Combined Synopsis Solicitation.pdf

Combined/Synopsis Solicitation

IAW FAR 12.603

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), in accordance with FAR Parts 12 and 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 01/17/2025, Defense Federal Acquisition Regulation Public Notice, effective 01/17/2025 and Department of the Air Force Federal Acquisition Circular, effective 10/16/2024.

Solicitation number: FA558725Q0013 North American Industry Classification System Code (NAICS): 423120 Size standard: N/A Type of set-aside: Due to overseas location, no set-aside will be used in accordance with FAR 19.000(b)(1)(ii).

This requirement is for an Automatic Tire Changer for 100th Logistics Readiness Squadron at RAF Mildenhall, United Kingdom, meeting the characteristics and objectives outlined in the Attachment 1 – Statement of Work (SOW). Please see the following attachments:

Attachment 1 – Statement of Work Attachment 2 – Quote Sheet Attachment 3 – Provisions & Clauses

Provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Provision 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Addendum to 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition.

Provision 52.212-3 Alternate I, Offeror Representations and Certifications – Commercial Items, or a cage code proving an active System for Award Management registration, shall be submitted with all offers.

Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items applies to this acquisition.

Questions must be submitted and received by the Points of Contact listed below no later than 15:00 GMT on Wednesday, 5 February 2025. Questions received after this deadline will not be reviewed or considered.

Quotes must be received no later than 15:00 GMT on Wednesday, 12 February 2025 by the 48th Contracting Squadron, via email to the following Points of Contact (POCs):

Primary: Mrs. Maisa Torquato – maisa.torquato@ us.af.mil Secondary: SSgt Isaiah Vinson - isaiah.vinson@ us.af.mil

Insert in 52.212-1 addendum to UCF Section L…do not put on cover page.

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotations emailed to Mrs. Maisa Torquato (Primary) at maisa.torquato@ us.af.mil and SSgt Isaiah Vinson (Secondary) at isaiah.vinson@ us.af.mil.

2. All price quotations must be submitted on Attachment 2 - Quote Sheet. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Each line item described in Attachment 2 - Quote Sheet shall be priced in this fashion. Failure to provide pricing on any line item may result in the vendor being deemed unacceptable, and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide NATO Commercial and Government Entity (NCAGE) number at time of submitting Attachment 0002 – Quote Sheet

3. Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

4. Questions must be submitted and received by the Points of Contact listed above no later than 15:00 GMT on Wednesday, 5 February 2025. Questions received after this deadline will not be reviewed or considered.

5. Quotes shall be submitted and received no later than 15:00 GMT on Wednesday, 12 February 2025 by the 48th Contracting Squadron, via email to the Points of Contact (POCs) identified in the combined synopsis/solicitation.

6. Late Quotes may be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

7. By submitting a proposal in response to this solicitation the vendor agrees to hold the prices provided in Attachment 0002 – Quote Sheet firm for 60 calendar days from the date specified for receipt of proposals. Any quote submitted in a currency other than U.S. dollar (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial-Management/Reports/ fcfr/#2024.

Insert into your 52.212-2 Addendum in UCF Section M…not to put on cover page.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Basis for Contract Award. The Government intends to award a contract resulting from this solicitation to a single source that meets the instructions outlined in 52.212-1, and the requirements outlined in this provision if price can be determined both fair and reasonable by the Contracting Officer based on one or more of the statements listed in FAR 13.106-3(2). The Government is not limited to the proposal that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no proposal received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that mailto:maisa.torquato@us.af.mil meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision whose price can be determined both fair and reasonable and realistic by the Contracting Officer. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical to the Government in their initial. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

The government will make a best value determination by weighing technical capability, experience, and price. A contract may be awarded to an offeror whose proposal, while not the lowest-priced, provides the best combination of these factors to meet the government’s needs. Tradeoffs between price and non-price factors may be made to ensure the best overall outcome but the government is not required to do so.

Evaluation Factors. The following factors shall be used by the Government to evaluate offerors for a best value determination:

Price. At minimum, the vendor must provide pricing in accordance with the instructions outlined in FAR 52.212-1. The vendor that provides the lowest price that can be determined both fair and reasonable and realistic by the Contracting Officer based on one or more of the statements listed in FAR 13.106-3(2) may be given additional consideration for awardee selection. However, the Government is under no obligation to do so. The Government intends to only evaluate prices submitted under Combined Synopsis/Solicitation section Supplies.

During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each offeror who is eligible. The TEP is determined by totaling the amount of proposal all line items identified in Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost. For the purposes of this evaluation, a price that is deemed too high while conducting the evaluation of the in accordance with FAR 13.106-3(2) would not be considered fair and proposal reasonable. For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement or displays an undue risk inherent to the vendors approach would not be considered realistic.

Technical Capability. At minimum, the vendor must provide documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products priced by the vendor meets the technical requirements outlined in Attachment 1 - Statement of Work dated 7 January 2025. The vendor is to provide a total projected timeline to complete/deliver all items.