Atch_1 _DLA_Vehicle_Lease_PWS_.pdf

PERFORMANCE-BASED WORK STATEMENT

D L A E N E R G Y E & A VEHICLE LEASE SERVICES

Incirlik AB, Turkey

19 Aug 15

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 GENERAL INFORMATION 5

3 SECURITY REQUIREMENTS 5

4 PERFORMANCE OF SERVICES DURING CRISIS 6

5 TRAFFIC TICKETS 6

6 APPENDIX 7

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, supervision, vehicles and equipment necessary to perform all services in accordance with (IAW) the performance work statement (PWS).

1.1. The contractor shall provide office and mobile telephone numbers to the Fleet Manager. The contractor must be available to assist in lease vehicle matters seven days a week, 24-hours a day.

1.2. SPECIAL REQUIREMENTS:

1.2.1. Vehicles shall be no older than four (4) model years and have less than 70,000 km for the entire contract period. Vehicles reported to the contractor as having achieved or exceeded the four-year or 70,000 km requirement will be replaced within (5) five business days to meet the requirements of this paragraph or upon approval of the gate pass letter, whichever is sooner.

1.2.2. Rental cost shall include unlimited mileage.

1.2.3. The contractor shall be responsible to obtain and keep current gate passes for entry to and exit from Incirlik Air Base for all vehicles leased, for the entire period of the lease. Copies of gate passes will be provided to the Fleet Manager located in building 117, within three (3) business days of Contract start date. The contractor shall provide gate passes to anyone other than the Fleet Manager.

1.2.4. The lease price shall include full coverage insurance (KASKO) and all applicable taxes, licenses, registration fees, and any other requirements as mandated by Turkish Law. License plates will be from the city of the location in which the vehicle is being used.

1.2.5. The contractor shall maintain the minimum insurance (KASKO) IAW Turkish Law and proof thereof on each vehicle and provide current, up-to-date copies of this insurance to the government representative and Fleet Manager. Copies of the insurance documents for each vehicle will be provided to the user government representative and Fleet Manager by the contractor upon initial issue of vehicles and upon renewal of insurance as it becomes due.

1.2.6. The contractor shall ensure each leased vehicle is inspected and maintained in IAW Turkish law. Semiannual/annual emissions testing, road kit inspections, safety items, and vehicle performance standard items are the sole responsibility of the contractor.

1.2.7. The contractor shall deliver vehicles with a full tank of fuel and the government will return the vehicle with a full tank of fuel.

1.2.8. Vehicles must be clean and fully serviced upon delivery to the government.

1.2.9. Any and all maintenance (repairs/servicing) of vehicles is the contractor’s responsibility.

When a vehicle requires scheduled or unscheduled maintenance, a replacement vehicle must be provided on the same day and the same time of that day as the leased vehicle is picked up/turned in for maintenance. If from outside the local area, the contractor must provide the replacement vehicle within 2 days of being notified for unscheduled vehicle maintenance. The replacement vehicle must be the same class/type of vehicle being serviced. The original vehicle shall be returned to the Government upon completion of any maintenance for which it was picked up/turned in. The fuel tank must indicate 100% full at pick up time and 100% full upon return from servicing.

1.2.10. The contractor shall notify the Fleet Manager no later than (7) seven-days prior of any scheduled maintenance that needs to be performed on any vehicle.

1.3. The contractor shall ensure all vehicles are taken to the base Vehicle Control Function prior to acceptance by the user and Fleet Manager. This is to ensure that the vehicles meet all standards listed under Special Requirements. For those vehicles leased outside of the Incirlik area, the vehicles will be previewed by the local transportation supervisor or Vehicle Control Officer. Results will be provided to the Fleet Manager prior to acceptance.

1.4. Exchanging of vehicles that are not of the same class/type is not authorized without prior written approval of the Fleet Manager and the Contracting Officer.

1.5. Deleted

1.6. A government representative from the Base Safety office shall have the authority under this contract to conduct random safety checks of all vehicles provided by the contractor. In addition, all leased vehicles will be inspected on a no-notice basis by the Vehicle Control Function office on a random semi-annual basis. Findings resulting from the inspection will be reported to the Logistics Readiness Commander, Quality Assurance Evaluator, and the contractor. The contractor must correct any and all safety discrepancies found immediately.

1.7. Only a Contracting Officer is authorized to make changes to the terms and conditions of this contract.

1.8. Vehicles must be free of all religious symbols/references, advertisements, and stickers not of manufacturer origin. Vehicles are subject to rejection if one or more of the following are found to be unacceptable. If a vehicle is rejected, the contractor must provide a replacement within three (3) hours:

1.8.1. Windows: Must be free of all cracks, holes, and any other obstructions. Front windows will be powered controlled. All windows will be tinted that comply with Turkish traffic laws.

1.8.2. Tires: Must have minimum 50% original tire tread remaining, and be free of dry weather cracks, splits, cuts, and sidewall bulges etc. All tires must be radial, of the same type, manufacturer, and size. Retread tires will not be accepted by the government. Vehicles must have an operational manufacturer supplied spare tire, safety kit and the required tools and equipment for tire changes. When requested a full size spare must be provided.

1.8.3. Vehicle lighting: All vehicles manufactured installed lighting must be operational. The following are examples of manufacture installed lighting, but not all inclusive: brake lights, turn signal indicator lights, backing lights, headlights, parking lights, fog lights (if installed), interior lights, dashboard lights, clearance lights (if installed).

1.8.4. Horn: Must be operational and of an audible tone to be heard by other vehicles on roadways with windows closed.

1.8.5. Cleanliness: Interior and exterior of vehicles shall be free of all dirt, trash and debris.

1.8.6. Brakes: Must be in good mechanical working order capable of stopping the vehicle in forward and reverse motion as intended and designed by the manufacturer. Brakes must be free of noise and vibration when applied. Parking brake must be functional and capable of holding the vehicle in a parked position without allowing the vehicle to move.

1.8.7. Heating and Air Conditioning: Vehicle must have operational heating and air and window defogger (if installed).

1.8.8. Exhaust System: Must be in good working order, free of leaks, cracks, holes, and rust.

1.8.9. Doors: Must have driver controlled power door locks. All doors will open, close and lock properly without the aid of any foreign objects (i.e. wire, etc.).

1.8.10. Seatbelts: Must be installed and in working condition in drivers and all passenger seating positions to include passenger vans.

1.8.11. Airbags: Must have driver and front passenger side airbags installed.

2. GENERAL INFORMATION:

2.1. Quality Control. The contractor shall develop and maintain a quality program to ensure that all leased vehicles, services and obligations as identified in this performance work statement are performed IAW commonly accepted commercial practices, and all local Turkish Government regulations and procedures. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 1, Description of Services.

2.2. Contracting Officer’s Representative. The government will periodically evaluate the contractor’s performance by appointing a representative to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through periodic on-site inspections of the contractor’s quality control program and receipt of complaints from customers. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make a final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

2.3 Holidays. The contractor is required to be available and provide service 365 days of the year, 24-hours a day including all Turkish and American holidays throughout the year.

3. SECURITY REQUIREMENTS:

3.1. Contact with Security Forces. If the contractor encounters any difficulty or needs assistance in matters under the jurisdiction of the Chief of Security Forces, he/she should contact any appropriate agency to include:

INCIRLIK AREA:

Security Forces Desk Sergeant: DSN 676-3200, Commercial 322-316-3200 Emergency (SFS, Fire, Medical): On Base 911, Commercial 322-316-1911

ISTANBUL AREA:

U.S. Consulate General: Commercial 212-335-9000

IZMIR AREA:

Security Forces Desk Sergeant: DSN 675-6771, Commercial 232-455-6771

ANKARA AREA:

717th Force Protection Office: DSN 672-8123, Commercial 312-284-5973, Cell 0533-620-0050

3.2. Safety. All services provided by the contractor provided shall be performed in a safe and health conscious manner. Accident prevention principles must be thoroughly integrated in all operations. Unsafe conditions and practices shall be corrected immediately.

4. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER (ALL

SERVICES):

On occasion (alerts, disasters, emergency response, exercises) the contractor’s services may not be required for a particular area or may be required more so than normal. If at all possible, the Contracting Officer or government representative will notify the contractor when this occurs. No price reduction will be made, but the contractor will take the required action necessary to make up for missed services once normal conditions resume and with minimal interface to regular service schedules.

5. TRAFFIC TICKETS:

5.1. Any fines or penalties incurred by government personnel during the lease period shall be paid for by the individual that committed the infraction or by the unit leasing the vehicles.

5.2 Appropriated funds will not be used to pay for traffic fines and penalties incurred by government personnel, who are personally liable for the fines and penalties.

All fines or penalties shall be reported to the 39th Contracting Office and Fleet Manager upon receipt.

APPENDIX A:

VEHICLE TYPES AND CLASSIFICATIONS:

Vehicle Type Classification Passengers (driver’s seat included) Compact Sedan (Manual) Class II 5 Compact Sedan (Automatic) Class II 5