Statement of Work_BP Machines Final.pdf

Statement of Work

(SOW)

Blood Pressure Machines at

Royal Air Force (RAF) Lakenheath Rev. 1, 15 August 2022

1.0 Introduction

1.1 Mission: The 48th Dental Squadron is requesting thirty (30) Vital Sign Detecting Machines, Mobile carts, and Blood Pressure Cuffs. Currently, the clinic accomplishes approximately 160 readiness exams per week for active duty members. The addition of the vital sign reading machines will aid in the most accurate blood pressure readings during dental examinations This ensures member’s individual mobility readiness is current and members are worldwide qualified for varied global missions.

1.2 Background: We have 42 dental treatment rooms and only 18 of the rooms have their own blood pressure machine, forcing individuals to spend patient appointment time finding an available monitor. All 18 of the monitors have also met and exceeded their equipment life expectancy by almost two years with an equipment acquisition date of 10 December 2013.

1.3 Scope: All members of the 48 Dental Squadron dental clinic will have their own blood pressure machine to be able to take accurate readings during patient appointments. Blood pressures are taken for all readiness exams, sick call appointments, consult appointments, and follow up readings as needed. Additionally, having enough machines for each technician will alleviate time spent to find an available monitor, which ensures that patients are seen in a timely manner.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The Contractor shall provide and deliver the following:

Quantity 30 Each – Vital Signs Devices brand name or equal to Welch Allyn Spot Vital signs 4WT-B SureTemp Plus Thermometer.

Quantity 30 Each – Vital Signs Device Mobile Stand Brand Name or equal to 4400-MBS.

Quantity 30 Each – Reusable Adult Large Blood Pressure Cuff Brand Name or Equal to Welch Allyn FlexiPort Blood Pressure cuffs.

These devices are intended to be used by clinicians and medically qualified personnel for operator initiated spot-check/single measurement of noninvasive blood pressure, pulse rate, noninvasive functional oxygen saturation of arteriolar hemoglobin (SpO2), and body temperature in oral, rectal and axillary modes of adult and pediatric patients down to 29 days of age. The intended use locations for patients to be measured are physician’s offices, general hospital and alternate care environments.

3.2 Specifications:

Vital Signs Devices Brand name or equal to Welch Allyn Spot Vital signs 4WT-B SureTemp Plus Thermometer.

Electrical rating 100 – 240 V AC, 50 – 60 Hz, 0.8A – 0.5 A

Duty cycle Continuous operation Type of protection against electric shock Class I internally powered Degree of protection against electric shock, for parts applied to patients Type BF defibrillator proof IEC EN 60601-1, 2nd and 3rd Editions Recovery time following defibrillator discharge Less than or equal to 15 seconds Flammable anesthetics Height 10.1 in. (25.7 cm ) Width 9.3 in. (23.6 cm ) Depth 4.9 in. (12.4 cm ) Weight (including battery) 3.8 lb (1.7 kg )

Graphical display resolution Dimensional outline 6.5 in. (W) x 4.1 in. (H) x 0.13 in. (D) (164.9 mm [H] x 103.8 mm [W] x 3.40 mm [D] ) Active area 6.1 in. (W) x 3.4 in. (H) (154.08 mm [W] x 85.92 mm [H]) Resolution 800 x 480 pixels

2 Cell battery specifications Hours of use Ambulatory care continuous 12 minute cycles - 40 patient cycles 8

NIBP specifications Cuff pressure range Meets or exceeds IEC/ISO 80601-2-30 standards for cuff pressure range

NIBP specifications Overpressure cutoff Adult: 300 mmHg ±15 mmHg Pediatric: 300 mmHg ±15 mmHg SureTemp Plus temperature module specifications

SureTemp Plus temperature module specifications Temperature range (all measurement sites) 80°F to 110°F (26.7°C to 43.3°C) Calibration accuracy ±0.2°F (±0.1°C) (Direct mode)

Vital Signs Device Mobile Stand Roller Stand for Device to be mounted

Blood Pressure Cuff Size – Adult Large Reusable Fully compatible with the Vital Signs Device

3.3 Installation: Battery packs shall be installed onto the devices, the devices mounted on the stand and after initial startup, item will be available for immediate use.

3.4 All items to be delivered to USAF, 48 MDG, RAF Lakenheath, United Kingdom

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to th projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil