Atch_2 _PWS_Hoists.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS AND REPAIR OF HOISTS, IN THE KAISERSLAUTERN MILITARY COMMUNITY (KMC)

28 May 2015

FA5613-16-R-0013

Attachment 2

Table of Contents

Paragraph Number and Title Page Number

B. Equipment Listing and Locations……………………………………………………………………9

PERFORMANCE WORK STATEMENT (PWS) FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS AND REPAIR OF HOISTS, IN THE KAISERSLAUTERN MILITARY COMMUNITY (KMC)

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The contractor shall provide non-personal services, management, tools, equipment, and labor necessary to perform preventive maintenance, safety inspections and repairs of hoists (this term includes cranes, winches and trolleys that may be electrical, hydraulic or manual) in the Kaiserslautern Military Community (KMC), Ramstein Air Base, Vogelweh, Kapaun, CTS-Areas and AMC Facilities, in a manner that will ensure continuous and safe operation. All maintenance, inspection, and repair work shall be performed in accordance with (IAW) standard German commercial practices in maintaining hoists and safety regulations (see paragraph 4.0). Services as requested herein shall be performed only by qualified personnel (befähigte Person/certified expert) trained and certified for the service required IAW BGV/D6 (Betriebsgenossenschaftliche Vorschrift/D6 Krane – Professional Association Rule/D6 Cranes), BGV/D8 (Winden, Hub- und Zuggeräte – Winches, Lifting and Towing Equipment), BGV/A1 (Unfallverhütungsvorschrift, Grundsätze der Prävention – Accident Prevention Regulation, Principles of Prevention). The services required under this contract support KMC missions, but are not “mission essential” IAW definition in DODI (Department of Defense Instruction) 1100.22, Guidance for Determining Workforce Mix.

1.1. PREVENTIVE MAINTENANCE SERVICE. The contractor shall provide annual preventive maintenance on hoists at the locations designated in attached Appendix B, Equipment Listing and Locations, to ensure reliable and continuous safe operation. The preventive maintenance work shall be IAW commercial practices and/ manufacture’s specifications. The contractor shall prepare a maintenance report, which shall include identification of hoists, location, maintenance work performed, repairs needed, name of inspector and overall condition of the hoists and shall be submitted to the COR according to paragraph 1.4.2. Comment by JENKINS, INGEBORG DE USAF USAFE 700 CONS/LGCA: Please add when the report is to be accomplished and if it is to be submitted to the COR/Government Representative etc. or make a reference to paragraph 1.4.2 Comment by FARLIN, ANINA DE USAF USAFE 786 CES/CEO: Added comment as requested below

1.2. SAFETY INSPECTION. The contractor shall perform annual safety inspections in the months of October and November IAW DIN (Deutsches Institut für Normung – German Institute for Standardization) 15030 (Hebezeuge-Abnahmeprüfung von Krananlagen – Lifting Equipment Acceptance Testing of Crane Installations) through an accredited surveillance association (for example, TÜV – Technischer Überwachungsverein, or DEKRA) or by the contractor’s certified experts (“befähigte Person”) on all hoists listed in the attached Appendix B. All safety inspections shall be performed by the date(s) shown on the written schedule stated in the PWS, paragraph 1.4.1.

1.3. REPAIR SERVICE CALLS. All repair work shall be IAW standard commercial practices using parts specified by the equipment manufacturers, or items of equal or higher quality. Downtime of equipment shall be kept to an absolute minimum. The contractor shall notify the Contracting Officer (CO) and Contracting Officer Representative (COR) in writing (e-mail is acceptable) of all projected downtime and estimated time for repair. When required parts are not available, the contractor shall notify the COR in writing (e-mail is acceptable) within 1 business day of it being discovered. The contractor shall complete the repair within 1 business day or as scheduled with the COR after receiving the required parts from the manufacturer. The contractor shall provide written documentation (for example, a letter/email from the parts manufacturer) to the COR about expected delivery time as proof that the requested price information/delivery time could not be obtained within 5 business days after the survey of the equipment. All work shall be documented with date and time of repair service call, location of hoists to be repaired and repair services performed for each hoist and shall be submitted to the COR according to paragraph 1.4.2. Comment by JENKINS, INGEBORG DE USAF USAFE 700 CONS/LGCA: Same comment as I J1 Comment by FARLIN, ANINA DE USAF USAFE 786 CES/CEO: Added comment as requested above

1.3.1. ROUTINE REPAIR. The COR will notify the contractor of approved repairs to be performed. The contractor shall report to the work location no later than 1 business day after notification, survey the repair, and provide the CO and COR with an estimated cost of repair not later than 5 business days after the survey. The cost estimate submitted by the contractor shall include a list of parts required for repair, part numbers for identification, and net price for each part and identify the projected labor hours required for repair work. The contractor shall commence repair work only after receiving approval from the CO or COR. Repairs shall be completed within 1 business day after receiving approval, unless parts are not available. The contractor shall supply parts IAW each hoist manufacturer’s recommendation, or equal. Hoists shall be in good and safe working conditions after repair.

1.3.2. EMERGENCY REPAIR. - (Emergencies 24 hours a day, 7 days a week, including U.S. Government holidays and German national holidays). The COR will notify the contractor of emergency repairs to be made. The contractor shall report to the work location no later than 2 hours after notification, survey the repair and provide the CO and COR an estimated cost of repair no later than 1 business day after survey. The cost estimate submitted by the contractor shall include a list of parts required for repair, part numbers for identification, and net price for each part and identify the projected labor hours required for repair work. The contractor shall commence repair work only after receiving approval from the CO or COR. Repairs shall be completed within 1 business day after receiving approval unless parts are not available. The contractor shall supply parts IAW each hoist manufacturer’s recommendation, or equal. Hoists shall be in good and safe working conditions after repair. Comment by FARLIN, ANINA DE USAF USAFE 786 CES/CEO: Matched wording according to 1.9 Comment by JENKINS, INGEBORG DE USAF USAFE 700 CONS/LGCA: Recommend to add here the same last two sentences as in paragraph 1.3.1 Comment by FARLIN, ANINA DE USAF USAFE 786 CES/CEO: Added as requested

1.4. REQUIRED DOCUMENTATION.

1.4.1. SCHEDULES. The contractor shall furnish a written schedule for all preventive maintenance and safety inspections to the designated CO or COR no later than 7 business days after award of contract and thereafter annually in April of the following years. The schedule shall include the date, times and the locations for all preventive maintenance and safety inspections. Any changes to the schedule shall be coordinated between the contractor and the COR 7 business days prior to the original scheduled dates.

1.4.2. INSPECTION AND MAINTENANCE REPORTS. The contractor shall submit safety inspection and maintenance reports to the COR within 10 business days of completion of the inspection or maintenance. Inspection and maintenance reports shall include the following at a minimum: identification of the hoists, location, maintenance work performed, repairs needed, date of inspection, personnel performing service, inspector, and overall condition of the hoists.

1.4.3. REPAIR REPORT. The contractor shall submit repair reports to the COR within 5 business days of completion of the repair. Repair reports shall include the following at a minimum: identification of the hoists, location, work performed, date of repair, and actual labor hours worked.

1.4.4. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the preventive maintenance, safety inspections and repair of hoists in the KMC via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.4.4.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

1.4.4.2. USE AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contractor identity is associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.4.4.3. USER MANUALS. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://ecmra.mil.

1.5. LOGBOOKS. The contractor shall update all logbooks for each hoist after performing the safety inspections in paragraph 1.2. Logbooks are available at the Service Contract Management office, Building 520, Ramstein Air Base (06371-47-6919 or DSN 480-6919). If logbooks are lost or damaged while under the control of the contractor, the contractor shall procure new logbooks from the manufacturer at no additional cost to the government. After completion of service, all logbooks shall be returned to the Service Contract Management office within 5 business days.

1.6. PARTS AND MATERIAL. The contractor shall be reimbursed for all parts needed for repairs in accordance with the procedures set forth in the contract. Reimbursement is limited to the net price of the parts, to include the shipping charges.

1.7. WASTE DISPOSAL. All trash and hazardous waste shall be disposed of off base at no additional cost to the government IAW the German Waste Disposal Law.

1.8. QUALITY CONTROL. Contractor shall have and maintain a quality control plan in English to ensure maintenance and repair services are performed IAW standard German commercial practices and IAW local, state or federal applicable standards and codes and manufacturer’s recommendations. The contractor shall submit the Quality Control Plan (QCP) in writing to the CO for acceptance within 10 business days after contract award. The QCP becomes a compliance document after acceptance by the CO. The contractor shall have procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall have quality control procedures that address the areas identified in Paragraph 2, Services Summary. The contractor shall assign a specific quality control inspector to this contract and provide the name and telephone number in writing to the CO and COR within 5 business days after contract award date.

1.9. HOURS OF OPERATION. The Contractor shall perform routine services from 0700 to 1600, Monday through Friday excluding German national holidays. The Contractor is required to respond to emergencies 24 hours a day, 7 days a week, including U.S. Government holidays and German national holidays. The contractor shall provide an emergency telephone number to the COR.

U.S. Holidays:

List of German National Holidays:

* = If U.S. holidays fall on a Saturday, the preceding Friday will be observed; if U.S. holidays fall on Sunday, the following Monday will be observed. If a holiday (U.S./German) observance falls on a scheduled service day, the contractor must perform services on the day prior to, or day after the holiday observance.

1.10. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS. Work stoppages may occur during the contract performance period due to military exercises or operations. During the contract performance period, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor shall be prepared to move to other work locations or suspend operations at no additional cost to the U.S. Government.

1.11. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall receive the installation EMS awareness level information.

1.11.1. CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. Contractor shall use environmental friendly products/consumables whenever feasible.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base will be made available upon request.

1.12.1. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND VEHICLE PASSES. The Contractor personnel shall obtain Base Entry Identification, Installation Common Access Card ICAC. In order to obtain the ICAC the Contractor is required to submit a USAFE IMT 79 (Request for Base Entry Identification), and the Security Questionnaire for simple security check as well as a Police Good Conduct Certificate (Polizeiliches Fuehrungszeugnis). USAFE IMT 79, and the Security Question forms shall be provided by the 786 CES/CEOES COR. Contractor personnel will take the USAFE Form 79, along with certification of good personal conduct, and the Security Questionnaire to Bldg #134 at Ramstein AB, to obtain Base Entry Identification. Contractor Personnel can only gain access to the KMC after the security check has been passed with positive result. It is the responsibility of the Contractor to collect and turn-in the ICAC within one week for personnel no longer employed.

1.12.2. SECURITY REQUIREMENTS. The contractor personnel shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor access to Air Force Installations.

1.12.3. SPECIAL QUALIFICATIONS. Contractor employees performing services shall be able to speak enough English to communicate on a basic level with on site personnel.

2.0. SERVICES SUMMARY (SS). The government will evaluate the contractor’s performance by using the following performance objectives:

Paragraph Performance Thresholds

SS-1. Perform Preventive Maintenance – Annual preventive maintenance is performed on all hoists by the date specified in the written schedule.

1.1.

No more than 2 deficiencies per performance period.

SS-2. Perform Safety Inspections – Annual safety inspections are properly performed on all hoists by the date specified in the written schedule.

1.2.

4.0.

No more than 1 deficiency per performance period.

SS-3. Perform Routine Repairs – Routine repairs are performed within the specified time. Hoists are in good, safe working condition after repair.

1.3.

1.3.1.

No more than 3 deficiencies per performance period.

SS-4. Perform Emergency Repairs – Emergency repairs are performed and documented within the specified time. Hoists are in good, safe working condition after repair.

1.3.2.

4.0

No more than 1 deficiency per performance period.

SS-5. Provide Submittals, Schedules and Reports – Submittals, Preventive Maintenance Schedules, and Reports provided are complete, accurate, and delivered within the time specified.

1.4.1. including its sup-paragraphs 1.5.

No more than 2 late, incomplete or inaccurate submittals/schedules/reports per performance period.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide electricity to the Contractor to perform services identified in this PWS.

4.0. APPLICABLE STANDARDS, LAWS AND REGULATIONS.

The below list may not be complete and all inclusive. The contractor shall observe and abide by all standards, laws and regulations in their current version related to the maintenance and safety inspections of hoists, even if not listed.

von Krananlagen)

5.0. APPENDICES.

A. Estimated Workload Data B. Equipment Listing and Locations

APPENDIX A

ESTIMATED WORKLOAD DATA PER YEAR

NOTE: The information below describes the calculations used for baseline adjustment purposes.

(a) For each routine repair service call purchased in excess of/less than the annual estimated quantity identified in Item 3 of the Estimated Workload Data Per Year, the annual estimated quantity of routine repair hours will be increased/decreased by 9 hours in Item 4 of the Estimated Workload Data Per Year.

(b) For each emergency repair service call purchased in excess of/less than the annual estimated quantity identified in Item 5 of the Estimated Workload Data Per Year, the annual estimated quantity of emergency repair hours will be increased/decreased by 5 hours in Item 6 of the Estimated Workload Data Per Year.

(c) For each hoist added/removed during the course of the contract the estimated quantity of routine repair hours will be increased/decreased by 4.5 hours in Item 4 of the Estimated Workload Data Per Year, for yearly adjustment purposes.

APPENDIX B

EQUIPMENT LISTING AND LOCATIONS

5,000 kg

5,000 kg

780046) 3,000 kg

20410-92) 1,000 kg