Revised PWS.docx

STATEMENT OF NEED

FOR

KITCHEN FOOD AND GREASE REMOVAL

TSgt Michael W. Heller

52 CES NCOIC

Spangdahlem Air Base, Germany 01 June 2011

STATEMENT OF NEED

FOR

KITCHEN FOOD AND GREASE REMOVAL

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, licenses, transportation, supervision, and other items and services necessary to dispose of weekly kitchen food and grease at Spangdahlem Air Base and Bitburg Annex. The contractor shall perform to the standards in this Statement Of Need as well as to all applicable standards. The estimated workload is listed in Appendix A, collection points, of this Statement Of Need.

1.1. REGULATIONS, LAWS AND STANDARDS

Facility operations, waste food and grease discharge and removal practices shall comply with all applicable federal, state and local regulatory standards as listed below:

· Tierkoerperbeseitigungsgesetz ( TierKBG)

· Tierseuchengesetz (TierSG)

· EU-Hygieneverordnung (EG 1774/2002 idgF)

· Speiseabfallverordnung ( SpeiseAbfV) from 5 Nov 2004

· Federal Government Standard of Germany, FGS

· Authorization from the Kreisverwaltung Bitburg/Pruem to collect and transport food waste.

The contractor shall be aware, that in all cases, the most stringent of the different laws and regulations will be effective. The regulations can be reviewed at the 52d CES/CEV, Bldg. 119, Spangdahlem Air Base. Contractor shall be an authorized and certified company and have following qualifications:

· Waste food & grease specialist according to § 14 Entsorgungsfachbetriebeverordnung.

· Valid authorization No. of the German Kreisverwaltung Bitburg/Pruem starting with the contract date and for the duration of the contract.

1.1. COLLECTION REQUIREMENTS.

0. SCHEDULE/S. The contractor shall provide a “Schedule for Food and Grease Removal” to the Quality Assurance Representative (QAR) five (5) calendar days before commencement of contract. Any change/s to the aforementioned schedule shall be reviewed and approved by the Contracting Officer prior to commencement of additional services and/or deletion of services.

1.1.2. UNSCEHDULED COLLECTIONS. The contractor shall be required to perform unscheduled collections upon notification by the government. The contractor shall respond/provide pick-up service within twenty-four (24) hours after notification.

1.1.3. POINTS OF COLLECTION. Facilities requiring food and grease collection are listed in Appendix A. The contractor shall position the lockable containers in each area to be easily accessible for the customers. The contractor shall position lockable containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.4. GOVERNMENT- APPROVED CONTAINERS. Containers used for collection of kitchen food and grease shall be contractor-provided, government-approved and lockable containers( Amtsblatt der EU, AZ K(2003) 1502 v. 12. Mai 2003, Anh. ). The containers shall be 120 L containers, which are clearly marked for “Food” or “Grease” respectively. The 52 CES shall approve the types of containers utilized, before the contract start date.

1.1.5. MAINTAIN CONTAINERS AND COLLECTION AREAS. The contractor shall return the containers to their original location after servicing, in an upright position with the lids securely in place. The contractor shall be responsible for immediately cleaning up any spills, debris, etc., during servicing of containers. The contractor shall be responsible for keeping collection areas free of refuse and debris.

1.2. DISPOSAL. The contractor shall transport and dispose of all waste to an acceptable off-base disposal site selected by the contractor. The contractor shall be responsible for any permits (Handelspapier) or fees associated with the use of off-base disposal locations.

1.3. EQUIPMENT MAINTENANCE. The contractor shall maintain all collection containers, ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers shall remain in good, workable condition, and easily accessible to customers. Trucks and trailers utilized by the contractor for collecting and hauling off the materials shall be clean at all times and marked with the contractor’s name.

1.4. REPORTS AND RECORDS. The contractor shall provide a weekly report detailing number of facilities serviced, number of containers emptied, total liter quantity of kitchen food and grease collected, and date and time each collection was performed. The weekly report shall be submitted to 52 CES/CEOMQ, Maintenance Engineering Flight, Building 115, Spangdahlem Air Base, Germany not later than the 4th calendar day of the following week.

2. GENERAL INFORMATION.

0. HOURS OF OPERATION. Collections shall be made weekly on Thursdays between the hours of 0700-1600. Collection outside these hours shall require prior approval of the Contracting Officer. No collection will be made during American Holidays, German Holidays and weekends unless an emergency call is made.

0. German Holidays.

- New Year’s Day

· Good Friday

· Easter Monday

· Labor Day

· Ascension Day

· White Monday

· Corpus Christi Day

· Day of Unity

· All Saints Day

· Christmas days (25 and 26 December)

0. American Holidays.

· Martin Luther King Day (3rd Monday in January)

· President’s Day (3rd Monday in February)

· Memorial Day (Last Monday in May)

· Independence Day (4th of July)

· Labor Day (1st Monday in September)

· Columbus Day (2nd Monday in October)

· Veteran’s Day (November 11th) (If the 11th falls on Saturday, then holiday will be on Friday.)

(If the 11th falls on Sunday, then holiday will be on Monday.)

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure kitchen food and grease removal is performed in accordance with commonly accepted commercial practices and applicable German laws and regulations for this type of service. The quality control plan shall be submitted to the contract officer not later than thirty (30) days after contract award.

2.3. QUALITY ASSURANCE. The government will utilize the Customer Complaint method to evaluate contractor’s performance.

2.4. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (October 2003), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3. SECURITY REQUIREMENTS. The contractor shall ensure that each employee obtains the following pass and identification items as applicable for contractor personnel and vehicles necessary for performance of this contract as described in this Statement of Need.

3.1 USAFE Form 79, Request for Base Entry Identification ( for each Employee )

3.2 USAFE Form 19, Residency check for Employment with the United States Air Force in Europe.

3.3 Annex 2/Annex 4, Instructions for completing the Security Questionnaire for a Simple Security Check

3.3 German Police Certification ( less than three months old) obtained locally for each employee.

3.4 Contractor must provide a complete list of each employee, stating their full name and date/place of birth. Also, a complete list of vehicles and their respective registration numbers shall be submitted.

3.5 All of the above listed Base entry forms can be obtained from 52 Contracting office, Spangdahlem Air Base, Building 128.

APPENDIX A

ESTIMATED WORKLOAD DATA

APPENDIX B

Kitchen Food Collection and Disposal

Spangdahlem:

SPANGDAHLEM FOOD TOTALS

Bitburg Annex:

BITBURG FOOD TOTALS

Grease Collection and Disposal

FREE OF CHARGE

Spangdahlem:

Bitburg Annex:

BITBURG GREASE TOTALS