Draft_PWS_POLYGONE_II.pdf

FA5641-15-R-0001

PERFORMANCE WORK STATEMENT

FOR

OPERATIONS, MAINTENANCE AND

SUPPORT OF THE USAFE PORTION

OF THE MULTINATIONAL

AIRCREW ELECTRONIC WARFARE

TACTICS FACILITY

(POLYGONE II)

29 Aug 2014

PAGE INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

SECTION

PARA TITLE

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. SCOPE OF WORK

1.1 MISSION DESCRIPTION

1.2 FLEXIBILITY

1.3 HOURS OF OPERATION

1.4 HOLIDAYS

1.5 WORKLOAD ESTIMATES

1.6 PROGRAM MANAGEMENT

1.7 CONTRACTOR PERSONNEL

1.8 CONTRACTOR INTERFACES

1.9 SECURITY

1.10 CONSERVATION OF UTILITIES

1.11 PUBLICATIONS AND RECORDS MANAGEMENT

1.12 FIRE AND SAFETY

1.13 GOVERNMANT PROPERTY ADMIN & CONTROL

1.14 ENVIRONMENTAL & CULTURAL RESTRICTIONS

1.15 PHASE-OUT

1.16 FREQUENCY MANAGEMENT

1.17 PUBLIC COMPLAINTS

1.18 QUALITY ASSURANCE

1.19 CONTRACTOR MANPOWER REPORTING

2.

OPERATIONS

OPERATIONS TASKS

2.1 SYSTEM/EQUIPMENT OPERATIONS

2.2 FIXED SYSTEM OPERATIONS

2.3 MOBILE SYSTEM OPERATIONS – LOCAL AREA

2.4 MOBILE SYSTEM OPERATIONS – DEPLOYED/TDY

LOCATIONS 2.5 MOBILE SYSTEM OPERATIONS – COMBAT THEATRE

2.6 SMOKEY SAMS

2.7 EW OPERATIONS SCHEDULING

2.8 SCENARIO CONTROL

2.9 DEPLOYED/TDY LOCATION PLANNING/COORDINATION

3.

MAINTENANCE

MAINTENANCE TASKS

3.1 SYSTEM/EQUIPMENT MAINTENANCE

3.2 MAINTENANCE CONTROL

3.3 MAINTENANCE EFFORT

3.4 LATERAL SUPPORT

3.5 CANNIBALIZATION

3.6 CONFIGURATION CONTROL

3.7 PROGRAMMED DEPOT MAINTENANCE

3.8 TECHNICAL ASSISTANCE

3.9 DEPOT MEETINGS

4.

SUPPORT

SUPPORT AND GENERAL TASKS

4.1 LOGISTICS SUPPORT

4.2 MATERIAL CONTROL

4.3 QUALITY CONTROL

4.4 REAL PROPERTY

4.5 RESERVED

4.6 VEHICLE CONTROL

4.7 GOVERNMENT REIMBURSEMENT

4.8 SPECIAL TRAVEL

5.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 GOVERNMENT FURNISHED FACILITIES

5.2 GOVERNMENT FURNISHED EQUIPMENT (GFE)

5.3 GOVERNMENT FURNISHED MATERIALS

5.4 GOVERNMENT FURNISHED POL

5.5 GOVERNMENT FURNISHED RECORDS

5.6 GOVERNMENT FURNISHED UTILITIES

5.7 COMMUNICATION SERVICES

5.8 POSTAL AND INSTALLATION DISTRIBUTION

5.9 SECURITY FORCES AND FIRE PROTECTION

5.10 SECURITY TRAINING

5.11 AUTOMATED DATA PROCESSING EQUIPMENT (ADPE)

AND TRAINING

5.12 INTEGRATED MAINTENANCE DATA SYSTEM (IMDS)

TRAINING

5.13 CUSTOMER ACCOUNT REPRESENTATIVE (CAR)

TRAINING

5.14 TEST, MEASUREMENT DIAGNOSTIC EQUIPMENT

(TMDE) TRAINING

5.15 TECHNICAL ORDERS, PUBLICATIONS AND FORMS

5.16 PUBLIC AFFAIRS

5.17 PRECISION MEASUREMENT EQUIPMENT LABORATORY

(PMEL)

5.18 BASE SUPPLY

5.19 CLASSIFIED STORAGE

5.20 SMOKEY SAM OPERATION AND MUNITIONS HANDLING

PROCEDURES TRAINING

5.21 GOVERNMENT FURNISHED SUPPORT FOR VEHICLES

5.22 ADAPTABLE RANGE EXERCISE SYSTEM (ARES)

APPENDICES

APPENDIX 1. DEFINITIONS/ABBREVIATIONS/ACRONYMS

APPENDIX 2. WORKLOAD ESTIMATES

APPENDIX 3. PUBLICATIONS AND FORMS

APPENDIX 4. REQUIRED REPORTS

APPENDIX 5. MAPS AND SITE PLANS

APPENDIX 6. GOVERNMENT FURNISHED VEHICLES

APPENDIX 7. GOVERNMENT FURNISHED EQUIPMENT LISTING

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. SCOPE OF WORK

The contractor shall provide all personnel, equipment, tools, materials, training, supervision and other items and services to perform operations, maintenance and support (OM&S) for the portion of the Multinational Aircrew Electronic Warfare Tactics Facility (MAEWTF) managed by United States Air Forces in Europe (USAFE) as defined in this Performance Work Statement (PWS). The contractor shall ensure that a sufficient workforce is provided to accomplish all requirements in this PWS, in accordance with all applicable regulations, circulars, notices, technical orders and manuals.

1.1 MISSION DESCRIPTION

The primary mission of the MAEWTF, hereafter referred to as Polygone, is to provide USAFE, United States Army Europe (USAREUR), United States Navy Europe (NAVEUR), North

Atlantic Treaty Organization (NATO) and other nations, aircrew tactics evaluation and electronic combat training. The overall operation of the Polygone range is the combined responsibility of

U.S. Air Force (USAF), German Air Force (GEAF) and French Air Force (FAF) personnel.

However, the contractor responsibilities are limited to those listed in this PWS and oversight is performed only by the U.S. portion of the MAEWTF. The U.S. portion of Polygone operates under Detachment 3, Warrior Preparation Center. The contractor shall provide services in support of Detachment 3 requirements. To ensure mission support, effectiveness and overall success of aircrew training, the contractor shall coordinate and cooperate with assigned GEAF and/or FAF personnel during specific operations on a case by case basis. If, on a specific occasion, such efforts jeopardize U.S. or other nations’ military security; are not considered within scope of this contract; or the resulting action would cause an increase in contract costs, the contractor shall notify the Detachment Commander, Contracting Officer Representative (COR) and Contracting Officer (CO) immediately. Under these circumstances, the contractor shall not proceed with further action until notified to do so by the CO.

1.2 FLEXIBILITY

The Government requires flexibility to support changing mission requirements. The contractor shall support all Polygone air and ground operations, as required/requested for aircrew and ground personnel training to include temporary and/or geographically separate operations. In addition, the contractor shall support range threat system/equipment modifications, upgrades, modernizations, additions, replacements or removals. The contractor shall adapt new techniques and technology to keep the range support capabilities abreast of mission requirements, to include ground support operations. Additionally, deployment/Temporary Duty (TDY)) of personnel and equipment may be necessary to support mission requirements. Deployments/TDY will primarily take place in Europe; however, world-wide deployments/TDY are possible.

1.2.1 OPERATIONAL TRAINING

If requested, the contractor shall provide operational training to U.S. DoD, GEAF, FAF or other personnel, for the purpose of augmenting contracted operations. Training shall be for equipment listed in Appendix 2, section 2, as requested.

1.3 HOURS OF OPERATION

The contractor shall support the range hours of operations listed in the MAEWTF Aircrew Procedures Guide. The scheduled range operations time period is when aircraft will use the range. This time is normally from 0900-1700 CEST, late March thru late October (summer ops) and 0900-2130 CET, late October through late March (winter ops). The contractor shall, however, be aware that the Range operations window is from 0700-2200 local time and that the

Government could have short notice changes to the operations time period. DMO missions may require an operations window from 0400-0900. The Government may also require additional hours up to 12 hours per day on approximately 45 days per year in support of Special Requests.

Additionally, the Government may require operations outside the 0700-2200 window up to 30 days a year. The Government will notify the contractor of any shifts in the hours of operation to the schedule the prior workday no later than 1700L. When inclement weather conditions or range closures prohibit flying operations and contractor equipment operations on a particular day, the contractor may perform equipment maintenance during this time.

1.3.1 HOURS OF OPERATION - FIXED SYSTEMS

The contractor shall be able to operate all fixed systems, defined in Appendix 1 and specified in Appendix 7 during the entire scheduled range hours of operations time period for each day. Exempt from this requirement are those systems non-operational for reasons of depot maintenance or a system outage determined outside the control of the contractor.

The fixed system hours of operation does not include startup, shutdown and scheduled maintenance action times. Unscheduled maintenance may be performed during hours of operation on a non-interference basis.

1.3.2 HOURS OF OPERATION – MOBILE SYSTEMS

The contractor shall be able to operate mobile/portable systems, defined in Appendix 1 and specified in Appendix 7 on an as required basis with no less than 90 minute notice during the course of the scheduled range hours of operations time period for each day. Exempt from this requirement are those systems non-operational for reasons of depot maintenance or a system outage determined outside the control of the contractor. Mobile system operations shall typically be limited to a maximum contractor employee single eight work hour shift, five days per week, to include driving, set-up, hours of operation and shutdown time. The hours of operations will be based on the flying schedule. Mobile system operations may be conducted within the local area (100 nautical mile radius around Pirmasens site) or outside the local area (deployed/TDY). Local area mobile/portable system hours of operations depend on the distance driven from Pirmasens and 1 hour for set-up and shut down time for a given mission or missions (i.e. 200 miles round trip – 3 hours of operation, 100 miles round trip – 5 hours of operation, 50 miles round trip – 6 hours of operation, 25 miles round trip – 6.5 hours of operations and on main operating location – 7 hours of operation).

Deployed location mobile/portable system hours of operations begin upon arrival to the operational location and end upon departure from the operational location. The mobile system hours of operation does not include scheduled maintenance times. Unscheduled maintenance may be performed during hours of operation on a non-interference basis.

Operators will mobilize and set up a mix of threat systems based upon the daily mission schedule and each mission’s requirements. The operating locations for mobile/portable systems are typically, but are not limited to, locations within the Polygone range boundaries as defined by the MAEWTF Aircrew Procedures Guide.

1.4 HOLIDAYS

German holidays will be observed for contractor employees under this contract. American holidays are not applicable.

1.5 WORKLOAD ESTIMATES

The estimated quantities of work are listed in Appendix 2, Workload Estimates.

1.6 PROGRAM MANAGEMENT

The contractor shall maintain a Program Management (PM) Plan during contract performance. The PM plan, or changes to plans, shall be submitted per Appendix 4. The

Program Management Plan as a minimum shall consist of a Management Plan, financial management report, Manpower Plan, Phase-in/Transition Plan and Quality Control Plan.

1.6.1 MANAGEMENT PLAN

The contractor shall deliver a Management Plan (see Appendix 4). The contractor’s Management Plan shall contain as a minimum, the description of the contractor’s key personnel and program management functions and the management program, including its implementation and execution. The following shall also be included in the Management Plan:

• Organizational structure establishing the assignment of corporate key personnel functions, duties, responsibilities, procedures, policies and well-defined reporting requirements that have been established for the initiation, monitoring, control, completion, test and verification and reporting of contractual tasks, projects and programs.

• Transition planning activities in areas such as personnel, equipment, tools, materials, logistics and other items or services necessary to activate range support under this contract.

• Procedures used to re-locate government property within the range.

• Procedures to increase or decrease range equipment levels to include personnel and resource reconciliation.

• Procedures for other key management processes to include as a minimum: the operations and maintenance of systems/equipment, facilities maintenance, grounds maintenance, training (initial and recurring), administration, logistics, security and safety.

• A web-based management system for program management, financial management, maintenance and logistics data reporting, purchase status and other aspects of program execution. The Government shall have access to the web-based management system. The contractor shall also provide key information pertaining to the management and execution of the Polygone range contract to 764 Specialized

Contracting Squadron (764 SCONS), the CORs and others as is reasonably needed by the Government. The scope and content of this information shall be agreed-to between the contractor and the Government. Format will be at the contractor’s discretion. As a minimum the web-based management system will include:

o Finance Management Report o Operational Availability Report o Monthly Maintenance Plan o Equipment Uptime Rates o Equipment Status o Reimbursable Parts & Services Report

• Upon request, the contractor shall provide the Government with electronic copies of web based products for use on Government web sites.

• Procedures for giving the Government insight into cost, schedule, and performance for all cost reimbursable CLINs.

1.6.2 FINANCIAL MANAGEMENT REPORT

The contractor shall document financial information in its own format that reflects current and all historical contract cost reimbursement data, projected funding requirements and site-specific expenditures. The information shall include a summary listing of all cost reimbursable expenditures by contract line item number indicating:

• Funding authorized to date

• Cumulative billings

• Actual cumulative costs to date

• Actual costs incurred since last reporting period

• Estimated costs through end of fiscal year

• Cost variances comparing the estimated cost of completion to amount of funds authorized and percentage of funding obligated/spent

• A summary listing of cost line items with descriptive data and total fiscal year funding for each cost reimbursable line item with a cumulative listing of applicable modifications affecting each item

• A quarterly fiscal year cost projections for each cost reimbursable cost element

• A listing of all daily cost reimbursable expenditures itemized to include charge code, site, description, amount, Government source contacted and part name/number.

• Contractor managed Government supply accounts

The contractor shall upload all financial management information to the web-based management system not later than the 7 th of each month (see Appendix 4).

1.6.3 MANPOWER PLAN

The contractor shall submit a Manpower Plan (see Appendix 4). The manpower plan shall consist of a list of qualifications for all current personnel. The contractor shall also identify the minimum qualifications required for open positions.

1.6.4 RESERVED

1.6.5 QUALITY CONTROL PLAN

The contractor shall submit a Quality Control Plan (QCP) (see Appendix 4). The QCP shall detail the inspection system and the approach to developing methods of work to ensure the highest standards of quality in accomplishing the operations, maintenance and support requirements. The Quality Control Plan as a minimum shall:

• Detail a quality approach that reduces and/or minimizes the amount of Government oversight in determining the acceptability of services, as well as an effective management/program interface with the Government quality assurance evaluation program.

• Identify the organizational structure, functional responsibilities/lines of authority, corporate quality philosophy and qualified/experienced quality control personnel to meet or exceed the quality requirements of the contract.

• Provide a responsive quality program that identifies, corrects, and prevents initial and recurring discrepancies. Areas considered will include training of personnel for equipment operations and personnel scheduling.

• Provide an approach for the testing/acceptance of systems assigned to the range.

• Describe the inspection system to cover all services listed on the Service Summary

(SS), Section 6, to include trend analysis. Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

• Provide a description of the records to be kept to document inspections and corrective or preventive actions taken. Note that any and all records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

• Describe the methods to be used for identifying and preventing defects in the quality of service performed on this contract.

• Identify the contractor’s process, routing and timeline for responding to and correcting Government identified discrepancies and/or concerns.

• Describe the trend analysis processes to be used by Quality Control personnel overseeing the system, equipment and contractor performance on this contract.

1.6.6 PROGRAM MANAGEMENT REVIEWS/PROGRESS MEETINGS

The contractor shall support Government conferences, meetings and quarterly program management reviews as well as any other meetings required in the performance of requirements of this PWS. The first meeting will be no later than 14 calendar days after contract award. These meetings will review contractual and program management issues as the situation warrants. The contractor shall support these reviews with sufficient program management personnel to resolve issues as required. The contractor shall take meeting minutes and distribute them within 10 calendar days after the meeting to each attendee. The contractor program manager and the CO shall sign the minutes of these meetings. The CO and/or COR are permitted to add endorsements to the minutes. As part of the firm fixed price effort, the contractor shall support four program management reviews and one Government conference annually. Travel costs for all other Government requested meetings will be cost reimbursable in accordance with Joint Travel Regulations.

1.6.7 SEQUENTIALLY NUMBERED CORRESPONDENCE

At the beginning of each new fiscal year the contractor shall begin a sequential numbering of each letter submitted to the Government. Depending on the nature of the correspondence (i.e. contract issues, operations or maintenance issues, etc.) a copy of all such correspondence shall be sent to the CO or to the COR at the Polygone Coordination Center.

All submissions shall have a unique fiscal year sequential numbering system specific to the submission. In the instance where a submission is generated by more than one location the numbering system will reference the particular location. All report submissions shall have a unique sequential numbering system referencing the reports listed in Required Reports table in Appendix 4.

1.7 CONTRACTOR PERSONNEL

The contractor shall provide a list of key range personnel (Program Manager, Quality Control

Manager, Site Manager and Alternate Site Manager) to the CO and COR that contains names and phone numbers for after-hours contact. All personnel must be able to read, write, and understand the English language.

1.7.1 KEY PERSONNEL

Personnel in the positions listed below are essential to the overall performance requirements in this PWS. The contractor shall produce job descriptions for these positions and keep them current throughout the contract performance period. In addition, these job descriptions shall be available at the contractor’s program management office for Government review. Replacement of key personnel shall be at equal or higher caliber with respect to experience, skill, training and other qualifications. Proposed changes to position descriptions shall be submitted to the COR for approval.

• Program Manager/ Alternate Program Manager

• Quality Control Manager

• Site Manager/Alternate Site Manager

The contractor shall provide a list of key personnel with the technical proposal, an update prior to contract start date and notifications of any changes both temporary and permanent (see Appendix 4). This list shall include the names/phone numbers for after-hours contact.

1.7.1.1 PROGRAM MANAGER

The contractor shall designate a program manager who shall be responsible for the performance of work on this contract. The program manager shall possess the full authority to negotiate, act and commit for the contractor on all contractual matters related to this contract. The contractor shall provide the name of the program manager and the alternate program manager, who shall act for the contractor when the program manager is absent, in writing to the contracting officer prior to contract start.

1.7.1.1.1 AVAILABILITY

The contractor program manager, alternate and/or contractor program management staff (as required), with the ability to make decisions shall be available within 24 hours to meet with Government personnel at the Polygone Coordination Center when mission dictates a face-to-face meeting.

1.7.1.2 QUALITY CONTROL MANAGER

The contractor shall designate a quality control manager who shall be responsible for overseeing the contractor’s overall quality control program and on range quality control inspector/technician activities in the performance of this contract. This is a management position completely autonomous from contract program/site management.

1.7.1.2.1 AVAILABILITY

The quality control manager shall be available within 72 hours to meet with Government personnel either in person or via a telephone conference call.

1.7.1.3 SITE MANAGER

The contractor shall provide a site manager at Pirmasens. An alternate site manager shall be available in the absence of the site manager. The site manager and alternate shall have full authority to act for the contractor on all matters relating to daily operations of the Pirmasens site and its associated remote site locations.

1.7.1.3.1 AVAILABILITY

The contractor site manager or alternate site manager shall be available, during scheduled hours of operations within 2 hours to meet on the installation with Government personnel to discuss problem areas. After scheduled hours of operations, the site manager or alternate site manager shall be available within 2 hours.

1.7.1.4 MINIMUM QUALIFICATIONS FOR KEY PERSONNEL

Key personnel shall meet the following minimum requirements:

• Program Manager o Program management experience (one year) of a DoD range or installation o Successful program management experience of projects with multi-million dollar annual budgets o Proficient in the use of MS Office software o US Secret Clearance with ability to obtain NATO Secret Clearance

• Quality Control Manager o Quality control experience (one year) of a DoD range, installation or program o Quality management experience of projects with multi-million dollar annual budgets o Experience in developing and implementing quality programs o Familiarity with International Organization for Standardization (ISO) standards o Proficient in the use of MS Office software o US Secret Clearance with ability to obtain NATO Secret Clearance

• Site Manager/Alternate Site Manager o Site management experience (one year) of a DoD range or installation o Electronic Technician Level II or AF 5-level equivalent experience o Proficient in the use of MS Office software o US Secret Clearance with ability to obtain NATO Secret

Clearance

1.7.2 CONTRACTOR MANPOWER

1.7.2.1 SUITABILITY FOR EMPLOYMENT

Key personnel qualifications must be in accordance with PWS, Section 1, para.

1.7.1. The contractor shall employ personnel who are qualified for their particular position.

The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. At any time during contract performance and as determined (by the CO) to be in the best interests of the Government, the CO may order the contractor to remove any of his personnel from further performance for reasons of their moral character, or unethical conduct, for security reasons, or for violation of installation regulations. In the event it becomes necessary to replace contractor personnel under these conditions, the contractor shall bear all costs associated with the removal, including the costs for replacement of any personnel so removed.

1.7.2.2 EMPLOYMENT OF GOVERNMENT EMPLOYEES

The contractor shall not employ any person who is an employee of the United States Government if employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7, Joint Ethics Regulation (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106.

1.7.2.3 EMPLOYMENT OF MILITARY PERSONNEL

The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment/TDY. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.7.2.4 EMPLOYEE APPEARANCE

The contractor shall ensure employees maintain proper personal hygiene, as well as a neat and professional appearance while in the performance of their duties.

Contractor employees shall be recognizable by wearing distinctive clothing, bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name. Additionally employee attire shall not be offensive, disruptive, or unsafe. Managers and supervisors’ job titles shall be included on the badge in addition to the name.

1.7.2.5 EMPLOYEE CONDUCT

The contractor shall telephonically notify the CO, COR and/or Detachment

Commander within 24 hours after the occurrence of any incidents of misconduct by its employees, which violate laws of the U.S. or Host Nation or may result in international problems between the U.S. and the Host Nation. The contractor shall follow up this verbal report, in writing, within 5 working days after the telephone notification (See Appendix 4).

1.7.2.6 ALCOHOL

Consumption of alcoholic beverages by contractor employees during work hours is prohibited while on the contract Government property/installations. After work hours and only if authorized by the Detachment commander, contractor employees may consume alcoholic beverages at site functions at the Polygone Coordination Center on the Bann B site.

1.7.2.7 WEAPONS, FIREARMS AND AMMUNITION

Contactor employees are prohibited from possessing personal weapons, firearms or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on the contract Government property/installations.

1.7.2.8 EMPLOYEE PROFESSIONAL CERTIFICATIONS/LICENSES

The contractor shall ensure employee professional certifications and licenses required to meet PWS requirements are in place at contract start date. Examples are, but not limited to, private driver’s license, commercial driver’s license, pesticide license, water treatment operator, etc. The contractor shall secure and pay for all licenses and permits, with the exception of those referenced in Section 5, necessary to perform the services as specified in this PWS.

1.7.2.9 EMPLOYEE SECURITY REQUIREMENTS

Contractor employees shall have all the required security clearances applicable to each specific position and job assignment. Employee security clearances shall be obtained according to DoDD 5220.22M. Identification badges shall clearly show the authorized level of access, as required per DD254 and shall be worn while working with classified information. Contractor personnel shall possess the appropriate security clearance prior to performing duties under the terms of this contract.

1.7.2.10 EMPLOYEE BASE/RANGE ACCESS

All contractor employees shall comply with host base/range access requirements (as directed) to include, but not limited to; vehicle passes, range passes, and range badges. All employees who require access to the host base for official business shall obtain host base access privileges host base procedures. The contractor shall prepare USAFE Form 79 for all contractor personnel who require base access. These forms shall be forwarded to the COR who will validate them after which contractor personnel shall take them to the Pass and ID section who will issue them the appropriate base pass.

1.7.2.11 EMPLOYEE TRAINING

The contractor shall ensure trained personnel are performing the requirements of the PWS. The contractor shall make training documentation/certification available to the Government upon request.

1.7.2.12 APPOINTMENT LETTERS

When required in this PWS, by any host base office, agency or mandatory regulations, the contractor shall draft and submit employee appointment letters to the local COR, with a copy sent to 764 SCONS. These letters shall be submitted no later than 10 calendar days after appointment. The contractor shall also maintain and up to date, single page listing, available for Government review, of all employees appointed official duties on the performance of this contract (see Appendix 4).

1.8 CONTRACTOR INTERFACES

The contractor shall cooperate fully with co-located USAF, FAF and GEAF military or other personnel in the performance of the requirements of this PWS on the Polygone range. The contractor shall identify any concerns or problems interfacing with these personnel to the COR.

1.8.1 CO-LOCATED CONTRACTORS

The Government may award other contracts for additional work at Polygone and its associated locations. The contractor shall cooperate fully with co-located contractors and shall not commit nor permit any act that will interfere with the performance of work by any other contractor or by any US, German or French Government employee. Any concerns regarding possible conflicts shall be addressed in writing to the CO prior to full transition.

1.9 SECURITY

The contractor shall establish, maintain and execute a security program for protection of facilities, equipment and classified information. The program shall conform to the provisions of DOD 5220.22-M and the Contract Security Classification Specification (DD Form 254).

1.9.1 SECURITY MANAGER

The contractor shall identify and appoint a security manager and an alternate in writing as part of the security plan. The subsequent appointment shall be forwarded to the Government NLT the contract full performance start date (see Appendix 4). The contractor shall implement local Force Protection Condition (FPCON) levels and provide necessary safeguards for personnel and equipment IAW Ramstein Facility Security Plan (classified Secret) and Unit Anti-Terrorism Force Protection Plan (AT/FP) which is maintained by USAF Detachment personnel at Bann-B. The contractor shall adhere to proper handling, documentation and control procedures for all classified equipment and material IAW all applicable security requirements of this PWS and that specified in DD Form 254, Contract Security Classification Specification.

1.9.2 SECURITY PLAN

The contractor shall provide a written Security Plan, which specifies how the contractor intends to comply with all contract security requirements per Appendix 4.

1.9.3 INDUSTRIAL SECURITY

The contractor shall comply with AFI 31- 601 as supplemented by HQ USAFE. This includes compliance as it concerns clearance procedures, visitors, inspections, violations, education, classification, international security programs and Operations Security (OPSEC).

1.9.3.1 VISITOR GROUP SUPPORT AGREEMENT

A contractor shall support USAFE operations under a Visitor Group Security Agreement (VGSA), which will be integrated into the Air Force information security program by the particular base they support as required by DoDD 5200.1-

R/AFI 31-601 and as supplemented by HQ USAFE. As such, the contractor shall comply with these publications as they concern classification, marking, safeguarding and storage, compromise, access, dissemination, accountability, transmitting, disposal, education, foreign government information, special access programs and program management. Facility security clearances shall be obtained according to DoDD 5220.22-M.

1.9.3.2 ENTRY ACCESS LISTS

The contractor shall provide a written list of the names, job titles, level of security clearance and arrival dates of all contractor personnel (see Appendix 4).The contractor shall immediately notify the CO and the COR of any changes in assigned contractor personnel. This notice may be by telephone or other means of communications; however, the contractor shall provide follow-up written notification within 5 calendar days of the change. The contractor shall also provide the Government with updated visit requests for all assigned and visiting personnel through the online Joint Personnel Adjudication System (JPAS).

1.9.3.3 OTHER AUTHORIZED PERSONNEL ACCESS

Access to the contracted locations shall be limited to contractor personnel, military and civil servant personnel assigned at the location and all other personnel who have been authorized access by the US Detachment Commander. All personnel who have been authorized access shall comply with access authorization procedures in applicable directives (e.g., foreign clearance guide, site access procedures).

1.9.4 COMPUTER SECURITY (COMPUSEC)

The contractor shall perform COMPUSEC in accordance with DOD 5220.22-M and AFSSI 5102.

1.9.5 COMMUNICATIONS SECURITY (COMSEC)

The contractor shall contact the COR should the need arise to use COMSEC equipment in an official capacity on this contract. The contractor will not have a COMSEC account.

When using any COMSEC Crypto Controlled Items (CCI) , accounting for and transportation of CCI items shall be in accordance with AFI 33-211 and with supplemental controls outlined in DOD 5220.22-M.

1.9.6 SECURITY TRAINING

The contractor shall comply with Operations Security (OPSEC), COMSEC, COMPUSEC, Emission Security (EMSEC) and host base requirements. Training for contractor employees, including recurring training, shall be the responsibility of the contractor.

1.9.7 DOCUMENT DESTRUCTION

The contractor shall identify to the Government any classified documents which need to be destroyed. The Government shall be responsible for accomplishing all document destruction IAW DOD 5220.22-M.

1.9.8 SECURITY INSPECTIONS/INVESTIGATIONS

The contractor shall promptly report all security violations in accordance with DOD 5220.22-M. The contractor shall participate in security violation investigations and routine inspections in accordance with DOD 5220.22-M.

1.9.9 GOVERNMENT RESOURCE PROTECTION/PHYSICAL SECURITY

The contractor shall safeguard Government resources in accordance with FAR Part 45 and supplements, AFI 31-101, AFI 10-245, AFI 13-212, and local procedures. Contractor employees shall report all instances of theft or vandalism through applicable Government channels. The contractor shall inspect all gates, fences, and other physical security barriers to deter unauthorized personnel from gaining entrance. All discrepancies shall be reported immediately to the COR.

1.9. 9.1 KEY AND LOCK CONTROL

The contractor shall establish and implement procedures that ensure keys issued to the contractor by the Government are not lost, misplaced, duplicated or used by unauthorized persons. The contractor shall furnish the COR and other personnel designated by the Government, keys/lock combinations to all entry gates and facilities that are changed by the contractor during performance of this contract.

1.9.9.2 KEY USE, LOSS AND DUPLICATION

The contractor shall prohibit the opening of locked areas to permit entrance of persons other than those engaged in performance of work in those areas. The contractor shall report occurrences of lost or duplicated keys by contractor personnel to the COR. If master or non-master keys are lost or duplicated, the contractor shall submit any necessary CE work orders to re- key or replace the affected lock or locks.

When the Government performs replacement of locks or re-keying due to loss or duplication, the total cost of this service shall be deducted from payment due the contractor. The contractor shall prohibit use of keys issued to them by the Government by any persons other than the contractor's employees.

1.9. 9.3 LOCK COMBINATIONS

The contractor shall establish and implement procedures that ensure lock combinations are not revealed to unauthorized persons. These procedures shall be included in the Management Plan. When combination or cipher locks are used to secure equipment or gates, the contractor shall use only those devices engineered to allow multiple combination changes. The contractor shall change the combination at least annually or upon the relief, transfer or discharge of any person who had access to the combination. Additionally, the contractor shall change the combination when directed by the CO. The contractor shall provide all new lock combinations to the COR, in writing, within 1 working day of the change (see Appendix 4)

1.9.9.4 CLASSIFIED STORAGE COMBINATIONS

The contractor shall establish and implement procedures that ensure classified storage combinations are not revealed to unauthorized persons. Classified storage combinations shall be changed at least annually or when an individual who has knowledge of the combinations are terminated or transferred.

1.10 CONSERVATION OF UTILITIES

The contractor shall ensure employees practice utilities conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include, but not limited to:

• Lights

• Heating, ventilation and air conditioning systems

• Water

• Environmental and Hazardous Materials Handling

1.11 PUBLICATIONS AND RECORDS MANAGEMENT

The contractor shall ensure compliance with all publications as specified in Appendix 3. The contractor shall be responsible for creating, maintaining, and disposing of only those Government-required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix 3, Applicable Publications and Forms. The contractor shall maintain an updated listing of the mandatory and advisory publications specified in Appendix 3 of the PWS in a master library. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record, within five (5) working days of receipt of the request.

1.12 FIRE AND SAFETY

The contractor shall establish, manage and execute fire, safety and accident prevention programs.

The contractor shall be in compliance with all fire and safety regulations as required and listed in Appendix 3 and will provide all required fire and safety equipment IAW such regulations unless specified as GFP in Section 5 and Appendix 7.

1.12.1 FIRE AND SAFETY PLANS

The contractor shall develop, implement and maintain fire and safety plans which address how the contractor will comply with all health and safety requirements under this contract as well as Occupational Safety and Health Administration (OSHA) Program and T.O. 00-25-

232. This Plan shall be submitted IAW Appendix 4.

1.12.2 MANAGEMENT

The contractor shall identify in writing to the CO not later than contract start date, a point of contact for fire and safety at each site IAW Appendix 4 as part of report R-12.

1.12.3 INSPECTIONS

The contractor shall coordinate any and all fire and safety inspections with host base fire department, safety office and the COR.

1.12.4 TRAINING

The host base will provide initial fire and safety training for two contractor personnel. The contractor shall provide fire and safety training, including recurring training, for all additional contractor personnel employed under this contract.

1.12.5 SAFETY BRIEFINGS/VISITOR LOGS

The contractor shall brief all visitors on safety precautions and hazards associated with the Polygone range prior to providing access to the applicable area. A visitor’s log will be maintained at each site. All visitors will provide name, grade, organization, date and purpose of visit. At secure locations, a current Entry Authorization List (EAL) with all authorized personnel will be kept in the visitor’s log. The visitor logs shall be maintained by the contractor for a minimum of 3 years. At contract end, all EAL documents shall be turned over the Government.

1.12.6 FIRE EXTINGUISHERS

The contractor shall adhere to U.S. Air Force established frequency and inspection requirements of all fire extinguishers at each Polygone location containing US equipment or a facility. The contractor shall ensure fire extinguishers are fully charged and serviceable.

1.12.7 HAZARD NOTIFICATION

The contractor shall immediately notify the COR and the host base safety office of actual and potential hazards involving Government furnished property, Government furnished equipment or range operations through the use of AF Form 457, USAF Hazard Report.

1.12.8 ACCIDENT/HAZARD REPORTING

The contractor shall immediately report to the COR and to the host base safety office all accidents that result in injury to personnel or damage to Government property. Injury, hazards, or system damage shall be reported IAW host base requirements. The contractor shall maintain historical data for all accidents/hazards reported and make available to the Government upon request. The contractor shall monitor data for trends and program wide applicability.

1.12.9 EMERGENCY/INCIDENT PROCEDURES/SITE CLOSURES

The contractor shall follow emergency procedures identified in DOI TBD for Total Site Closure, Road Closure, Security Violation, Severe Weather Advisory and Equipment Damage.

The contractor shall report any other site emergency to the appropriate emergency response agency (i.e. fire, security forces, ambulance, etc.) and COR personnel. The contractor site manager shall have the authority to close a site for extreme weather conditions. All proposed closures shall be coordinated with the COR prior to implementation.

1.13 GOVERNMENT PROPERTY ADMINISTRATION AND CONTROL

Property administration and control shall be accomplished IAW all applicable paragraphs and subparagraphs of FAR Part 45 and DFARS Part 211.

1.13.1 PROPERTY STATUS REPORT

Within 45 days after the end of each fiscal year, the contractor shall record in the DOD Property (GFE) in the DoD Item Unique Identification (IUID) Registry IAW DFARS 211.274.

This record shall reflect property status NLT 30 Sep each year.

1.13.2 EXCESS PROPERTY

When directed, the contractor shall turn assets in to host base supply in accordance with

AFMAN 23-110.

1.13.3 AUTOMATIC DATA PROCESSING EQUIPMENT (ADPE) HARDWARE

AND SOFTWARE

The Government will provide the hardware and software required to support the following functions: material control; quality control; maintenance; operations; and Government administrative interaction. The use of this hardware and software shall be for official business and only in direct support of the requirements in this PWS. Contractor use of this hardware and software for internal corporate use is prohibited. Specific hardware and software to be provided will be determined during the site transition period. Replacement, upgrades, and new requirements shall be requested IAW the host base procedures. The contractor shall perform audits and other procedures for protection and control in accordance with AFI 33-202.

1.14 ENVIRONMENTAL AND CULTURAL RESTRICTIONS

The contractor shall ensure the protection and conservation of any natural/cultural resources located on contract sites. The contractor shall also ensure that any activity undertaken on contract sites complies with all applicable AF environmental regulations, Host Nation, local Natural and Cultural Resource Management plans to include the host base Integrated Natural Resource Management Plan.

1.14.1 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

The contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to less toxic materials whenever available and still reliable for their work. In the event an environmental non-conformance or non-compliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a non-compliance, the contractor shall respond and take corrective action immediately. In the case of a non-conformance, the contractor shall respond and take corrective action based on the time schedule established by the EMS coordinator. In addition, the contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation

EMS awareness level information.

1.14.2 CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS

The contractor shall perform all work IAW applicable host nation and US Air Force environmental laws, regulations and operating standards. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. USAF environmental laws & requirements applicable for all contractors working on base can be found at the EMS

SharePoint Website:

https://ice.usafe.af.mil/sites/EMS/Legal%20%20Other%20Requirements/Forms/AllItems.asp x

1.14.3 LOCAL REQUIREMENTS

The contractor shall comply with and implement the 86 CES/CEV Environmental

Management Flight’s Environmental Management Program to prevent or minimize accidental release of hazardous materials into the environment. The contractor shall report any environmental deficiencies to the COR and host base.

1.15 PHASE-OUT

In the event a follow-on contract is awarded to other than the incumbent, the incumbent contractor shall provide a phase-out plan to the CO for acceptance (see Appendix 4). This plan shall be provided 120 days prior to contract completion. During the phase-out period, the incumbent will be fully responsible for the requirements of this contract. The Government reserves the right to conduct site visits in all contractor-operated, Government-owned facilities in conjunction with the solicitation of offers for the follow-on contract. The incumbent contractor will cooperate to the extent required to permit an orderly change over to the successor contractor. With regard to the successor https://ice.usafe.af.mil/sites/EMS/Legal%20%20Other%20Requirements/Forms/AllItems.aspx https://ice.usafe.af.mil/sites/EMS/Legal%20%20Other%20Requirements/Forms/AllItems.aspx contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

1.16 FREQUENCY MANAGEMENT

The contractor shall designate a primary and alternate frequency authorization/clearance monitor as part of report R-12 (see Appendix 4). The frequency monitor shall coordinate with the host base spectrum management office to request and maintain temporary and permanent authorizations of the ground frequencies necessary to operate RF radiating devices assigned under this contract. The frequency monitor shall as a minimum:

• Maintain and update at least monthly a current radio frequency authorization listing to include additions, deletions, and modifications of frequency assignments for all US systems.

• Retain a copy of all licenses and/or documents identifying cleared or denied frequencies.

• Submit temporary, new and reoccurring frequency clearance requests in support of all operations.

• Track frequency clearance requests with documented follow-ups to occur every 30 days after submission until request is either approved or denied.

• Notify the host base spectrum manager in writing at least six months prior to any frequency expiration.

• Provide the above data upon request by the Government

1.17 PUBLIC COMPLAINTS

The contractor shall report noise complaints or complaints involving community relations IAW AFI 13-212 and DOI 13-100. The contractor shall not attempt to resolve the complaint.

1.18 QUALITY ASSURANCE

The Government will inspect and evaluate contractor performance IAW the Inspection of Services clause on this contract. For those tasks listed on the Service Summary (SS - Section 6), the COR or evaluators will follow the methods of surveillance specified in the Quality Assurance Surveillance Plan (QASP). Government surveillance of tasks not listed in the SS or by methods other than those listed in the SS (such as provided for by the Inspection of Services clause) may occur during the performance periods of this contract. Additionally the contractor shall honor and follow any COR or Government requests for special inspections of systems, equipment, facilities or functions.

1.18.1 SERVICE SUMMARY (SS)

The Government has established a SS containing Performance Objectives. This summary will be used to evaluate the contractor on their performance during the course of this contract. The SS performance objectives cited in para 1.18.4, correspond to evaluation areas for which the Government has developed measures of performance. When rating these performance objective standards, situations and tasking’s beyond the control of the contractor will be considered before arriving at a final assessment of each area.

1.18.2 INSPECTION AND EVALUATION

The contractor shall permit DoD maintenance/measurement/inspection Quality Assurance Personnel (QAP) and/or COR teams to visit contractor work sites. These visits will normally be coordinated with the contractor by the COR or a designated representative. Teams may also make unannounced visits and will be authorized unescorted access to work sites.