Site_Visit_Slides.ppt

U.S. Air Forces in Europe

28 Jan 2015 Site Visit

FA5613-14-R-0027

Grounds Maintenance Services

Kaiserslautern Military Community (KMC)

Government Personnel

786 CES/CEOE

Melaina Johnson – Section Chief Erich Wolf – COR Supervisor Annette Henn – COR/Team Lead Michel Lorenc - COR Ulrike Mueller – COR

Contracting Office: 700 CONS/LGCA Inge Jenkins – Contracting Officer Cameron Korth– Team Lead/Contracting Officer Erich Fauss– Contract Specialist

Agenda Purpose Rules of Engagement General Information Requirements Description Solicitation Overview Summary Questions

Purpose Provide prospective offerors an overall understanding of the acquisition Discuss the requirement Explain significant elements of the solicitation Answer questions

Rules of Engagement All communication regarding this source selection shall be through the Contracting Office (700 CONS/LGCA) The Contracting Officer and Contract Specialist serve as the only points of contact for all inquiries and information regarding this acquisition All remarks, explanations and answers to questions are supplemental guidance and do not override the terms of the solicitation Terms of the solicitation remain unchanged until amended in writing Please do not use video or other recording devices Please turn off cell phones

Internet Sites

FBO: http://www.fbo.gov/

FAR Site: http://farsite.hill.af.mil/

- Slides

- Attendance Sheet and

- Site Visit Minutes will be posted to the Federal Business Opportunities (FBO) Website

Requirements Description PART I – Description of Services PART II – Storage Space and Utilities PART III – General Requirements PART IV – Appendices

PART I – Description of Services

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed in the Kaiserslautern Military Community (KMC) area consisting of Ramstein Air Base, Vogelweh Admin & Housing Area, Rod & Gun Club, Kapaun Annex, Einsiedlerhof Annex, Landstuhl Annex, Kaiserslautern Cold Storage including T-37 & T-41 Storage Facilities, Bann Communications Site, Pirmasens - Husterhöh Communications Site, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

PART II – Storage Space and Utilities

Note: Electricity, water, phone and sewage are currently not installed. Work Order is in place.

PART III – General Requirements

Some grass areas in the KMC are fenced in and can only be accessed by appointment through the COR. A list of the areas will be provided by 786 CES/CEOES upon contract award.

The contractor shall perform grounds maintenance services during normal duty hours which are 06:00 until 18:00, Monday through Saturday, excluding German federal holidays, unless otherwise required in the contract or approved by the CO.

PERFORMANCE WORK STATEMENT (PWS)

PART IV – Appendices

APPENDIX A - GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B - AREA MAPS OR SITE PLANS

APPENDIX C - DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E – Air Force Common Output Level Standards (AF COLS)

APPENDIX F - AF COLS DEFINITION

AF COLS

The Air Force (AF) developed AF Common Output Level Standards (AF COLS) to provide consistency in the delivery of Installation Support (IS) services across the AF and to provide a standard quality of life for our Airmen. These standards enable more accurate programming and budgeting, and new ways to communicate IS requirements and risks.

The implementation of a specific AF COLS level will be executed via written notice from the CO. When the AF COLS level changes, the contractor will be notified by the government no less than 30 calendar days in advance of the change.

AF COLS

Reduced services performed in AF COLS 3 and 4 are generally restricted to meet health, safety, and infrastructure protection requirements rather than for aesthetics.

The AF COLS levels may apply to a specific CLIN, any number of CLINs, or all CLINs. The AF COLS levels may change ascending or descending.

Solicitation Overview Solicitation Documents Period of Performance Contract Type Basis for Contract Award Instruction to Offerors Evaluation Factors Award Process Provisions Requiring Fill-Ins Offeror Registration Requirements

Solicitation Documents

Combined Synopsis/Solicitation Document

Attachment 1, Performance Work Statement (PWS) Attachment 2, Applicable Clauses and Provisions Attachment 3, Pricing Schedule Attachment 4, Past Performance Questionnaire (PPQ) Attachment 5, Environmental Management Systems (EMS)

Period of Performance

Contract Type

Firm-Fixed Price Requirements Contract

Single Contract Award

Basis for Contract Award

The Government intends to award to the lowest priced, technically acceptable offeror with an acceptable past performance rating.

This is the language out of the solicitation

Instructions to Offerors

Addendum to FAR 52.212-1 in Attachment 2, Applicable Clauses and Provisions The offeror MUST submit documentation for:

1. Technical Capability

2. Price

3. Past Performance

1. Technical Capability:

Quality Control Plan (QCP) The contractor shall provide a Quality Control Plan that ensures that services are performed in accordance with the Performance Work Statement. The contractor shall have and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall have quality control procedures addressing the areas identified in the Performance Work Statement, Section 2, Services Summary.

1. Technical Capability:

Submittals:

2. Price:

Offerors shall insert unit prices for each CLIN on each Air Force Common Output Level Standards (AFCOLS) in the schedule, base year through option year four. Any discount terms shall be stated. Offerors are cautioned to use unit prices as calculated in their formulas. The extended amount must equal the unit price multiplied by the CLIN quantity. Only euro currency offers shall be submitted.

3. Past Performance:

Offerors shall reference up to a total of three recent (within the past three years from the issuance date of the solicitation for a minimum of one year per referenced contract) and relevant (similar in scope and magnitude) contracts to demonstrate a history of consistent satisfactory performance of recent and relevant contracts performed for federal agencies and/or commercial customers. Scope and magnitude is defined as service provided similar in scope and magnitude of this PWS. Satisfactory performance is defined as performance which met, or meets contractual requirements. The contractual performance may contain some minor problems for which corrective actions taken by the contractor were satisfactory.

Evaluation Factors

FAR 52.212-2, Evaluation – Commercial items in Attachment 2, Applicable Clauses and Provisions

FACTOR 1 – Price FACTOR 2 – Technical

FACTOR 3 – Past Performance

Only EURO currency offers will be accepted.

Factor 2 – Technical:

Experience This subfactor will assess the offeror’s experience.

This subfactor is met when the offeror submits evidence of experience as described in the Addendum to FAR 52.212-1.

Contractor Quality Control Plan (QCP) This subfactor will assess the adequacy of the offeror’s Quality Control Plan.

This subfactor is met when the offeror submits a Quality Control Plan that meets the criteria described in the Addendum to FAR 52.212-1.

Factor 3 – Past Performance As outlined in FAR 52.212-1 Offeror must receive an Acceptable rating to receive an award.

RATING: “Acceptable” or “Unacceptable”

Past Performance and Experience may be combined as long as documentation demonstrates all elements described in FAR 52.212-1

Award Process

Provisions Requiring Fill-Ins

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

Offeror Registration Requirements

DUNS

NCAGE

SAM (System for Award Management) https://www.sam.gov

Offer due date is 17 February 2015, 14:00 hrs CEST Offers may be hand delivered or emailed. Postal mail and fax are not authorized For email submissions see Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items, paragraph (f) The proposal is determined to be “under the Government’s control” when it is in the addressees’ email inbox

Offerors shall provide the following with the proposal:

Questions

QUESTIONS?