PWS_for_maintenance_and_testing_of_hoists_cranes_scales_24_Jul_17.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND

TESTING OF HOISTS AND CRANES,

MAINTENANCE AND CERTIFICATION OF

WEIGHT SCALES

Aviano AB, Italy

24 Jul 2017

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND TESTING OF HOISTS AND CRANES,

MAINTENANCE AND CERTIFICATION OF WEIGHT SCALES

DESCRIPTION OF SERVICES. Contractor will provide all tools, supplies, equipment, transportation and qualified personnel needed to perform hoist, cranes and scales scheduled and unscheduled maintenance and load tests, including work in areas exceeding eight (8) meters above grade and weight scales at Aviano AB Italy. Work will be performed in accordance with this Performance Work Statement (PWS), appropriate manufacturer’s recommendations and commercial practices. Contractor will be responsible for complying with all current and future national and regional laws and local regulations, i. e. D.lgs. 09 Aprile

2008, n. 81 integrated by D.lgs. n. 106/2009, Decreto Ministeriale 182, 28 Marzo 2000, UNI

ISO 9927-1 “apparecchi di sollevamento e relativi accessori”, UNI ISO 4309 “cura, manutenzione, ispezioni e scarto”, UNI EN 818-7:2008 “controllo catene”, UNI 9465 “ganci per apparecchi di sollevamento”, UNI 9473 “controllo ganci”, as well as AFI 91-203 dated 15

June 2012, incorporating change 1, 26 October 2016. Equipment requiring maintenance is listed in attachment 1, which may be subject to changes adding or deleting units according to the needs. The U.S. Government may suspend or reinstate service for specific equipment, notifying the contractor; in such occurrence, contractor will resume service within two weeks.

Maintenance requirements associated with new equipment are to be considered contract change and must be added to contract via modification.

1.1. MAINTENANCE PLAN AND SCHEDULE. Within ten (10) days after award notification, contractor will provide the following documents in English and Italian languages:

- Maintenance and Testing Work Schedule

- Checklist of all actions to be executed for each single unit; indicating law or regulation reference for the following:

1. Scheduled maintenance step by step items

2. Periodic cable and chains inspections

3. Hooks

4. Load test

5. Calibration test for scale certification when needed.

Once approved, contractor will follow the work schedule. Any changes to the schedule will be approved by the Contracting Officer (CO) or the Contracting Officer Representative (COR).

Requests will be submitted no later than two (2) weeks prior to the proposed implementation date.

1.2. SCHEDULED MAINTENANCE. Contractor will perform scheduled maintenance according to the law and the rules but also to the manufacturer’s instructions, ensuring the reliable and continuous safe operation of all equipment.

Quarterly scheduled maintenance will comply with Contractor’s submitted and Base

Representative approved check list (Paragraph 1.1); it will include but it is not limited to inspection and test of audio/visual warning devices and signals, control, cleaning and lubrication of all moving parts, inspection of wire ropes and/or chains, Non-Destructive

Inspection (NDI) hooks testing.

Annual general inspection will be performed once a year on all equipment. It will include but not limited to warning devices, lubrication, cables and/or chains and NDI hook inspection/testing, embracing also device end to end, i.e. end switches, electric controls and moving parts.

Load tests will be performed once a year (in accordance with Italian Laws) on all equipment, using weights provided and carried around by the contractor (weights cannot be stored at

Aviano AB).

1.2.1 SCHEDULED SCALE CERTIFICATION. Scales for which certification is requested, will be tested In Accordance With (IAW) Decreto Ministeriale 182, 28 Marzo 2000.

1.3. EMERGENCY AND SERVICE CALLS.

1.3.1 EMERGENCY CALLS. Calls can be placed during normal and after-duty hours.

Emergency call involves the correction of conditions that constitute an immediate danger to personnel, or that could threaten property or require prompt action to restore essential service.

Contractor will be at the work site within twenty-four (24) hours after receipt of an emergency call and will work continuously until the condition is corrected or, if due to parts replacement that are needed and to be ordered, system is or will be in a safe condition. Once the emergency condition has been corrected (not affecting safety or system operability) remaining work can be performed the next duty day. Only appointed COR and CO are authorized to make emergency calls.

1.3.2 SERVICE CALLS. The CO or COR will notify contractor of repairs to be made. The contractor will report to the work location within two (2) business days from notification, survey the repair and submit a cost proposal indicating labor and replacement parts separately, and communicate predicted equipment downtime. Contractor will start repair work only after

CO or COR written authorization to proceed. Minor or simple repairs can be performed during preventive maintenance with COR approval. No call fee is recognized if repairs are performed during scheduled maintenance. Only parts specified by the manufacturer, or items of equal or better quality, will be accepted. Downtimes must be kept to an absolute minimum.

1.4 DOCUMENTATION.

1.4.1 REPORTS. Contractor will prepare and submit to the COR the following written

Reports in English and Italian.

I. Report after completion of emergency or service call must be submitted within the next working day. Report will include identification of equipment serviced, location, service call reference, work performed, date, time and name of inspector as well as overall statement of equipment condition. The report will consist of certification of compliance for each equipment unit and will be signed by qualified engineer or authorized technician.

II. Checklist after completion of quarterly inspection must be submitted within the next working day. When applicable, contractor will include any discrepancies if found, possible solutions, and relative cost estimate. The report will consist of certification of compliance for each equipment unit and will be signed by qualified engineer or authorized technician.

III. Checklist after completion of annual inspection and load test, must be submitted within two (2) working days. When applicable, contractor will include any discrepancies if found, possible solutions, and relative cost estimate. The report will consist of certification of compliance for each equipment unit and will be signed by qualified engineer or authorized technician.

IV. Report for non-feasibility shall be submitted within the next working day if devices are to be considered no longer safe due to damage, technical problems or non-compliance with criteria prescribed by applicable laws. The report will consist of certification for each equipment unit and will be signed by qualified engineer or authorized technician.

V. Scale verification, at due time, shall be submitted as needed. The report will consist of certification of compliance for each equipment unit and will be signed by qualified engineer or authorized technician, accredited to Italian Chamber of Commerce. Additionally, specific label reporting the next due date shall be displayed on the most visible area of such device.

Label will be posted immediately after inspection and the report is due within the next working day.

Contractor will also provide all other forms and documents required by applicable laws and norms.

1.4.2. MAINTENANCE LOG BOOK. Contractor will provide and maintain a log book

(Libretto Apparecchiatura) on site to document all scheduled maintenance, tests and service/emergency calls experienced and accomplished on each unit. Log will clearly reflect status of each unit after inspection or repairs are completed.

1.5. GENERAL DOCUMENTATION. Contractor will formulate any further request or documentation for the U.S. Government to any Italian Public Agency. Costs for registered mail, submission tax fees and other related charges will be at contractor’s expense. A functional area government representative will sign documentation, if required by Italian Law.

1.6. COST PROPOSAL. When requested, contractor will submit within five (5) working days detailed cost proposal including all-inclusive cost of each single component to be replaced, estimated time needed for repair at their own shop or on site and cost for men hour, for COR approval. When applicable, further detail could be requested by COR such as manufacturer’s drawings or other documentation. In such occurrences, cost proposal will detail all related costs, pending for COR authorization before proceeding. Time spent for compiling cost estimates will not be recognized and no reimbursement will be remitted from U.S.

Government.

1.7. PARTS REPAIR AND REPLACEMENT. Contractor will repair and replace damaged or impaired parts as necessary, by using manufacturer’s recommended parts or suitable substitute as per manufacturer’s release.

1.8 DISPOSAL. Contractor will not use refuse containers present on Aviano Air base to discard parts and materials generated while performing work under this contract. Replaced parts and materials will be disposed by contractor at off base authorized sites.

2 SERVICE DELIVERY SUMMARY.

Item Para Performance Objective Performance

Threshold

Remedy

1 1.3.1

Emergency Calls

Job started within twenty-four

(24) hours after call receipt.

Repair or place equipment in a safe condition. Remaining work performed the next duty day.

Cost estimates will be provided to COR and CO.

Downtime will be communicated in a timely manner and minimized ad much as possible.

Use of manufacturer recommended parts only.

100 % performance threshold is required due to possible safety issues and injuries.

If Contractor does not meet the performance threshold it will be reported in the annual evaluation report

(CPARS).

2 1.3.2

Service Calls

Contractor will report to the work location within two (2) business days from notification.

Timely manner submission of cost proposal for labor and replacement parts separately.

Communication of predicted equipment downtime.

Use of manufacturer recommended Parts only.

performance.

Re-performance is allowed only and only if technical issues require to re-perform but cannot be anticipated.

If Contractor does not meet the performance threshold it will be reported in the annual evaluation report

(CPARS).

3 1.2

Perform Scheduled Maintenance

Maintenance performed In

Accordance With PWS and appropriate manufacturer’s recommendations, commercial practices and Italian laws and norms.

Reports forwarded as per PWS directions.

performance for maintenance

IAW D.Lgs.

81/08.

Threshold is required due to possible safety issues and injuries. Re-performance is allowed only and only if technical issues require to re-perform but cannot be anticipated during normal maintenance.

If Contractor does not meet the performance threshold it will be reported in the annual evaluation report

(CPARS).

1.4 and

4.12

Documentation

Reports and Logs completed and submitted as required.

Any changes in Norms and

Rules must be communicated to the COR and CO.

Forms required to gain Aviano air Base access.

Any other Form requested by

Authority to be in compliance with applicable Laws and

Norms.

100 % of

If Contractor does not meet the performance threshold it will be reported in the annual evaluation report

(CPARS).

2.1. Performance objectives are based on the tasks identified in paragraph 1 and detailed in

1.4.1 of this PWS. Base scale but even more lifting devices are critical under legal and safety concerns. No occurrence or non-performance or failure to perform under reported safety norms and rules is allowed. Appropriate action will be taken in case of failure or non-

3. GOVERNMENT FURNISHED SERVICES.

3.1. Contractor will be allowed the use of utilities needed to accomplish work under this contract. Electric power 220 V, 1 phase, 50 Hz is available. Connections will be at contractor’s expense. Upon completion of any work performed, contractor will restore site to original condition without debris, neat and safe for others use.

3.2. Contractor will be allowed the use of restroom facilities within the work area.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor will develop and maintain a quality program to ensure that maintenance and repair services are performed in accordance with the PWS, appropriate manufacturer’s recommendations, commercial practices and Italian laws and norms. Quality Control Program will be submitted to CO for approval within ten (10) days after contract award. Contractor must provide a Point of Contact (POC) to interact with the

U.S. Government. POC’s name, e-mail and phone number will be provided to the CO upon notification of contract award and/or as changes occur.

4.2. QUALITY ASSURANCE. The U.S. Government will evaluate contractor’s performance by appointing COR to monitor performance to ensure services are received. COR will evaluate contractor’s performance through periodic/random inspections of the contractor’s

Quality Control (QC) program and upon receipt of customer complaints.

4.3. SPECIAL QUALIFICATIONS. As per Italian laws and norms, contractor personnel will be qualified and certified to perform maintenance of listed equipment as per PWS, specific manufacturer’s recommendations and commercial practices. Documents attesting qualifications of personnel will be submitted with contractor’s quote.

4.4. LANGUAGE PROFICIENCY. Contractor will provide a representative to interact with U.S. Government personnel. Representative must be able to understand, speak, read and write English language sufficiently to facilitate the performance of this PWS. All written correspondence shall be in English.

4.5. HOURS OF OPERATION. Services shall be performed from Monday thru Friday from 0800 hours to 1700 hours with the exception of Italian National holidays, Local holidays and American holidays as listed below. No work shall be performed outside these hours without the approval of the CO or authorized U.S. Government representative. Only in case of emergency, the contractor will provide emergency services outside these normal hours of operation (Monday to Sunday; 24 hours a day).

AMERICAN HOLIDAYS

New Year’s Day, January 1

President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4

Labor Day, First Monday in September

Columbus Day, 2nd Monday in October

Thanksgiving Days, 4th Thursday (and Friday) in November

Christmas Day, December 25

ITALIAN HOLIDAYS

New Year’s Day, January 1

Epiphany, 2nd Monday in January

Easter Monday

Aviano Saint Patron’s Day

Liberation Day, April 25th

Italian Labor Day May 1

Republic Day, June 2

Assumption Day, August 15

All Saints Day, November 1

Immaculate Conception, December 8

Christmas Day, December 25

Saint Stephen Day, December 26

4.6. WORK SITE AND RECONSTITUTION. Work sites are subject to inspection and will be kept clean and in good condition at all times. Contractor will enclose the work area to prevent unauthorized personnel to access the site. Contractor will keep all items and/or working material within enclosed area. Contractor will secure the work area as required and will clean it at the end of each work day and/or upon completion of work. Areas damaged by contractor, contractor’s equipment or vehicles will be repaired within two weeks to meet the appearance of the surrounding area at no additional cost to the U.S. Government.

4.7. WELDING. Prior to any welding or cutting using a high temperature cutting device

(such as cutting torches or arc welders), Contractor will obtain a welding permit from the

Aviano Air Base Fire Department (Area F, Bldg 1434, Fire Prevention Office, 0434-307530 or 0434-307440). Contractor will provide a copy to the COR prior to any welding or cutting operations and have the permit on site during operations.

4.8. INTERRUPTION OF UTILITIES. Contractor will not interrupt utilities until approval is received from the COR. Contractor will submit requests for utilities interruption in writing to the COR at least five (5) duty days in advance. Requests will indicate building or facility, type of utility to be interrupted, type of operation requiring the interruption, date and downtime frame. To the maximum extent possible, interruptions will be scheduled for days/hours that will minimize the impact to base activities.

4.9. SAFETY. Contractor will perform in accordance with (but not limited to) IAW D. Lgs.

81/08 – 106/09 Art 26 (TESTO UNICO SULLA SICUREZZA) and ALL other safety applicable laws. In case of conflicts, the most stringent standard will be observed. Contractor will provide a Plan for Operational Safety (POS) or an equivalent written safety protocol covering preventive measures meant for minimizing mishaps and preventing interference hazards within occupied base facilities and infrastructures. Contractor’s vehicle and drivers shall comply with base road traffic regulations using proper equipment such as warning signs, reflective jackets, cones etc. Safety or personal protective equipment violations will result in suspension of work until violations are corrected, at no cost to the U.S. Government.

Contractor may also be liable for penalties assessed on related delays occurred. Before accessing Aviano Air Base, the contractor will receive appropriate safety instructions on work areas with presence of known hazards IAW D. Lgs. 81/08 – 106/09 Art. 26. Prevention & protection officer will brief contractor concerning safety and emergency procedures after contract award, at the pre-performance conference.

4.10. ALCHOHOL AND DRUGS. The consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, contractor personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the contractor shall provide a qualified replacement immediately and at no additional cost to the

Government.

4.11. SECURITY REQUIREMENTS. Contractor may experience delays due to military exercises or other military activities at Aviano Air Base entrance and exit gates. Potential delays do not alleviate contractor from performing service and shall not be bases for additional cost to the U.S. Government. Work sites may include controlled or restricted areas. To ensure site access and escort availability, permission needs to be coordinated ten (10) days in advance through 31CES/CEOES. Time delays can be encountered by contractor at restricted areas entry control points or sudden interruptions of activity due to military exercises, security requirements and performance of military missions. In this case unproductive time will be at no additional cost for the U.S. Government. All trucks will be inspected at Gate 8 before entering area F. Escort will be provided from Gate 8 to Areas C, E, G and 1.

4.12. ENTRY BASE PASSES. The U.S. Government will provide entry passes to Aviano

AB for contractor personnel and vehicles necessary to carry out the terms of the contract. At contract award, in order to obtain valid entry passes, contractor will request all information and instructions to the CO about procedures and type of documentation needed. Contractor will be responsible for renewal requests of entry passes prior to expiration to avoid interruption of service with consequential request for damages or related cost for missed service including legal refunds.

4.13. UNSAFE CONDITIONS. If any hazardous situations or issues that potentially could result into safety hazards are encountered during the performance of the service, the contractor shall immediately suspend system operability and ensure it cannot be activated by unauthorized personnel. Contractor will post “Out of Service” signs in both English and

Italian. Contractor will immediately notify COR of conditions encountered, of any actions taken in regards and recommendations in order to return system into full and safe operability.

4.14. CHANGES TO STANDARDS. The contractor will inform the CO and COR in writing regarding any changes in related laws, norms, codes and standards no later than thirty (30) days prior to the effective date.

5. CONTRACTOR FULL-TIME EQUIVALENT REPORTING. CONTRACTOR

MANPOWER REPORTING FOR CONTRACT STATEMENT OF WORK. The

Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Aviano Air Base

Maintenance Service of Hoists, Cranes and Scales via a secure data collection site. The

Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each U.S.

Government fiscal year (FY), which runs from 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each year. Contractors may direct any c83.0.

6. questions to the CMRA help desk.

6.1. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

6.2. User Manuals. Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http:/www.ecmra.mil

Attachment 1. Hoists, Cranes and Scales Inventory 24 Jul 17