1. Questions & Answers FA5606-21-Q-2002.pdf

Occupational Health Services, Spangdahlem

RFP# FA5606-21-Q-2002

Questions submitted by 29 September 2020, 10:00 CET to:

Catalina Bungert, E-mail: catalina.bungert.de@us.af.mil, Tel: (+49)6565-61-3045 Claudia Mans, E-mail: claudia.mans.1.de@us.af.mil, Tel: (+49) 6565-61-9504

1. Paragraph 1.4. Occupational safety and health advisory/consultation service states, “…provide guidance especially as regards the planning, construction and maintenance of operating facilities and of social and sanitary facilities,

a) the procurement of technical work equipment and the introduction of working methods and substances

b) the selection and testing of personal protective equipment”

We interpret these two sub-paragraphs, as the physician is responsible for identifying equipment (both technical work and PPE) for procurement and conducting the testing on them.

Question: Please confirm that this is indeed correct and in what manner and how often this would be done. Also, what liability does the contractor and/or physician incur if the items procured are not suitable?

Answer to question 1:

Procurement of technical work equipment and selection of Personal protective equipment is accomplished within the different shops here on base. However, the Occupational Health Physician in some cases is asked for a suggestion/recommendation on certain products.

2. Paragraph 1.6. Communication states, “The contractor shall provide at least one individual at each examining facility (see para 4.3 of this PWS) who is able to read, write, speak and understand German and English at a level necessary to fully perform all required duties and tasks described in the PWS.” The PWS lists the following sites supported by the Spangdahlem medical command: Buechel, Bremerhaven, Geilenkirchen, Kalkar, Kleine-Brogel, Niederkail, and Zemmer.

Question: Please confirm the requirement is eight physicians (one at each location to include Spangdahlem).

Answer to question 2:

There is no need to have eight physicians (one at each location).

We need examining facilities that are available in the surroundings of Büchel, Bremerhaven, Geilenkirchen, Kalkar, Kleine-Brogel, Niederkail and Zemmer. (e.g. in a city nearby) reference para 1.11.2.

Each of the examining facilities shall be able to provide service by a certified Occupational Health Physician.

Also as the requirement states we need at least one individual at each examining facility who is able to read, write, speak and understand German and English at a level necessary to fully perform all required duties and tasks described in the PWS.

3. Paragraph 1.4.2. Work site visits states, “Worksite visits by the contractor’s physician on Government installations must be scheduled through MOHAs / CORs…” Line Item Numbers 0010 and 0011 “Work site inspections” and their subsequent years show 40 visits each. Some of the military installations the geographically separated units (GSUs) are based at are owned and operated by the German military.

Question: Does this signify that each physician at each location will conduct at least 40 visits? If the German government owns the installation, is the physician required to conduct inspections/visits only for those buildings/facilities occupied by U.S. personnel and their supporting civilians?

Answer to question 3

We perform about 20 shop visits/workplace visit per year here on Spangdahlem Air Base.

If the German government owns the installation we will not inspect them. The unit amounts in CLIN 0010 and 0011 is based on hours versus visits.

4. Paragraph 1.4.2. Work site visits states, “…The actual visit and the time required to do research and write the report will be tracked in time units of 15 minutes.” The actual time required to conduct a visit depends on the size of the building/facility, number and function of rooms, and personnel working there. This will be different for each location/building and cannot be priced appropriately (in 15 minute increments) without some historical data.

Question: What is the previous average amount of time physicians need to conduct an appropriate site visit? If this information is unavailable, then please provide the number of buildings/facilities at each location that would require inspections.

Answer to question 4:

The average time spend on a shop visit is about one hour. I don’t know how long research and writing of the report takes. It probably depends on the size of the shop, number of work processes and possible hazards, findings during the visit, questions that have been brought up, etc.