Attach 0001 - Statement of Work.pdf

Statement of Work

(SOW)

Steris Steam Sterilizer at

Royal Air Force (RAF) Lakenheath 5 March 2024

1.1 Mission: The primary mission of the 48th Medical Group (48 MDG), is to ensure the improvement to patient safety and surgical efficiency. Our department can meet such standards by replacing our current Steris steam sterilizers with brand new units, this is due to the fact there have been excessive breakdowns to our current sterilizers. During the past fiscal year, only one of both units have been fully functional, the other unit often breaks down at least twice a quarter. The continual breakdown of either one or both units leads to work stoppages, delays, and ultimately cancellations of surgical procedures, to ensure that the 48th MDG is meeting its goal of providing excellent patient care, replacements of these old, outdated and malfunctioning sterilizers is warranted.

1.2 Background: The 48MDG performs as a Role II facility, not including trauma surgery. In 2021 about 800 surgical cases were performed at the 48MDG. It is critical to our mission of supporting our patient base and delivering the best care to have both steam sterilizers fully functional, this avoids delays and cancellations in surgery.

1.3 Scope: This contract will supply 2x Steris AMSCO 600 Steam Sterilizers, 2x Steris AMSCO 7052 Instrument Washers, 1x Steris IW PCF SI 380-415VAC 3PH 50HZ Ultrasonic Washer, Reverse Osmosis water treatment, current equipment removal, all facility modifications required, and complete installation of new equipment.

Furthermore, this contract will provide user and maintenance staff training as well as one-year warranty on all installed equipment. The following outlines a general understanding of the work required, but is not all inclusive, and the contractor may be required to undertake further work to make all delivered products “turn key”.

1.3.1 Sterilizers:

1. De-commission (site to operate 3x empty chamber cycles), disconnect and remove to outside of the building 2x existing AMSCO 400 series Sterilizers and facia Stainless-Steel panel-works.

2. Removal of the existing concrete bund, load unload side of the existing Sterilizers.

3. Removal of the existing plant steam header and redundant steam and condensate pipework, adjacent to the plantroom access door.

4. Accept delivery of 2x AMSCO 600 Sterilizers with load/unloading furniture.

5. Installation of 6x Copper safety valve discharge lines from the Sterilizer plantroom through the building side wall terminating above the external flat roof area.

6. Making good of 2x existing cold water copper connections suitable for the new Sterilizers.

7. Utilization of 1x existing air compressor to facilitate connection (copper distribution line) to the new Sterilizers.

8. De-crate, maneuver 2x AMSCO 600 Sterilizers from the laundry delivery area (932) to the first floor utilizing Bed 1 Lift into the SPD processing area. Re-assemble 2x Sterilizers post transport dis-assembly.

9. Position, level 2x AMSCO 600 Sterilizers.

10. Connect 2x AMSCO 600 Sterilizers to Cold Water, Drainage (copper), C Air, SV discharge lines (copper) Power.

11. Measure for closing Stainless Steel panel-works.

12. Installation of closing Stainless Steel panel works.

13. Deliver, installation of new RO water plant sized to facilitate 2x 7052 Washers and 2x AMSCO 600 Sterilizers. Connection to Power, Cold Water, Drainage (utilizing 2 available floor drains).

14. Installation of a 40M x1” OD 316L DP Hygienic tube RO water distribution loop with 4 points of use.

Fully orbital welded pressure tested and insulated with foil rockwool 20mm thick.

15. Commission and Validation of 2x AMSCO 600 Sterilizers in accordance with the requirements of HTM 0101 Part C.

16. Operator and engineer training.

17. Floor and wall finishing works.

1.3.2 Washers and Reverse Osmosis

1. De-commission (site to operate 3x empty chamber cycles), disconnect and remove to outside of the building 2x existing AMSCO 5052 Washers, facia panels and Return Sluice.

2. Accept delivery of 2x AMSCO 7052 Electrically heated Washers with load/unloading furniture. 1x Double door returns hatch and 1x PCF SI Ultrasonic Washer have been included as options, the U/S Washer would allow more space to the operators when loading the LHS Washer.

3. The existing building utility supplies will be utilized for installation of the new Washers.

4. De-crate, maneuver 2x AMSCO 7052 Washers from site storage to the first floor utilizing Bed 1 Lift into the SPD processing area. Re-assemble 2x Washer’s post transport dis-assembly.

5. Position, level 2x AMSCO 7052 Washers.

6. Connect 2x AMSCO 7052 Washers to Cold, Hot and RO Water, Drainage (copper), compressed Air, Vent extract, Power. Compressed Air is a recent install by site, the RO loop is to be a new install by

STERIS.

7. Installation of the detergent pumps centrally located between the 2 Washer’s the detergent containers will be positioned within a stainless-steel bund.

8. A double door mechanically interlocked returns hatch has been included as an option.

9. Measure for closing Stainless Steel panel-works.

10. Installation of closing Stainless Steel panel works.

11. Deliver, installation of new RO water plant sized to facilitate 2x 7052 Washers and 2x AMSCO 600 Sterilizers. Connection to Power, Cold Water, Drainage (utilizing 2 available floor drains).

12. Installation of a 40M x1” OD 316L DP Hygienic tube RO water distribution loop with 4 points of use.

Fully orbital welded pressure tested and insulated with foil rockwool 20mm thick.

13. Commission and Validation of 2x AMSCO 7052 Washers in accordance with the requirements of HTM 0101 Part D.

14. Operator and engineer training.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 Installation is to be done by the manufacturer to include any tools or equipment’s necessary to install the unit.

Personnel who are to use the unit will be trained by the manufacturer on how to properly operate the unit, this will include all the necessary tools needed to operate the unit. The sterilizer dimensions are 26.5 x 26.5 x 51"

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil