Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

CLEANING AND LEAD WASTE DISPOSAL OF

COMBAT ARMS FIRING RANGE/BUILDING

#605

SPANGDAHLEM AIR BASE, GERMANY

8 August 2018

PERFORMANCE WORK STATEMENT (PWS)

CLEANING AND LEAD WASTE DISPOSAL OF

COMBAT ARMS FIRING RANGE/BUILDING #605

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide the cleaning and lead waste removal and disposal of the Combat Arms Firing Range/building #605. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cleaning of the Combat Arms Firing Range/building #605 as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Combat Arms firing range/building #605 on Spangdahlem Air Base is a completely enclosed indoor firing range that relies on a built-in ventilation system, dust collection unit and auger system to keep dust and lead waste at the lowest and safest level possible. Due to the design of the facility, extensive cleaning of the range and its ventilation system is required.

1.3 Objectives: The basic service objective is to have the firing range free of all dust, dirt and debris and to ensure that all accumulated lead waste is appropriately removed from the firing range and properly disposed at the on-base HAZMAT facility.

1.4 Scope: The contractor shall perform the cleaning of the firing range as identified below.

1.4.1 AUGER AND DUST COLLECTION UNIT. The contractor shall remove, dispose of and replace the 55-gallon drum from the Auger (Screw Conveyor System) and the 20-gallon drum from the Dust Collection Unit (DCU) on a quarterly basis. The contractor must also provide and install round bottom flexible drum liners made of low density polyethylene (LDPE). The contractor shall provide and use sealable lids for removal of drums when the contractor transports the drums to the on-base HAZMAT disposal location, which is located at building #610. The contractor shall contact base HAZMAT by commercial phone, or DSN 452-5124, 452-7257 prior to transporting the drums. The contractor shall accomplish this no later than seven days after the drums have been replaced.

1.4.2 DUST COLLECTION UNIT (DCU) FILTERS. The contractor shall check, inspect, clean and replace the DCU filters. The contractor shall remove the filters from the DCU to clean and inspect them for any signs of damage. If any of the filters must be replaced, the contractor shall order, purchase, replace and pay for the replacement of the defective filters. The filters are manufactured by Donaldson, Part Number 4106. Additionally, if the filters for the DCU need to be replaced a pre-load compound must be loaded into the system. The part number for the pre-load compound is 1997 for a 50-pound bag. The contractor shall replace the filters once the new filters arrive and dispose of the old filters. This work shall be done on a monthly basis.

1.4.3 AUGER AND DUST COLLECTION UNIT ROOM. All instrument panels attached to the wall, to include the wall, and engines attached to the Auger shall be vacuumed cleaned. The Auger, DCU, and floor shall be washed down with water to remove all dust buildup. Any exposed area must be cleaned of any dirt, debris and dust. Exposed area includes barrels, compressor, instrument panels, Auger, DCU and floors. This work shall be done on a monthly basis.

1.4.4 RANGE FILTERS. The contractor shall remove, dispose of, and replace filters on the roof and side handler systems for the firing range. The contractor shall order, purchase, replace and pay for the replacement of the defective filters. The contractor shall be available within 24 hours of notification to perform these duties, if necessary. The contractor shall need to provide 25 F-class 9, bag filters. The size of the filters is 592cm x 592cm x 600cm. This work shall be done on a monthly basis.

1.4.5 RANGE INDOOR FLOORING. The contractor shall vacuum clean the inside of the firing range floor to remove all dirt, debris and dust. Additionally, the contractor shall remove any scuff and heel marks, stains, discoloration, and any other foreign matter with a damp/wet mop. After all debris and stains are removed, the contractor shall remove any standing water or water pooling on the range floor. The range floor consists of any visible flooring from the containment system to the storage rooms behind the back wall. This work shall be done on a basis of every two weeks.

1.4.6 ACTION TARGET TCT-4 SYSTEM. All exposed and reachable surfaces shall be vacuumed cleaned to remove all dirt, debris and dust. No water or liquid products shall be used to clean the surface of the impact plates. The contractor shall ensure the trough at the base of the unit is free of any dirt, debris, and dust. The contractor shall ensure dirt, debris, and/or dust shall not be pushed under or behind the TCT- 4 system or into the bullet collection chamber mouth. This work shall be done on basis of every two weeks.

1.4.7 BEHIND ACTION TARGET TCT-4 SYSTEM. All exposed and reachable surfaces shall be wiped, vacuumed cleaned and scrubbed cleaned of any dirt, debris, and dust. This work shall be on a semi-annual basis.

1.4.8 WORK FREQUENCY. In order to not interfere with daily use of the firing range all services identified in paragraphs 1.4.1 through 1.4.7 of this PWS, shall be accomplished only on Fridays. All work listed above as “monthly basis” shall be conducted on the same day (i.e. the contractor MUST replace Auger and DCU drums, check and clean/dispose of DCU and range filters, etc.) The same procedures shall stand for two week cleanings; semi-annual cleanings shall be conducted in the months of March and September.

1.4.9 PERSONAL PROTECTIVE EQUIPMENT. The contractor shall ensure that all personal protective equipment is worn during the cleaning process. Personal protective equipment shall comply with all local, provincial and German governmental regulations for lead waste.

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.5.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:30 p.m., Monday thru Saturday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4 Place of Performance: The work to be performed under this contract will be performed at government facilities.

1.5.5 Type of Contract: The government will award a Firm Fixed Price Contract

1.5.6 Security Requirements: N/A

1.5.6.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.6.2 Key Control: N/A

1.5.6.3 Lock Combinations: N/A

1.5.7 Special Qualifications: N/A

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel: The follow personnel are considered key personnel by the government: contract manager/alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are not required to obtain and wear badges in the performance of this service.

1.5.12 Contractor Travel: N/A

1.5.13 Other Direct Costs: The contractor must purchase and supply the following items.

1.5.13.1 Low density polyethylene (LDPE) drum liners for the auger and dust collection unit.

1.5.13.2 Filters and a pre-load compound meeting the manufacturer’s standard for the dust collection unit.

1.5.13.3 F-class 9 bag filters meeting the manufacturer’s standard for the range ventilation system.

1.5.13.4 Any clothing or equipment the contractor must provide to comply with paragraph 1.4.9 of this

PWS.

1.5.14 Data Rights: N/A

1.5.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.16 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty

(30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Saturday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFFARS Air Force Federal Acquisition Regulation Supplement CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DAF Department of the Air Force DCU Dust Collection Unit DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HAZMAT Hazardous Materiel HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LDPE Low Density Polyethylene OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will make available the on-base HAZMAT disposal location for proper disposal of the accumulated lead waste.

3.2 Facilities: The Government will make available the on-base HAZMAT disposal location for proper disposal of the accumulated lead waste.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The contractor must purchase and supply the following items.

4.3.1 Low density polyethylene (LDPE) drum liners for the auger and dust collection unit.

4.3.2 Filters and a pre-load compound meeting the manufacturer’s standard for the dust collection unit.

4.3.3 F-class 9 bag filters meeting the manufacturer’s standard for the range ventilation system.

4.4. Equipment: The Contractor shall furnish all supplies, equipment and services required to meet the requirements under this PWS.

PART 5

PERFORMANCE OF SERVICES DURING A CRISIS

5. PERFORMANCE OF SERVICES DURING CRISIS

5.1 IAW DFARS 237.76, DFARS 252.237-7023 and DFARS 252.237-7024, unless otherwise directed by an authorized government representative, it is determined that services as identified in this Performance Work Statement (PWS) are essential for performance during a crisis. The contractor shall prepare and submit a contingency plan within 30 days of contract award clearly describing how compliance will be achieved.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1 Attachment 1/Technical Exhibit 1 – Services Summary

6.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Service Delivery Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

PRS # 1.

The contractor shall clean the firing range and dispose of the accumulated lead waste at the on-base HAZMAT facility.

The contractor shall provide service as identified in paragraph 1.3 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph 1.3 of this PWS. There can be zero deviation from the standards established in this

PWS.

PRS # 2.

The contractor shall clean the auger and dust collection unit.

identified in paragraph 1.4.1 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph

1.4.1 of this PWS. There can be zero deviation from the standards established in this PWS.

PRS # 3.

The contractor shall check, inspect, clean and replace the dust collection unit filters.

identified in paragraph 1.4.2 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph

1.4.2 of this PWS. There can be zero deviation from

PRS # 4.

The contractor shall clean the auger and dust collection unit room.

identified in paragraph 1.4.3 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph

1.4.3 of this PWS. There can be zero deviation from

PRS # 5.

The contractor shall remove, dispose of and replace filters on the roof and side handler systems of the firing range.

identified in paragraph 1.4.4 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph

1.4.4 of this PWS. There can be zero deviation from

PRS # 6.

The contractor shall clean the inside of the firing range floor.

identified in paragraph 1.4.5 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph

1.4.5 of this PWS. There can be zero deviation from

PRS # 7.

The contractor shall clean all exposed and reachable surfaces of the action target TCT-4 system.

identified in paragraph 1.4.6 and 1.4.7 of this PWS.

After services are complete a joint walk-through inspection between the contractor and a Combat Arms representative will conducted to ensure services have been performed to the standards identified in paragraph

1.4.6 and 1.4.7 of this PWS. There can be zero deviation from the standards established in this

PWS.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Low density polyethylene drum liners as listed in PWS paragraph number, 4.3.1.

To be replaced during quarterly work cycle identified in PWS paragraph number, 1.4.8.

To be replaced during quarterly work cycle identified in PWS

Physical product meeting the manufacturer’s standard.

work cycle identified in PWS paragraph number, 1.4.8.

Filters and pre-load compound for the dust collection unit as listed in PWS

4.3.2.

work cycle identified in PWS work cycle identified in PWS work cycle identified

F-class 9 bag filters for the range ventilation system as listed in PWS

4.3.2.

work cycle identified in PWS work cycle identified in PWS work cycle identified