Attachment_2,_PWS_M&R_Motorpool_Equipment.pdf

Attachment 1, Performance Work Statement

FA5613-18-R-0016

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND REPAIR OF MOTORPOOL

EQUIPMENT AND SYSTEMS

IN THE KAISERSLAUTERN MILITARY

COMMUNITY (KMC)

10 AUGUST 2018

TABLE OF CONTENTS

1. Description of Services

2. Services Summary

3. U.S. Government Furnished Property and Services

4. General Information

5. Contractor Personnel

6. Appendices

A. Estimated Workload Data Per Year

B. Equipment Listing

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

OF MOTORPOOL EQUIPMENT AND SYSTEMS

IN THE KMC

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment and labor including all work necessary to perform preventive maintenance, inspections and repairs of Motorpool Equipment and Systems in the Kaiserslautern Military Community (KMC) in a manner that will ensure continuous and safe operation. All maintenance, inspections, and repair work shall be performed in accordance with (IAW) standard German commercial practices and IAW local, state, or federal applicable standards and codes or manufacturer recommendations and all required safety regulations (Unfall Verhütungs Vorschrift, UVV). The most stringent of these shall apply.

1.1. TECHNICAL DESCRIPTION. The systems to be maintained are listed below and in Appendix B, Equipment Listing.

1.1.1. OIL/COOLANT DISTRIBUTION SYSTEM. The systems consist of tanks for engine oil, hydraulic fluid and antifreeze for cars and trucks, double walled distribution pipes with pumps, filters, controls with leak detection devices and filling stations. Systems are installed in bldg. 2472 Ramstein Air Base (RAB) (special purpose), bldg. 2404 (RAB) (general purpose light & heavy), bldg. 3453 RAB (463L Shop) and bldg. 698 Construction and Training Squadron

(CTS).

1.1.2. WASTE OIL/COOLANT SYSTEM. The systems for waste oil/coolant (used oil, hydraulic fluid and antifreeze) consist of storage tanks, distribution pipes with pumps, controls with leak detection devices and underground tanks for water/hazardous liquids. Systems are installed in bldg. 2472 RAB (special purpose), bldg. 2404 RAB (general purpose light & heavy), bldg. 3453 RAB (463L Shop) and bldg. 698 CTS.

1.1.3. EMULSION SPLITTING SYSTEM. The system in bldg. 2472 RAB consists of pumps, pipes and sensors and is controlled by an electronic ACO PASSAVANT (manufacturer) system.

1.1.4. CARBON MONOXIDE EXHAUST SYSTEM. The system consists of hoses and exhaust fans with controls. Systems are installed in bldg. 2472 RAB (special purpose), bldg.

2404 RAB (general purpose light), bldg. 3453 RAB (463L Shop) and building 698 CTS.

1.1.5. PIT COVERING SYSTEM. The systems in bldg. 2472 RAB (special purpose) and bldg. 2404 RAB (general purpose light) consist of metal frames, electric motors and transmission with a control box, exhaust fan, electric lights and metal covers 20 meters in length.

1.1.6. AIR COMPRESSOR. The system consists of the compressor, storage tanks, pipes and distribution outlets with filters and couplings. Systems are installed in bldg. 2472 RAB (special purpose), bldg. 2404 RAB (general purpose light & heavy), bldg. 3453 RAB (463L Shop) and bldg. 698 CTS.

1.1.7. PAINT BOOTH. The paint booth consists of oil-burners and ventilation system to include all filters with controls and is installed in bldg. 2404 RAB.

1.2. QUALIFICATIONS. All service technicians shall be trained and certified to perform service and repairs. Technicians shall meet German federal and local certification requirements for maintaining and repairing motorpool equipment systems. Contractor technicians shall have knowledge of the current German safety and accident prevention regulations and the usage of guidelines and generally recognized rules of engineering IAW commercial practices, to be able to assess proper condition of the existing systems. The Contractor shall submit copies of certificates of employee’s qualification and training to the designated Contract Officers Representative (COR) upon request.

1.2.1. CONTRACTOR QUALIFICATIONS. The Contractor shall provide the U.S.

Government written documentation of membership in the Chamber of Commerce (for Industrie und Handelskammer), or Chamber of Trade (Handwerkskammer) as a qualified Contractor for the motorpool equipment. Additionally, services performed IAW this performance work statement (PWS) shall be accomplished by trained/qualified technicians who meet federal and local certification requirements for maintaining and repairing systems under the WHG § 19 (Wasserhaushaltsgesetz, water resource management law).

1.3. PREVENTIVE MAINTENANCE SERVICES AND INSPECTIONS. The Contractor shall perform preventive maintenance of all systems IAW manufacturer’s specifications or recommendations. Maintenance shall be performed annually on all systems including pumps, piping and tanks. The Contractor shall perform inspections of all systems IAW manufacturer’s specifications, safety regulations and water resource management law regulations (WHG, Wasserhaushaltsgesetz § 19).

1.4. REPAIR SERVICE. All repair work shall be IAW standard commercial practices using parts specified by the manufacturers or items of equal or better quality. Downtime of the system shall be kept to an absolute minimum. The Contractor shall notify the COR and the Facility Manager/Alternate of all projected downtime and estimated time for repair. See paragraph 3.3 for Hours of Operation.

1.4.1. REPAIR SERVICE CALLS. The CO or COR will notify the Contractor of repair service calls. The Contractor shall report to the work location within 4 hours after verbal notification by the COR, survey the repair, and provide a cost estimate for material/parts within 2 hours to the COR. The Contractor shall not make any repairs until written approval is received by the COR. This approval can be given by separate letter or by signing the cost estimate (official signature block with date). The Contractor shall commence repair work within 1 business day after notification from the COR. When required parts are not readily available, the Contractor shall notify the COR the same working day it is discovered and provide an estimated delivery date of parts. The Contractor shall commence within one business day after receipt of parts.

1.4.2. COST ESTIMATE. The Contractor’s cost estimate for repairs shall consist of part numbers, copy of receipt reflecting price paid for parts, and estimated time required for repair.

1.5. REQUIRED DOCUMENTATION.

1.5.1. PRIOR TO WORK. The Contractor shall furnish a written maintenance schedule to the designated COR no later than ten (10) working days prior to the start date of service. The schedule shall include the estimated date, times and the locations. The Contractor shall provide any schedule changes to the COR no later than five (5) working days prior to the start of service.

1.5.2. REPAIR/MAINTENANCE REPORTS. The Contractor shall provide repair/maintenance reports to the COR within seven (7) calendar days after completion of work.

The reports shall be in English and include:

(a) Date and time of the service

(b) Location

(c) Full functionality test

(d) Service performed and parts used

(e) Amount of time worked

(f) Name of the technician performing the service

1.6. PARTS AND MATERIAL. For specially ordered or manufactured parts, a copy of the manufacturer/wholesaler’s invoice shall be attached to the applicable invoice as proof of the amount paid. Payment is limited to the actual cost of parts and/or material incurred.

1.7. WASTE DISPOSAL. All trash and hazardous waste shall be disposed of off-base at the Contractor’s expense, IAW the German Waste Disposal Law.

1.8. CONTRACTOR MANPOWER REPORTING. The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor shall completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported at any time during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor shall direct questions to the Contractor Manpower Reporting Application help desk.

1.8.1. USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be release to the public with the Contractor name and contract number associated with the data.

1.8.2. USER MANUALS. Data for the Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Air Force CMRA link at http://www.ecmra.mil.

2. SERVICE SUMMARY.

Performance Objective PWS Paragraph Performance Threshold

SS-1 Perform maintenance.

All systems are properly maintained in accordance with the PWS. All schedules, reports, and other documents submitted accurately and in time.

1.- 1.1.7., 1.3., 1.5.1., 1.5.2.

95% of the time, annually

SS-2 Repair Service.

Responds to evaluate repair within 4 hours; provide cost estimate in time and work completed within 1 working days after permission from the COR. Parts used are of original manufacturer or equivalent. All schedules, reports, and other documents submitted accurately and in time.

1., 1.4., 1.4.1., 1.4.2.

95% of annual repairs accomplished

3. U.S. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. The United States (U.S.) Government will furnish electricity and water in the performance for services in this contract.

3.2. DAMAGE TO U.S. GOVERNMENT PROPERTY. The Contractor shall report all damages to U.S. Government property within one hour after occurrence to the 786 Civil Engineer Service Contract section (CEOES), 06371-47-4879. The Contractor shall be responsible for reimbursing the U.S. Government no later than 30 calendar days of receipt of claim for all costs associated with damages to U.S. Government property in the performance of services in this contract.

4. GENERAL INFORMATION.

4.1. QUALITY ASSURANCE. The U.S. Government will evaluate the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP). Any U.S. Government quality assurance inspections will be conducted in a manner consistent with commercial practices. The quality of services on distribution system and tanks for water hazardous liquid and emulsion splitting system shall be consistent with standard commercial practices, regulations and are applicable in their lastest version. Systems shall be checked IAW:

a. Manufacturer Specifications

b. WHG Wasserhaushaltsgesetz - Water Resources Management Law

c. Unfall Verhütungs Vorschriften (UVV) - Safety regulations

d. VAwS Verordnung über Anlagen zum Umgang mit wassergefährdenden Stoffen und über Fachbetriebe - Regulation for water hazardous liquids and specialized Contractors

e. TRbF Technische Regeln für brennbare Flüssigkeiten - technical rules for flammable liquids

f. BetrSichVO Betriebssicherheitsverordnung – ordinance on industrial safety and health

4.2. QUALITY CONTROL. The Contractor shall provide and maintain a quality control program to ensure maintenance and repair services are performed IAW with applicable standards and manufacturer’s instructions. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The Contractor shall appoint/provide quality control inspector(s) for contract issues (e.g. customer complaints). Inspectors shall be able to speak fluent English.

4.3. HOURS OF OPERATION. The Contractor shall coordinate all work to be accomplished IAW PWS with the COR and FM/alternate for each facility to be maintained and repaired. The time for inspections, testing, maintenance and repairs to be performed shall be coordinated before work is scheduled. Contractor’s hours of operations shall be IAW below table.

Hours of Operation Maintenance Services and Safety

Inspection Repairs

Monday-Friday and US Federal Holidays

0700-1600 0700-1600

Saturdays, Sundays, & German and US Federal Holidays

U. S. / German Federal Holidays. German and American holidays can be found at the following web address:

https://de.usembassy.gov/holiday-calendar/

4.4. SECURITY REQUIREMENTS. All personnel employed by the Contractor and any representative of the Contractor entering the Government installation in the performance of this PWS, shall abide by all security regulations of the installation and obtain a Polizeiliches Fuehrungszeugnis in order to register at the Pass Office for a base pass. Citizens from certain countries are currently banned from entering U.S. installations; Security Forces maintains a list of these banned countries. This includes individual Contractor employees, therefore any Contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract.

4.5. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR

OPERATIONS. Work stoppages may occur during the execution of this PWS due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the Contractor shall be prepared to move to other work locations or suspend operations.

4.6. DOD MISSION ESSENTIAL SERVICES DURING CRISIS. It is determined that none of the services as stated in this PWS are mission essential.

4.7. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The

Contractor shall perform work under this contract consistent with the relevant environmental policies and objectives identified in the installation Environmental Management System (EMS) applicable for this contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials when available, and still reliable for work.

In the event an environmental nonconformance or noncompliance of host nation and United States Air Force (USAF) environmental laws and regulations associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator.

All on-site Contractor personnel shall receive the installation EMS awareness level information and how these requirements affect work performed under this contract.

The Contractor shall perform all work IAW applicable German and USAF environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The Contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. The Contractor shall always choose the most environmentally friendly expendable items needed for service, preferably with the "blauer Engel" symbol.

5. CONTRACTOR PERSONNEL.

5.1. CONTRACT MANAGER. The Contractor shall provide the name of a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal duty hours (0700-1600). The Contractor shall be able to meet with the CO or COR to resolve any contract issues. The contract manager and alternate shall be able to understand, read, speak and write basic and technical English (to speak English with sufficient structural accuracy and vocabulary to participate in formal and informal conversations on practical, social, and professional topics).

The Contractor shall provide to the CO, five (5) working days after award, the names, addresses and home phone numbers of the contract manager’s supervisor, contract manager, and an alternate with authority to act for the Contractor if the contract manager cannot be contacted prior to starting performance. Any required changes to this listing shall be submitted in writing to the CO ten (10) working days prior to the change taking effect.

5.2. OTHER PERSONNEL. At least one individual per work team shall be able to understand and speak English to communicate on a basic level with on-site personnel. Supervisors and management personnel shall be able to read, write and understand conversational and technical English. The Contractor shall provide a list of names including passport number of all people working under this contract to the CO and COR. Any required changes to this listing shall be submitted in writing to the CO ten working days (10) prior to the change taking effect.

6.0. APPENDICES.

A. Estimated Workload Data Per Year B. Equipment Listing

APPENDIX A

ESTIMATED WORKLOAD DATA PER YEAR

ITEM

DESCRIPTION OF SERVICE

ESTIMATED

QUANTITY

1 Preventive Maintenance and Inspections on oil/coolant distribution systems

5 ea

2 Preventive Maintenance and Inspections on waste oil/coolant distribution systems

5 ea

3 Preventive Maintenance for the emulsion splitting system in Bldg 2472

1 ea

4 Preventive Maintenance for the carbon monoxide exhaust systems

5 ea

5 Preventive Maintenance for the pit covering system in Bldg 2472 and 2404

2 ea

6 Preventive Maintenance for Air Compressor Systems

5 ea

7 Preventive Maintenance for the paint booth, Bldg 2404

1 ea

8 Repair Service Calls

(average of 5 hours per call)

40 ea

NOTE:

(a) Each repair service call is estimated to be 5 hours. The Contractor shall invoice and will be paid by service call, regardless of the actual duration of the repair work per call. If the actual hours worked exceed the total estimated hours for Repair Service Calls in Appendix A, Estimated Workload Data Per Year, by more than 10% at the end of each performance period, upon the request of the Contractor, an adjustment may be made for the hours worked in excess of the 10%, in accordance with clause DFARS 252.243-7002, Request for Equitable Adjustment. The basis for the adjustment are the total estimated hours for Repair Service Calls in Appendix A, Estimated Workload Data Per Year.

(b) For each repair service call purchased in excess of or less than the annual estimated quantity identified in item 8 of the Estimated Workload Data Par Year, the annual estimated quantity in item 8 of the Estimated Workload Data Per Year may be increased or decreased.

APPENDIX B

EQUIPMENT LISTING

Equipment

Model / Description

Manufacturer Bldg 2472

Model / Description

Manufacturer General

Purpose Light Bldg 2404

Model/ Description

Manufacturer General

Purpose Heavy Bldg 2404

Model/ Description

Manufacturer Bldg 3453

Model/ Description

Manufacturer Bldg 698

OIL/COOLANT

DISTRIBUTION

SYSTEM

5EA

TECALEMIT

Oil /Coolant #1.341401.1 Gear pumps TZ 10 Ae # 1.548210.1

TECALEMIT

Oil /Coolant #1.341401.1 Gear pumps TZ 10 Ae # 1.548210.1

TECALEMIT

Oil /Coolant #1.341401.1 Gear pumps

TECALEMIT

Oil /Coolant #1.341401.1 Gear pumps

Flaco Oil/Coolant pumps

WASTE

OIL/COOLANT

SYSTEM

5EA

TECALEMIT

#1.387602.5 Intermediate oil/coolant Container with Pump

TECAELMIT

#1.387602.5 Intermediate oil/coolant Container with Pump

TECALEMIT

#1.387602.5 Intermediate oil/coolant Container with Pump

Schnitzler ASS

Fafnir Controls

EMULSION

SPLITTING

SYSTEM

1EA

Passavant Öko Pass Flat 800 Oeko Pass-Flot Typ 800/1500 # 17900122 Passavant Geiger

N/A N/A N/A N/A

CARBON

MONOXIDE

EXHAUST

SYSTEM

5EA

Exhaust Fan Driven

Typ C-71/34H

# VO1 VELCH

320/7

Ecovent Exhaust system

N/A

Norfi Exhaust Fan

PIT COVERING

SYTEM

2EA

Radlast 6,5T Similar system Reference

PWS

Radlast can be translated to wheel load, is no manufacturer

ROLLTEC

Typ-RO for a FMG R pit # 3023 13 to. axle load

N/A N/A N/A

EQUIPMENT LISTING (continued)

Equipment

Model / Description

Manufacturer Bldg 2472

Model / Description

Manufacturer General

Purpose Light Bldg 2404

Model/ Description

Manufacturer General

Purpose Heavy Bldg 2404

Model/ Description

Manufacturer Bldg 3453

Model/ Description

Manufacturer Bldg 698

AIR

COMPRESSOR

SYSTEMS, INCL.

DEHUMIDIFIERS.

5EA

ALUP, Typ

HL-081523.

2EA AlUP, Typ

HL 181013

2EA Atlas Copco, Typ

GX7FF.

MARK, Typ

MSA 7,5- 500

Kaeser ASD 23

PAINT BOOTH

1EA

N/A Pipgras Typ KKS-ö # 747/748

N/A N/A N/A