Revised_PWS_-_12_April.pdf

PERFORMANCE WORK STATEMENT

FOR

KITCHEN FOOD AND GREASE REMOVAL

SERVICE

SPANGDAHLEM AIR BASE, GERMANY

Revised 12 April 2016

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, container, vehicles, licenses, transportation, supervision, and other items and services necessary for pick up and dispose of weekly kitchen food and grease on Spangdahlem Air Base. The contractor shall perform to the standards in this Performance Work Statement (PWS) as well as to all applicable standards. The estimated workload and collection points listed in Appendix A, of this PWS.

1.1. REGULATIONS, LAWS AND STANDARDS

The contractor must be a certified company by the German Government to collect, transport and dispose food waste of Category 3.

Facility operations, waste food and grease discharge and removal practices shall comply with all applicable federal, state and local Government regulatory standards as listed below:

• Tierkoerperbeseitigungsgesetz (TierKBG)

• Tierseuchengesetz (TierSG)

• EU-Hygieneverordnung (EG 1069/2009 des Europaeischen Parlaments)

• Speiseabfallverordnung (SpeiseAbfV) from 5 Nov 2004

• Federal Government Standard of Germany, FGS

• Authorization from the local Approval Authority where Contractor is located .

The contractor shall be aware, that in all cases, the most stringent of the different laws and regulations will be effective.

Contractor shall be an authorized and certified company and have the following qualifications:

- Waste food & grease specialist according to Entsorgungsfachbetriebeverordnung (EfbV).

- Valid authorization and number of the German County to perform in Germany.

2. COLLECTION REQUIREMENTS.

1.1.1. SCHEDULE/S. The contractor shall provide a “Schedule for Food and Grease Removal” 5 calendar days before commencement of contract. Any change/s to the aforementioned schedule shall be reviewed and approved by the Contracting Officer and 52 CES/CEOE prior to commencement of services and/or deletion of services. It is determined that services as identified in this Performance Work Statement are NOT mission essential.

1.1.2. UNSCHEDULED COLLECTIONS. The contractor shall be required to perform unscheduled collections upon notification by the government POC. The contractor shall respond/provide pick-up service within 48 hours after notification by phone or after receipt of e-mail. Pick-up is only required on week days from 0700 –1600 hrs and prior coordinated with the POC.

1.1.3. POINTS OF COLLECTION. Facilities requiring food and grease collection are listed in Appendix A. The contractor shall position the lockable containers in each designated area to be easily accessible for the customers. The contractor shall position lockable containers only at the designated areas to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.4. GOVERNMENT- APPROVED CONTAINERS. Containers used for

collection of kitchen food and grease shall be contractor-provided, government-approved for category-3 food waste and lockable containers. The containers shall be app.120 L containers in size, which are clearly marked for “Food” or “Grease” respectively. The 52 CES shall approve the types of containers utilized, at least 10 days before contract start date.

1.1.5. MAINTAIN CONTAINERS AND COLLECTION AREAS. The contractor shall always return the containers to their original location after servicing, in an upright position with the lids securely in place. The contractor shall be responsible for immediately cleaning up any spills, debris, etc., during servicing of containers. The contractor shall be responsible for keeping collection areas free of refuse and debris.

1.2. DISPOSAL. The contractor shall transport and dispose of all waste to an acceptable and German government approved off-base disposal site that is selected by the contractor. The contractor shall be responsible for any permits (Handelspapier) transportation or fees associated with the use of the off-base disposal, combustion or recycling locations.

1.3. EQUIPMENT MAINTENANCE. The contractor shall maintain all collection containers, ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers and trucks shall remain in good, workable condition, accordance EG 1069/2009 Chapter 1 and easily visible to customers. Trucks and trailers utilized by the contractor for collecting and hauling off the materials shall be clean at all times and marked with the contractor’s name.

1.4. REPORTS AND RECORDS. The contractor shall provide a weekly pick up report (Handelspapier) detailing the number of facilities serviced, number of containers emptied, total liter quantity of kitchen food and grease collected, and date and time each collection was performed. The weekly report shall be submitted to 52 CES/CEOE, Maintenance Engineering Flight, Building 120 on Spangdahlem Air Base, Germany same day the collection is performed. The Handelspapier will be the basis for the monthly invoice / receiving report.

2. GENERAL INFORMATION.

2.1. HOURS OF OPERATION. Collections shall be made weekly on Thursdays between the hours of 0700-1600. Collection outside these hours shall require prior approval of the Contracting Officer or 52 CES POC. No collection will be made on American and German Holidays, and weekends.

2.1.1 German Holidays.

- New Year’s Day

- Good Friday

- Easter Monday

- Labor Day

- Ascension Day

- White Monday

- Corpus Christi Day

- Day of Unity

- All Saints Day

- Christmas days (25 and 26 December)

2.1.2 American Holidays.

- Martin Luther King Day (3rd Monday in January)

- President’s Day (3rd Monday in February)

- Memorial Day (Last Monday in May)

- Independence Day (4th of July)

- Labor Day (1st Monday in September)

- Columbus Day (2nd Monday in October)

- Veteran’s Day (November 11th)

(If the 11th falls on Saturday, then holiday will be on Friday.)

(If the 11th falls on Sunday, then holiday will be on Monday.)

2.2. GOVERNMENT REMEDIES. The government will utilize the Customer Complaint method to evaluate contractor’s performance.The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services. The government will utilize the Customer Complaint method to evaluate contractor’s performance.

3. SECURITY REQUIREMENTS.

3.1 Installation Access. The contractor shall ensure each employee obtains pass and identification items as applicable for contractor personnel and non-government owned vehicles in order for complete performance of this contract as described in the PWS.

The contractor has to contact the Service Contract Office (52CES/CEOES) immediately after contract award to get all necessary forms and documents to apply for the Civilian Identification Card, DD Form 1172, for his personal. Also needed for this application is a German Police Certificate (Führungszeugnis). Certificate shall be less than three months old, and obtained locally (For Local Nationals only).

All personnel employed by the contractor in the execution of this Performance Work Statement (PWS) and any representative of the contractor entering the government installation in the performance of this PWS, shall abide by all security regulations of the installation. The POC shall not be responsible for providing escorts for the contractor and his personnel during execution of work.

4. PERIOD OF PERFORMANCE. The Government anticipating to award a contract for this type of service for a Base Year with 11 months and 4 Option Years with a 12 month contract duration. The Period of Performance reads as follows:

Base Year (1 October 2016 – 31 August 2017) Option Year I (1 September 2017 – 31 August 2018) Option Year II (1 September 2018 – 31 August 2019) Option Year III (1 September 2019 – 31 August 2020) Option Year IV (1 September 2020 – 31 August 2021)

APPENDIX A

ESTIMATED WORKLOAD DATA

APPENDIX B

SUPPLIES/SERVICE

Weekly

LITERS MONTHS OF SERVICE

Kitchen Food Collection and Disposal Spangdahlem:

117 – German Kantine 120 12 147 – Dining Facility 860 12

439 - Elementary School N/A Currently under

Construction 500-- Club 500 12 570 – BX - Food Court 560 12

SPANGDAHLEM FOOD

TOTALS 2040

Bitburg Annex:

87-- Middle School 120 12 98-- Bitburg High School 120 12

BITBURG FOOD

TOTALS 240

Grease Collection and Disposal FREE OF CHARGE Spangdahlem:

42 – Golden Dragon 100 12 58 – Golf Course Clubhouse 70 12 64 – Base Recycling Center 20 12 117 – German Kantine 40 12 147 – Dining Facility 50 12 300 – Bowling Alley 70 12 500 –Club 140 12 570 – BX - Food Court 40 12

SPANGDAHLEM

GREASE TOTALS 530 FREE OF CHARGE

Bitburg Annex:

98 - High School 20 12

BITBURG GREASE

TOTALS 20

APPENDIX A