SABER SOW-26 jUN 26.pdf

U.S. AIR FORCE

31ST FIGHTER WING

31ST CES/CENM

AVIANO AIR BASE, ITALY

SIMPLIFIED ACQUISITION

OF BASE ENGINEER REQUIREMENTS

(SABER)

STATEMENT OF WORK

Attachment 1 – SABER Statement of Work - Final

Table of Contents

1. Project Description

2. General Information

3. Project Award and Construction

4. Technical Design Support

5. Performance Capabilities

6. Construction Requirements

7. Quality Control

8. Provisions on Contracting Officer’s Authority

9. Bare Cost

10. Description of Coefficients and applicability

11. How the Total Project Cost is Computed

12. Non-Priced Line Items (NPI)

13. Task Order Procedures

14. SABER Economic Price Adjustment

15. Computer and Software Requirements

16. Pre-Performance Conference:

17. Construction Start Up Period

18. Commencement, Execution, Completion and Payment for Work

19. Weather Days

20. Welding Permit

21. Excavation Permit (Dig Permit)

22. Special Requirements

23. Pre-Final and Final Inspection

24. Warranty

25. Government Furnished Equipment

26. Work in Occupied Areas

27. Coordination with Government Activities

28. Noise Control

29. Construction Site Maintenance

30. Contractor Parking

31. Environmental Laws and Regulations

32. Environmental Protection

Attachment 1 – SABER Statement of Work - Final

33. Security Requirements

34. Work In Special Areas

35. Unauthorized Reconnaissance

36. Airfield Requirements

37. Temporary Airfield Construction Waiver

38. Flight Line Permits

39. Flight Line Access

40. Safety Assurance

41. Safety and Health

42. Explosive Operated Tools

43. Completion of Contract

44. DURC (Documento Unico di Regolartità Contributiva)

45. Contractors As-Built Drawings

46. Government Furnished Drawings

47. Hours of Work

48. Contractor On-Base Facility

49. Material Submittals

50. Government Liability

51. Toilet Facilities

52. Contractors Use of Electromagnetic Emission Devices

53. Availability of Utilities and Services

54. Severe Weather Warning

55. Transportation of Construction Equipment

56. Indoor Outdoor Barricades

57. Removal and Replacement Responsibility

58. Utility Outages

59. Annex 1 – Typical Cost Estimate Schedule

60. Annex 2 – Dei Price Books Work Schedule

61. Annex 3 – Norms and Rules

62. Annex 4 – Electrification of Standard Building Operations and Installations

63. Annex 5 - HVAC Chillers System Standardization

64. Annex 6 Contractor's response to construction to warranty service requirements

Attachment 1 – SABER Statement of Work

1. Project Description

1.1. This is a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for multiple project trades at Aviano Air Base. Each project will be awarded by issuing individual Task Orders (TO) against the basic contract on an as needed basis. The contractor shall furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. Projects will be in support of real property maintenance, repair, alteration, demolitions and removals.

1.2. The Contractor shall be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job. There is NO REQUIREMENT for the contractor to establish and maintain a management office on Aviano Air Base (Italy) in order to receive Requests For Proposal's and provide other management services related to accomplishing individual task orders, but if the contractor would like to establish and maintain an on-base management office, an area will be provided if available, where the contractor can place a portable office and/or a trailer at his own expenses along with any connection to existing utilities. There will be a variety of trades for the jobs to be performed including demolition works, including asbestos and hazardous material removals, architectural, civil and structural works, electrical and communication works, plumbing works, heating, ventilation and air conditioning (HVAC) works and fire protection works etc.

1.3. The contractor shall provide sufficient technical support and project management to:

1.3.1. Ensure quality and completeness of designs and drawings when applicable;

1.3.2. Ensure accuracy of estimates;

1.3.3. Accommodate multiple concurrent active projects;

1.3.4. Provide flexibility of staff and subcontractor pool to handle rapid increases in work volume;

1.3.5. Perform according to schedule with on time completion;

1.3.6. Process submittals in a timely manner; and

1.3.7. Present a professional demeanor and positive attitude of personnel.

1.4. The contractor shall be required to maintain Base Entry Pass with Escort Privilege for a minimum of two individuals for the escorting of individuals on base. Refer to form United

States Air Forces in Europe (USAFE) IMT-79 for procedures and requirements for passes request.

1.5. The contract will include a 5-year ordering period. The guaranteed minimum quantity of work that will be required under this contract will be no less than the minimum guarantee of

$2,500. The minimum guaranteed amount will be obligated with the release of the SABER contract and the concurrent release of the first TO that will cover the minimum guarantee.

The total amount of the contract shall not exceed $9,900,000.00 U.S. dollars. Individual task orders will vary in size from $2,500.00 to $250,000.00, the average task order value is

Pag. 2 of 68 expected between $50,000.00 and $100,000.00. The amounts above do not constitute any obligation to the Government. If the Government's requirements set forth in the solicitation do not result in orders totaling the amount described as "maximum", this shall not constitute the basis for an equitable price adjustment under this contract.

2. General Information

The following documents will be used in the execution of projects under this contract. These specifications and standards apply to every TO, whether specified in each task order’s SOW or not.

2.1. Aviano Air Base Design Guide, latest editions

2.2. Master Technical Specifications for Construction Project at Aviano air Base dated

March 2020

2.3. Unified Facilities Criteria – Whole Building Design Guide (WBDG)

2.4. Italian CNR / CEI / UNI norms

2.5. Italian Ministerial Decree 37/2008 (D.M. 37/08) – Regolamento concernente l'attuazione dell'articolo 11-quaterdecies, comma 13, lettera a) della legge n. 248 del

2 dicembre 2005, recante riordino delle disposizioni in materia di attivita' di installazione degli impianti all'interno degli edifici. (GU Serie Generale n.61 del 12-

03-2008)/Provisions regarding the installation of systems inside buildings

2.6. Italian Legislative Decree 81/2008 (D’lgs. 81/08) – Salute e sicurezza nei luoghi di lavoro/Protection of health and safety in the workplace

2.7. Friuli Venezia Giulia Regional Law, 6 October 2015, n. 24. - Rules for the safety of working at heights and for the prevention of accidents resulting from the risk of falls from heights

2.8. Occupational Safety and Health Administration (OSHA) requirements

2.9. SABER Cost Estimating System

2.8.1 The following Unit Price Books provided by DEI, Tipografia del Genio Civile, shall be used to develop estimates and proposals for each task order, including modifications:

a. Recupero Ristrutturazione Manutenzione (2024) / Renovation, Maintenance and

Sustain.

b. Impianti Elettrici (2024) / Electrical Systems

c. Impianti Tecnologici (2024) / Technological Systems.

These Price Books determine the cost of materials and finished works. The cost of the finished works includes the cost of the labor, eventual hires, the cost of the materials and the cost of the equipment’s rental.

https://lexview-int.regione.fvg.it/FontiNormative/xml/xmllex.aspx?anno=2015&legge=24

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2.8.2 DEI cost items will be adjusted using three coefficients. The description of coefficients factors and details on cost computation will be provided in paragraphs

10 and 11.

2.9.3. Quantities calculated for preparing estimates for Task Orders shall be “net”.

Additional quantities/items for waste, damages due to delivery, license, certifications, additional engineering design support, execution of works on public holidays or during night hours, execution of works in restricted areas, etc. shall not be allowed in the estimates or TO. These costs shall be accounted for in the contractor’s price coefficient.

3. Project Award and Construction

3.1. The Government is not obligated to issue any work under this contract beyond the minimum guarantee and reserves the right to accomplish work using Government workforce or by other contracts, as the Government deems necessary or desirable. To do so will not breach or otherwise violate this contract.

3.2. The negotiated cost for construction shall remain valid for one calendar year from the date the proposal was finalized and signed.

3.3. Performance Bonds – Applicable to Individual Task Orders

3.3.1. Performance Bond:

The Contractor shall include in the proposal a statement from an accredited bank that the offeror has valid credential to obtain multiple bonds letters for the total maximum amount the ceiling of the contract. Any resulting TO meeting the threshold shall require the requisite bonds be supplied within 10 days of receipt of the TO.

4. Technical Design Support

4.1. The Contractor's staff shall have multidiscipline experience regarding . Areas of required technical design competence shall include engineering and drafting capabilities. The 31st Civil Engineer Squadron/Civil Engineer Management Flight (31

CES/CENM) will provide present drawing templates, and the Contractor shall be responsible for verifying the accuracy and readjust as changes are made throughout the years. 31 CES/CENM will furnish facilities existing drawings when necessary, however, the Contractor shall be responsible to verify adherence of worksite layouts to reality and update it accordingly. The Contractor's designs shall comply with the requirements of all building codes listed in Section 6, Construction Requirements.

4.2. Drawing Level of Effort Requirements: The Government will only provide basic concept design information for a specific work requirement. The Contractor, using the concept design information, as well as all Italian and Local codes and Aviano AB

Specifications, shall be required to submit, depending on each awarded TO, unless

Pag. 4 of 68 otherwise stated in technical specifications of the statement of work (SOW) for each specific TO. The design package requirements will be determined for each awarded

TO and will be included in the Task Order Request for Proposal (TORFP).

The Contractor shall produce all drawings using AutoCAD 2017 or newer software

(or fully compatible) and utilize the Standard A1 (594 x 841mm) drawing format. The

Contractor may be required to upgrade to a more current version of AutoCAD during the five (5) year ordering period to maintain compliance with this requirement.

Purchase cost of the AutoCAD software may be included in the Contractor's coefficient.

All sheets in the drawings set shall be stamped and signed by the applicable professional engineer before submittal to the Government. Design submittals shall include electronic and hardcopy submittals of drawings and electronic submittals of specifications, and design analysis. Drawings shall be submitted with 1 (one) full size set, A1 format, and 3 (three) half size sets, A3 format. All electronic submittals shall be in PDF format. All work must include adequate design submittals as follows:

4.2.1. Civil / Structural:

4.2.1.1. Site plans showing the proposed location of work including benchmarks, access from main roads, construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc.), surface or sub-surface drainage concepts and signage, showing all required controlling dimensions.

4.2.1.2. Structural steel construction to include pre-manufactured buildings. All structural design drawings shall be certified and stamped and signed by a registered structural engineer and shall comply with the D.M. 17 January 2018.

Structural drawings shall be requested as soon after contract award as possible.

4.2.2. Architectural:

4.2.2.1. Drawings showing plans, sections, elevations, and details indicating facility’s existing and new features. All drawings shall contain all elements dimensions.

4.2.2.2. Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings, and roofs. The sizing of foundations, walls, beams, lintels, and columns as well as their location, where needed.

4.2.2.3. Drawings indicating compliance with codes & regulations found in paragraph 6. Construction Requirements.

4.2.2.4. Drawings indicating demolition, construction and finish treatment for walls, ceilings, and floors to include windows and doors, color schedules, signage schedule.

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4.2.3. Landscape / Irrigation:

4.2.3.1. Drawings indicating plant location, size of plant, height, caliper width, type, species, etc. and inert ground cover (i.e. boulders, river rock, landscape rock, etc.) size, type, and color. Coniferous & broadleaves trees shall be specified by height of the tree.

4.2.3.2. Drawings indicating complete irrigation system, if any.

4.2.4. Mechanical / Plumbing:

4.2.4.1. Design submittals shall show all calculations used in determining capacities of mechanical systems. Unless otherwise indicated, all the existing filters of the system involved in the project shall be fully replaced, any pre/post-heating coil of an air handling unit (AHU) shall be electrically powered, and fresh air exchange shall be provided in accordance with the applicable laws. Mechanical drawings shall include ducts (including duct sizes, supply/return air flow, and proper air flow balancing), water piping (hot, cold, potable), Energy

Management Control System (EMCS) proper sequence of operations, plumbing fixtures, sanitary sewer, and storm sewer. Mechanical screen walls shall include vented block and attempt to position the door or opening on the condenser side of any HVAC units to allow for ease of maintenance. Any Direct Digital Control

(DDC) shall be compliant with 31 CES Facility-Related Control Systems

Hardware/Software Requirements.

4.2.4.2. Drawings with all equipment items for heating, ventilation, air conditioning, refrigeration, kitchen, and plumbing fixtures, etc.

4.2.5. Fire Prevention and Fire Suppression:

4.2.5.1. Drawings indicating extinguishers, fire rated doors, emergency, and evacuation plans as per fire risk assessment in compliance with:

4.2.5.1.1. D.M. 03 September 2021 - Criteri generali di progettazione, realizzazione ed esercizio della sicurezza antincendio per luoghi di lavoro/General criteria for the design, implementation and operation of fire safety for workplaces,

4.2.5.1.2. D.M. 03 August 2015 - Approvazione di norme tecniche di prevenzione incendi/Approval of technical standards for fire prevention, and related

4.2.5.1.3. D.M. 07 Aug 2012 - Disposizioni relative alle modalita' di presentazione delle istanze concernenti i procedimenti di prevenzione incendi e alla documentazione da allegare/Provision relating to the procedures for submitting requests concerning fire prevention procedures and the documentation to be attached

4.2.5.1.4. D.M. 01 Aug 2011 - Regolamento recante semplificazione della disciplina dei procedimenti relativi alla prevenzione degli

Pag. 6 of 68 incendi/Regulation containing simplification of the discipline of procedures relating to fire prevention, when applicable.

4.2.5.2. Drawings indicating fire suppression systems design and hydraulic calculations according to EN 12845, EN 10779, showing all risers, pipe (size and material), sprinkler heads, and any other installed equipment that is part of the wet-pipe sprinkler system.

4.2.5.3. Fire suppression shop drawings stamped and signed by an Italian Registered Fire

Protection Engineer.

4.2.5.4. Report with fire risk assessment as per D.M. 03 AUG 2015 showing the definitions of parameters Rvita and Rbeni and the following levels of performance of the 10 fire strategies described by the Fire Prevention Code.

4.2.5.5. Host nation law comparison as per UFC 3-600-01 for both fire alarm and fire suppression, where will be clearly described the results and the choice of the applied values for the final design, preferably using EN/UNI standards, due to the EU Regulation 305/2011 about marketing of construction products. For wet sprinklers the comparison shall be between the National Fire Protection

Association (NFPA) 13 and UNI EN 12845. For fire alarm the comparison shall be between NFPA 72 and UNI 9795.

4.2.5.6. For fire alarms, the drawings shall indicate the positions of all devices and cable runways with the indication of the loop address, like L01S03 (loop nr.01, smoke detector nr.03) on the floorplans. For each typical installation a detail will show the assembly of the device and related fittings, piping, j.b.s to be connected, together with admitted clearances from ceiling/floor/false ceiling/beam.

4.2.5.7. For fire suppression, it is requested to have a detailed design with part list and ballooning of all the final configuration of all the devices in the mech or pump room, starting from water supply till the exiting pipes. The info should include at least pipe/valve nominal size, item functional description, applicable product standard/norm, set pressures, set time delays, design flows, entry static pressure

4.2.5.8. All the necessary signages shall be UNI EN ISO 7010, the symbols on drawings shall be in accordance with D.M. 03 AUG 2015 chapter G1

4.2.5.9. The designer of Fire Prevention, in case the activity is subjected to a mandatory

Fire Prevention Practice as per D.P.R. 151/2011, will be responsible for the design, site supervision and all the administrative path till the obtainment of final approved S.C.I.A. antincendio or Italian C.P.I.

4.2.6. Electrical:

4.2.6.1. All circuits for lighting controls, transformer placement, automatic transfer switch placement, and street lighting. All electric equipment such as transformers, switches, junction boxes, panels, etc.

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4.2.6.2. All MV panel works, MV cables works, MV protection relays works, MV transformers works, Emergency genset works, etc.

4.2.6.3. All fire alarm, detection, security alarm, and mass notification systems (to include location of all components, conduit runs, wire number and sizes, etc.).

4.2.6.4. Methods and tabulations used in sizing conductors, conduits, protective devices, and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source, and date of the publication shall be indicated.

4.2.7. Communications:

4.2.7.1. Telecom plans showing data/voice outlet, cable and cable tray

4.2.7.2. Telecom grounding connection plan

4.2.7.3. Telecom rack schematic diagrams

4.2.8. Specifications: The Contractor shall comply with the Master Technical

Specifications for Construction Projects at Aviano Air Base dated March 2020.

The Contractor shall furnish all specification sections applicable to the work conducted under the task order in electronic format. The Contractor shall edit the specifications to comply with Aviano AB and Air Force design standards and the task order design. All costs of editing the specifications shall be paid by the

Contractor and included in his contract coefficient.

4.3. NOTE: Any other necessary drawings not specifically listed above shall be submitted as soon after project award as possible. Structural steel, roofing systems, fire suppression and all systems design or shop drawings shall be signed and stamped by the applicable engineer prior to submittal to the Government. Electronic as-builts are required for every TO, whether written into the SOW or not, electronic need to be in both dwg and pdf format;

stamped and signed with “As Built” and date of acceptance. Contractor is required to include a pdf copy of operation and maintenance (O&M) manuals.

Drawings shall be geospatially referenced using real world coordinates World Geodetic

System (WGS)-1984 Universal Transverse Mercator (UTM) 33N. The drafting section will provide an AutoCAD drawing that is geospatially referenced for the Contractor to use as a background.

4.4. Adherence to Standards: The Contractor is responsible to ensure each project complies with the requirements in paragraph “6. Construction Requirements.” If a discrepancy exists between any codes, the Contractor shall notify the Government and use the most stringent requirement, where this condition is not applicable due to conflict between norms and/or codes, IT/EU codes shall be prevalent on other codes. Neither the Contracting Officer nor the CES Project Manager has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or any construction code book. Any work that is later found not to meet codes, guides, and/or standards that were in force at the time of task order award shall be corrected to comply with such code, guide and/or standard at

Pag. 8 of 68 no extra cost to the Government.

4.5. If specifically required by the Contracting Officer, on a particular Task Order, the

Contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer.

5. Performance Capabilities

5.1. Throughout the life of this contract, whenever there are active TO's, the Contractor’s

Project Manager (CPM) shall be available during normal business hours to meet with the

Contracting Office or his/her representative, at the location specified, within six (6) hours after notification by telephone. The CPM shall be available to meet with the CO or his/her representative within 48 hours when there are no active TO's. The CO must be able to contact the CPM at all times by dialing a local telephone number. The Contractor’s Project

Manager (CPM) shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all weekly status meetings, site visits and final inspections. The CPM shall have a minimum of 5 years previous experience as primary manager of a Government contract or general contracting firm engaged in similar multiple discipline commercial construction projects. In addition, the CPM must be experienced with managing multiple subcontractors.

5.2. Whenever there are active TO's, Contractor personnel with the following management/technical support capabilities must be available to properly manage/superintend all TO proposals being developed and/or work under construction:

5.2.1. Contractor's Project Superintendent (CPS) - Provides on-site supervision of active

TO's. The CPS shall visit each active project site daily, submit detailed weekly progress reports for each Task Order, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visit, and pre-final/final inspections. Superintendents shall have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. Superintendent shall be always on-site during work hours for each TO. If multiple TO’s are awarded at one time, the Contractor shall provide qualified and experienced superintendents to cover all TO’s. The project superintendent shall be fluent English speaking.

5.2.2. Contractor's Quality Control Manager (QCM) – Provide fluent English-speaking quality control manager for all active TO's and executes the Contractor’s Quality

Control Plan (QCP). The QCM shall visit each active project site daily to ensure full compliance with all safety requirements and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. If multiple TO’s are awarded at one time, the Contractor shall provide qualified and experienced

QCM’s to cover all TO’s. The QCM shall prepare and coordinate material

Pag. 9 of 68 submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the Project

Manager or Superintendent. QCM shall have a minimum of 5 years’ experience in Quality Control Management of multidiscipline construction projects.

5.2.3. The Contractor shall provide contact information for all key personnel to include phone number and email address.

5.3. The Contractor shall also provide and maintain the following capabilities to support the

SABER contract:

5.3.1. Cost estimator - Provide estimating support, capable of producing accurate quantity take-offs and cost proposals. The estimator shall have previous experience in the development of detailed quantity takeoff and line-item cost estimates for multi-discipline SABER or commercial construction projects.

5.3.2. Draftsman - The Contractor shall have the ability to reach out to adequate drafting support staff to provide a turnaround time as specified in the TO Statement of

Work. The Contractor shall have adequate drafting support to fulfill the requirements for each TO. Design/drafting support shall be capable of producing accurate and complete proposal and construction drawings for several Task

Orders simultaneously within the time constraints as specified in the TO.

6. Construction Requirements

6.1. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the Contractor is directed otherwise by the technical specifications. Any exceptions must be approved in writing by the Contracting

Officer prior to construction start-up. These specifications and standards apply to every TO, whether specified in the SOW or not. The Contractor shall ensure that the latest version of specifications are used for each TO award.

International rules such as NFPA, Unified Facilities Criteria (UFC), Air Force Corporate

Facilities Standards etc. shall be considered applicable when not conflicting with other national or host nations’ laws/standards.

6.1.1. Air Force Corporate Facilities Standards (http://afcfs.wbdg.org/)

6.1.2. Aviano Air Base Design Guide

6.1.3. All applicable Unified Facilities Criteria (UFC), (https://www.wbdg.org/ffc/dod/ unified-facilities-criteria-UFC), with particular attention to:

UFC 3-120-01, Air Force Sign Standard

UFC 3-260-01, Airfield And Heliport Planning And Design

UFC 3-600-01, Fire Protection Engineering for Facilities

UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

UFC 3-410-01, Heating, Ventilation and Air Conditioning Systems http://afcfs.wbdg.org/ http://afcfs.wbdg.org/ http://afcfs.wbdg.org/

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UFC 4-021-01, Design and O&M: Mass Notification Systems

UFC 3-420-01, Plumbing Systems

UFC 3-530-01, Design Interior, Exterior Lighting and Controls

UFC 3-230-01, Interior Electrical Systems

UFC 3-550-01, Exterior Electrical Power Distribution

UFC 3-560-01, Electrical Safety

6.1.4. NFPA 13, Standard for the Installation of Sprinkler Systems

6.1.5. NFPA 72, National Fire Alarm and Signal Code

6.1.6. NFPA 101, Life Safety Code

6.1.7. Master Technical Specs for Construction project at Aviano AB, dated March 2020

6.1.8. International Plumbing and Mechanical codes

6.1.9. Italian CNR/CEI/UNI Norms

6.1.10. Ministerial Decree 37/08, Regulation on Health, and Safety in construction sites.

6.1.11. Italian Legislative Decree (D’lgs). 81/08 - Salute e sicurezza nei luoghi di lavoro/Protection of health and safety in the workplace

6.1.12. Occupational Safety and Health Administration (OSHA) requirements

6.1.13. Friuli Venezia Giulia Regional Law, 6 October 2015, n. 24., - Norme per la sicurezza dei lavori in quota e per la prevenzione di infortuni conseguenti al rischio di cadute dall’alto /Rules for the safety of working at heights and for the prevention of accidents resulting from the risk of falls from heights

6.1.14. EU Regulation 305/2011 - Conformity assessment services for the free movement of construction products on the European market

Where applicable and if not in conflict with other requirements, design and construction shall comply with regulations and norms listed in the Annex 3 of “Attachment 1 – SABER Statement of Work”.

6.2. The Contractor shall maintain or have access to these documents during the term of this contract. If the Contractor cannot obtain these specifications, the Contractor shall request them within 7 days of contract/TO award, and the Government will provide them in electronic format. Each of these codes and specifications is applicable to each TO on this contract, whether stated specifically on the SOW or not.

6.3. If there is a conflict between these codes, regulations and Master Base Specifications the most stringent requirements shall apply, where this condition is not applicable due to conflict between norms and/or codes, IT/EU codes shall prevail over other codes.

7. Quality Control

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7.1. The Contractor shall submit a Quality Control Plan (QCP) that clearly describes the

Contractor's quality control program/processes. This plan shall address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relate to the acceptable completion of work and subsequent Government inspections and approval. The QCP shall be approved by the Government prior to commencement of work. This QCP shall include all phases of the construction process from design through project completion. The plan shall ensure that all components of construction meet industry standards. This plan shall remain in effect for the life of the contract. The

Contractor shall maintain adequate Quality Control capabilities regardless of the volume of workload. The Government reserves the right to request any necessary changes to the QCP during the life of the contract. Individual QCPs will not be required for each TO.

7.2. The Contractor shall institute a comprehensive Quality Control Program to ensure that all materials and workmanship are in accordance with the SABER specifications, Base

Regulations, Italian and Local Codes. It is the Contractor's responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the

Statement of Work and the SABER requirements in paragraph 6, “Construction

Requirements”.

7.3. Quality Control Manager: The Quality Control Manager (QCM) shall direct the execution of the Contractor's approved QCP with exclusive responsibility for administration of the plan and inspection of work. The QCM shall be available during normal duty hours to investigate and resolve all problems related to Quality Control when notified by the COR and/or Contracting Officer that a problem exists. The QCM shall be a separate individual from the Contract Project Manager or Project Superintendent.

7.4. Government Inspection: During the execution of the works the Government reserves the right to carry out all the visits and the controls that it considers necessary, also without warning. Upon completion of all contract items, the Government will perform a Final

Inspection walkthrough of the facility according to the provisions in paragraph “23, Pre-

Final and Final Inspection.”

7.5. The Government inspection does not negate the need for regular Contractor quality control, nor does it indicate either expressed or implied that all codes, safety regulations or any other criteria have been followed properly. The Contractor shall comply with all codes, safety regulations, or any other criteria.

8. Provisions on Contracting Officer’s Authority

No person other than a Contracting Officer (CO) have authority to modify the terms of this agreement. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer. The contractor shall not take direction from anyone other than the Contracting Officer. In the event the contractor makes any such changes at the direction of any person other than the CO, Pag. 12 of 68 the change shall be considered to have been made without authority and the Contractor may be unable to recover any expenses incurred. The CO is the only person who can obligate the

Government; input taken and acted on changes the contract (other than health/life safety concerns) in any way received from the end user, Civil Engineering, or anyone else besides the

CO is done so at the sole financial and legal responsibility of the Contractor.

8.1. Contracting Officers may delegate an individual to serve as their Contracting Officer

Representative (COR) for purposes of monitoring the technical or administrative aspects of contractor performance during the life cycle of the contract to ensure the contractor provides quality products and services according to the SOW/technical specifications. After the CO designates an individual to serve as a COR, they are responsible for ensuring they fully understand the scope of their delegated responsibilities and limitations of their authority.

9. Bare Cost

Bare Cost is obtained from the applicable DEI PRICE BOOKS, the sum of the various cost items will constitute the task order Bare Cost amount which is subject to the applicability of the coefficients as described below.

10. Description of Coefficients and applicability.

Bare cost as specified in paragraph 9 is subject to be adjusted with the use of three coefficients:

C1, C2 and C3. Coefficients are numerical factors and are defined at the SABER contract award and are not subject to change/negotiation during the life of the contract. All applicable coefficients will be applied to each TO for every contract year.

10.1 Coefficients’ description:

Coefficient 1 (C1): discount/increase coefficient applied to the Bare Costs set by the DEI Price

List. The Contractor may propose different coefficients for each different type of macro work activity.

The following “Renovation, Maintenance and Sustain Works Schedule” with coefficients shown for each macro work activity to be used for purely indicative purposes.

The Contractor shall propose coefficients for the entire term of the contract. Coefficients and escalation will not be adjusted after the initial proposal is accepted.

RENOVATION, MAINTENANCE AND SUSTAIN - WORKS SCHEDULE

COEFFICIENT 1

A1 - PROVISIONAL WORKS 0,85

A2 - EXCAVATIONS, DEMOLITIONS, REMOVALS AND TRANSPORT 0,90

A3 - MORTARS, CEMENT CONGLOMERATES STEEL FOR REINFORCED CONCRETE 0,80

A4 - ANTI-SEISMIC DEVICES 1,00

A5 - SLABS 1,00

A6 - MASONRY AND SUBFLOOR WORKS 0,85

A7 - PLASTERS 0,85

A8 - DIAGNOSTICS, STRUCTURAL MONITORING AND SURVEYS 1,00

A9 - STATIC CONSOLIDATION WORKS 1,00

B1 - THERMAL AND ACOUSTIC PROTECTION WORKS 0,90

B2 - RENOVATION AND WATERPROOFING 0,90

B3 - ROOFS, FLASHINGS, TRIMS, DOWNSPOUTS AND GUTTERS 0,90

B4 - FLOORING, CLADDING AND STONE WORKS 0,85

B5 - SUSPENDED CEILINGS AND PARTITION WALLS 1,00

B6 - PAINTING WORKS 0,70

B7 - GLASS BLOCKS WORKS 1,00

B8 - CHIMNEYS AND EXHAUST PIPES 503 1,00

C1 - METAL WORKS 1,00

C2 - WOOD AND PVC WORKS 1,00

C3 - TIMBER STRUCTURES 1,00

C4 - GLASS WORKS 1,00

C5 - SOLAR SHADING 1,00

D1 - RESIDENTIAL ROADS AND OUTDOOR PAVEMENTS 0,85

D2 - SEWERS, AQUEDUCTS AND DRAINS 0,85

E1 - GARDENING WORKS 0,65

E2 - SPORTS FACILITIES 1,10

Coefficient 2 (C2):

Coefficient C2 is used when the order requires the execution of works in specific locations and/or hours/and or Holidays as specified below.

Coefficient C2 is comprised of the following sub-coefficients that are to be applied based on a case-by-case basis as required in each TO Request for Proposal (TORFP):

C2A: coefficient to be applied for work performed during standard hours (Monday through Friday, 7:00 AM 5:00 PM. This coefficient shall consider the fact that works will be performed in a military installation: suspension of work without advance notice, latency at the entrance gate, administrative duties for compliance abide by local regulations (i.e. ID pass requests, driving licenses obtained, specific training) shall be considered.

C2B: coefficient to be applied for works performed during non-standard hours and/or Holidays. For the list of applicable Holidays see Section H. Non-standard hours begin at 5:01 PM and end at

6:59 AM.

C2C: coefficient to be applied for works performed in RESTRICTED areas where works are to be performed under the supervision of military escorts at all times. This coefficient shall consider the fact that military escorts may not be always available on time or may leave the site without prior notice for ongoing military operations.

C2D: coefficient to be applied for works performed in the AIRFIELD area. Works in the Airfield area are subject to continuous coordination with the Airfield Management Team to not interfere with flight operations. Obtaining driving licenses for all personnel, use of precautions while driving in the airfield, special requirements for site mobilization, possible suspension of work without advance notice, maximum care in the cleaning of the work site shall be considered.

Coefficient 3 (C3):

C3 will measure the yearly inflation. The Contractor shall propose for each year a coefficient that is not subject to negotiation during contract execution.

The coefficient for each year will be the same for all the DEI price lists.

11. How the Total Project Cost is Computed

The task order computation will follow the formula:

(CxC1)*(C2A*C2B*C2C*C2D*C3)

NOTE: Only C2 coefficients applicable to the specific TORP will be considered into the calculation. C3 coefficient will refer to contract year applicable to the TORP

Find below an examples of cost computation for a TO:

Project that includes mechanical and electrical works, performance year 2, work in Airfield to be performed during nighttime.

Coefficients proposed:

Pag. 15 of 68

− C1 = Coefficients will vary based on macro work activities as per table above

− C2A = 1,02

− C2B = 1,01

− C2C = 1,02

− C2D = 1,25

− C3 = (1st year=1,02; 2nd year=1,03; 3rd year=1,04; 4th year=1,05; 5th year=1,06.

A typical Cost estimate sheet is shown in Annex 1 of “Attachment 1 – SABER Statement of

Work”.

11.1. The Contractor shall consider the following factors which affect the calculation of the coefficients:

11.1.1. The coefficients shall be established for the term of the contract.

11.1.1.1. The Price List prices are for final total cost works. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

11.1.1.2. The coefficient shall cover all items including all general conditions. In determining their coefficient, the Contractor shall include the cost for performing all services unless expressly prohibited elsewhere in this SOW or the SABER contract. The coefficient shall include but is not limited to, the following: all costs to obtain, maintain, update, etc. the Price List and cost estimating software "Primus" by ACCA SOFTWARE or similar; overhead and profit for both the prime Contractor and any subcontractors or suppliers;

BARE COST

(C)

C1 C2A C2B C2C C2D C3 C3 C3 C3 C3

Discount or Increase

Regular Hours

Holidays Night Time

Restricted Areas

Airfield 1st 2nd 3rd 4th 5th

100.00 € 0.89 1.01 1.25 1.03

230.00 € 0.88 1.01 1.25 1.03

50.00 € 0.85 1.01 1.25 1.03

120.00 € 0.99 1.01 1.25 1.03

20.00 € 1 1.01 1.25 1.03

TOTAL BARE COST 520.00 €

PRICE LIST REFERENCES COEFFICIENTS COST ESTIMATE

DEI CATEGORY

TOTAL COST

CxC1x(C2AxC2BxC2CxC2D)xC3

MECANICAL

WORKS

Item 1 HEATING SYSTEM 115.73 €

Item 2 CONDITIONING SYSTEM 263.20 €

Item 3 AUTOMATION AND PLANT

CONTROL

55.27 €

ELECTRICAL

WORKS

Item 1

LOW VOLTAGE

TRANSMISSION AND

DISTRIBUTION SYSTEM

154.48 €

Item 2

ELECTRICAL EQUIPMENT LOW

VOLTAGE SYSTEM

26.01 €

614.69 €TOTAL COST

Pag. 16 of 68 mobilization/demobilization; insurance; protection of Government property to include any fencing or barriers inside or outside of a building; costs of as-built research/site verification and investigation; expenses, charges, claims, fines, and/or fees incurred by compliance with any standard, regulation, or law

(including environmental and/or tax laws); general & administrative expenses;

prime and subcontractors’ expenses; and for transportation to and from the jobsite, insurance, administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

11.1.1.3. All vehicles, office supplies/setup, administrative requirements, Personal

Protective Equipment (PPE) and equipment/tools which are customary to the trade shall be part of overhead and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental shall be allowed as a direct cost to any Task Order. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing, and transporting the Contractor’s equipment shall be included in the coefficient.

11.1.1.4. Daily clean-up shall be performed at all active project sites. It shall NOT be a direct Task Order cost but shall be paid from the coefficient.

11.1.1.5. Equipment rental shall NOT be allowed as a direct cost to any Task Order, except under special circumstances such as performing work which is not normal for a given trade. EXAMPLE: TO is issued to replace light bulbs in a high bay. Rental of a scissor lift shall be part of the TO as a direct cost because this is not a normal tool or equipment a Contractor would purchase and maintain.

11.1.1.6. Tarpaulins, temporary controls, tethers, work site signs, site security, required permits, licenses, submittals, drawings, and other risks to doing business shall be included in the coefficient.

11.1.1.7. Design fees and fees for as-built documentation will be priced per TO and shall

NOT be included in the coefficient.

12. Non-Priced Line Items (NPI)

12.1. Any item of work not found in the DEI Price Book but required under an individual TO may be negotiated by the Government as a Non-Priced Item. NPI includes only direct costs.

12.2. Non-priced items once negotiated and used in a TO will be added to Aviano Air Base additional price list as supplement to the DEI Price Book. Uses of items previously added to the Supplement in subsequent TOs shall be considered pre-priced items in those subsequent TOs.

12.3. NPIs shall not exceed 25% of the cost per TO.

Pag. 17 of 68

12.4. If the Contractor's TO proposal includes any non-priced items, the items cost shall be negotiated. The burden of justification for the dollar value of the NPI falls on the

Contractor, who shall provide documentation from a minimum of three independent sources of the actual installed cost of the item.

12.5. Excessive pass-through charges are not allowable and will be reduced or removed, if found, during the negotiation. The following documentation shall be provided at negotiations:

12.5.1. A minimum of three (3) independent written price quotes which shall include;

material(s) description with unit price and installation cost. The price quotes shall be submitted on the Vendor’s letterhead and be signed by the owner or authorized representative of the company. The Contractor and the Government will negotiate the labor hours required to install the NPI and any other appropriate mark-ups and the fixed coefficient. If three (3) suppliers cannot be found, the Contractor shall submit at least one price quote with their proposal and provide documentation of efforts taken to obtain the three (3) quotations. If the NPI has a commercially available price list, the Contractor shall submit that with the proposal. The

Government will determine price reasonableness through processes allowable under FAR Part 15 and negotiate the labor hours to install the NPI and any other appropriate mark-ups and the fixed coefficient. If price reasonableness cannot be determined and the material cost is significant, the Contractor shall break down each unit of cost the Contractor will pay for the NPI to facilitate the price reasonableness determination. If the NPI is a custom-made item, the Contractor shall submit the manufacturer’s itemized costs with their proposal.

12.6. Accessory items that don't have a separate price and that are usually required for the performance of a priced work item cannot be negotiated as a separate NPI

13. Task Order Procedures

13.1. As the need exists for performance under the terms of this contract, the Government will notify the Contractor of an existing performance requirement and request a price from the Contractor for a "one job, lump sum" Task Order. The Government will provide to the Contractor a Task Order Request for Proposal (TORFP) with a Statement of Work

(SOW) describing the work to be performed, which may include special instructions and conditions, and potentially a Material Submittal Register (AF Form 66). The Contractor

WILL NOT be reimbursed for any Pre-Task Order costs including proposal preparation and attendance during negotiations or site visits.

13.1.1. For each project or solicitation, the Contractor will be furnished with one (1) digital copy of the Government’s Statement of Work (SOW), or Specifications (if fully designed), Construction Cost Estimate Breakdown (CCEB) worksheet and drawings, if applicable, from the Contracting Officer or his/her designated

Contracting Specialist. Although the Contractor is given a design package, the

Contractor shall verify/validate existing site conditions prior to submitting their proposal package to the Government. The Contractor may reproduce the drawings

Pag. 18 of 68 and specifications at the Contractor’s own expense if additional copies are needed.

The Contractor shall check all drawings and specifications immediately upon receipt for discrepancies and notify the Contracting Officer or his/her designated representative immediately of all discrepancies found in the form of a Request for

Information (RFI). The RFI shall be forwarded to the Contracting Officer for review and in-turn forwarded to the assigned COR for review, clarification and response. Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall review all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby. Where drawings are not provided as part of the TORFP, the Contractor shall perform field investigation, historical record research, design including construction drawings, engineering and constructability review necessary to ensure the drawings are accurate and complete.

13.1.2. The design and engineering required for this contract is at the level normally expected of a general construction contractor and considered incidental to the accomplishment of the scope of work provided by the Government. Examples of services required from the Contractor include sizing and selection of electrical and mechanical equipment and systems; sizing of electrical circuits (i.e., wiring and cable sizing; to include pole mount and pad mount transformers sizing), electrical devices, heating and ventilating air ducts, fluid piping systems and light structural framing members; lighting layout; fire detection systems; surveying;

computer aided drafting, etc.

13.2. Project Site Visit

13.2.1. After the release of a TORFP, the Government and the Contractor will schedule and conduct a pre-proposal site visit for project. Discussions held during the site visit may include, but are not limited to scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages and potential difficulties/problems. The Contractor shall email detailed site visit minutes to the

Contracting Officer within one (1) business day following the day of the site visit.

The Contracting Officer or designated Contracting Specialist shall provide consolidated site visit minutes to the Civil Engineer Squadron SABER Project

Manager(s) within two (2) business days following the site visit. The Contractor shall comply with the requirements of the clause at FAR 52.236-3, Site

Investigation and Conditions Affecting the Work.

13.2.2. Any questions asked during the site visit or identified after the site visit should be submitted as a Request for Information (RFI) to the Contracting Officer and designated Contract Specialist within seven (7) calendar days after the site visit.

13.3. On-Site Conditions

13.3.1. Drawings may not be available or provided for all locations where work will be performed. Drawings showing the location of equipment, piping, ducts and

Pag. 19 of 68 conduit, are diagrammatic and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown on the concept drawings. Drawings showing equipment, piping, ducts, conduit, etc. to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, and temporary walls, etc. All such minor details of work which are not shown in the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work.