring minimal disruption to base operations. Prioritize streamlined logistics to maintain operational continuity, optimizing schedules and routes to avoid interference with daily activities. By implementing precise timing and clear communication, deliveries can be executed efficiently, supporting the base’s smooth functioning without compromising its core processes.