Corrosion Walk-in Blast Booth Quote_SOW.pdf

Statement of Work

(SOW)

Corrosion Walk-in Blasting Booth Maintenance at Royal Air Force (RAF) Lakenheath

12 June 2024

1.0 Introduction

1.1 Mission: The Corrosion Control Section, under the 48 Equipment Maintenance Squadron (EMS), performs on and off-equipment maintenance in support of F-15E models assigned to RAF Lakenheath. The Corrosion Control Section removes corrosion, as well as replaces organic coatings to maintain serviceability of aircraft and its support equipment. To ensure proper serviceability and accountability of these items The Corrosion Control Section is charged with supporting 19 agencies, 54 F-15E aircraft, and 600 ground equipment assets valued at $3.3 Billion.

1.2 Background: The 48th Equipment Maintenance Squadron Corrosion Control Facility is responsible for maintaining the appearance and structure of the aircraft and its support equipment located within the Maintenance Group on RAF Lakenheath, United Kingdom. On the backside of the Corrosion facility are two walk-in blasters that have been inoperable for approximately 2 years. This has created a backlog due to longer hours of organic coating and corrosion removal. Subsequently, the Bio-Environmental office on RAF Lakenheath has placed a Risk Assessment Code on our facility for over exposure for Chromium (VI).

1.3 Scope: Under this contract, the selected contractor, will utilize troubleshooting methods and repairs made to recommission the steel and aluminum walk-in blasting booths. Any replacement parts or repairs made will be compatible with the current orientation of blasting booth operation. Additionally, it is essential for Corrosion Control to do their job within AFI guidance and OSHA safety standards, all repairs must meet these necessary requirements. This maintenance will greatly reduce the personnel risk of over exposure for Chromium (VI).

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 To conduct a pre-installation survey to identify the condition and purpose of all troubleshooting and repairs.

3.2 The contractor will be responsible for all parts, materials, transportation, and labor of the delivery shipment to RAF

Lakenheath of all aforementioned items in full working order. The contractor must coordinate all deliveries with the Point of Contact.

3.3 The existing control cabinet power distribution structure will be retained.

3.4 An emergency stop switch with a mushroom head will be provided which will operate via a safety relay. This will shut down all systems immediately or as advised by RAF Lakenheath

3.5 Allowance has been made for the installation of a beacon to indicate booth failure. Location as per the requirements of RAF Lakenheath

3.6 All Fire safety interlocks and kill switches will to be maintained.

3.7 On completion of the installation all systems to be tested and recorded. A commissioning report will be provided.

3.8 Three sets of Operating & Maintenance Manuals will be supplied complete with field wiring diagrams. This information will only be pertinent to the work undertaken by Solid Strip. These O & M Manuals should be used in conjunction with existing O & M Manuals supplied by the original manufacturer/installer of the facility.

3.9 All personnel involved in the use or routine maintenance of the facility to be instructed in the use of the new control system.

3.10 The installed system will be provided with a 12-month parts and labor warranty.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.4 Government Furnished Material: Currently Installed Corrosion Walk-in Blast Booth.

4.5 Applicable Directives: N/A