Bird_Control_Draft_PWS_v2.pdf

PERFORMANCE WORK STATEMENT

FOR

WILDLIFE CONTROL SERVICE

RAF LAKENHEATH AND RAFMILDENHALL IN THE UNITED KINGDOM

Section 1 – Description of Services/General Information

1. GENERAL SCOPE: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Wildlife Control Services at RAF Lakenheath (RAFL) and RAF Mildenhall (RAFM), U.K, in accordance within this Performance Work Statement (PWS) and applicable UK and EU laws and regulations. Unless specifically designated to an individual base, PWS policies and procedures apply to both RAFL and RAFM.

1.1. AREA OF PERFORMANCE: Wildlife control services shall be performed on both, RAF Lakenheath and RAF Mildenhall airfields/aerodromes. Bird control shall also be performed in an Off-Base Control Zone to be defined as the areas of lakes, water reservoirs, waterways, gravel and mineral extraction sites, landfills, woodlands and farms that are within three (3) statute miles of the base perimeters. Contractor will maintain an awareness of any activity within eight (8) statute miles of the base perimeter which could have an impact on flight operations and report findings in a daily log. Contractor will adjust bird/wildlife control strategy to align with the findings of the contractor-generated monthly report defined in paragraph 1.8.

1.1.1. The main control services shall at a minimum be performed on and around the airfield/aerodrome and the following key facilities:

RAF Lakenheath: Buildings 1508, 1504, 1473, 1304, and 1212;

RAF Mildenhall: Buildings 528, 538, 539, 550, 582, 669, 711, 715, 719, 769, 772, 775, 803, and 814.

1.1.2.Contractor shall conduct bird control services to eliminate nesting and roosting birds from any location defined in paragraph 1.1. that is identified as a risk to flight operations. Contractor shall conduct, at a minimum, two nest removal operations per cycle as historic data shows some nests will be rebuilt soon after the first removal. The frequency of these cycles will be discussed between the contractor and CORs every fourth quarter (October – December) of the calendar year. In this meeting, contractor will propose a schedule to cover the subsequent calendar year (January – December) based upon historic data and internally-funded research. Contractor shall provide all equipment and trained personnel necessary to conduct nest removal operations. All areas of work shall be taped or coned off for health and safety of members of the public.

Contractor shall be responsible for the disposal of all culled nest material and the removal of all items/refuse involved in nest removal operations.

1.1.2.1. RAF Lakenheath nest removals.

Contractor shall remove nests to prevent breeding across entire installation. While this is not a comprehensive list, historically there are four (4) main areas of nest concentrations on RAF Lakenheath:

1) Wooded areas running along perimeter fence beginning at Main Exchange to the High School.

2) Wooded areas between the Fitness Center to Gate 2.

3) Wooded areas south of main runway toward the rear of High School.

4) Wooded area adjacent to the A1065 east of building 1370.

1.1.2.2. RAF Mildenhall nest removals.

Contractor shall remove nests to prevent breeding across entire installation. While this is not a comprehensive list, historically there are two (2) main areas of nests concentrations located on RAF Mildenhall:

1) Wooded area between the running track and base post office.

2) Wooded areas throughout the entire north side of the base.

1.1.2.3. Off -Base nest removal:

Nests within the Off-Base Control Zone shall be identified and tracked by the contractor. The US Government understands that off-base nest removal will be dependent on permission from landowners. Contractor will make contact with all landowners with property in the Off-Base Control Zone within three (3) calendar months of the starting month of awarded contract. CORs shall provide consent forms to be reviewed and signed by landowners regarding permission/denial to enter private property and remove nests identified as a risk to flight operations. Contractor shall make at least three (3) logged attempts to contact the landowner.

Each attempt must be spaced at least 24 hours apart unless the landowner or an associate schedules a meeting within that 24 hour period. If no contact can be made or the landowner has denied entry, contractor will provide this contact log to the CORs and provide a report on expected effects of denied access to private property within five (5) business days.

1.2 STANDARD OF PERFORMANCE: Contractor personnel shall perform wildlife control services under this contract for the areas of performance and achieve a LOW Bird Watch Condition (BWC) as defined by the installation Bird Aircraft Strike Hazard (BASH) Plan.

Contractor shall at a minimum:

1) Physically inspect the key facilities a minimum of once (1) per week to survey for and remove wildlife/nests as necessary. Note: Additional visits may be required during times of peak activity.

2) Provide all equipment, tools and qualified personnel necessary to remove all bird nests within the remit of the contract.

3) Be available 24 hours a day, 7 days a week to assess/remove wildlife threats within 10 minutes of notification.

4) Provide bird/wildlife control services to other base facilities as deemed necessary by the CORs or Airfield Management

1.3 METHODS OF PERFORMANCE: The Contractor shall perform all services in such a manner as to comply with all USAF publications, UK and EU Environmental Laws and Regulations that are applicable to this type of wildlife control program to include, but are not limited to the Wildlife and Country Act 1981; UK License “To kill or take certain birds to preserve air safety” - Ref WML-CL12, and applicable Site of Special Scientific Interest consent issued by Natural England. The Contractor shall obtain and maintain any permits or certifications required to perform their duties. As a minimum, the Contractor shall be familiar with the methods outlined in AFI 91-212 and Civil Aviation Authority CAP 772, based upon common species in and around RAFL and RAFM. Several species are protected at RAF Lakenheath/Mildenhall, to include various plants and ground nesting birds. The Contractor shall be capable of employing dispersal/removal techniques without harming protected species.

1.4. HOURS OF SERVICE AND PATROLS:

The Contractor shall provide wildlife control services described herein to achieve a low Bird watch condition, twenty four (24) hours per day, seven (7) days a week, U.S. and U.K. holidays included.

1.4.1. REGULAR PATROLS: During periods of LOW Bird Watch Condition, contractor will make one (1) complete patrol of the airfield/aerodrome per hour. Contractor will provide bird/wildlife management services as necessary during this patrol. During elevated Bird Watch Conditions (MODERATE/SEVERE), contractor will make continuous patrols with the intent of managing birds/wildlife to achieve a LOW Bird Watch Condition.

1.4.2. ADDITIONAL PATROLS: In addition to regular patrols, contractor will be conduct proactive checks of any changes to the Off-Base Control Zone (e.g. freshly ploughed fields, heavy rainfall filling depressions, increased migration patterns, etc.). Also, contractor will respond to bird/wildlife removal requests from Airfield Management, Tower, or CORs to maintain a LOW Bird Watch Condition. Permission must be gained from the CORs or Airfield Management for additional patrols expected to last longer than one (1) hour.

1.5. FLIGHT SCHEDULES: The contractor shall obtain the flight schedule from Airfield Management by 1600 hours each calendar day to determine the types of services required for the next calendar day. In addition, contractor personnel can review the Flight Data Aircraft Movement Logs to verify the current daily flying schedule.

1.6. PERIMETER FENCELINE CHECKS: The contractor shall inspect the perimeter fence of both installations, at a minimum, once (1) per month. Any breaches to the fence that could allow wildlife to access the installation will be reported within one (1) business day to the CORs for action. This notification will include the size and physical location.

1.7. DAILY ACTIVITY LOG: Contractor personnel must maintain and submit a daily activity log of operations to Airfield Management and the CORs. This log will be comprised of 24 individual hours that include each hour’s highest Bird Watch Condition (BWC), type of activity (feeding/loafing/flying), weather conditions, location of activity, species, estimated number of birds (or animals if applicable) and dispersal method used. The CORs may require that other similar additional information be added to this log. This log will be submitted at the end of each 24-hour cycle.

1.8. MONTHLY BIRD ACTIVITY REPORT: The Contractor shall submit a monthly report of bird activity, to the CORs, no later than the 15th calendar day of the subsequent month. All reports must be compatible with Microsoft® Office suite or Adobe® Acrobat. The CORs may require the contractor to provide additional input (including data and slides) for COR-led presentations or documentation. At a minimum, each report shall include:

1) Summary of bird activity, migratory, roosting and nesting patterns by species.

2) Data regarding bird activity on the airfield/aerodrome by species to include; total numbers observed, number of dispersal actions and average number dispersed.

3) Data on bird flyover activity across the airfield/aerodrome to include; date, time, number, species, location, weather conditions and direction and annotated maps. Contractor will highlight high traffic areas on these maps.

3) Data on wildlife activity on the airfield/aerodrome by species to include; total numbers observed, number of dispersal actions and average number dispersed.

4) Status and effectiveness of passive controls utilized on the airfield/aerodrome.

5) Identification of species which may have impact flight operations and a plan for mitigating Bird Control activities, strategies and method of bird dispersal.

7) Summary of bird/wildlife strikes and analysis of contributory factors such as weather condition, location, phase of flight, speed and altitude, time of day and type of aircraft involved in strike.

8) Summary of new actions taken to reduce bird habitats and attractants within the Contractor’s area of performance.

9) Identification of new habitats or developments within the Contractor’s area of performance which may increase bird concentration levels.

10) Recommendations for Government actions to reduce bird/wildlife activity. Date and times the Bird Watch Condition was elevated from LOW to MODERATE and MODERATE to

SEVERE.

11) Date and times the Bird Watch Condition was reduced from SEVERE to MODERATE and MODERATE to LOW.

12) A record of all Quality Control (QC) inspections performed during the month to include any documented discrepancies and associated corrective actions.

13) Recommendations for US Government actions to facilitate bird/wildlife control efforts.

1.8. BIRD AIRCRAFT STRIKE HAZARDS (BASH) MEETING: Contract manager or designated representative shall attend quarterly BASH and airfield/aerodrome survey meetings.

Contractor shall provide a briefing concerning current bird population, nesting habits, bird migratory patterns in the UK that could interfere with flight operations, environmental challenges, and suggested preventive methods. Date and location of meetings shall be determined by RAF Mildenhall and RAF Lakenheath’s Wing Flight Safety offices through coordination with their respective CORs. The US Government reserves the right to call emergency meetings, at no additional cost to the Government, as directed by the Installation Commander.

1.10. REMOVAL OF ANIMAL REMAINS: Contractor personnel shall retrieve and properly dispose of the remains of all disabled, maimed, or dead animals from the airfield/aerodrome area in accordance with UK laws and regulations.

1.11. FEATHER/REMAINS IDENTIFICATIONS: When witness to or notified of a bird strike, the contractor shall recover and provide feather/remains sample(s) in an appropriate container in accordance with AFI 91-212 no later than the following duty day to the CORs.

Contractor will annotate the remains with the following: time of bird strike, number of birds involved, type aircraft involved, aircraft call-sign, aircraft tail number, location of strike on aircraft, location of remains at time of recovery, and preservation method (acceptable methods defined in AFI 91-212). In the case of multiple birds involved in a single strike, contractor will keep individual samples in separate containers. It is acceptable to have one (1) annotation tag for the entire lot with the caveat that each container must be marked with location of strike on the aircraft and location of remains at time of recovery.

1.12. FIREARMS/PYROTECHNICS: If utilized under this contract, contractor shall supply serviceable firearms, ammunition, pyrotechnics and associated equipment. The Government shall not provide these supplies to the contractor. The contractor shall obtain a license/permission from appropriate installation Wing Weapons Safety office and UK Government for the use of the firearms and pyrotechnics. The chosen ammunition and pyrotechnics shall comply with MOD Joint Service Publication (JSP) 482 - Explosives Regulations, AFMAN 91- 201- Explosives Safety Standards, and any applicable US and UK explosive law and regulation.

1.12.1. STORAGE: The primary storage facility for any unsupervised firearms or explosive devices used in the performance of this contract shall be located off-base and maintained/funded by the contractor. If the contractor wishes to store firearms, ammunition, and/or explosive devices on-base, the contractor may request an explosive facility license prior to contract start date from the Weapons Safety office and must comply with MOD Joint Service Publication (JSP) 482, Explosives Regulations, Air Force Manual (AFMAN) 91-201, Explosives Safety Standards, and any applicable explosive safety base supplement. While being transported in Contractors vehicle(s) in performance of the contract, firearms and explosive devices shall also comply with the requirements of these documents.

1.12.2. Non-military ammunitions/explosives are to be approved for use on RAFM and RAFL by Wing Weapons Safety.

1.12.3. When bird control vehicles are unattended, all ammunitions/explosives are to be removed from the vehicle and placed in a licensed facility.

1.12.4. Whilst on the airfield/aerodrome, containers in vehicles used for the carriage of bird-scaring and shotgun cartridges are to comply with MOD/USAF explosives regulations requirements.

1.12.5. MOD storage facilities are to be made available to store non-military ammunitions/explosives used for bird control.

1.12.6. The contractor shall perform wildlife control services under this contract in a safe manner to preclude damage or injury to Government property or personnel. Contractor personnel will attend a firearm safety course prior to handling firearms on base.

1.13. BIRD WATCH CONDITION CODE CHANGES: Upon witnessing an increase in bird activity, contractor personnel shall advise Airfield Management if a change in the Bird Watch Condition is required as defined by the installation Bird Aircraft Strike Hazard (BASH) Plan.

Individuals authorized to change the bird watch condition code are stated in the Bird Aircraft Strike Hazard (BASH) plans for the 48th Fighter Wing (FW), RAF Lakenheath and 100th Air Refueling Wing (ARW), RAF Mildenhall. These individuals may change the Bird Watch Condition without contractor involvement, but must notify the contractor of any change within ten (10) minutes.

1.14. CONTRACTOR PERSONNEL:

1.14.1. Contract Manager. The Contractor shall designate a Contract Manager who will be responsible for the performance of the work. The name of this person and an alternate, who will act on behalf of the Contractor when the manager is absent, will be designated in writing to the Contracting Officer. The Contract Manager or alternate(s) must have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.14.1.1. The Contact Manager or alternate will be available during normal duty hours (0730 – 1630, Monday - Friday) within sixty minutes of notification by telephone to discuss problem areas.

1.14.2. Wildlife Specialist. Contractor shall have on-staff or solicit the services of a wildlife specialist to support contractor employees in monitoring bird/wildlife attractant issues (both on-base and in the local area) and provide expert advice on bird/wildlife control strategy. The contractor must comply with all legally-binding environmental and wildlife management statutes and should consider using this individual to ensure these requirements are met. The wildlife specialist shall possess the proper wildlife hazard management background consisting of either a minimum of a Bachelors degree in Wildlife Biology or Wildlife Management from an accredited US or UK University or equivalent/demonstrable experience in airfield/aerodrome wildlife bird control including experience in all aspects of this performance work statement.

1.14.3. Contractor Employees. These requirements apply to any contractor personnel or sub-contractor who intends to access the flight-line and perform bird/wildlife management.

1.14.3.1. The contractor will not employ personnel under this contract if the Contracting Officer identifies such employee as being debarred, or as being a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.14.3.2. Contractor personnel must be easily recognized as contractor employees. Contractor personnel will wear distinctive clothing or badges bearing the company logo and employee names, ensuring any FOD controls are adhered to. Contractor personnel will carry in their possession at all times positive identification that states the holder’s full name and employer.

Contractor personnel must be suitably dressed (business casual at a minimum) when attending meetings or briefings unless otherwise authorized by the Airfield Manager.

1.14.3.3. Where applicable, the Contractor will ensure employees have current and valid professional certifications before starting work under this contract:

1.14.3.4. Employees must hold an Airfield Driver’s License (training provided by Airfield Management).

1.14.3.5. Copies of the following firearm certification documents will be provided to the Airfield Manager or designated representative before firearms may be used in performance of services under this contract:

1.14.3.5.1. Firearm certificate of the owner of the weapon, whether it be corporate or individual.

1.14.3.5.2. Firearm certificates for each individual who may be using the firearm in the performance of this contract.

1.14.3.6. The Contractor will not employ any person who is an employee of the Department of the Air Force; either military or civilian, unless such person seeks and receives approval according to DODD 5500.7-R. The Contractor will not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

1.14.3.6.1. The Contractor is cautioned that off-duty, active duty military personnel performing under this contract may be subject to temporary duties yonder (TDY), permanent change of station (PCS), change in duty hours and/or deployment. US Military Reservists & National Guard members may be recalled to active duty at any time. An abrupt absence due to these occurrences will not constitute an excuse for non-performance under this contract.

1.14.3.7. Employee competency. Contractor employees performing services under this contract must be experienced and competent to perform the services required in this contract. Prospective contractor must provide employee references showing that each employee to be employed on the airfield/aerodrome has at least one (1) year of experience performing airfield/aerodrome Bird/Wildlife Control services with the following caveat:

1.14.3.7.1. The US Government recognizes that the contractor may need to hire and train new employees. Contractor employees with less than one (1) year of previous experience will perform services under the direct supervision of an experienced contractor employee who has at least one (1) year experience providing airfield/aerodrome Bird/Wildlife Control services.

Training will be accomplished in accordance with the training plan generated and maintained by the contractor. Prospective contractor must provide a copy of this training plan for review by the US Government prior to awarding of a contract.

1.15. AIRFIELD DRIVING

1.15.1. Airfield Competency Card: All contractor personnel operating motor vehicles on the flight line defined by the Airfield Manager shall complete a flight-line driving class for each installation. Upon completion, an AF Form 483 (Flight line Competency Card), over stamped by personnel of the Airfield Management Office, shall be issued for the respective installation. For flexibility, it is advantageous for contractor employees to procure AF Form 483’s for both RAFL and RAFM. The cards shall be returned immediately to the Airfield Management Office when the card expires, the contractor no longer employs the cardholder, the contract is completed, or when directed by the Contracting Officer. At no expense to the contractor, the Government will furnish all initial and refresher flight line drivers training orientation and certification courses.

The contractor shall submit a complete list of all personnel requiring flight line training at least five (5) duty days prior to scheduled training. Scheduled employees can cancel up to 24 hours in advance of the course. Cancellations within 24 hours and/or absentees (no-shows) are unacceptable.

1.16. INSTALLATION PASSES AND RESTRICTED AREA BADGES

1.16.1. Local national contractor employees requiring access to United States Air Force-occupied United Kingdom bases shall comply with Third Air Force Instruction 31-501 and all local Security Forces requirements.

1.16.2. New contractor employees shall be escorted by authorized contractor employees onto the installation to complete the required base access paperwork. The new employee is not to start work until all required paperwork has been submitted to the appropriate offices. US Government personnel are not required to provide escort duty. If an authorized contractor employee is unavailable, contractor may contact a COR to request US Government escort duty. A US Government escort must have five (5) duty days advanced notice to provide escort services.

1.16.3. Prior to beginning employment on the installation, individuals shall, at a minimum, have a completed Local Files Check (LFC). Individuals with LFCs are required to be escorted by an authorized US citizen (reference Instruction 31-501 for US citizen clearance requirements) or a local national with a Security Check (SC) who has escort authority.

1.16.4. Unescorted access requires a Host Agency Check (HAC). There are two levels of background investigations that meet this requirement. The level of background check required shall depend on whether the position is considered sensitive or non-sensitive.

1.16.5. The Counter Terrorist Check (CTC) is a minimum requirement for employees seeking unescorted access to non-sensitive areas on the installation. The CTC is a national-level security and police background investigation conducted by the DVA. The CTC expires three years from the issue date. Renewal paperwork shall be submitted by the contractor 6 months prior to the current background expiration date to avoid a possible lapse in installation access.

1.16.6. A Security Check (SC) is required for employees seeking unescorted access to sensitive areas on the installation. The SC includes all of the elements of the CTC, but is a more comprehensive investigation and includes such actions as a credit check, interviewing relatives, determining and evaluating the individual’s involvement in various organizations, verifying any past military experience, etc. Most SCs expire five years from the issue date. Renewal paperwork shall be submitted by the contractor 6 months prior to the current background expiration date to avoid a possible lapse in installation access.

1.16.7. Individuals employed in sensitive positions may only be assigned to and or perform the non-sensitive portion of the position until the SC is positively completed or they shall be provided with direct supervision by a U.S. citizen or an individual with a completed SC.

1.16.8. Investigation renewal. All employees renewing their background investigation shall complete an MOD Form 1109, Security Questionnaire. On the front cover of the form, under General Details, the employee shall mark the appropriate block indicating a security questionnaire has been completed before and shall complete the form with current information.

1.16.9. Functional CORs shall be the point-of-contact for processing security clearances. They shall provide necessary documents to contractor employees when requested, compile completed forms as received, submit final documents to Security Forces, and sign the USAFE Form. The following shall be accomplished ‘in-turn’ for all new contractor employees.

1.16.10. Contractor shall provide the following to COR:

1) Completed LCF (conducted by HAC Office)

2) Completed MOD Form 1109, Security Questionnaire (required for CTC or SC; completed by unit submitter)

3) Completed USAFE Form 19, Residency Check for Employment with United States Air Forces in Europe

4) Completed AF Form 2583, Request for Personnel Security Action

5) Completed USAFE Form 79, Application for Base Entry Identification (completed by unit submitter)

6) Completed Basic Check Verification Record (BCVR) (verified and signed by unit submitter)

1.16.11. Upon receipt of a favorable HAC and all required documentation, the contractor employee shall be issued a USAFE Form 77 which shall be in the employee's possession at all times while on the installation. The expiration date of the Form 77 shall be the contract expiration date or one year, whichever is shorter. The contractor is responsible for collecting and turning in to the COR, all Form 77s for employee who are no longer in their employment.

1.16.11.Restricted Area Badges: Contractor employees must have the applicable Host Agency Check completed with the MoD Form 1109, Security Questionnaire, SC. Applicable paperwork will be generated, AF Form 2586, Unescorted Entry Authorization Certificate to ensure

Contractor employees can gain access to a restricted area. Access to the restricted area is required to perform the full services describe under this contract.

1.16.12. All Contractor employees must maintain adequate certifications and passes to work unescorted on the airfield/aerodrome.

1.16.13. Due to the complex nature of these multi-national background checks, the process from start to finish of gaining access to an installation and its associated restricted area has historically taken up to 6 months to complete. Contractor will ensure that all paperwork is complete and correct before submission to preclude access rejection. If the contractor employee leaves the contractor’s service prior to the completion of the background check or if the employee is found ineligible for installation/restricted area access, the process will be terminated. Rejected installation and/or restricted area access does not excuse the contractor from providing the services outlined in this PWS.

1.17. VEHICLES: Contractor shall provide its own vehicles to perform services on Government installation areas. When performing in these areas, Contractor personnel shall ensure the following requirements and practices are adhered to:

1.17.1. The contractor shall provide vehicles that are capable of reaching all areas of the airfields/aerodromes and installations. This includes off-road areas that may require 4x4 capabilities.

1.17.2. The Contractor is required to provide serviceable vehicles available at all times to perform bird control services. Contractor vehicles used in the performance of this contract shall be registered in the Airfield Management Office. The contractor is also responsible for providing fuel for the vehicles.

1.17.3. Contractor’s vehicles and vehicle operators while on U.S. Government operating locations shall comply with all applicable UK Laws and Regulations as well as RAF Lakenheath and RAF Mildenhall Airfield Driving Instructions (LAKI 13-202 & MILDI 13-202, available on the USAF e-publishing website).

1.17.4. Contractor's vehicles used in performance of this contract shall have an operational yellow rotating light on top, be easily recognized, and have the Contractor's company name on both sides and the rear of the vehicle. Contractor’s vehicles shall have insurance coverage as required by FAR 28.307-2(c) and applicable UK law.

1.18. QUALITY CONTROL AND CUSTOMER FEEDBACK: The Contractor shall establish, implement, and maintain a proactive Quality Control (QC) plan to ensure the requirements of the contract are met. The detailed QC plan shall be submitted as part of the service provider’s original quote and the CO will incorporate the plan into the contract. Any changes necessary to the QC plan shall be the sole responsibility of the service provider, based on the direction of the CO. The plan shall include an inspection system covering, at a minimum, all services covered in this PWS. It shall specify the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s). The plan shall provide a description of the methods to be used for identifying, correcting, and preventing unacceptable performance. Records shall be kept documenting inspections and corrective or preventive actions taken. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.19. QUALITY ASSURANCE: The Government shall appoint COR(s) to assess contractor’s performance to ensure services are received. The COR shall assess the contractor’s performance through random on-site inspections of the Contractor’s quality control system. The US Government shall inspect each task as completed. A US Government inspector will self-identify when arriving on scene and provide the results of the inspection prior to leaving the area. A report will be filed with the Contract Manager within five (5) business days of the inspection.

Repeated failures discovered during quality control inspections or repeated customer complaints may cause an increase in inspections. The US Government will investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints and providing a plan to address these complaints.

However, in cases of disagreement, the Contracting Officer shall make a final determination of the validity of customer complaint(s).

1.20. PERFORMANCE EVALUATION MEETINGS: The Contracting Officer shall require the Contract Manager to meet with the CO, Contract Administrator (CA), COR, and other Government personnel on a quarterly basis. The Contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract file and a copy provided to the Contractor. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the Contracting Officer within ten 10 business days following receipt of the minutes.

1.21. PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. All Government facilities, equipment and materials shall be secured when unattended. As a minimum, the Contractor shall have a metal container secured to the inside of the Contractor's vehicle with a lock and key to store sensitive or dangerous items.

1.22. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Due to the critical nature of bird/wildlife management, the contractor must perform the duties outlined in the PWS in the event of a national emergency or crisis, the Department of Defense (DOD) has activated instructions contained in Department of Defense Instruction (DODI) 1100.22 and the Air Force implementation thereof. The hours of operation and services required in this contract will remain unchanged. The Contracting Officer shall notify the contractor of any and all crisis response implementations. Any resultant deviations to current contract services due to a crisis can be negotiated with the CO if such a crisis occurs. All services performed under this PWS in/around the airfield/aerodrome and key facilities are declared as Mission Essential.

1.23. CONSERVATION OF UTILITIES: The contractor shall ensure employees practice utility conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities.

1.24. CONTROL AND HANDLING OF HAZARDOUS MATERIALS:

The contractor shall retain full responsibility for all hazardous materials used in conjunction with this contract. All transport, usage, storage and disposal shall be in strict accordance with UK Health and Safety at Work Act of 1974, and the UK Environmental Protection Act of 1990.

1.24.1 The Contractor shall provide a listing of all hazardous materials used to complete this contract. The listing, to be sent to the CORs and the Contracting Officer, shall include material name, manufacturer, quantity, and process for which the hazardous material shall be used, location to be stored and how material shall be contained in case of a spill. The Contractor shall forward this list, a Safety Data Sheet (SDS) for each HAZMAT (Hazardous Material), and a Control of Substances Hazardous to Health (COSHH) Regulations 1994 risk assessment for each material to the Wing Safety COR. The COR will forward the list to the Civil Engineering Squadron for review and approval. A copy of the approved list shall be retained by Civil Engineering Squadron and the Wing Safety COR.

1.24.2 The Civil Engineering Squadron/CEIE has the right to disapprove the use of any hazardous material that shall pose an undue risk to personnel safety, health or cause damage to the environment. The Contractor shall NOT dispose of any HAZMAT or hazardous waste on the Government installation(s) by dumping, pouring down drains or placing in trash receptacles.

Upon completion of the contract, the Contractor shall provide the COR a list of HAZMAT that has been disposed of or that is leaving the base, for close-out through the Civil Engineering Squadron.

Section 2 – Description of Services/General Information

Performance Objective PWS Paragraph

Performance Threshold Method of Surveillance

2.1. Provide wildlife control services for

areas of performance and achieve LOW Bird Watch Condition

1.2, 1.4 100% of the time Periodic Inspection

2.2. Provide wildlife control services in a

specific area within 10 minutes of notification with equipment/personnel and be ready to engage any wildlife hazard to airfield/aerodrome operations.

1.4 100% of the time Periodic Inspection

2.3 Provide hourly airfield/aerodrome

checks as well as wildlife dispersion one hour prior to the first aircraft arrival or departure.

1.4 100% of the time

Periodic Inspection

2.4. Remove all nest that pose a

danger to flight operations in and around airfield/aerodrome and key facilities.

1.1 100% of the time

2.5 Remove remaining nests IAW the

PWS in and around the installations.

1.1 95% of the time

2.6. Provide daily bird activity log. 1.7 100% of the time (to be reviewed once daily)

100% Inspection

2.7. Provide monthly bird activity report. 1.8 2 defects per 30 day period

100% Inspection

2.8. Establish and maintain an effective

Quality Control Plan.

1.18 100% of the time Periodic Inspection

SECTION 3 - GOVERNMENT-FURNISHED PROPERTY

US Government-furnished property is to be safe-guarded at all times and the contract manager shall report all security violations to the Security Forces Squadron Investigations Office and the COR immediately upon recognizing a violation.

3.1. GOVERNMENT-FURNISHED FACILITY/EQUIPMENT:

3.1.1. EQUIPMENT INVENTORY: An initial inventory of US Government-furnished equipment shall be accomplished after contract award, not later than five (5) calendar days before start of the contract. Additional inventories shall be conducted not later than ten (10) calendar days before completion of each contract period (including any option periods). The Contractor and COR shall conduct joint inventories of all US Government furnished items.

Equipment not in working order shall be recorded and the Contracting Officer notified in writing within three (3) working days.

3.1.2. The US Government shall provide a facility and a fenced work area to the contractor at both RAF Lakenheath and RAF Mildenhall for the sole purpose of providing the services outlined in this PWS. This is a work area and is not to be used for accommodation (sleeping/living quarters). Each facility’s interior shall be kept clean (free of trash and biohazards at all times). The Contractor shall keep grass cut inside the fenced area of the facility. The US Government will keep the grass cut outside of the fenced area of the facility. The US Government will also provide at each installation: one (1) hand held portable land mobile radio (LMR), one (1) battery and one (1) battery charger for use with radio.

3.1.3. ACCOUNTABILITY AND CONTROL OF EQUIPMENT: The Contractor shall submit requests for the replacement of US Government-furnished equipment to the COR. Such requests shall specify the reason for the replacement. At the end of the contract, the contractor shall return all US Government-furnished property to the US Government. The contractor shall ensure accountability and control of all US Government materials issued in support of this contract and is responsible for any damages beyond normal wear and tear (to be determined by the CO).

3.2. GOVERNMENT-FURNISHED UTILITIES:

3.2.1. The US Government shall furnish 240 VAC 50 Hz, 1 PH, 13 AMP electrical power to each provided facility.

3.2.2. Telephone Services. The Government shall provide the Contractor access to at least one (l) class "C" telephone and line at each location.

3.2.3. The contractor is entitled to use any public garbage bins located on each installation for normal trash collected in performance of their duties, excluding carrion/remains.

3.2.4. The US Government shall provide normal security police response/protection to complaints, theft and/or disturbances in and around the building provided. The facility area shall be covered under base fire-fighting protection and response to flight-line fires.

3.2.5. The facilities provided by the US Government will have at least one (1) functional, private toilet. Contractor employees are allowed to use any toilet facility around base normally available to the public.

3.2.6. Custodial services (i.e. cleaning the toilet and vacuuming carpet area’s) is performed twice weekly at RAF Lakenheath on an existing Government contract.

APPENDIX A

DEFINITIONS, ABBREVIATIONS AND ACRONYMS:

Airfield/Aerodrome: Includes runway, taxiways, aircraft parking areas, hangars, aircraft movement areas, associated maintenance and servicing areas where aircraft may be encountered, and air space within the fenced in area up to and including altitudes of 2,000 feet above ground level (AGL) excluding aircraft on permanent static display (“plane-on-a-stick”).

Aircraft Movement Area: Runway and areas within 150 feet from runway edge, taxiways, over and under-runs, hard-stands, parking aprons, and ramps.

Airfield Manager: The Airfield Manager or his/her designated representative who is responsible for performing Quality Assurance functions under this contract.

Bird/Wildlife Control: As used in this contract, means the elimination and removal of birds, other fowls and mammals (such as rabbits, deer, rats and snakes) as directed by the Airfield Manager or his/her designated representative. Birds have the largest populace of species which are a potential hazard to aircraft in the specified areas. Interchangeable with bird/wildlife management.

Bird Watch Condition Codes: Bird Watch Conditions shall be determined by the Supervisor of Flying (SOF) during wing flying operations or by Airfield Management when a SOF is unavailable or during times other than wing flying periods. Definitions can be found in the 48th FW and 100th ARW Bird Aircraft Strike Hazard (BASH) PLAN Operational Plan (available upon request)

Contract Administrator (CA):

Contract Officer (CO):

Contracting Officer Representative (COR): A functionally qualified person who has been appointed in writing by the Contracting Officer to who performs quality surveillance functions for the Government on the service provided by the Contractor. Contracting Officer may appoint multiple individuals as a COR, as deemed necessary.

Off-Base Control Zone: The area including up to three (3) statute miles around the perimeter of RAF Lakenheath and RAF Mildenhall directly affecting the wildlife conditions within the fenced in area.

Quality Control Plan: Plan submitted by the contractor which the US Government can use to inspect the contractor’s performance metrics and evaluate the contractor’s performance in meeting the service requirements outlined in this PWS.

Quality Control (QC): Those actions taken by the Contractor to ensure that they conform to the contract requirements.

100 ARW: 100th Air Refueling Wing (host unit at RAFM)

48 FW: 48th Fighter Wing (host unit at RAFL)

AFI: Air Force Instruction

AFMAN: Air Force Manual

AFR: Air Force Regulation

AGL: Above Ground Level

BASH: Bird Airstrike Hazard

CTC: Counter-Terrorism Check

DOD: Department of Defense (U.S.)

DODD: Department of Defense Directive

DVA:

FAR: Federal Acquisition Regulation

FOD: Foreign Object Debris/Damage

HAC: Host Agency Check

LFC: Local Files Check

PWS: Performance Work Statement

JSP: Joint Service Publication

MOD: Ministry of Defense (U.K.)

RAFL: Royal Air Force Lakenheath

RAFM: Royal Air Force Mildenhall

SC: Security Check

APPENDIX B

MANDATORY COMPLIANCE PUBLICATIONS AND FORMS

The Government can provide copies of the below AF Publications and Instructions that are not available at the below website.

Available on the Air Force e-Publishing website: http://www.e-publishing.af.mil/

Publication No. Title

AFI 13-213 Airfield Management

AFI 91-202 The US Air Force Mishap Prevention Program

AFI 91-301 Air Force Occupational and Environmental Safety, Fire Protection, and Health (AFOSH) Program

AFPAM 91-212 Bird Aircraft Strike Hazard (BASH) Management Techniques

AFMAN 91-201 Explosives Safety Standards

100th ARW Mildenhall Instruction (MILDI) 13-213, Airfield Driving

48th FW Lakenheath Instruction (LAKI) 13-213, Airfield Driving

48th FW 48th FW Bird Aircraft Strike Hazard (BASH)

BASH PLAN Operational Plan (Available Upon Request)

100th ARW 100th ARW Bird Aircraft Strike Hazard (BASH)

BASH PLAN Operational Plan (Available Upon Request)

NOTE: RAFL & RAFM BASH plans are subject to change throughout the life cycle of this acquisition.

UK and EU Publications:

The Government is not responsible for providing the below publications. These are listed to help potential offerors with compliance with UK/EU laws and regulations. If a UK/EU law or regulation is needed, it is the responsibility of the contractor to obtain their own copy.

CAA CAP 772 Birdstrike Risk Management for Aerodromes

MOD JSP 482 Explosives Regulation

MoD JSP 362 Defence Lands Handbook(esp Chps 5, 9 and Annexes B and F) Hedgerow Regulations 1997

Biocidal Products Directive 98/8/EC (HSE 2004)

Birds Directive (79/409/EEC)

Conservation of Habitats (&c) Regulations 1994

The Countryside and Rights of Way Act 2000

JSP 418 Sustainable Development and Environment Manual (esp Leaflets 3 and 4)

Wildlife and Countryside Act of 1981

Site of Special Scientific Interest (SSSI) issued by Natural England

APPENDIX E

Retrieved from http://www.sssi.naturalengland.org.uk/Special/sssi/old/OLD1006393.pdf

Site name: RAF Lakenheath, Suffolk

Operations likely to damage the special interest

Standard Ref. No. Type of Operation 1 Cultivation, including ploughing, rotovating, harrowing, and re-seeding.

2 The introduction of grazing.

3 The introduction of stock feeding.

4 Mowing or cutting vegetation and alterations to the mowing or cutting regime (such as haymaking to silage).

5 Application of manure, slurry, silage liquor, fertilizers and lime.

6 Application of pesticides, including herbicides (weed killers).

7 Dumping, spreading or discharge of any materials.

8 Burning.

9 Release into the site of any wild, feral or domestic animal*, plant or seed or microorganism

(including genetically modified organisms).

10 Killing, injuring, taking or removal of any wild animal*, (including dead animals or parts thereof), or their eggs and nests, excluding pest control and disturbing them in their places of shelter.

11 Destruction, displacement, removal or cutting of any plant or plant remains, including herb, moss, lichen, fungus, leaf-mould, turf etc.

12 The introduction of tree and/or woodland management including planting.

13a Drainage (including the use of mole, tile, tunnel or artificial drains).

14 Alterations to water levels and tables and water utilization (including irrigation, storage and abstraction from existing water bodies and through boreholes).

15 Infilling of ditches, dykes, drains, ponds, pools, marshes or pits.

20 Extraction of minerals, including sand and gravel, topsoil, subsoil, chalk, lime, and spoil.

21 Destruction, construction, removal rerouting or regarding of roads, tracks, walls, fences, hardstands, banks, ditches or other earthworks, or the laying, maintenance or removal of pipelines and cables, above or below ground.

22 Storage of materials.

23 Erection of permanent or temporary structures, or the undertaking of engineering works, including drilling.

26 Use of vehicles or aircraft likely to damage features of interest.

27 Recreational or other activities likely to damage features of interest.

28 Game management and hunting practices and alterations to game management and hunting practice.

* ‘animal’ includes any mammal, reptile, amphibian, bird, fish or invertebrate.