ASHE_18-1082_Statement_of_Work.pdf

Project ASHE 18-1082 APR 2018

DATE: APRIL 2018

U.S. AIR FORCE

31ST FIGHTER WING

31ST CES/CEOER

AVIANO AIR BASE, ITALY

ASHE 18-1082

STATEMENT OF WORK (SOW)

FOR REPLACEMENT OF LIGHTING UPS BATTERY BANKS:

BLDGS. MULTI

AREA F, AVIANO AB, ITALY

1. SCOPE OF WORK

Scope of this work is to replace the battery banks installed inside Uninterruptable Power System (UPS) panels dedicated to supply emergency lighting systems.

The contractor shall provide all management, labor, equipment, tools, material supplies, qualified personnel, transportation and dump fees, in order to perform for each battery banks replacement the following works:

- Remove & dispose existing UPS battery bank;

- Supply new UPS battery bank;

- Install & Test new UPS battery bank;

- Start & Troubleshoot UPS system with new battery bank.

2. WORK LOCATION

The battery banks to be replaced are located in the UPS electrical panels installed inside the following buildings located in Area F, Aviano Air Base, Italy:

1) Bldg. 1404 “Bella Vista” Club;

2) Bldg. 1423 Dorm facility;

3) Bldg. 1424 Dorm facility;

4) Bldg. 1425 Dorm facility;

5) Bldg. 1426 Dorm facility;

6) Bldg. 1427 Dorm facility;

7) Bldg.1480 TLF facility;

8) Bldg.1481 TLF facility;

9) Bldg.1482 TLF facility;

10) Bldg.1483 TLF facility;

11) Bldg.1484 TLF facility.

3. WORK SITE CONDITIONS

a) The contractor will provide all the safety signs, equipment and preventive safety procedures;

b) Before works start, contractor will submit a phasing plan to contracting office for coordination with project manager and approval at least two weeks before starting the field works;

c) Facility must remain operative while working (not blocking the accesses);

d) The contractor is permitted to use reasonable quantities of available electricity and water at the work site. The contractor shall provide water and electric generator for remote areas where water and electricity are not available.

e) The contractor shall not alter existing area characteristics and shall observe conservation practices at all times. All connections shall be the responsibility of the contractor including restorations to initial conditions.

f) Authorized work hours and days. Performance of work hereunder shall be from Monday through Friday excluding holidays from 07:30 to 17:30 hours. Work during weekends or holidays may be requested by the contractor with a minimum of 10 days advance notice, however the U.S. Government has the right to deny such request if reasons requiring week end and holiday work are not valid or for security or other necessities.

g) Toilet facilities in the vicinity of the work site shall be available for contractor use. The contractor shall use facilities in a manner to maintain their state of cleanliness and hygiene.

h) The contractor shall not use base refuse containers to discard debris. All construction debris shall be discarded by the contractor off base at authorized sites according to category of debris/refuse in strict observance of all host country laws, decrees and local regulations in force;

i) If welding is to be performed the contractor shall ensure a welding permit is obtained from the Aviano Air Base Fire Department prior to performing welding operations.

j) Work sites are subject to inspection and will be kept clean and in good condition at all times. Contractor will enclose the work area to prevent unauthorized personnel to access the site. Contractor will keep all items and working material within enclosed area.

Contractor will secure the work area as required by U.S. Government. Areas and items damaged by contractor or their equipment will be repaired within one week to meet the appearance of the surrounding area at no additional cost to the U.S. Government.

k) The contractor shall not use base refuse containers to discard debris. All construction debris shall be discarded by the Contractor off base at authorized sites according to category of debris/refuse in strict observance of all host country laws, decrees and local regulations in force.

l) The contractor shall be responsible for ensuring all personnel engaged in the performance of this contract observe all host country laws concerning safety and in particular D.L.

81/2008 and latest reviews. At all times the contractor will assure all personnel are wearing the correct safety equipment when performing their work, such as hard hats, steel toe boots, gloves, reflective gear and any other equipment deemed necessary to perform their work in the safest way. The Contractor shall prepare a site-specific Plan for Operational Safety (POS) IAW D.L. 81/08. Electronic copies of safety-related plans and documents shall be transmitted to 31FW.SEG@us.af.mil (to attention of Ground Safety Manager Mr. Nicola Pezzetta, ph. 0434-308526). Contractor shall attend a pre-performance briefing on applicable regulations prior to starting works.

m) At least 10 days prior to the pre-final inspection, the contractor shall furnish to the Contracting Officer all installed equipment operation and maintenance documentation, manuals, as built drawings, warranty, certificates of conformity concerning installed systems as required by host country laws, test reports and results, close out documentation, certifications according DM 37/08.

4. WORK DESCRIPTION

All the quantities that are indicated or successively added are estimates. Therefore the government shall be not held responsible for the accuracy of the estimated quantities.

The contract requires a completed project on a lump sum basis. It is therefore the responsibility of the contractor to calculate, foresee and perform all quantities and work necessary even if not mentioned in the specifications but included in the drawings and/or are manifested, in order to deliver a complete project based on its overall scope.

Each item of the schedule is inclusive of furnishing and installation of materials and equipment, profit and over-head, scaffolding and/or lifting system, transportation to dump including dump fees, or storage of demolished and/or removed materials, in accordance with contracting officer's instructions in order to perform all finishing works required and to make each item completed in a workmanlike manner.

The contractor will perform the following required activities as below listed, for each Q.ty 11 battery banks in the SOW:

4.a Remove & dispose existing UPS battery bank

The contractor will provide the removal and disposal of the existing battery bank installed into the UPS cabinet. The disposal of all removed 12V Lead-Acid batteries shall be accomplished off-base in compliance to the safety and environmental laws and regulations in force.

Particular care shall be taken regarding handling and safety transportation of the removed batteries in order to avoid any leakage of hazardous material contained in the batteries and contamination of the area. In case of hazardous substances leakage the contractor shall inform government the Contracting Office Representative (COR), the Contracting Officer (CO) and the Ground Safety Manager. Moreover the contractor shall fence the involved area and provide all the adequate procedures and actions in order to restore the area in safe and clean conditions.

Contractor will dispose all the material removed considering at his charge all the costs related to the complete removal and disposal of the batteries including transportation costs and dump fees.

4.b Supply new UPS battery bank

The contractor will provide the supply of new battery banks. The supplied new battery banks will be suitable for the existing UPS systems, in accordance with UPS manufacturer requirements, matching the rated voltages, capacity, quantities, electrical connections, overall dimensions and terminals size of the currently installed batteries.

The Q.ty 11 existing UPS battery banks involved in the project are composed by 12V Lead-Acid batteries connected in series & parallel in order to reach the required voltage able to permit the inverter to generate the required emergency voltage to the output lighting circuit. In the following paragraph are collected, only for reference, the battery quantities and characteristics that contractor has the responsibility to verify, in accordance with UPS manufacturer requirements and his experience, in order to propose the correct battery quantities and characteristics suitable for proper UPS functioning.

Contractor shall include since the offer, at his own responsibility, the proper battery banks solution with adequate dimensions for installation inside a cabinet and the adequate terminals to be connected to exiting cables.

New batteries type shall be VRLA, maintenance free, AGM technology 10, year LONG LIFE, 12Vdc rated voltage, with rated capacity suitable for the existing UPS systems used for security lighting system as indicated for reference per following paragraph 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, 4.9, 4.10, 4.11.

The contractor will provide the new batteries IAW the following standards:

- IEC 60896 Part 21 - Stationary lead-acid batteries - Part 21: Valve regulated types - Methods of test;

- IEC 60896 Part 22 - VRLA requirements Stationary lead-acid batteries - Part 22:

Valve regulated types – Requirements;

- Eurobat “10-12 years LONG LIFE”;

- EMC Directive 2014/30/EU Electromagnetic compatibility.

4.c Install & test new UPS battery bank

The contractor will provide the installation of new battery bank into UPS cabinet. The contractor shall perform the work in the workmanlike manner performing tests in accordance with the manufacturer's recommendations including the following electrical tests and verifications at the end of the installation:

-Battery connections with correct polarity;

-DC power connection between battery circuit breaker and battery, with correct polarity;

-UPS system and battery system properly grounded;

-bolted electrical connections for high resistance using low-resistance ohmmeter and verify tightness of accessible bolted electrical connections by calibrated torque-wrench method.

-test all electrical and mechanical interlock systems (if any) for correct operation and sequencing.

4.d Start & Troubleshoot UPS system with new battery bank;

The contractor will restore in operation the UPS systems providing:

- the setup the UPS power system with new batteries installed;

- the reset of the alarms with new batteries installed;

- the internal cleaning of the panels and the ventilation system with vacuum cleaner.

The contractor will restore the connection of emergency lighting circuits (where disconnected or fed from other sources like commercial lines) to the UPS power system as restored in service with new batteries.

Upon completion of battery activation procedures, contractor shall test the batteries performing the following:

- Transfer test from inverter to bypass and back using the emergency load connected.

In the meantime battery voltage and UPS floating charge voltage shall be verified in accordance to the batteries manufacturer requirements;

- Battery Discharge Test. with the battery fully charged, the system shall undergo a battery discharge test and a recharge to nominal conditions verifying the battery voltage and battery current. During the test, there should be no significant fluctuations in voltage.

If the UPS will not be able to operate after battery replacement, the contractor shall troubleshoot it detecting the causes that do not permit the UPS to work.

A complete list of activities and spare parts needed to repair the UPS system including all related cost and time required shall be delivered by contractor to contracting office within the end of works.

4.1 Bldg. 1404 battery bank

The UPS system battery bank to be replaced at Bldg.1404 have the characteristics as per following table and pictures:

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

SIEL SIAC

SINLUX

10000/3

020119

SIEL SIAC

SINLUX

230V 44A 216V 100Ah

(2//18)

A.D.F.

6VCD4

12V 50Ah

SIAC-SIEL UPS panel SIAC-SIEL battery rack#1 SIAC-SIEL battery rack#2

The contractor will remove & dispose the existing UPS battery bank, supply the new battery bank, Install & Test new UPS battery bank and Start & Troubleshoot UPS system with the new battery bank as described in detail at par.3.

The battery bank at Bldg.1404 is composed by follow batteries quantity: .…..……EA 36

4.2 Bldg. 1423 battery bank

The UPS system battery bank to be replaced at Bldg.1423 have the characteristics as per following table and pictures:

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

BEGHELLI

SOCCORGROUP

SCASE/SA 8.8kVA

230V 30.5A

800520

BEGHELLI

SOCCORGROUP

96V 270Ah

800521

(3//8)

TUDOR

AGM (20h)

92Ah

BEGHELLI SOCCORGROUPO UPS panel

BEGHELLI SOCCORGROUP battery rack

The battery bank at Bldg.1423 is composed by follow batteries quantity: .…..……EA 24

4.3 Bldg. 1424 battery bank

The UPS system battery bank to be replaced at Bldg.1424 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

BEGHELLI

SOCCORGROUP

SCASE/SA 8.8kVA

230V 30.5A

800526

BEGHELLI

SOCCORGROUP

96V 270Ah

800527

(3//8)

TUDOR

AGM (20h) with the new battery bank as described in detail at par.3.

The battery bank at Bldg.1424 is composed by follow batteries quantity: .……..……EA

4.4 Bldg. 1425 battery bank

The UPS system battery bank to be replaced at Bldg.1425 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

BEGHELLI

SOCCORGROUP

SCASE/SA 8.8kVA

230V 30.5A

800524

BEGHELLI

SOCCORGROUP

96V 270Ah

800525

(3//8)

TUDOR

AGM (20h)

The battery bank at Bldg.1425 is composed by follow batteries quantity: .……..…EA 24

4.5 Bldg. 1426 battery bank

The UPS system battery bank to be replaced at Bldg.1426 have the characteristics as per following table and pictures:

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

BEGHELLI

SOCCORGROUP

SCASE/SA 8.8kVA

230V 30.5A

800523

BEGHELLI

SOCCORGROUP

96V 270Ah

800522

(3//8)

TUDOR

AGM (20h)

The battery bank at Bldg.1426 is composed by follow batteries quantity: .…..……EA 24

4.6 Bldg. 1427 battery bank

The UPS system battery bank to be replaced at Bldg.1427 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

BEGHELLI

SOCCORGROUP

SCASE/SA 10kVA

230V 30.5A

3801174

BEGHELLI

SOCCORGROUP

96V 270Ah

(2//8)

BEGHELLI

LFP12120

120Ah

BEGHELLI SOCCORGROUPO UPS panel BEGHELLI SOCCORGROUP battery rack battery bank, Install & Test new UPS battery bank and Start & Troubleshoot UPS system

The battery bank at Bldg.1427 is composed by follow batteries quantity: .…..……EA 16

4.7 Bldg. 1480 battery bank

The UPS system battery bank to be replaced at Bldg.1427 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

OVA

POWERSIN

4KVA-EP 3h

10116

OVA

POWERSIN

108V 160Ah

(2//9)

80Ah

Ova Powersin UPS rack Ova Powersin battery rack Ova Powersin battery battery bank, Install & Test new UPS battery bank and Start & Troubleshoot UPS system with the new battery bank as described in detail at par.3.

The battery bank at Bldg.1480 is composed by follow batteries quantity: .…….……EA

4.8 Bldg. 1481 battery bank

The UPS system battery bank to be replaced at Bldg.1481 have the characteristics as per following table and pictures:

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

OVA

POWERSIN

4KVA-EP 3h

10046

OVA

POWERSIN

108V 160Ah

The battery bank at Bldg.1481 is composed by follow batteries quantity: .…..……EA 18

4.9 Bldg. 1482 battery bank

The UPS system battery bank to be replaced at Bldg.1482 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

OVA

POWERSIN

4KVA-EP 3h

10046

OVA

POWERSIN

108V 160Ah

The battery bank at Bldg.1482 is composed by follow batteries quantity: .….……EA 18

4.10 Bldg. 1483 battery bank

The UPS system battery bank to be replaced at Bldg.1483 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

OVA

POWERSIN

4KVA-EP 3h

10117

OVA

POWERSIN

108V 160Ah

The contractor will remove & dispose the existing UPS battery bank, supply the new battery bank, Install & Test new UPS battery bank and Start & Troubleshoot UPS system

The battery bank at Bldg.1483 is composed by follow batteries quantity: .…..……EA 18

4.11 Bldg. 1484 battery bank

The UPS system battery bank to be replaced at Bldg.1484 have the characteristics as per

BLDG

Nb.

UPS PANEL

DATA

UPS

PANEL

S/N

BATTERY

RACK

PANEL

DATA

BATTERY

RACK

PANEL

S/N

12V

BATTERY

Q.ty

12V

BATTERY

DATA

1484 LIEBERT

GXTPOWER

/ ELSY

240V 28Ah

(4//20)

FIAMM

FG20721

7.2Ah

ELSY battery rack & UPS ELSY battery rack

The battery bank at Bldg.1484 is composed by follow batteries quantity: .…..……EA 80

5. CLOSE-OUT DOCUMENTATION & WARRANTY

5.1 Closeout

The contractor will provide at least 10 days prior to the pre-final inspection, to the Contracting Officer, q.ty1 paper sets of AS BUILT drawings in English language and q.ty1 cd with .pdf electronic version of same documentation paper delivered that will include where applicable:

- SD-03 Batteries Product Data and manufacturer's information for installed equipment (material list and technical datasheets);

- SD-06 Performance Test Reports;

- SD-10 Operation and Maintenance Data and instructions (O&M manuals and all needed documentation necessary to perform the right maintenance activities);

- SD-11 Closeout Submittals:

- Schematic diagrams connections;

- Declaration of compliance in accordance with D.M. No.37 22/01/2008 in Italian language.

5.2 Warranty

The contractor will provide warranty period against defects. The warranty period will be indicated in accordance with CE norms (2 years) unless otherwise indicated.

At the time of installation the warranted items shall be tagged with a durable, oil and water resistant tag containing the information below, and placed in plain site on each piece of equipment.

WARRANTY TAGS

WARRANTY TAG

Type of product

Model number

S/N

Warranty period from/to

Construction contractor

Warranty contact

Address

Phone number

The contractor will submit for each main items/works included in the project (batteries) before contract close out, the related Warranty Management Plan (WMP) including the following information required as per following tables:

Electrical Equipment list

R ef

Equipment description Drawing ref. and applicable revision

Manufacturer location O&M manual

Warranty

C O

D E

Ta gg in g warranty period specification

Type model S/N name ID building room duration date start

1 1404

2 1423

3 1424

4 1425

5 1426

6 1427

7 1480

8 1481

9 1482

10 1483

11 1484

Electrical manufacturer/supplier reference Supplier

ID

Supplier’s name Address Contact reference Telephone E-mail