Statement_of_Work_-_27_Apr_17.pdf

STATEMENT OF

WORK FOR

UNITED STATES AIR FORCES IN

EUROPE (USAFE)

ADR CONVERSION OF R-11

AIRCRAFT REFUELING VEHICLES

II

USAFE-AFAFRICA/A4/CDGA

27 APRIL 2017

TABLE OF CONTENTS

PARAGRAPH NUMBER

1. General Information

PAGE NUMBER

2. Background 3

3. Scope 3

4. Work Responsibilities 3

5. Place of Performance 5

6. Period of Performance 5

7. Documentation and Reports 5

8. Security Requirements 5

9. Contracting Manpower Reporting 5

Appendix 1. Technical Engineering Document 7

Appendix 2. Required Reports 14

Statement of Work (SOW)

“Upgrading Fuel Servicing Tank Trucks, Type R-11, 6,000 Gallons, to ADR requirements”

1. General Information:

1.1. The contractor is required to follow the requirements set forth in this SOW and the adjoining

Technical Engineering Document (Appendix 1). Any deviation shall be coordinated with the Government’s project manager (PM) and approved by the Government’s contracting officer prior to implementation.

1.2. The contractor shall provide all labor and materials needed to accomplish the tasks associated with this SOW that has not been provided to by the Government. The contractor shall also conduct all work in accordance with the latest European Agreement Concerning the International Carriage of Dangerous Goods by Road, Volume II, dated 1 January 2015 (ADR) and ADR Technical Requirements.

1.3. Warranty: The contractor shall provide one year warranty for all materials and modification work performed within the scope of this contract. Materials and workmanship shall be free from defects. The contractor shall be responsible for repairing or replacing any modifications or work found to be damaged, inferior or inconsistent with the scope of this contract provided said equipment has been operated in accordance with contractor’s instruction and provided such defects are not due to abuse, fire, decomposition by chemical, galvanic action or natural disaster.

2. Background:

2.1. R-11 aircraft refueling trucks are used by the United States Air Forces in Europe (USAFE) to service various types of aircraft throughout several countries. These vehicles were manufactured and acquired in the United States of America (USA) for use in Europe and Africa but do not conform to the current ADR requirements.

3. Scope:

3.1. Contractor shall furnish all personnel, facilities, material, supplies, equipment and labor to retrofit R-11 aircraft refueling vehicles in accordance with the ADR, the attached Technical Engineering Document and this SOW.

4. Work Responsibilities:

4.1. Government Responsibilities

4.1.1. The Government will arrange delivery and redeployment of all R-11 aircraft refueling vehicles to the contractor’s facility using a schedule developed by the Government.

4.1.2. All R-11 aircraft refueling vehicles will be moved empty, un-cleaned using ADR provision carriage IAW 4.3.2.4.3.

4.1.3. The following vehicles will be provided to the contractor:

Vehicle Type Number of Vehicles Home Base

R-11 Aircraft Refueling Vehicles 3 Spangdahlem AB, Germany R-11 Aircraft Refueling Vehicles 3 RAF Mildenhall, UK R-11 Aircraft Refueling Vehicles 2 Aviano AB, Italy R-11 Aircraft Refueling Vehicles 3 RAF Lakenheath, UK R-11 Aircraft Refueling Vehicles 2 Ramstein AB, Germany R-11 Aircraft Refueling Vehicles 1 RAF Fairford, UK R-11 Aircraft Refueling Vehicles 1 Moron AB, Spain

4.1.4. After inspection and acceptance by the USAFE Command Dangerous Goods Program Office (USAFE/CDGPO) appointed expert engineer, the Government will issue the ADR Vehicle Certificate of approval, USAFE Form 68 if the retrofitted vehicles meet all prescribed requirements. The Government will also be responsible for processing a DD Form 250, Inspection and Receiving Report, separate from the USAFE Form 68.

4.2. Contractor Responsibilities

4.2.1. The contractor shall provide a contract manager (CM) who shall be responsible for the performance of the work performed under this SOW. The name of this individual and a designated alternate shall be designated in writing to the Contracting Officer. The CM or alternate CM shall have full authority to act for the contractor on all contract matters relating to the daily operations of the work performed under this contract. The CM and the alternate shall be individuals who are capable of understanding and speaking English.

4.2.2. The contractor shall be able to receive and store up to three (3) vehicles simultaneously to ensure vehicles are readily available for modification.

4.2.3. The contractor shall perform all modifications and provide all materials as specified in the adjoining Technical Engineering Document (Appendix 1)

4.2.4. Within two (2) days of work completion on each vehicle, the contractor shall notify the

USAFE/CDGPO Engineer that the vehicle is nearly complete so a date can be scheduled for final inspection and certification by Government.

4.2.5. After inspection and acceptance by the USAFE/CDGPO Engineer, the contractor will coordinate a pick-up date and time with the Government’s appointed agent. The contractor will also coordinate the delivery of successive vehicles for modification to ensure compliance with established contract timelines. Note: Commercial or organic transportation for delivery and pick-up will be arranged by the Government.

5. Place of Performance:

5.1. All work shall be performed at the contractor’s facility

5.2. Hours of Operation. Work shall be performed during normal workdays in accordance with the contractor’s normal business hours of operation and in accordance with local labor laws.

6. Period of Performance:

6.1. The total period of contract performance shall be 12 months from the contract start date to allow for transportation and systematic transition of all 15 vehicles to and from the contractor’s facility.

6.1.1. Each vehicle shall have all work completed within three (3) weeks of delivery to the contractor’s facility.

6.1.2. The contractor shall notify the Government when work is near complete to facilitate arrangement for vehicle pick-up and transportation back to its original location. In case of unexpected delays, the contractor shall provide parking without additional cost until vehicle pick-up can be arranged and executed.

7. Documentation and Reports:

7.1. The contractor shall ensure that all documentation initiated in the performance of this contract is accurate, legible and complete. Pertinent documentation shall be turned over to the Government, if requested, when work is completed on each vehicle.

8. Security Requirements:

8.1. The contractor will safeguard and be responsible for vehicles in their possession from tampering, vandalism and other damage caused by accidents or other unnatural acts.

9. Contractor Manpower Reporting:

9.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for labor executed during the period of performance for each Government fiscal year (FY), which runs from 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

http://www.ecmra.mil/

9.2. Reporting Period. Contractors are required to input data by 31 October of each calendar year.

9.3. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

9.4. User Manuals. Data for Air Force service requirements must be inputted at the Air Force CMRA link. However, user manuals for contractors is available at the Army CMRA link at http://www.ecmra.mil.

Appendix 1, Technical Engineering Document

“Upgrading Fuel Servicing Tank Trucks, Type R-11, 6,000 Gallons, to ADR requirements” (Note: reference adjoining Statement of Work (SOW))

TABLE OF CONTENTS

(Scope of Work to be Performed)

• Markings and wheel chocks………Page 8

• Collector Trough (drip pan)………Page 9

• Battery Cut‐Off Switch…………...Page 9

• Master Switch, Cab……………….Page 10

• Bleeder Valves with Flame Trap…Page 10

• Collapsible Railing on Tank……...Page 11

• Fire Extinguishers………………...Page 11

• ADR Data Plate Requirements……Page 12

• Ground Cable Requirement………Page 13

• Certificate Requirement…………..Page 13

B

• (A) Install warning placards/ ADR 5.3.1.4, 5.2.2.2.1.7.

• (B) Add orange color warning plates / ADR 5.3.2 ff.

• (C) Install ball valves and hoses (two (2) on the front, two (2) on the rear) of tank top trough/ in accordance with environmental protection and Final Governing Standards (FGS) and Technische Regeln fuer brennbare Fluessigkeiten (TRbF) 60.

• (E) Add wheel chocks, ADR 8.1.5, made of non‐spark generating material, secured by two (2) independent safety devices.

Figure 1 C

Figure 2

E

• (F) Install collector trough of instrument panel (drip pan) in accordance with environmental protection, FGS and TRbF 60.

• (G) Install battery cut off switch (master switch) per ADR 9.2.2.3, meeting IP65 and IEC Standard 60529.

Figure 3

Figure 4

G

G

Figure 5

• (H) Add an additional control switch in the driver cab in accordance with ADR 9.2.2.3.2, meeting IP65 and IEC Standard 60529.

• (I) Install two (2) tilt or bleeder valves with flame trap in accordance with ADR 4.3.4;

6.8.2.2.6. They shall be suitable for maximum fuel issue rate of 2300 liters per minute.

Figure 6

• (J) Install a collapsible safety railing on top of the tank. This railing protects personnel from falling while working on top of the tank. Reference ADR 1.4.1 and BGI 857 Safe use of Tank vehicles. Safety Railings shall be 1 meter high, provide adequate stability and be totally collapsible onto the tank grid plating.

• (K) Install two (2) fire extinguishers, 6 kg, encased in weather protected boxes as depicted per ADR 8.1.4 ff.

Figure 7

J

Figure 8

K

Figure 9

• (L) Install new additional data plate with ADR required data in metric and in accordance with ADR 6.8.2.5. Data plate shall include the following items:

• Reference tank code ADR 4.3.4.1.

L = tank for substances in the liquid state (liquids or solids handed over for carriage in the molten state).

G = minimum calculation pressure according to the general requirements of ADR 6.8.2.1.14.

B = tank with bottom-filling or bottom-discharge openings with three (3) closures

ADR 6.8.2.2.2.

F = tank with a venting system, according to 6.8.2.2.6 ADR, fitted with a flame trap or explosion-pressure proof tank

Approval No.

Manufacturer of the shell Serial No.

Year of MFG Test pressure in bar Capacity of the tank in liter Latest main test Tank code Stamp of the Expert who carried out the tests

Additional requirements (no photo references):

• Install ground cable (between tank and frame in accordance with ADR 6.8.2.1.26 ff.

• Provide a new tank test certificate in accordance with ADR 6.8.2.4.5 meeting the test criteria in accordance with ADR 6.8.2.4.2. Provide the certificate to the Government’s designated engineer during the engineer’s final inspection of the converted vehicle.

APPENDIX 2

Required Reports

Title PWS Paragraph

Remarks Frequency Format Distribution

1 Contractor Manpower Report

9. DUE

NLT 31

October of each calendar year

Annually Electronic http://www.ecmra.mil