Barriers_Pre-Proposal_Slides_12_Dec_12.ppt

U.S. Air Forces in Europe

12 Dec 2012 Pre-Proposal Conference

FA5613-13-R-0003

Preventive Maintenance, Safety Inspections and Repairs of Pop-up Barriers, Tire Shredders, Bollards, Arm Barriers and Sliding Gates in the Kaiserslautern Military Community (KMC)

Government Personnel Contracting Office: 700 CONS/LGCE Inge Jenkins – Contracting Officer Erika Voss-Elsaesser – Contract Specialist

Using Activity: 786 CE/CEUS Melaina Johnson – Operations Support Flight Chief Erich Wolf – Chief Service Contracts Annette Henn – Contracting Officer Representative Ina Flux – Contracting Officer Representative

Rules of Engagement

Agenda

Internet Sites

FBO: http://www.fbo.gov

FAR Site: http://farsite.hill.af.mil

Period of Performance

Combined Synopsis/Solicitation

FA5613-13-R-0003

Current Equipment List

Atch. # 2: PWS, pg. 9

– ESTIMATED WORKLOAD DATA PER YEAR

APPENDIX A

7 Emergency Repair (for item 6) 84 hours

Appendix A in the PWS identifies the Estimated Workload Data Per Year, which is also reflected in Attachment #1, pricing schedule:

Item 1 – 374 ea semi-annual preventive maintenance inspections, corresponds to CLIN 0001 (1001, 2001, 3001) in the pricing schedule.

Item 2 – 54 ea annual preventive maintenance with safety inspections on arm barriers, corresponds to CLIN 0002 (1002, 2002, 3002) Item 3 – 53 ea annual preventive maintenance with safety inspections on sliding gates, corresponds to CLIN 0003 (1003, 2003, 3003) Item 4 – 124 ea routine repair service calls – corresponds to CLIN 0004 (1004, 2004, 3004). Each routine repair service call includes an average of 5 hours. This number results from the Historical Workload Data for Repair Calls, Attachment 3. The total estimated hours are therefore 620, as shown in item 5.

Item 6 – 42 each emergency repair service calls – corresponds to CLIN 0005 (1005, 2005, 3005, 4005). Each emergency repair service call includes an average of 2 hours. This number results from the Historical Workload Data for Repair Calls, Attachment 3. The total estimated hours are therefore 84, as shown in item 7.

ESTIMATED WORKLOAD DATA

PER YEAR – Cont’d

NOTE:

(a) For each routine repair service call purchased in excess of/less than the annual estimated quantity identified in item 4 of the Estimated Workload Data Per Year, the annual estimated quantity of routine repair hours is increased/decreased by 5 hours in item 5 of the Estimated Workload Data Per Year.

(b) For each emergency repair service call purchased in excess of/less than the annual estimated quantity identified in item 6 of the Estimated Workload Data Per Year, the annual estimated quantity of emergency repair hours is increased/decreased by 2 hours in item 7 of the Estimated Workload Data Per Year.

(c) For each piece of equipment added/removed during the course of the contract the estimated quantity of routine repair hours is increased/decreased by 2 hours in item 5 of the Estimated Workload Data Per Year, for yearly adjustment purposes.

CLIN Structure

Base Period 01 Feb 2013 – 31 Jan 2013, CLINs 0001 through 0006

SEMI-ANNUAL PREVENTIVE MAINTENANCE

of pop-up barriers, bollards and tire shredders in accordance with attached PWS, dated 07 Nov 2012, and Appendix B, Current Equipment List.

Reference Slide 8, Estimated Workload Data Per Year:

The estimated qty identifies the # of semi-annual maintenances for 187 pop-up barriers, bollards and tire shredders.

The offeror shall insert the unit price per semi-annual preventive maintenance, and the total amount for 374 maintenances.

CONTINUED

ANNUAL PREVENTIVE MAINTENANCE AND SAFETY INSPECTIONS

of arm barriers in accordance with attached PWS, dated 07 Nov 2012, and Appendix B, Current Equipment List.

The estimated qty identifies the # of annual maintenances and safety inspections of arm barriers. The offeror shall insert the unit price per annual preventive maintenance with safety inspection as one price, and the total amount for 54 maintenances and inspections.

Base Period 01 Feb 2013 – 31 Jan 2013, CLINs 0001 through 0006 CONTINUED

ANNUAL PREVENTIVE MAINTENANCE AND SAFETY INSPECTIONS

of sliding gates in accordance with attached PWS, dated 07 Nov 2012, and Appendix B, Current Equipment List.

The estimated qty identifies the # of annual maintenances and safety inspections of sliding gates.

The offeror shall insert the unit price per annual preventive maintenance with safety inspection as one price, and the total amount for 53 maintenances and inspections.

CONTINUED

The estimated qty identifies the # of Routine Repair Service Calls.

The offeror shall insert the unit price per service call (remember: 1 routine repair service call includes an average of 5 hours), and the total amount for 124 service calls. The contractor shall invoice and will be paid by service call, regardless of actual hours worked; however, the contractor will have the possibility to request and receive an adjustment, if the actual hours worked during one year exceed the total estimated hours in Appendix A by more than 5%.

The adjustment will be for the time worked in excess of the 5%.

The basis for the adjustment are the total estimated hours for Routine Repair in Appendix A as adjusted IAW Notes (a), (b) and (c).

CONTINUED

The estimated qty identifies the # of Emergency Repair Service Calls.

The offeror shall insert the unit price per service calls (remember: 1 emergency repair service call includes an average of 2 hours), and the total amount for 42 service calls.

Here also the contractor may request an adjustment like for Routine Repair Service Calls. The applicable percentage is 10%, whereby the basis for the adjustment are the total estimated hours for Emergency Repair in Appendix A as adjusted IAW Notes (a), (b) and (c).

CONTINUED

Total for Base Period, CLINs 0001 through 0006: EUR_________________

The CLINs for the First, Second and Third Option Period shall be filled out accordingly in Attachment 1, Pricing Schedule.

CLIN 0006 (1006, 2006, 3006 in the out years) shows the estimated amount for the reimbursement of replacement parts, which shall not be changed by the offerors.

The total amount for each period (here it is the base period) shall be inclusive the amount for replacement parts.

Basis for Award

The Government intends to award to the lowest priced, technically acceptable (LPTA) offeror with an acceptable past performance rating

This is the language out of the solicitation

Instructions to Offerors Addendum to FAR 52.212-1, Instructions to Offerors

Pages 6/7 of Attachment 4, Applicable Clauses and Provisions

The offeror MUST submit documentation for:

Instructions to Offerors Addendum to FAR 52.212-1, Instructions to Offerors

Note: Past experience evidence shall identify what the maintained equipment is/was (f.ex. hoists, doors or gates). The general term “equipment” is not sufficient .

Instructions to Offerors Addendum to FAR 52.212-1, Instructions to Offerors

- Offeror shall submit a list of the references with the proposal.

4. Craftsman Card (Handwerkskarte):

Offerors who fail to submit a craftsman card are not eligible for award, regardless of technical capability, price and past performance.

Evaluation FAR 52.212-2 Evaluation – Commercial Items

Pages 8 through 10 of Attachment 4, Applicable Clauses and Provisions

FACTOR 1 – Price:

Evaluation on GRAND TOTAL PRICE resulting from estimated total amounts of all CLINS 0001 – 3006 inserted in Attachment 1, Pricing Schedule

FACTOR 2 – Technical:

“Acceptable” or “Unacceptable” rating.

Each subfactor must be rated “Acceptable” to receive an overall “Acceptable” rating.

FACTOR 3 – Past Performance

Award Process

evaluated for past performance

Provisions Requiring Fill-Ins Attachment 4, Applicable Clauses and Provisions

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS, pg. 3 – 5

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS, pg. 5 – 6

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

252.212-7000 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL ITEMS, pg. 26 – 27

Special Clauses Attachment 4, Applicable Clauses and Provisions

252.225-7041 CORRESPONDENCE IN ENGLISH, pg. 1

52.232-20 LIMITATION OF COST, pg. 24 – 25

252.243-7002 REQUESTS FOR EQUITABLE ADJUSTMENT, pg. 29 – 30

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS, pg. 32 – 35

Offeror Registration Requirements

Everybody should be aware that you are only eligible for award if you are registered in CCR/ORCA and also in WAWF!

Wide Area Workflow is now also a pre-requisite since DFAS no longer accepts manual invoices. All payments are now made thru WAWF.

If you have any questions in regards to these programs please let us know at the end of the meeting.

Summary

Offerors are responsible to confirm the timely receipt of the proposals.

Offerors are advised to use hand delivery if possible (courier service).

Offerors shall provide the following with the proposal:

Offerors shall send PPQs to references, who shall forward them to the POCs not later than 3 Jan 2013.

NOTE:

Only documents with offeror submittals (f.ex. past experience evidence, craftsman card) and fill-ins (Attachment 1, Pricing Schedule, provisions in Attachment 4) need to be submitted with the proposal.

Please do not return any other documents of the solicitation (f.ex. Attachment 2, the PWS; complete Attachment 4, Applicable Clauses and Provisions), especially when you use email. This unnecessarily increases the file sizes.

QUESTIONS?

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