FA558720R0006A IT Support Combo Final.pdf

Combined Synopsis/Solicitation

Department of the Air Force 48th Fighter Wing (USAFE)

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Requirement Title: 100 FSS Part-Time IT Support

Solicitation Number: FA558720R0006A

Solicitation Issue Date: Monday, 29 June 2020

Response Deadline: Wednesday, 29 July 2020 no later than 1230 BST

Point(s) of Contact: Chelsea Bryant / chelsea.bryant.5@us.af.mil

Shawn Capehart / shawn.capehart@us.af.mil / 01638 521330

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Proposal (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Defense Federal Acquisition Regulation Public Notice Air Force Federal Acquisition Circular

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 541519.

Requirement Information

Description:

Non-personal services in support of U.S. Air Force voluntary off-duty education program for information technology support and assistance for RAF Mildenhall Education Center. The contractor will provide hardware and software system administration on all government computers and other base education center technology systems; install new systesms, establish procedures for safeguarding all critical data, assist with resolution of computer/system related issues, provide proper information security on all systems, and any other required tasks as defined in the Performance Work Statement.

This is a part-time equivalent position to assist with ensuring the Education Center office and testing room computers and peripherals are maintained and that testing is not interrupted due to equipment and network issues.

Delivery Schedule: Base Year (1 Oct 2020 - 30 Sep 2021) with 4 option years ending 30 Sep 2025, and a 6-month option to extend services that could extend to 30 Mar 2026.

Notice to Offeror (IAW AFFARS MP5332.7(a)): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

See FAR 52.232-18 in Attachment 3.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; RAF Mildenhall, United Kingdom (exact customer address will be provided at award)

Line Item Description Quantity Unit of Measure 0001 IT Support Services - 1 Oct 20-30 Sep 21, IT Support, Education Servi 1040 hours 1001 IT Support Services - 1 Oct 21-30 Sep 22, IT Support, Education Servi 1040 hours

48th Fighter Wing (USAFE)

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2001 IT Support Services - 1 Oct 22-30 Sep 23, IT Support, Education Servi 1040 hours 3001 IT Support Services - 1 Oct 23-30 Sep 24, IT Support, Education Servi 1040 hours 4001 IT Support Services - 1 Oct 24-30 Sep 25, IT Support, Education Servi 1040 hours

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Proposals submitted in response to this Solicitation must address the following evaluation factors which include a price proposal and technical qualifications as follows:

1. In accordance with Performance Work Statement (PWS), Attachment,1 the offeror should demonstrate the following:

(a) A minimum of two (2) years experience in both hardware and software application support for small computers and servers;

Resumes may be submitted to demonstrate this and shall outline the contractor's knowledge of computer systems network management and system administration, data security administration, technical support, software installation and maintenance, data configuration management, web page design, and maintenance of local area networks.

(b) As required by DoD 8570.01-M, information assurance workforce certifications. DoD 8570 approved certification may include any of the following:

A+

Network +

Security+

CISA

GSEC

GCIH

GCED

SSCP

CISSP (or Associate - this means the individual has qualified for the certification except for the number of years experience)

CASP

Proposal Specifics: All proposals shall include the following information.

1. Complete mailing and remittance address.

2. Discount for prompt payment if any.

3. Offeror shall be enrolled in the System for Award Management (SAM) database (beta.sam.gov). Per FAR 4.1102, all offerors must have a valid SAM registration at the time of proposal acceptance

4. Proposals shall be valid through 1 October 2020

5. Prices shall be all inclusive (i.e., all materials, transportation, labor, shipping etc.).

48th Fighter Wing (USAFE)

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6. Technical specifications outlined above.

Proposals are due to this office NLT 1230 British Summer Time (BST), 29 July 2020. It is preferred that proposals be sent via e-mail to Chelsea Bryant (chelsea.bryant.5@us.af.mil) and Shawn Capehart (shawn.capehart@us.af.mil). Please reference the solicitation number FA558720R0006A and the position (IT Support, RAFM) in the subject of any email.

Price Information: Offeror must complete Attachment 2 - Price Schedule of this Solicitation. The Government will evaluate the offeror's proposal in its totality. The government will set a total evaluated price made up of the base year, four option years, and 6 month extension of services. This total evaluated price will be weighed against other proposals in accordance with the evaluation procedures set in the Evaluation Criteria below.

Technical Acceptability: The offeror will be evaluated on an acceptable/unacceptable basis. An offeror's proposal will be deemed acceptable if all the criteria outlined in Evaluation Criteria (FAR 52.212-2 / Section M) below are satisfied. The proposal shall provide specific information on how the offeror meets the requirements.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. BASIS FOR CONTRACT AWARD: The Government's evaluation of offerors' proposals will be conducted utilizing the evaluation factors of: 1. Price and 2. Technical Capability. Evaluation of these factors will utilize a Price and other factors evaluation approach utilizing procedures in FAR part 13. The other factors evaluated will be the measures of merit under Part II - Technical Capability Evaluation.

The Government intends to award a contract without formal discussions. Upon completion of the Government's initial evaluation of proosals, exchanges with offerors may occur, for purpose of clarifications and communications.

2. EVALUATION FACTORS FOR AWARD: The Government's evaluation of offeror proposals will be conducted as follows:

i. PART I - PRICE EVALUATION. The offeror's price proposal shall be evaluated in the following manner

a. Each offeror's line item price will be verified by multiplying the quantities identified at the contract line item number (CLIN) level by the proposed unit price to confirm the extended amount for each CLIN (to include the base period AND the option years).

The offeror's total proposed price will be verified by adding base period CLIN and all option year CLINs.

b. Comparisons of proposed pricing by offerors received in response to the solicitation will be evaluated at the annual and aggregate totals. Price evaluation will also include the evaluation of FAR 52.217-8, titled Option to Extend Services, using pricing from CLIN 4001. This pricing will be 50% of the total price of CLIN 4001 as the Option to Extend Services will not exceed 6-months. This pricing will be applied to the aggregate total for evaluation. An offeror's proposal constitutes acceptance of continued rates for the option period in which the clause is exercised by the government.

c. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

ii. PART II - TECHNICAL CAPABILITY EVALUATION. Technical acceptability shall be evaluated against the following sub-factors:

a. The offeror shall demonstrate their ability to meet the requirements within the PWS and as outlined in Addendum to FAR 52.212-1 in Attachment 1. The offeror shall provide specific documentation with the proposal to describe how the requirement will meet the requirements of the PWS.

Measure of Merit - This requirement is met when the offeror's proposal includes: Specific documentation on how the offeror

48th Fighter Wing (USAFE) intends to meet the PWS requirements in Attachment I and evaluation factors. This documentation must include:

a. Proof of previous Information Technology Support Services comparable in scale (see estimated hours) to the current requirement.

b. Proof of a minimum of two (2) years experience in both hardware and software application support for small computers and servers

c. Proof of capacity to work overseas in the United Kingdom.

d. Proof of DoD 8570 approved certification dating 31 December 2010 or later (see acceptable certifications listed in

PWS)

b. System for Award Management Registration or Offeror's Representations and Certifications: The offeror's proposal will be evaluated for completeness in submitting required documentation verifying the offeror's registration with the System for Award Management or a completed copy of FAR clause 52.212-3, Offeror's Representations and Certifications. Offerors must have an active registration at beta.SAM.gov in order to be eligible award. SAM registration must be valid through the 10 November 2020.

Measure of Merit - This requirement is met when the offeror's proposal includes: Copy of registration confirmation from beta.SAM.gov, or documentation confirming that registration has been initiated and FAR clause 52.212-3 is completed. Please note that registration must be completed prior to contract award. Lack of compliance will result in the offeror's proposal being disqualified.

Rating of Technical Capability:

Acceptable = Proposal clearly meets the minimum requirements of the solicitation. All factors and sub-factors have passed the evaluation.

Unacceptable = Proposal does not clearly meet the minimum requirements of the solicitation. Each sub-factor must pass the evaluation in order for the technical factor to pass. Failure to address any sub-factor will deem a proposal technically unacceptable.

Each measure merit will be determined as acceptable/unacceptable based on evaluations of timely, complete proposals.

3. AWARD DETERMINATION: As a result of the Government's evaluation, only those offerors whose proposals are assigned overall acceptable ratings will be considered for award. After evaluating price factors and technical factors, the government will award to the offeror that provides the best value to the government. This may result in award to an offeror other than the lowest-priced offeror.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers

48th Fighter Wing (USAFE)

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-36, Equal Opportunity for Workers with Disabilities ✖ 52.222-50, Combating Trafficking Persons✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

252.204-7006 Billing Instructions. 2005-10 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 252.232-7008 Assignment of Claims (Overseas). 1997-06 52.204-18 Commercial and Government Entity Code Maintenance. 2016-07 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. 2018-10 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. 1984-04 52.237-3 Continuity of Services. 1991-01 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2013-09 252.204-7003 Control of Government Personnel Work Product. 1992-04 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. 2016-10 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information. 2016-10 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. 2019-12 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2016-05 252.222-7002 Compliance with Local Labor Laws (Overseas). 1997-06 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. 2014-09 252.225-7041 Correspondence in English. 1997-06 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States. 2015-06 252.225-7048 Export-Controlled Items. 2013-06 252.229-7008 Relief from Import Duty (United Kingdom). 2011-12 252.232-7010 Levies on Contract Payments. 2006-12 252.233-7001 Choice of Law (Overseas). 1997-06 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2013-06 252.239-7010 Cloud Computing Services. 2016-10 252.243-7001 Pricing of Contract Modifications. 1991-12 252.244-7000 Subcontracts for Commercial Items 2013-06 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. 2017-01 252.203-7005 Representation Relating to Compensation of Former DoD Officials.

52.204-16 Commercial and Government Entity Code Reporting. 2016-07 52.212-1 Instructions to Offerors-Commercial Items. 2018-10 52.212-4 Contract Terms and Conditions-Commercial Items. 2018-10 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

52.217-5 Evaluation of Options. 1990-07

FOR ALL FULL-TEXT CLAUSES SEE FA558720R0006: ATTACHMENT 3 - SOLICITIATION/FORM 1449

Attachments

Attachment 1 - Performance Work Statement Attachment 2 - Quote Sheet

48th Fighter Wing (USAFE)