PWS_Hoist__and_Cranes___Capitolato_17_Jan_2013.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND

TESTING OF HOISTS AND CRANES

Aviano AB, Italy

17 January 2013

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND TESTING OF HOISTS AND CRANES

1. DESCRIPTION OF SERVICES. The contractor shall provide all tools, supplies, equipment, transportation and qualified personnel necessary to maintain and periodically load test hoists and cranes, including work in areas exceeding (8) meters above grade at

Aviano AB Italy. Work will be executed in accordance with this Performance Work

Statement (PWS), appropriate manufacturer’s recommendations and commercial practices.

The contractor shall be responsible for complying with all current and future national and regional laws and local regulations. A list of equipment will be provided in “Attachment A” which may be subject to changes adding or deleting units according to the needs.

Government can suspend service of specific units until further notice, notifying the contractor within 15 days in advance, contractor will resume service upon request within two weeks. Contract may require total cost negotiation but contract modification process will be at no cost for the Government.

1.1. MAINTENANCE AND TESTING PLAN AND SCHEDULE. Within 10 days after notification of award date the contractor shall provide the following in English and

Italian:

- Maintenance and Testing Work Schedule

- Checklist of all actions to be executed for each single unit; indicating law or regulation reference for the following: (1) periodic wire ropes & chains inspection, (2) load test, (3) preventive maintenance step by step item, (4) hooks - AFI91-203, 15 June 2012, paragraph

35.11.5.1.1 /.2 Hooks inspection. (http://www.e-publishing.af.mil/shared/media/epubs/)

Once approved, the contractor shall follow the work schedule. Any changes to the schedule shall be approved by the Contracting Officer (CO) or the Contracting Officer Representative

COR. Request shall be submitted no later than two (2) weeks prior to the proposed implementation date.

1.2. PREVENTIVE MAINTENANCE. The contractor shall perform preventive maintenance according to law and to manufacturer instructions, ensuring the reliable and continuous safe operation of the equipment. Preventive maintenance shall comply with approved check list (Paragraph 1.1), it shall include, but it is not limited to, hooks, non destructive inspection (NDI) testing, inspection and test of audio/visual warning devices and signals, controls, cleaning and lubrication of all moving parts, quarterly inspection of wire ropes and chains. Annual inspection will be performed once a year on all equipment.

Quarterly inspection shall include, but it is not limited to wire ropes and chains, clean and lubricate, warning devices and safety signals, electric controls and moving parts. One of these inspections will be performed at the same time as the annual inspection. Load tests will be performed once a year (in accordance with Italian laws) on all equipment using weights provided by the Contractor (weights cannot be stored at Aviano AB).

http://www.e-publishing.af.mil/shared/media/epubs/

1.3. SERVICE CALLS.

1.3.1 Emergency Calls. During normal and after hours. Emergency call involves the correction of conditions that constitute an immediate danger to personnel, threaten property, or require action to restore essential service. The contractor shall be at the work site within twenty-four (24) hours after receipt of an emergency service call and shall work continuously until the condition is corrected. Once the emergency condition has been corrected, remaining work not affecting safety, or system operability, can be performed the next duty day. Only appointed COR and CO are authorized to make Emergency calls.

1.3.1 Routine Calls. The CO or COR will notify the contractor of repairs to be made from the inspection report(s) at paragraph 1.4.1. The contractor shall report to the work location within two (2) business days of notification, survey the repair and submit a cost proposal indicating labor and replacement parts separately, and communicate predicted equipment downtime. The contractor shall start repair work only after CO or COR written authorization to proceed. Minor or simple repairs can be performed during preventive maintenance with COR approval. No call fee is recognized if repairs are performed during preventive maintenance. Only parts specified by the manufacturer, or items of equal or better quality, will be accepted. Downtimes shall be kept to an absolute minimum.

1.4 DOCUMENTATION.

1.4.1. REPORTS. The contractor shall prepare and submit to the COR the following written reports: (1) after completion of service call within the next working day. The report shall identify equipment, location, service call reference; work performed, date, time, name of inspector and statement of overall equipment condition. (2) Check list after completion of annual inspection and load test, within two working days. The report shall include certification of compliance in English and Italian. (3) Check list after completion of

Quarterly inspection within the next working day. When applicable, the contractor shall include eventual discrepancies found, possible solutions, and relative cost estimate. The contractor shall provide a copy of checklist, filled out in English and Italian to the shop and to the COR after each inspection for each single unit. Documents shall be signed by an engineer or an authorized technician. Work shall be performed in a way to minimize equipment downtimes.

The contractor shall provide all other forms required by applicable laws and norms.

1.4.2. MAINTENANCE LOG BOOK. The contractor shall provide and maintain a log book (libretto macchina) on site to document all preventive maintenance tasks, tests and service calls accomplished on each unit. The log shall reflect the status of each unit after inspection or repair is completed.

1.5. GENERAL DOCUMENTATION

The contractor will prepare any eventual request or documentation for the U.S. Government to any Italian Public Agency including all expenses, registered mail & tax fees. A Functional

Area Government representative will eventually sign documentation, if so required by Italian law.

1.6. COST PROPOSAL. When requested the contractor shall submit within 5 working days detailed cost of estimated time needed for repair at shop, or on site, cost for installation and cost of each single part to be replaced for COR approval. When applicable, further detail will be requested by COR such as drawings or documented parts cost. No cost will be recognized for cost estimates.

1.7. PARTS REPAIR AND REPLACEMENT. The contractor shall repair and replace degraded parts as necessary and identified in report(s) at paragraph 1.4.1 and 1.6.

The contractor shall use only manufacturer’s recommended parts. 1.14

1.7.1 CONTRACTOR’S AUTONOMY LIMITATION. Contractor shall receive QAE authorization prior executing work for any replacement parts exceeding total cost of 150,00

EURO.

1.8 DISPOSAL. The contractor shall not use base refuse containers to discard parts and materials generated while performing work under this contract. All parts and materials shall be disposed by the contractor at authorized sites off base.

2 SERVICE DELIVERY SUMMARY.

Item Performance Objective Performance Threshold

1 Perform Preventive Maintenance (Para 1.2)

Equipment are safe and operational. Maintenance performed in accordance with PWS, appropriate manufacturer’s recommendations, commercial practices and Italian laws and norms.

No more than 1 discrepancy found during inspections quarterly/semi-annually/annually. No occurrence of non-performance.

2 Service Calls (Para 1.3) Response, cost estimates and timely repairs. Downtime communicated and minimized.

No more than 1 discrepancy found during inspections for the period of observation. No occurrence of non-performance.

3 Documentation (Para 1.4) Reports and logs completed and submitted as required. All other forms required by applicable laws and norms provided.

No more than 1 discrepancy found during inspections for the period of observation. No occurrence of non-performance.

2.1. Performance objectives are based on the tasks identified in Paragraph 1 of this PWS and establish the criteria for inspections.

2.2. Performance thresholds have been established to identify the acceptable number of complaints or discrepancies found within the relative period of observation before the COR will submit a Contract Discrepancy Report (CDR) to the CO.

2.3. If the contractor fails to perform service, fails to re-perform service satisfactorily or cannot re-perform due to frequency requirements, the CO will take appropriate actions.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. The contractor shall be allowed the use of utilities necessary to accomplish work under this contract. The typical electric power available is 220 V, 1 phase, 50 Hz. Necessary connections shall be at the contractor’s expense.

3.2. The contractor shall be allowed the use of restroom facilities within the work area.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a Quality program to ensure maintenance and repair services are performed in accordance with this PWS, appropriate manufacturer’s recommendations, commercial practices and Italian laws and norms. A description of how Quality is monitored will be submitted to CO for approval within 10 days after contract award. The contractor shall provide a Point of Contact (POC) to whom complaints can be directed. The POC name and contact number shall be submitted to the CO upon notification of contract award and as changes occur.

4.2. QUALITY ASSURANCE. The government will evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received.

He/she will evaluate the contractor’s performance through periodic/random inspections of contractor’s QC program and receipt of customer complaints.

4.3. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified in accordance with Italian law and norms to perform maintenance of the equipment in accordance with this PWS. Qualifications of personnel shall be submitted with the contractor’s quotation.

4.4. LANGUAGE PROFICIENCY. The contractor shall provide a representative to interact with the government. The representative must be able to read, write, speak and understand the English language sufficiently to facilitate the performance of this PWS. All written correspondence shall be in English.

4.5. HOURS OF OPERATION. The normal hours of operation are Monday through

Friday, 0800 to 1700 hours, excluding Italian and American holidays listed below. However, routine services calls and emergency service requests may require the contractor to perform services after normal hours and during holidays. All trucks will be inspected at gate 8 before entering area F. An independent escort will be provided from gate 8 to area C, E, G, 1 and 2. The

Government will not be responsible for eventual delays that can be expected while waiting for inspection or for escort availability.

AMERICAN HOLIDAYS

New Year’s Day, January 1, (or Friday preceding/Monday following)

Martin Luther King’s Birthday, 3rd Monday in January

President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4, Friday preceding or Monday following

Labor Day, First Monday in September

Columbus Day, 2nd Monday in October

Veteran’s Day, November 11

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25 (or Friday preceding/Monday following)

ITALIAN HOLIDAYS

New Year’s Day, January 1

Epiphany, January 6

Easter Monday

Liberation Day, April 25

Italian Labor Day, May 1

Republic Day, June 2

Assumption Day, August 15

All saints Day, November 1

Immaculate Conception, December 8

Christmas Day, December 25

Saint Stefano Day, December 26

4.6. WORK SITE AND RECONSTITUTION. Work sites are subject to inspection, and shall be kept clean and in good condition at all times. The contractor shall enclose the work area in such a manner as to prevent unauthorized personnel from accessing the site. The contractor shall keep items or material within his site or possession. The contractor shall ensure the work area is secured and cleaned at the end of each work day and upon completion of work. Areas disturbed or damaged by the contractor, contractor’s equipment or vehicles shall be repaired within two weeks to meet the appearance of the surrounding area at no additional cost to the Government.

4.7. SECURITY REQUIREMENTS. Work sites may include controlled or restricted areas. To ensure site access and availability of escorts, access needs to be coordinated ten days in advance through 31CES/CEOSS. Time delays can be encountered by Contractor in gaining access to Aviano AFB and to restricted areas or sudden interruptions of activity due to military exercise, security requirements and performance of military missions. In this case unproductive time shall be at no additional cost for the US Government.

4.8. WELDING. Prior to any welding or cutting using a high temperature cutting device

(such as cutting torches or arc welders), the contractor shall obtain a welding permit from the

Aviano Air Base Fire Department (Area F, Bldg 1434, Fire Prevention Office, 0434-307530).

The contractor shall provide a copy to the COR prior to any welding or cutting operations and have the permit on site during these operations.

4.9. SAFETY. The Contractor shall ensure all personnel engaged in the performance of this contract observe all Aviano AFB regulations and norms concerning safety, in particular

Italian Law Dlgs. 81/08, and Dlgs 106/09. Contractor shall submit a Safety Plan as per law and conform to it. Safety or personal protective equipment violations will result in suspension of work until violation(s) are corrected, at no cost to the US Government. The contractor may also be liable for penalties assessed on such delays.

4.10. UNSAFE CONDITIONS. If the contractor encounters a condition in the system posing a safety hazard, the contractor shall immediately suspend system operability and ensure it cannot be activated by unauthorized personnel. The contractor shall post “Out of

Service” signs in both English and Italian.

4.11. INTERRUPTION OF UTILITIES. The contractor shall not interrupt utilities until approval is received from the COR. The contractor shall submit requests for utilities interruption in writing to the COR at least 5 duty days in advance. Requests shall indicate the type of utility to be interrupted, type of operation requiring the interruption, date and duration. To the maximum extent possible, interruptions shall be scheduled for days/hours that will minimize the impact to base activities (such as lunch hours or non-peak duty hours).

4.12. CHANGES TO STANDARDS. The contractor shall inform the CO and COR in writing regarding changes in related laws, norms, codes and standards no later than 30 days prior to the effective date.

4.13. ENTRY BASE PASSES. The government will provide entry passes to Aviano AB for contractor personnel and vehicles necessary to carry out the terms of the contract. At contract award, in order to obtain valid entry passes the contractor shall request all information and instructions to Contracting Officer about procedures and type of documentation needed to submit. Contractor will be responsible to request renewal of entry passes timely prior expiration to avoid interruption of service with consequential request for damages or related cost for missed service including legal refunds.

5. ATTACHMENT.

A. HOISTS & CRANES MAINTENANCE - EQUIPMENT INFORMATION AND

SCHEDULE ( 17 Jan 13 )