Refrigerator Vans PWS.pdf

Priority #8 Refrigerator Units and/or Reefer Vans

HEADQUARTERS, 21st THEATER SUSTAINMENT COMMAND

ISO OAS

STATEMENT OF WORK (SOW)

1.0 GENERAL SCOPE OF WORK:

1.1 INTENT: The Contractor shall provide a total of two (2) safe, operable Refrigerator Units and/or Reefer Vans capable of storing fresh foods and vegetables, along with frozen food capability. The Reefer Vans shall be of 20 ft. size capacity or equivalent. Price shall include delivery, set-up, and removal of Reefer Vans. Contractor shall deliver the Reefer Vans to the Life Support Area (LSA) at Kurecik, Turkey for initial inspection and accountability. Contractor shall ensure the equipment is serviceable and ready for use upon delivery. The Refer Vans must run on Diesel fuel. Contractor shall ensure all Reefer Vans are delivered with a full tank of fuel. Contractor shall provide repair and/or replacement services for the leased equipment within 24 hours. Any repairs or replacements for the leased equipment not serviced within 24 hrs, will not be charged to the U.S. Government. Please note, due to the nature of the mission conducted, the dates may shift slightly. In the event this happens, the Contracting Officer will notify the Contractor within 12 - 24 hrs to make adjustments accordingly. The U.S. Government shall not be charged for equipment returned early.

1.2. CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES:

1.2.1. Each item of equipment or property furnished under this contract shall be in safe operational condition, and shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the Contracting Officer determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer shall promptly inform the Contractor in writing.

1.2.2. The Contractor shall not enter restricted or off-limit areas.

1.3. GENERAL: Contractor shall provide specified Refrigerator Units and/or Reefer Vans and all services required to keep the units in a safe, operational condition. Refrigerator Units and/or Reefer Vans will be delivered, in accordance with the Delivery Dates indicated in table 1.4 below, to the site, to be known as LSA; and must meet the minimum acceptance criteria provided in paragraph 2.0 & 3.0 below. Refrigerator Units and/or Reefer Vans will be delivered and picked-up in accordance with table 1.4 below.

1.4. SCHEDULE:

Refrigerator Units and/or Reefer Vans Delivery Location

Number of Units

Type of Refrigerator Units and/or Reefer Vans

Delivery Date Return Date

LSA 2 See para. 1.1 4 October 2011 4 May 2012

2.0. CONTRACTOR REQUIREMENTS:

2.1. The following minimum criteria shall be met at the time of the acceptance inspection for each type of Refrigerator Units and/or Reefer Van category.

2.2. The Refrigerator Units and/or Reefer Vans model year shall be no older than a 2005 model year.

2.3. Both the exterior and the interior of the Refrigerator Units and/or Reefer Vans must be free of excessive soil, rust, and damage.

2.4. Each Refrigerator Units and/or Reefer Vans must have proper electrical grounding and must provide capability to open door from the inside to avoid personnel inadvertently getting locked inside.

2.5. Damaged through criminal acts, natural acts (commonly called acts of God), or hostile acts shall preclude the government from being held liable for claims generating from any of the above.

3.0. SERVICES: The Contractor shall provide the following services:

3.1. Maintenance: The Contractor shall perform both scheduled and unscheduled maintenance at a facility he designates. He will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as filters, fluids, and lubricants. The cost of parts and labor for maintenance on damages resulting from operator negligence may be submitted through the Contracting Officer for consideration of payment.

3.2. Equipment provided in support of this SOW should be maintained / serviced by the Contractor in accordance with commercial standards for proper maintenance.

3.3. The Contractor shall identify a primary Point of Contact (POC). The Contractor POC should be proficient in and be able to speak, write, and read the English language. The Contractor POC shall be able to respond to Government inquiry within 24 hours.

3.4. Damages caused by the Contractor to equipment provided for use in support of this SOW shall be repaired within 24 hours at no expense to the Government. In the case of irreparable damages, the equipment should be replaced with acceptable equipment within 24 hours (starting from the time the Contractor was first notified or came to the knowledge that the equipment was damaged). Damages caused by the Government to equipment provided for use in support of this SOW shall also be repaired or replaced within 24 hours. The Government shall be liable for the reasonable costs incurred in order to repair damage caused by Government personnel (outside of normal wear and tear).

3.5. It is the Contractor's responsibility to remove his Refrigerator Units and/or Reefer Vans at the end of the rental period. Failure to do so will be at no cost to the US Government.

4.0. ACCESS PROCEDURES:

4.1. The access request notification requires the last name and first name, passport/ Photo ID card number, Date of Birth (DOB) and Place of Birth (POB) information; and vehicle type and license plate number, if any. The access list shall be delivered in paper and electronically in Microsoft Excel in the format provided in the Performance Work Statement. Contractor should make provisions for additional employees to compensate for any loss of employee workforce due to vacation, sickness, unforeseen event etc. In the event of any employee loss, awaiting Base Access will not be considered an adequate excuse for failure to provide contracted services.

4.2. All base access requests shall be made through the COR/POC.

4.3. Failure to comply with these procedures will result in base access for Contractor personnel being denied.

4.4. Failure to comply with additional access requirements, or to meet the requirements above is grounds for access denial of the Contractor’s personnel, and, if necessary, termination of the contract for cause. Contractor personnel shall travel within the LSA only to locations necessary to perform contracted duties. No authority to use the LSA or Incirlik Airbase facilities, or make purchases, is included in this agreement. Contractors may be searched upon entry. Cell phones with camera function and cameras are prohibited.

4.5. No Contractor access requests made directly with the LSA authorities will be honored.

5.0. AUTHORIZATION TO PERFORM:

5.1. The Contractor, in entering this agreement, affirms that all necessary licenses, permits, and qualifications necessary to perform this contract have been or will be met before performance begins. All taxes and fees associated with conducting business in Turkey are the responsibility of the Contractor. The Contractor must conform to all Turkish labor laws, safety, environmental compliance, and practices and Turkish Government requirements unless otherwise informed in writing by the Contracting Officer.

6.0. CONTRACTING OFFICER’S REPRESENTATIVE (COR) DUTIES AND

RESPONSIBILITIES:

6.1. The Contractor is required to attempt to resolve all questions and/or problems with the COR prior to contacting the Contracting Officer (KO). The COR cannot change the performance requirements of the contract; ONLY the KO may alter the terms of this contract, make applicable agreements, or obligate US government funds.

6.2. The COR shall be responsible for continuous observations of the Contractor’s performance under this contract. All observations of incomplete or defective performance, or safety and health standards violated shall be recorded.

6.3. The COR shall issue written notices to the Contractor and shall require the Contractor to reply, in writing, to the COR within five workdays after receipt, explaining reasons for the existing conditions, the corrective action, and procedures taken to prevent reoccurrence.

6.4. The COR will Inspect and accept the goods/services performed by the Contractor. Do not sign for any goods or services not received or not to standard.

6.5. Verify quantities and/or services on the vendor’s invoice/SOW.

6.6. Escort vendors on to the site of LSA as required.

6.7. Inform the KO of any performance problems.

7.0. SAFETY, SECURITY, & EMPLOYEE CONDUCT:

7.1. Identification Badges: All Contractor personnel shall wear government furnished identification badges on their person at all times while in the LSA.

7.2. Conduct of Employees: The Contractor shall be responsible for the performance and conduct of all personnel employed under this contract. The Contractor shall prohibit employees from performing work under this contract while under the influence of alcohol, drugs, and other incapacitating agents. Contractor personnel shall abide by all security regulations of the installation and shall be subject to such checks as may be deemed necessary. No verbal or physical abuse will be tolerated while on duty.

7.3. Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove and replace employees who are under the influence of alcohol or drugs.

7.4. Emergency Medical Treatment: Government furnished medical service is not available to Contractor personnel except to save life, limb, or eyesight.

8.0. GENERAL LIABILITY INSURANCE: The Contractor shall take out a Third Party Liability insurance in accordance with the liabilities which incur as a result of bodily injury and/or property damage caused to third parties as a result of the performance of its obligations hereof.

9.0. REPORTING: The Contractor shall submit monthly invoices to the COR/POC on a time/date determined by both the Contractor and the COR/POC.