Combined_synopsis-AMS_Equip_Service.docx

31st Contracting Squadron Aviano AB, Italy Combined Synopsis Solicitation for AMS Equipment Maintenance Services

17 Sep 2019

GENERAL INFORMATION

This is a combined synopsis/solicitation (combo) for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

GENERAL INFORMATION

SOLICITATION #: FA568219Q7029

SOLICITATION DATE: 24 Sept 2019

QUOTES DUE: Wednesday, 24 October 2019 @ 1600 Central European Time (CET)

Coordinator – Reference (FA568219Q7029) [ X ] Request for Quotation (RFQ) [ ] Request for Proposal (RFP) [ ] Invitation for Bid (IFB)

This solicitation and the incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-06 Effective 10 September 2019; Defense DPN 201900628 Effective 28 June 2019 and AFAC 2018-0525 Effective 25 May 2018

Due to the overseas location of this solicitation, no small business set-aside will be used.

North American Industry Classification Code (NAICS): 811310

Offerors must be registered and active in System for Award Management (SAM) (see https://www.sam.gov) to be eligible for award.

The following information will be provided by offerors/suppliers:

NAME OF ORGANIZATION: _______________________________________________________

CAGE CODE: ____________________________________________________________________

DUNS NUMBER: _________________________________________________________________

SAM REGISTRATION EXPIRATION DATE: __________________________________________

A site visit will be held 3 October 2019 at 09:00, Area F, 724 AMS Terminal, Bldg. 1078, Aviano AB Italy.

All questions must be submitted by 10 Oct 19 at 13:00, via email to Ms. Alessandra Ferracin at alessandra.ferracin.it@us.af.mil and Ms. Ornella Bresil at ornella.bresil.it@us.af.mil

QUOTATION SCHEDULE

Maintenance visits

PoP: 04 Nov 2019 – 3 Nov 2020

Emergency Calls

PoP: 04 Nov 2019 – 3 Nov 2020

Spare Parts

PoP: 04 Nov 2019 – 3 Nov 2020

Maintenance visits

PoP: 04 Nov 2020 – 3 Nov 2021

NON PERSONAL SERVICE: AMS Terminal Maintenance

Emergency Calls

PoP: 04 Nov 2020 – 3 Nov 2021

Spare Parts

PoP: 04 Nov 2020 – 3 Nov 2021

Maintenance visits

PoP: 04 Nov 2021 – 3 Nov 2022

Emergency Calls

PoP: 04 Nov 2021 – 3 Nov 2022

Spare Parts

PoP: 04 Nov 2021 – 3 Nov20 22

Maintenance visits

PoP: 04 Nov 2022 – 3 Nov 2023

Emergency Calls

PoP: 04 Nov 2022 – 3 Nov 2023

Spare parts

PoP: 04 Nov 2022 – 3 Nov 2023

Maintenance visits

PoP: 04 Nov 2023 – 3 Nov 2024

Emergency Calls

PoP: 04 Nov 2023 – 3 Nov 2024

NON PERSONAL SERVICE: AMS Terminal Maintenance.

Spare parts

PoP: 04 Nov 2023 – 3 Nov 2024

The FY19 budget rate of 0.8582 will be used for conversion and evaluation of price quotations.

PERFORMANCE WORK STATEMENT

Air Mobility Squadron (AMS) equipment Maintenance

DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies equipment, and personnel necessary to repair and perform maintenance of the Air Terminal of the Air Mobility Squadron (AMS) equipment at Aviano Air Base, Italy.

Contractor must maintain AMS equipment in efficiency and working capability at all times. Maintenance is required on a monthly, semi-annual, and yearly basis.

1. Maintenance and repair will be in accordance with standard commercial practices, performed by qualified, trained official manufacturers’ certified technicians and in accordance with the following:

Safety and Health Contractor's activities shall be in compliance with the following: OSHA 29 CFR 1926 Construction Regulations, US Corps of Engineers Manual EM385-1-1 Nov. 2014, AFMAN 91-203 Air Force Occupational Safety, Fire, and Health Standards, and Italian Legislative Decree 81/08 including subsequent amendments and Legislative Decree 91/2008 including 2019 updates and all subsequent amendments. In case of any differences, the more stringent policy applies.

When needed the contractor will consider in advance any hazardous situation (s) that might occur through a preliminary assessment plan: the DUVRI - Documento Unico per la Valutazione Rischi da Interferenze shall be coordinated with 31 FW/CCPP Base employees safety representative (Phone 0434 30 5709), in accordance with Legislative Decree 81/08.

If any particular maintenance operations is required, the contractor will develop a specific site plan for operational safety (POS - Piano Operativo di Sicurezza) in accordance with Legislative Decree 81/08, prior to starting scheduled maintenance work..

Training certificates for each employee shall be included in the POS documents.

At the beginning of each Fiscal Year the Contractor’s representative will receive a mandatory safety briefing from Base 31 FW/SEG Occupational Safety Office.

Confined Spaces: Contractor’s activities within confined spaces are covered by OSHA 29 CFR 19.26.1200 and OSHA 29 CFR 1910.146, respectively for Construction and General Industry. Mentioned regulations shall be coordinated with Italian presidential decree DPR 177, dated 14 SEP 2011. Mandatory prescriptions on confined space shall be taken into consideration for maintenance and repair contracts when operating in those spaces.

Hazmat If needed, contractor is responsible for complying with all applicable environmental regulations and laws pertaining to the storage, handling, and transportation of hazardous materials and hazardous waste.

The Contractor shall identify all hazardous materials required for completion of the maintenance.

The Contractor shall furnish the Safety Data Sheets (SDS) in English for all hazardous material, (chemical, toxic, and noxious), that will be used during the maintenance of the equipment to 31st CES/CEIE for their approval and coordination through SEG and SGPB. The Contracting Officer will provide sample of the approved SDS form to the Contractor.

The Contractor shall also provide an hazardous waste management plan.

The Contractor must ensure that all hazardous materials utilized during maintenance do not contain any chemicals listed as EPA 17 toxins. A list of the EPA 17 toxins con be obtained from the 31st CES/CEIE office.

Any flammable, liquid, or any other toxic substances required to complete the maintenance, shall be kept in properly labeled, special containers. All pertaining data(quantity, characteristics and location) shall be provided to 31st CES/CEF or 31st CES/CEIE through the Technical Manager.

1.2 Hours of Operation

1.2.1 Work is to be performed during the hours from 0700 to 1600, Monday through Friday, excluding all holidays and weekends, except for emergency calls. The required semi-annual maintenance of AMS equipment will be performed during the months of January and July. The actual date and time of maintenance visits will be coordinated primarily with the Chief of Resources (CCR). The alternates are Aircraft Services (TRK) Lead Air Transportation Technician (LN) or Air Cargo Scheduler (LN). A letter with names and phone numbers of designated government individuals will be forwarded to the contractor within 15 days from award of the contract.

1.3 Emergency Calls

1.3.1 The contractor must provide emergency response within 3 hours from notification, to troubleshoot and repair faulty equipment. Emergency response services must be guaranteed 24 hours a day, 7 days a week. If repair of faulty equipment cannot be executed within 4 hours, contractor must notify CCR/TRK personnel immediately.

1.3.2 The Contractor must provide a list of names and emergency phone numbers of personnel to be contacted for emergency response within 15 days from the award of the contract. This list must be provided to CCR.

1.4 Inspection, Maintenance and Repair Parts

1.4.1 Maintenance: Once maintenance is completed the contractor will provide in written report with the maintenance performed. He will also annotate all the work that was performed stamp it and sign the compliance certificates (libretti) we have available for our equipment in accordance with European Machinery Directive 2006/42/EC. Paragraph 1.4.3 applies.

1.4.2 Repair: Upon completion of initial inspection, the contractor must provide via email a written description, stating cause of fault, and a detailed repair plan. Together with it the contractor will provide an estimated cost of the spare parts, and labor.

Original replacement parts are required. If they are no longer manufactured or are not available anymore, the contractor will provide specifications of the parts he is going to install, stating that they equal or exceed the manufacture’s original specification.

For repairs and parts that do not exceed € 400.00, the contractor will notify via email CCR as approving official prior to purchase and start repair procedures.

For repairs and parts that exceed € 400.00 CCR is the approving officials prior to purchase. CCR or alternates will approve/disapprove (e.g. written, email etc…etc…) Contractor will not start working until CCR or alternate approves it, also repair parts purchased will be listed separately on contractors invoice. The technicians who access the building to repair equipment, before leaving the facility must provide a report called “Rapporto di intervento”, detailing all operations performed during their visit.

1.4.3 Maintenance, repair and inspection items listed below are the minimum requirements: Contractor’s activities connected with construction, installation, maintenance and repairs of systems, equipment, tools and machinery (including plants, parts, accessories and appurtenances) covered by European Machinery Directive 2006/42/EC shall be performed so as to maintain current compliance with mentioned directive. Machinery control logs shall be duly signed after each repair or maintenance operation by a certified Contractor’s representative. Recertification processes, revamping or retrofitting of systems, equipment, tools and machinery (including plants, parts, accessories and appurtenances) shall be performed in accordance with European Machinery Directive 2006/42/EC. Related compliance certificates shall be duly signed by a Contractor representative.

1.4.4 All maintenance, repair, (calls will be made based on need or when required) and inspections will be performed IAW manufacturer’s manuals (when available) to include manufacturer recommended service intervals. Inspections will be performed at a minimum, annual if the manufacturer’s documentation does not provide inspection or service information. All inspections will be performed according to the itemized list in table 1.5.

1.4.5 Emergency Lights. 1078 1078-1 Monthly

1.4.6 Inspection of Electrical Rooms and Electrical panels with Circuit Braker, Monthly

1.4.7 Mechanized roll-up doors - quick roll up doors. Semi annual.

a. Ensure of all moving parts are operating safely in accordance with European Machinery Directive 2006/42/EC

b. Examination, cleaning, adjustment, lubrication, repairs, and replacement of parts where necessary.

c. Operate each door while inspecting gears, chains, and other moving parts for free operation, wear, and possible damage.

d. Inspect curtain guides for dents and obstruction.

e. Inspect curtain slates for dents and holes.

f. Inspect and, if necessary adjust the torsion of the counter balance spring.

g. Inspect and, if necessary, apply more lubrication to gears and other moving parts.

h. Inspect the motor for any electrical faults or deficiencies. Correct electrical faults and deficiencies as appropriate.

i. Inspect and, if necessary adjust the limit switches.

j. Related compliance certificates will be duly signed and stamped by the Contractor representative in the Libretto di Uso e Manutenzione we have available for each mechanized roll up door.

1.4.8 Truck Dock Leveler, Annual.

a. Ensure of all moving parts are operating safely in accordance with European Machinery Directive 2006/42/EC.

b. Truck dock lever pits are considered confined spaces. All personnel working there will have to be officially trained and certified. They will operate and follow all procedures that apply to the confined space guide lines. Coordination and approval from 31 FW/SG and 31 FW/CCP are mandatory before starting any operation.

c. Ensure safe operation of all moving parts.

d. Inspect electric wiring and replace frayed or worn wires.

e. Inspect pneumatic/hydraulic/electric equipment, rams and gas shocks for proper operations. Replace as required.

f. Inspect all nuts and bolts for tightness IAW with manufacturer’s documentation.

g. Ensure all mounting nuts and bolts are intact and tightened to manufacturer’s requirements.

h. Clean dock lever pits where mechanism are installed.

Related compliance certificates will be duly signed and stamped by the Contractor representative in the Libretto di Uso e Manutenzione we have available for each truck dock lever.

1.4.6 Gates North, South, Parking, Flightline and their respective walk in gates. Semi annual

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Inspect all pneumatic/hydraulic/electric equipment for proper operations.

c. Verify the metal structure of the gates (net included) and their load-bearing structure as well, to avoid any collapse of the structure.

d. For the sliding gates: verify the solidity of the foundation where the rail guides are installed. Carefully inspect the ground guide rails, making sure there are no dents or other damages that can deviate the travel of the gates’ supporting wheel. The travel area itself will also be carefully cleaned from debris and dirt.

e. Verify bells, keypads system and video/camera monitoring system for all gates, included the walk in ones.

Related compliance certificates will be duly signed and stamped by the Contractor representative in the Libretto di Uso e Manutenzione for each gate.

1.4.7 Passengers Baggage Conveyors. Annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Inspect all pneumatic/hydraulic/electric equipment for proper operations as per manufacturer maintenance manual

c. Inspect all moving parts to ensure safe operation without interference.

d. Ensure areas around, under, and behind the conveyors are clean and free of debris.

e. Inspect gear drives, chains, belts are properly aligned, and provide safe operations. Replace chains and belts when worn, stretched, or otherwise unsafe.

f. Inspect all wiring and replace worn/frayed, unsafe wiring as required.

g. Related compliance certificates will be duly signed and stamped by the Contractor representative.

1.4.8 Automatic entrance and exit doors. Semi annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Perform all maintenance as per constructor’s specification.

c. Inspect all moving parts to ensure safe operation without interference

d. Related compliance certificates will be duly signed and stamped by the Contractor representative.

1.4.9 Automatic sliding doors. Semi annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Inspect all moving parts to ensure safe operation without interference

a. Related compliance certificates will be duly signed and stamped by the Contractor representative

1.4.10 Vortice Fans Warehouse. Annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Perform all maintenance as per constructor’s specification.

c. Check tightening bolts of the fan, blades and any rotator parts. Check tension of the cables, making sure of the stability of the fans. Visually inspect all components to identify any cracks/corrosion.

d. Related compliance certificates will be duly signed and stamped by the Contractor representative.

1.4.11 Vortice Fans Office Section. Annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Perform all maintenance as per constructor’s specification.

c. Check tightening bolts of the fan, blades and any rotator parts.

d. Visually inspect all components to identify any cracks/corrosion.

e. Related compliance certificates will be duly signed and stamped by the Contractor representative.

1.4.12 Fans in the Lobby and Gates. Annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC (pneumatic/hydraulic/electric equipment for proper operations), making sure of all moving parts are operating safely.

b. Perform all maintenance as per constructor’s specification.

c. Check tightening bolts of the fan, blades and any rotator parts.

d. Visually inspect all components to identify any cracks.

e. Related compliance certificates will be duly signed and stamped by the Contractor representative.

1.4.13 Mechanized Doors Baggage Inbound and Manual Roll Up Doors Passenger Cargo Area Semi annual.

a. Perform all tests in accordance with European Machinery Directive 2006/42/EC making sure of all moving parts are operating safely

b. Perform maintenance as prescribed by the manufacturer.

c. Examination, cleaning, adjustment, lubrication, repairs, and replacement of parts where necessary.

d. Operate each door while inspecting gears, chains, and other moving parts for free operation, wear, and possible damage.

e. Inspect curtain guides for dents and obstruction.

f. Inspect curtain slates for dents and holes.

g. Inspect and, if necessary adjust the torsion of the counter balance spring.

h. Inspect and, if necessary, apply more lubrication to gears and other moving parts.

i. Related compliance certificates will be duly signed and stamped by the Contractor representative

1.4.14 Single Split Units. Annual.

a. Clean Filters on the unit inside and the split itself.

b. Control Freon levels with proper instruments, making sure the Freon used is in compliance with actual directives.

c. Inspect Pipes and pipes insulation from the internal to the external unit.

d. Properly clean from dust and debris the coolant unit outside.

e. Related compliance certificates will be duly signed and stamped by the Contractor representative for each unit.

1.4.15 Infrared Heating Warehouse. Annual.

a. Perform maintenance as per Manufacturer’s servicing instruction and in accordance with: EN298-2017

EN416-1

GAR 2009/142-EC ER 2010/31 EU UNI10752

b. Related compliance certificates will be duly signed and stamped by the Contractor representative.

1.4.16 All Other Associated Equipment, monthly/semi annual/annual

a. Inspect all other associated equipment IAW manufacturer’s documentation when available.

b. Perform applicable inspections on all equipment for abnormal wear and tear.

Inspect all internal and external lights of the 724 AMS Compound, including light pole lights of the freight area and the parking lot. Replace when necessary. Control stability of lights fixture to avoid any collapse. Semi annual

c. Emergency Lights for both 1078 and 1078-1. Replace when necessary. Monthly

d. Circuit breaker test in all electrical rooms. Monthly

e. Inspect all external and internal plugs to identify safety issues. Replace when necessary. Semi annual.

f. CISA card reader system including readers, handles, and panic handles. Contractor will also change battery handles when required and realign doors if necessary. Semi annual.

g. Wall clock in the passenger lobby. Annual.

h. Pax Gate wall divider at the gate. Semi annual.

i. Motorized Roll Up door in the Custom Office. Semi annual.

j. Passenger exit doors at the gate including panic handle bar. Semi annual.

List of Equipment

EQUIPMENT DESCRIPION

Freight Hydraulic Truck Dock Leveler/Load Ramp B

External and Internal Plugs and Electrical Cabinets including circuit breakers. X

TABLE 1.5 – Itemized List of Equipment and other items requiring maintenance and parts:

Bldg Nbr

ITEMS

SN Nbr

Brand Name

Art. Nbr

Location

Inspections

156695/2008

BREDA

EN‐13241‐1

MHE Facility

Semi annual

1078‐1

MECCHANIZED ROLL‐UP DOOR

156696/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

156697/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

156698/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

156702/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

156799/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

156700/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

156701/2008

BREDA

EN‐13241‐1

MECCHANIZED ROLL‐UP DOOR

72134799383F

HORMANN

445R Art # 636816

Warehouse

MECCHANIZED ROLL‐UP DOOR

72144799373F

HORMANN

445R Art # 636816

MECCHANIZED ROLL‐UP DOOR

72154799373F

HORMANN

445R Art # 636816

MECCHANIZED ROLL‐UP DOOR

71154799373F

HORMANN

445R Art # 636816

MECCHANIZED ROLL‐UP DOOR

77144799373F

HORMANN

445R Art # 636816

MECCHANIZED ROLL‐UP DOOR

79144799373F

HORMANN

445R Art # 636816

MECCHANIZED ROLL‐UP DOOR

23194890363F

HORMANN

445R Art # 636816

MECCHANIZED ROLL‐UP DOOR

74154799373F

HORMANN

445R Art # 636816

SPEED UP ROLL UP DOORS

N/A

HORMANN

N/A

SPEED UP ROLL UP DOORS

N/A

HORMANN

N/A

FRT HYDRAULIC TRUCK DOCK ELEVATING PLATFORMS (FOUR)

SN # 7505

ORI

Model # 158/PF

Freight

Annual

FREIGHT FAN WAREHOUSE

PAX GATE WALL DEVIDER (PARTICIAN)

SN# 56B32F21

Semi Annual

PAX INBOUND GATE CONVEYOR SHUTTER DOOR 1

SN# 13189

TRASTECNICA

Model # Serranda Motorizz‐ SE3

Pax Terminal

PAX INBOUND GATE CONVEYOR SHUTTER DOOR 2

SN# 13188

TRASTECNICA

Model # Serranda Motorizz‐ SE2

PAX INBOUND GATE BAGGAGE CONVEYOR CONVEYOR SHUTTER SHUTTER DOOR (DR #3)

SN# 13192

TRASTECNICA

Model # Serranda Motorizz‐ SE2

PAX CONVEYOR BELT

MRV64U03A

PAX CONVEYOR BELT

15478/074/07

BAGGAGE CONVEYOR MOTOR 1

SN# 17172/07 5/07

BAGGAGE CONVEYOR MOTOR 2

SN# 17172/07 5/07

BAGGAGE CONVEYOR MOTOR 3

SN# 17172/07 5/07

CONVEYOR CONTROL BOXES

N/A

TRANSTECNICA

N/A

PAX AUTOMATIC ENTRANCE AND EXIT DOORS

N/A

DITEC

ENTRE MATI

WOOD MOTORIZED BLINDS IN THE PAX CUSTOM OFFICE

N/A

N/A

N/A Pax Terminal

Annual

SINGLE AIR CONDITIONING UNITS

N/A

Daikin/Sharp/ Samsung

N/A ITT, Comm. Room, Server room

ALL AUTOMATIC MOTORED GATES AND RESPECTIVE WALK IN GATES WITH KEY PADS, BELLS AND CAMERA SYSTEM

N/A

CAME‐FADINI‐BPT

All Compound

SINGLE AIR CONDITIONING UNITS

Daikin/Sharp/ Samsung

ITT Manager Office, Comm.

Room, Server room

1078 &

INTERNAL AND EXTERNAL LIGHTS OF BUILDINGS AND COMPOUND

1078 1078/1

1078‐1

WHOLE CISA CARD READER SYSTEM INCLUDING PANIC HANDLE BARS.

N/A

CISA

N/A

Entire Facilities

1.6 Contractor Invoicing

1.6.1 When inspection, maintenance and repair services are completed, the technicians who reports into the Buildings, before leaving, will provide a “Rapporto di Intervento” describing the operations performed. Paragraph 1.4.1 applies after this step.

Invoices will be submitted through Wide Area Workflow (WAWF), not later than 5 days after performing maintenance .

2. SERVICES SUMMARY (SS).

Para.

Performance Threshold Inspection Method

Remedy

SAFETY AND HEALTH –HAZMAT:

OSHA 29 CFR 1926 EM385-1-1 Nov 2014, AFMAN 91-203 Air Force OSF, Italian Legislative Decree 81/08, Italian legislative Decree 91/2008 with 2019 updates. In case of any difference the more stringent policy applies. DUVRI-POS Training Certificate. Yearly Mandatory Safety Briefing with 31 FW/SEG. Confined Space OSHA 29 CFR 19.26.1200 and OSHA 29 CFR 1910.145 Italian Decree DPR 177 14 Sep 2011

All Contractor personnel needs to be certified and operate in compliance with the last updated Safety/Health and Hazmat regulations.

If personnel is operating in violation of Safety/Health/Hazmat rules operation will be stopped until all policies are applied.

The CO will determine the monetary deduction for any service(s) not performed IAW PWS and for the delays that could affect 724 AMS missions. Negative Past Performance Evaluation

(CPARS).

The CO will determine the monetary deduction for any emergency response not executed as required and will, consider it as a service not performed with monetary deduction and a negative Past Performance Evaluation (CPARS)

MAINTENANCE

European Machine Directive 42/2006/CE with all appendix and subsequent amendments. EN298-2017, EN416-1, GAR2009-142-EC, ER2010/31 EU, UNI10752. DLGS 81/2008 D.P.R. 462/2001 DM 38/2008 CEI 0.10, En-16005- En 12978 Cat 2 En 13849-1, Dlgs 81/08, Constructor Directives, Fill Maintenance and Diagnostic Forms Required

1.4.1 1.4.9 1.410 1.4.11 1.4.12 1.4.13 1.4.14 1.4.15 1.4.16 1.4.17 1.4.18 1.4.19 1.4.20 1.4.21 1.4.22 1.4.23 1.4.24 1.4.25

Contractor will fill and sign a technical intervention report at the end of each visit (at the end of each visit) and within 7 calendar days from the end of completed maintenance the 724 AMS check list as well.

This is an essential metric requirement. Failing to meet this will result in a monetary deduction for any maintenance service(s) not performed as per PWS and a negative Past Performance Evaluation (CPARS) .

Re-performance when necessary will be performed within 7 days of notification or within a mutually acceptable timeframe to the Mission Owner, customer and the contractor at no additional cost. If contractor fails to re-perform satisfactorily, the CO will determine the monetary deduction any service(s) not performed IAW PWS. Negative Past Performance Evaluation (CPARS).n

2. HOLIDAYS

AMERICAN HOLIDAYS

New Year’s Day, January 1, Friday preceding or the Monday following

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4, Friday preceding or Monday following

Labor Day, First Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25, Friday preceding or Monday following

ITALIAN HOLIDAYS

New Year’s Day, January 1

Epiphany, January 6

Easter Monday

Liberation Day, April 25

Italian Labor Day, May 1

Republic Day, June 2

Assumption Day, August 15 (Mid-Summer Holiday)

All Saints Day, November 1

Immaculate Conception, December 8 Christmas Day, December 25

Saint Stefano Day, December 26

2.1 For unscheduled holidays, 48 hour notification will be given by the CCR/TRK to the contractor through an email. Contractor will have to reply to the CCR/TRK to confirm receipt of notification. If any maintenance was scheduled, the Contractor will have to insure that the maintenance will be performed within the next 48 hours from the unscheduled holiday.

ADDEDUM TO THE PERFORMANCE WORK STATEMENT

CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

(END PERFORMACE WORK STATEMENT)

The solicitation number for this solicitation is FA568219Q7029.

This is a combined synopsis/solicitation (combo) for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.

Solicitation number FA568219Q7029 is issued as a request for quote (RFQ).

The following NAICS code applies to this solicitation: 811310.

This is a requirement to provide an Equipment Maintenance.

This solicitation will be using FAR 13.5 Simplified Procedures for Certain Commercial Items The provision at 52.212-1, Instructions to Offerors – Commercial items, applies to this acquisition. The following addenda are made to the provision. Paragraph (b) Submission of offers is added to read: Quotations shall contain at a minimum the following information: Company name, POC name, phone, and e-mail, product description, quantity, unit of issue, unit price (EU or $, Exchange Rate 1$ = EU 0.8582), shipping costs (if applicable), total price, discount terms, and delivery terms.

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. The Government will select the offer of the responsible vendor whose offer is the most advantageous to the Government after evaluation in accordance with the following factors:

1. Price

1. Technical Acceptability

ADDENDUM TO 52.212-1

The following documents constitute the offer, failure to submit any of the below documents may make you ineligible for award

1. Price

(a) Complete the included quotation schedule. In doing so, the offeror accedes to the contract terms and conditions as written in the combined synopsis/solicitation.

(b) Insert quoted unit and extended prices in the bid schedule for each Contract Line Item Number (CLIN) for a Base Year and four (4) option years.

(c) The entire solicitation shall be returned in its entirety.

2. Technical Acceptability

(a) Offerors are required to meet all solicitation requirements. Failure to comply with the terms and conditions of the solicitation may result in the offeror being determined nonresponsive and therefore ineligible for award.

(b) All technical information shall be in English language

52.212-2 EVALUATION—COMMERCIAL ITEM (OCT 2014)

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. Award decision will be based on comparative evaluations of quotes.

ADDENDUM TO 52.212-2

a. Basis for Contract Award

This solicitation is subject to the Simplified Acquisition procedures (SAP) of the Federal Acquisition Regulation (FAR) 13, Simplified Acquisition Procedures, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at the Air Force (AF) FAR Site, http://farsite.hill.af.mil.

The following evaluation factors will be used to evaluate each offer.

Factor 1: Price

Price must be determined to be reasonable and fair. The offeror’s price will be evaluated for award purposes based upon the total price offered. Offerors whose price cannot be determined to be reasonable may not be considered for award. The offer will be evaluated on the Total Evaluated Price (TEP) including: Base Year and four (4) option periods and price for the potential 6 month extension covered by Federal Acquisition Regulations (FAR) 52.217-8- Option to Extend Services. The evaluation of this potential extension shall be accomplished by adding an additional 6 months using the same monthly prices as proposed for the final option period, to the total price for the basic requirement.

Explained: (Total Price for all priced CLINS) + (6 additional months at final option price) = TEP

Factor 2: Technical Acceptability

Factor evaluates offeror’s capability to provide services that meet the Government’s requirement.

a) Detailed description of quality control procedures to include responsibility for surveillance and description of records to be kept, as outlined in the Performance Work Statement, identification and clearly defined authority of the key personnel under Contractor’s organization and inspection system covering all services as outlined in the PWS.

b) Certified manufacturer’s technicians authorized to performed specified maintenances/repair on equipment listed in accordance with the PWS.

c) Contractor shall provide a hazardous waste management plan, see Para 1. Hazmat in the PWS

d) Past experience: Offeror are required to demonstrate capabilities/experience on previous and/or current Equipment Maintenance Service of similar entity within the last three years covering a period of at least one year.The description shall contain as a minimum 3 relevant contracts, experience with Equipment Maintenance Service in a overseas environment including multiple countries/sites and timeframes. Comment by MITCHELL, LATOYA P MSgt USAF USAFE 31 CONS/LGCC: Keep it consistent, Past experience Comment by FERRACIN, ALESSANDRA IT USAF USAFE 31 CONS/PKB: Corrected

This requirement is met when the offeror’s quotation includes the above in sufficient detail to allow the Government evaluation team to ascertain without any reasonable doubt total compliance with the requirements set forth in the PWS.

Quotes must be valid for three (3) months from the date of closing of this RFQ.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The following addenda are made to this clause. Paragraph (a) Inspection/Acceptance is added to read: The contractor shall use the Wide Area Workflow web page at https://wawf.eb.mil/index.html to submit invoices for acceptance. Paragraph (o) Warranty is added to read: The contractor shall provide all standard commercial (including manufacturer) warranties to the United States Government.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (DEVIATION), applies to this acquisition

This solicitation and resultant contract contains provisions and clauses that may be included by reference. You may view provisions or clauses incorporated by reference at this website: http://farsite.hill.af.mil

The following clauses/provisions also apply to this acquisition:

FAR

52.204-13 System for Award Management Maintenance (Oct 2016) 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-3 Offerors Representations and Certifications–Commercial Items (Jan 2017) (IBR)

52.232-18 Availability of Funds 52.232-39 Unenforceability of Unauthorized Obligations 52.233-2 Service of Protest 52.233-3 Protest after Award (Aug. 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.244-6 Subcontracts for Commercial Items (Jan 2017)

52.253-1 Computer Generated Forms (Jan 1991)

DFARS

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7004 Alt A System for Award Management (Feb 2014) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.222-7002 Compliance with Local Labor Laws (Overseas) (Jun 1997) 252.225-7041 Correspondence in English (Jun 1997).

252.229-7000 Invoices Exclusive of Taxes or Duties (Jun 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) 252.232-7008 Assignment of Claims (Overseas) (Jun 1997) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.233-7001 Choice of Law (Overseas) (Jun 1997) 252.244-7000 Subcontracts for Commercial Items (Jun 2013)

AFFARS

5352.223-9000 Elimination of use of class I Ozone Depleting substances (ODS) (Nov 2012)

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items.

(May 2019)

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31U.S.C.3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19U.S.C.3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] ____ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41U.S.C.4704 and 10U.S.C.2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41U.S.C.3509)).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

____ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31U.S.C.6101note).

____ (5) [Reserved].

____ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

____ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

____ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31U.S.C.6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41U.S.C. 2313).

____ (10) [Reserved].

____ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15U.S.C.657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

____ (12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15U.S.C.657a).

____ (ii) Alternate I (Jan 2011) of 52.219-4.

____ (13) [Reserved] ____ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15U.S.C.644).

(ii) Alternate I (Nov 2011).

____ (iii) Alternate II (Nov 2011).

____ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15U.S.C.644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Oct2018) (15U.S.C.637(d)(2) and (3)).

____ (17)

(i) 52.219-9, Small Business Subcontracting Plan (Aug2018) (15U.S.C.637(d)(4)) ____ (ii) Alternate I (Jan 2017) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Aug 2018) of 52.219-9 ____ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15U.S.C.644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15U.S.C.637(a)(14)).

____ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15U.S.C.637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15U.S.C.657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15U.S.C.632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15U.S.C.637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec2015) (15U.S.C.637(m)).

____ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

__X__ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O.13126).

____ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

____ (28)

(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

(ii) Alternate I (Feb 1999) of 52.222-26.

(29)

(i) 52.222-35, Equal Opportunity for Veterans (Oct2015) (38U.S.C.4212).

(ii) Alternate I (July 2014) of 52.222-35.

(30)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29U.S.C.793).

(ii) Alternate I (July 2014) of 52.222-36.

____ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38U.S.C.4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__X__ (33)

(i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22U.S.C.chapter78 and E.O. 13627).

____ (ii) Alternate I (Mar 2015) of 52.222-50 (22U.S.C.chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____(35)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____(ii) Alternate I (May 2008) of 52.223-9 (42U.S.C.6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____(36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

____(37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun2016) (E.O. 13693).

____ (38)

(i) 52.223-13, Acquisition of EPEAT?-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (Oct 2015) of 52.223-13.

____ (39)

(i) 52.223-14, Acquisition of EPEAT?-Registered Televisions (Jun2014) (E.O.s 13423 and 13514).

(ii) Alternate I (Jun2014) of 52.223-14.

(40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42U.S.C.8259b).

____ (41)

(i) 52.223-16, Acquisition of EPEAT?-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

__X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

____ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

(44) 52.223-21, Foams (Jun2016) (E.O. 13693).

____ (45)

(i) 52.224-3 Privacy Training (Jan2017) (5 U.S.C. 552 a).

____ (ii) Alternate I (Jan 2017) of 52.224-3.

____ (46) 52.225-1, Buy American-Supplies (May 2014) (41U.S.C.chapter83).

____ (47)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41U.S.C.chapter83,19U.S.C.3301 note, 19U.S.C.2112 note, 19U.S.C.3805 note, 19U.S.C.4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

(iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (48) 52.225-5, Trade Agreements (Aug 2018) (19U.S.C.2501, et seq., 19U.S.C.3301 note).

__X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10U.S.C. 2302 Note).

____ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42U.S.C.5150).

____ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42U.S.C.5150).

____ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41U.S.C.4505, 10U.S.C.2307(f)).

____ (54) 52.232-30, Installment Payments for Commercial Items (Jan2017) (41U.S.C.4505, 10U.S.C.2307(f)).

__X__ (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31U.S.C.3332).

____ (56) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C.3332).

____ (57) 52.232-36, Payment by Third Party (May 2014) (31U.S.C.3332).

____ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5U.S.C.552a).

____ (59) 52.242-5, Payments to Small Business Subcontractors (Jan…