Air Charter and Ground Transportation Services - QA - Updated.pdf

Questions Answers

Will the loading and unloading be done by the

US Army for the EMEDS? NO

Will the US Forces provide us with a customs / transit document for the truck transport from

Yerevan to Hohenfels and back? (AE302 form) NO

3 Can you specify the UN Number of the ammunition? UN0012

4 What is the approx. size and weight of the personal luggage of the soldiers? max 32kg, 250cm x 79cm x 112cm

5 What is the size and weight of the individual weapon? Please provide more details on the packing of the weapon and ammunition.

max 10 box of weapons (max 32kg, 250cm x

79cm x 112cm each) + 15 boxes of ammo (max

23, 90cm x 75cm x 43cm each) per flight

Could you please confirm the total weight per passenger, including weapons, ammunition, and personal luggage approximately 60KG

Will the passengers be traveling in uniform? Yes

Catering: Is catering required? If so, please specify the type (meal or snack). Yes, meal

Passenger Tax Exemption: Due to our extensive experience working with the government, we are fully aware that government entities usually exempt VAT. However, could you please confirm if the passengers on these flights are also exempt from paying passenger taxes? No passenger Tax examption

10 Landing Fees: Similarly, are these flights exempt from landing fees? No

Cargo: What are the dimensions of the truck, and what is the weight of the cargo it needs to carry? 35t, size 250m3

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

This contract is a brand new one; however, Contract FA568524P0024, ODC-A Air Charter

Services is a similar previous contract that we awarded.

Do you have arrangements for delivery of the weapons because as per IATA rules we cannot deliver the weapons in a civil flight.

p y p a civil flight. Our Partners have arrange that both on charter or regular commercial flights.

MoD or Embassy doesn't provide any special arrangements.

The dimensions provided for personal luggage

(250cm x 79cm x 112cm) seem unusually large for individual luggage. Could you kindly confirm if these dimensions are correct, or if they refer to another type of container?

This is the maximum size. Usually, they carry standard baggage szie duffle bags + 32kg max.

The dimensions for the boxes of weapons

(250cm x 79cm x 112cm) also appear quite large for individual weapon packaging. Could you clarify if these dimensions are for bulk shipping cases or individual items? There are 5-6 weapons in each box.

Could you confirm if the details provided for the ammunition boxes (23kg, 90cm x 75cm x 43cm) are accurate?

Yes, usually there are from 4 to 5 max 5 kg small boxes tied toghether.

The contractor shall be security cleared by MoD for access to MoD's property (field hospital, weapons and ammunition) The contractor is asking: The contractor is asking: If we are not security cleared by Armenian Forces means we are not able to pick up the goods? Usually we get escorted and then load the goods and then deliver across Europe.

Need to get MoD clearance. You can do that through the ODC

What is the customs status for this cargo? temporary export/import

Although it has been confirmed that the passengers will be traveling in uniform, it is still necessary to confirm the type of documents accompanying the cargo to ensure proper planning and compliance with regulations. Will it travel on civil or military documents? If so, are any copies available?

Passengers travel with ordinary/tourist passports military travel order. Cargo shipment documets are prepared by the transportation compnay, ARM MoD and other Armenian agencies. The documents must be acceptable for the transit conutries as well.

That is way it is required, that the Vendor must have experience in transporting military cargo from Partner state to NATO member country. MoD will not risk and trust its military equipment to an unexperienced company. The transportation routes also need to be provided to MoD for confirmation. They must cover only those countries with whom Armenia have diplomatic relations.

20 What are the nationalities of passengers, (uniformed or otherwise)? Republic of Armenia

Will any diplomatic or other USG clearances be provided, and, or will / can there be assistance from the USG for same? No

Will there be any civilian, or military handling assistance on either side of the airport locations?

No, must be organized and paid by the transportation company

Reference: “The contractor shall have experience in transportation and international customs procedures of military equipment, weapons and ammunition to the NATO

Member country from a Partner country. We can support in Gov-to-Gov approvals the accurate paperwork is to be done by the companies.”

Can you please provide additional information as to level of “support for in Gov-to-Gov approvals

Transportation company has to receive overflight clearance for the flights of military personnel, weapons and ammunition.

24 Is there any provision for NATO or duty-free customs clearance under the contract? No

Will any weapons, ammunitions be palletized, or not, and can you provide quantities, additional information?

Not paletized. Up to 60 fir arms and

15-17.000 ammunition.

Can cargo / weapons be configured in accordance with operator policy(ies) and governing regulations if required?

Need to be provided in advance and must match with owner's (ARM MoD) regulations

Will there be any Dangerous Goods, or

Hazardous Materials included in the transport, other than the weapons and ammunition (e.g., lithium batteries, or other)? Radio with baterries

Can you please provide / verify countries with whom Armenia currently does not have / maintain diplomatic relations?

neighboruing countries are Turkiye and

Azerbaijan

29 Regarding trucking / ground transportation, is there additional information known to the USG, as to preferred checkpoints for utilization? N/A

Will all CLINs be awarded to a single offeror, or can bidders propose solutions for air only

CLINs? Single Offeror

Are there any restrictions on the country of registration for the proposed aircraft?

Both trucks and airpcrafts must NOT have registration or operated by a company registered in a country with no diplomatic relations with Armenia

Reference: “All entities who need access to the

Armenian military facilities and its property need to be cleared” Can you please advise with whom (USG, DoD, MoD, other agency) individuals/entities are required to be cleared, and what type of clearance is needed? MoD of Armenia

Could you provide a detailed list of the medical supplies and equipment required for transportation, including specifications and priority levels? After the contract is signed

34 What are the precise dimensions and weight restrictions for the items to be loaded, including packaging configurations? N/A

35 Is there a packing list available, or are we required to develop one? If so, are there specific formatting or content requirements?

Packing list will be provided after the contract is signed

Could you confirm the total shipment weight

(tonnage) and volume (cubic meters) permissible under this contract? 35t, size 250m3

37 Are there specific transport vehicle requirements, such as refrigeration, high-capacity vehicles, or specialized containers? No

Are there any specific instructions regarding the delivery route, or is there flexibility in routing based on logistical considerations?

Routes must cover only countries who have diplomatic relations with Armenia. After the contract the Vendor has to Provide the MoD the route and infiorm regularely when international borders are crossed in order to control the location of its cargo.

Who will be responsible for the loading process? Should we allocate personnel and equipment, or will this be managed by another entity? Transportation company.