RFQ_cylinders.doc

REQUEST FOR QUOTATION

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The Department of the Air Force, USAFE, 700th Contracting Squadron / LGCA has a requirement for a non-personal service as described in paragraph 2.

In order to be considered for a contract award, all quotes must be received No Later Than (NLT) Close of Business (COB), 1600 hours, 5 Aug 2013.

1. Please provide a Firm Fixed Price quote with FOB Destination pricing. Responses and questions shall be directed in writing, using the English language, to the address below via email or fax .

WERNER FAUSS

Werner.fauss.de@us.af.mil 700th Contracting Squadron / LGCA GEB #2767 Kapaun Air Station

67661 KAISERSLAUTERN

Phone 0631-536-6783

2. REQUIREMENT DESCRIPTION: Non-Personal Services to:

Furnish all labor, tools, equipment, material and transportation to provide Self Contained Breathing Apparatus Cylinder Hydrostatic Testing.

Performance Period: 1Sep 2013 through 31 Aug 2014

3. Please complete page 2 as applicable and return both pages with your qoute.

4. This information may be used for market research on future requirements and is not in any form, a guarantee of receiving a contact award.

5. All quotes must be submitted in the English language to be considered for contract award.

6. All vendors must have a DUNS number, a CAGE code, and be registered with the Central Contract Registration (CCR) system, to be considered for contract award. Registation and other information may be obtained by going to the following websites:

DUNES #

http://www.dnb.com/us/ CAGE code / CCR http://www.ccr.gov Wide Area Workflow http://wawf.eb.mil

DESCRIPTION: Self Contained Breathing Apparatus Cylinder Hydrostatic Testing Company Name:

Point of Contact:

Signature:____________________________________________________________

Phone:

Fax:

Email Address:

Mailing Address:

Cage Code:

DUNS Number:

TAX ID (if applicable):__________________________________________________

GSA Schedule (if applicable):_____________________________________________

Payment Discount Terms:

Total (US DOLLARS or EURO) Quote:

Additional Comments:

PERFORMANCE WORK STATEMENT

FOR

MINE SAFETY APPLIANCE (MSA) SELF CONTAINED BREATHING APPARATUS CYLINDER HYDROSTATIC TESTING

AT

RAMSTEIN AB, GERMANY

19 June 2013

TABLE OF CONTENTS

SECTION TITLE PAGE

Section 1 Description of Services_______________________________________3

Section 2 Government Furnished Properties_____________________________5

Section 3 General Information_______________________________________5-7

Section 1 – Description of Services

1. Description of Services. The Contractor shall provide all consumable materials, specialized tools and equipment, and qualified labor to inspect, hydrostatic test, maintain and repair the Ramstein Air Base’s MSA Self Contained Breathing Apparatus (SCBA) Cylinders in a manner that will ensure their serviceability and prevent deterioration in operational effectiveness. The Contractor shall comply with this Performance Work Statement (PWS), Air Force Technical Order (TO) 14S5-36-1 Operation and Maintenance Instructions for Operation and User Maintenance Instructions Self-contained Breathing Apparatus, Firehawk M7 Responder Air Mask standards, manufacturers’ recommendations, procedures, and technical data, and local, state, and federal guidelines as applicable to the work involved. The period of performance is for base year (1 September 2013 – 31 August 14).

1.1. Inspection and Hydrostatic Testing of SCBA Cylinders.

The Contractor shall maintain (547) MSA SCBA Cylinders at Ramstein Air Base, Germany. The Contractor shall perform all required hydrostatic testing, inspections and preventive maintenance in accordance with TO 14S5-36-1 Operation and Maintenance Instructions for Operation and User Maintenance Instructions Self-contained Breathing Apparatus, Firehawk M7 Responder Air Mask standards. The Contractor shall coordinate with the Ramstein Fire Department SCBA Representative to schedule the maintenance two (2) weeks prior to scheduled hydrostatic testing and maintenance of all cylinders.

1.1.1 Parts to be serviced.

Execution of the 5 year old pressure test of MSA Composite breathing air bottles, Firehawk M7 H-60 Cylinder, 4500 PSI, Model No.7-MSA 1537-1, Luxfer Part No. L87M-1. - Specified by the manufacturer (including exchange of O-ring parts Nr.630926 MSA). As defined by the following sites: http://us.msasafety.com/ and http://s7d9.scene7.com/is/content/minesafetyappliances/SCBA% 20cylinders%

20bulletin% 20 -% 20EN

1.2. Minor Repair. The Contractor shall perform minor repair as needed and approved by the

Ramstein, Fire Department SCBA Representative, to return each MSA SCBA cylinder to its full operating capability. The Contractor shall utilize spare parts as needed to accomplish such servicing. Minor repairs are defined as preventive inspection and maintenance measures to restore each cylinder to its full operating capability without replacement of major parts as described in Para 1.3. Materials, supplies, and parts needed for maintenance or repairs less than $750.00 in cost may be acquired on an as-needed basis by obtaining prior Government approval. Copies of receipts shall be submitted with the invoice in order to receive payment. Minor repair parts are not to exceed $750.00 in cost. All quotes will be submitted to Ramstein Fire Department prior to completing repair. These minor repairs will be paid with Ramstein Fire Department’s Government Purchase Card (GPC).

1.3. Major Repair. Major repairs are not part of this contract. All major repairs that deem the MSA SCBA cylinder unserviceable shall be reported to the Ramstein Fire Department, SCBA Representative. Major repairs are defined as unexpected parts replacement (part failure for unknown reason); repairs that require additional site visits or back-ordering of parts, and repairs that require over $750 in parts to restore the trainer to its full operating capability.

1.4. Frequency. The MSA SCBA cylinders shall be inspected hydrostatically tested, and preventive maintenance performed every 5 years. Any conflict between this PWS and the technical order, commercial standards or manuals will be resolved in favor of the PWS required frequency.

1.5. Scheduling. The Contractor shall submit an initial inspection, hydrostatic test, and preventative maintenance schedule to the Ramstein Fire Department within five (5) days after contract award. The Contractor shall coordinate and schedule actual inspection and maintenance dates/times with the applicable Ramstein Fire Department representative to prevent conflicts with on-going missions or exercises. The Government will provide to the Contractor a list of names and contact information for the companies Field Representative(s). The following schedule should be used to complete the contract:

- September 2013 (1 x 100 pcs)

- October 2013 (2 x 100 per unit)

- November 2013 (100 pcs)

- December 2013 (100 pcs)

- January 2014 (19 pcs)

- February 2014 (18 pcs)

- March 2014 (10 pcs.)

1.5.1. Operational Check. The Government, as part of the initial scheduling process, will conduct a complete “operational check” of each MSA SCBA cylinder and provide the results to the Contractor at least two weeks before the Contractor is scheduled to perform.

1.6. Reports. The Contractor shall submit a complete report of all inspections, maintenance and servicing accomplished. An example format is included in TO 14S5-36-1 Operation and Maintenance Instructions for Operation and User Maintenance Instructions Self-contained Breathing Apparatus, Firehawk M7 Responder Air Mask standards. The reports shall be submitted to the Ramstein Fire Department representative. The reports shall include a record of conditions found, repairs, recharging, and all replacement parts used. All records, documents, and associated papers provided by the Contractor or generated during the period of this contract become government property and will be turned over to the government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

1.7. Materials and Equipment. The Contractor shall provide all specialized tools and testing equipment to accomplish maintenance and testing as required.

1.8. Travel. All cost for travel shall be included in the contract line items for maintenance and repair services. If testing can be done on site to save the Government money then testing on site will be required. Though if all cylinders must be taken back to venders shop they will ensure the cost of travel is annotated in the contract.

1.9. Conformance with Environmental Management Systems. The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall receive the installation EMS awareness level information.

Conformance with Environmental Requirements

The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base can be found at the EMS Sharepoint Website:

https://ice.usafe.af.mil/sites/EMS/Legal%20%20Other%20Requirements/Forms/AllItems.aspx

1.10. Safety. Personnel shall wear appropriate protective clothing and be aware of emergency procedures while perform hydrostatic testing.

Section 2 – Government Furnished Properties

2. Government Furnished Services. The Government will provide the following services as part of this contract.

2.1. Security and Fire Protection. The Government will provide Security Forces and Fire Protection for on base facilities in accordance with Government guidelines.

2.2. Medical. In the event of a severe emergency (sudden onset of a condition with acute symptoms requiring immediate medical care and includes such conditions as heart attacks, cardiovascular accidents, poisonings, loss of consciousness or respiration, convulsions or other such acute medical conditions, such as a stroke, heart attack or electric shock), during hours of operation, the local installation Medical Group will respond and transport, if necessary, Contractor employee(s) to a Medical Treatment Facility. The Contractor shall reimburse the Government for these services.

2.3. Utilities. The Government will provide water and electricity as required for work when working at any fire station.

Section 3 – General Information

3. General Information.

3.1. Environmental Protection. The Contractor shall comply with all applicable federal, state, and environmental laws and regulations and local safety, and fire requirements, including the Air Force Occupational Safety and Health (AFOSH) Standards. The Contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with federal, state and local environmental protection regulations.

3.2. Quality Control. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with TO 14S5-36-1 Operation and Maintenance Instructions for Operation and User Maintenance Instructions Self-contained Breathing Apparatus, Firehawk M7 Responder Air Mask standards, this PWS, commercial standards, manufacturers’ recommendations, procedures, and technical data, and local, state, and federal guidelines. The Ramstein Fire Department will notify the Contractor of acceptance or required modifications to the plan before the contract start date. An updated copy must be provided to the Ramstein Fire Department on the contract start date and as changes occur. The plan shall describe the method(s) for identifying and preventing defects including preventing repetitive problems in the quality of service performed. The Contractor shall maintain a file of all inspection(s), repairs, and corrective actions made by the Contractor. This documentation shall be made available to the government during the term of the contract and shall become the property of the government at contract completion. It shall also contain the name and duty phone numbers for persons who performed the services to be contacted.

3.3. Security Requirements. The installation access will be coordinated with the local installation Fire Chief and Security Forces Squadron. Contract personnel will not enter restricted areas without escort from authorized personnel. The Contractor shall restrict personnel to only those areas required to services.

3.4. Disposition of Materials: The Contractor shall dispose of any and all expended and broken items properly on the economy, and not on Ramstein Air Base.

3.5. Contractor Clean Up. When the Contractor conducts any services on base he shall at all times keep his work areas free from accumulations of waste material and rubbish. Upon completion of the job, the Contractor shall leave the work and premises in a clean, neat, and orderly condition.

3.6. Performance of Services during Crisis is Non-Mission Essential as Declared by the

Commander(s). In the event the Contractor is unable to perform his/her daily operations due to peacetime emergency and/or wartime contingency disturbances, etc., neither the Government nor the Contractor shall take action for non-compliance with contract requirements.

3.7. Wide Area Work Flow Procedures. Services shall be accepted and certified via the Wide Area Work Flow-Receipt and Acceptance website at https://wawf.eb.mil .

3.8. Background Check Requirement. The Contractor is responsible for the conduct, professional credibility, and security compliance of contract employee while working on the base.

Appendix 1 – Trainer Specifics A1. MSA, Specifics.

MSA x 547 O-Rings

Appendix 2 – Publications

A2. Publication. Any updates or revisions to the referenced publication will be provided to the Contractor by the Fire Department.