Attachment_9_-__Section_L_revised_28_June_18.pdf

Attachment 09 Section L - Instructions, Conditions, and Notices to Offerors

Revised 28 June 2018

L-1 General Information

L-1.1 This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror's plans to implement all Building 1245 PWS (Section J, Attachment

04) requirements as assessed by the RFP evaluation criteria.

L-1.2 Efforts shall be made to keep offers as concise as possible with an emphasis on providing information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation. Proposals must contain adequate information to enable the evaluation team to fully ascertain whether an offeror's proposal meets the requirements of the RFP, and must address the evaluation factors for award.

L-1.3 All information contained in the proposal an offeror feels is “Proprietary Information” and therefore not releasable under the Freedom of Information Act (FOIA), should be labeled “Proprietary Information, Source Selection Information—See FAR 2.101 and 3.104.”

L-2 FORMAL COMMUNICATIONS

L-2.1 All communications shall be submitted via email to all the following personnel:

48CONS.PKB.FA5587R0002IMPS@us.af.mil

L-2.2 Questions. Questions must be submitted via email to address noted in paragraph L-2.1 above. All questions are due no later than 20 June 2018, 1200 British Summer Time. All questions and answers (Q&As) will be posted to www.fbo.gov.

L-3 SUBMISSION OF PROPOSALS

L-3.1 Only electronic proposals will be accepted in response to this solicitation. Offerors are instructed to use the Army’s Safe Access File Exchange (SAFE), located at https://safe.amrdec.army.mil/safe to submit their proposals. Include a separate master list of all documents submitted to SAFE so that the contracting office can verify receipt of all portions of your proposal. The separate master list will not be counted in the proposal page limitations outlined in paragraph L-4.5. Ensure that the email address listed in paragraph L-2.1 is entered correctly so that the system will notify the contract specialist and contracting officer that a proposal has been uploaded to SAFE. Proposals shall only be emailed directly to 48CONS.PKB.FA5587R0002IMPS@us.af.mil if AMRDEC is non-operational.

L-3.2 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered late to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with FAR 52.215-1 “Instruction to Offerors – Competitive Acquisition.” The Government will retain the opened proposal. However, the proposal will not be evaluated or considered for award.

L-3.3 Disposition of Proposals

In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-4 PROPOSAL PREPARATION INSTRUCTIONS

L-4.1 The following instructions prescribe the format for proposals, and describes the approach to be used for the development and presentation of the proposal volumes. The proposal shall include all of the information requested in Section L-4 Proposal Preparation Instructions/. Failure to include all information may render an offer ineligible for award. A proposal that merely reiterates or promises to accomplish the requirements of the PWS (Section J, Attachment 04) will be considered unacceptable.

L-4.2 Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

Volume I – Past Performance Volume II – Technical Volume III – Price

L-4.3 Electronic Proposals. All proposal information for each volume shall be submitted using Microsoft Office 2010 or later, and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Offerors shall name files using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. JPEG images and company proprietary information, such as plans and manuals are excluded from the searchable, with copy/paste capability. Offerors shall insert the file name in the header of each document.

L-4.4 Proposal Format. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font. Text lines and table lines of text shall be single-spaced. Text color for each page of the proposal submission shall be black only. Text within table headings, graphics, images, screenshots headers/footers, etc. are excluded from the text color and size restrictions.

Information submitted shall not exceed the page limits stated below for each volume. Each volume shall contain a Table of Contents and Cover Page.

What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper, to include any spreadsheets. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count.

L-4.5 Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified.

If the page limit is exceeded, the excess pages will be removed from the proposal. Copy requirements and page limitations are as follows:

VOL TITLE Original Redacted1 Page Limit Due Date I PAST PERFORMANCE 1 1 09 29 June 2018 II TECHNICAL2 1 1 45 09 July 2018

III PRICE 1

None 09 July 2018

Notes:

1. All company identifiable information must be redacted.

2. An Executive Summary shall be included in Volume II, Technical – summary shall not exceed 3 pages. The table of contents, glossary and executive summary is not included in the 45-page limit for Volume II.

L-4.6 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III. Each Volume shall be written on a stand-alone basis. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-4.7 Exceptions/Assumptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception or make assumptions to any of the requirements specified in this solicitation, the offeror shall clearly identify on the the applicable Volume cover page, the exceptions/assumptions with a complete explanation of why the exception/assumption was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price and specific requirements of the solicitation. Each exception/assumption shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception/assumption is taken. Offerors are cautioned that taking an exception/assumption may render the offer ineligible for award. This information shall be provided in the format below.

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Contract Line Items section, PWS, Section 6 and Section 7, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

L-4.7.1 If the offeror takes no exception/assumption to any of the stated requirements in the solicitation, a statement to this effect is required on the Cover Page of each proposal volume.

L.4.8 RFP Section J Attachments.

Attachment 01 Labor Category Pricing Matrix Attachment 02 Sample Pricing Matrix Attachment 03 Requirements Performance Work Statement Attachment 04 Building 1245 Performance Work Statement Attachment 05 DoD Contract Security Classification Specification (DD Form 254) Attachment 06 PPI Contract Reference Sheet Attachment 07 Past Performance Questionnaires Attachment 08 Subcontractor Consent Letter Attachment 09 Section L Attachment 10 Section M

L-5 VOLUME I – PAST PERFORMANCE PROPOSAL

L-5.1 The Past Performance Volume and Past Performance Questionnaires (PPQs) are due 29 June 2018, 1200 British Summer Time. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information. Specific guidelines and requirements about volume content and format are provided in this section.

L-5.2 Past Performance Recency. Recency is defined as a minimum of three (3) months of contract performance occurring within the last three (3) years preceding the date of issuance of this solicitation.

L-5.3 Past Performance Relevancy. Offerors shall submit performance information on contracts they consider relevant to this effort. Relevant contracts are those of a similar scope, magnitude of effort, and complexities as required for Building 1245. This information should include rationale supporting the offeror’s assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in Section M, of this solicitation. The Government is not bound by the offeror’s opinion of relevancy.

L-5.4 Volume Contents. The offeror shall submit a Past Performance Volume that contains the following:

1 Table of Contents Not to exceed one (1) page 2 Summary Not to exceed one (1) page

See paragraph L-5.4.1 3 Past Performance Information (PPI)

Contract Reference Sheets Not to Exceed three (3) pages See paragraph L- 5.4.2

4 Subcontractor Teaming Partner Consent Letter (If Applicable)

Not to exceed one (1) page See paragraph L-5.4.3

5 Authorization Letter From Prime Offeror (If Applicable)

Not to exceed one (1) page See paragraph L-5.4.4

6 Organization Structure Change History Not to exceed two (2) pages (bullet format, narrative not required), See paragraph L-5.4.5

L-5.4.1 Summary. Describe the role of the offeror and each teaming partner, or joint venture partner and provide a PPI Contract Reference Sheet for each. Provide a detailed narrative that depicts how each PPI contract reference provided meets the relevancy criteria defined in Section M.

L-5.4.2 PPI Contract Reference Sheet (Section J, Attachment 06) Offerors shall submit information on contracts considered most relevant in demonstrating ability to perform the proposed effort. The offeror shall submit a maximum of three (3) contract references. Offeror shall provide a separate PPI Sheet for each contract reference identifying recent (see section L-5.2) Government contracts. . PPIs should be submitted in the electronic volume. Relevancy shall be detailed in the PPI Contract Reference Sheet.

L-5.4.3 Subcontractor Consent Letter (Section J, Attachment 08). PPI contract reference concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI contract reference to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Prime submits past performance information as part of the Past Performance Volume.

Completed consent forms shall be submitted as part of the Past Performance Volume.

L-5.4.4 Joint Ventures. If the Offeror is a Joint Venture, the Offeror shall submit a signed copy of the Joint Venture agreement indicating the proposed participation of each Joint Venture member. Failure to submit the required Joint Venture Agreement may render the offeror ineligible for award. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for the Joint Venture members.

L-5.4.5 Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company within the last five (5) years. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be both specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

L-5.4.6 Past Performance Questionnaires (PPQs) (Section J, Attachment 07). When completed Contractor Performance Assessment Reports (CPARS) or similar reports to reflect past performance data are available for the Government to access through Past Performance Information Retrieval System (PPIRS), a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government CPARS shall send a PPQ to each performance reference cited. PPQs shall be sent directly from your reference to this office at 48CONS.PKB.FA5587R0002IMPS@us.af.mil.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE OFFEROR.

Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK TO THE OFFEROR.

L-5.4.7 Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor(s) may also be evaluated. References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact may be used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests solely with the offeror.

L-5.4.8 Offerors Rebuttal of Adverse Past Performance Information (if applicable). The offeror is allowed to provide a response to unfavorable past performance information if it did not do so on the original report or form. The offeror shall limit this response to only address the specific negative comments.

L-5.4.9 Responsibility Determination: Even though the assessment of past performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPI references contained herein may be used to support the Determination of Contractor Responsibility for the successful offeror.

L-6 VOLUME II – TECHNICAL PROPOSAL

L-6.1 The Technical Volume shall be specific, detailed, and complete to clearly demonstrate that offerors have a thorough understanding of the requirements to accomplish IMPS for the Building 1245 Renovation Project. Statements that the offeror understands, can, or will comply with the PWS (Section J, Attachment 04) (including referenced AF publications, Technical data, etc.); statements paraphrasing the PWS (Section J, Attachment 04) or parts thereof (including applicable AF publications, Technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

L-6.2 Technical Contents. The offeror shall submit a Technical Proposal that contains the following:

1 Table of Contents Not to Exceed 2 pages.

2 Glossary of Abbreviations and Acronyms. Not to Exceed 1 page.

3 Executive Summary (Optional) Not to Exceed 3 pages.

4 Technical Factor Not to Exceed 45pages.

L-6.2.1 Table of Contents. A table of contents shall be included in Volume II. Each subfactor, aspect, and section will be clearly marked and tabbed for easy reference and pages shall be numbered in a consistent manner as stated under Proposal Preparation Instructions.

L-6.2.2 Glossary of Abbreviations and Acronyms. Volume II shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L-6.2.3 Executive Summary. Volume II shall include the offeror’s Executive Summary (limit is 3 pages).

It should include a concise summary of the offeror’s proposed approach to providing IMPS for the Building 1245 Renovation project.

L-6.2.4 Technical Factor. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the PWS (Section J, Attachment 04) requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 2, Technical. This section shall present a clear, concise description of how Offerors plan to meet RFP requirements. This section shall not contain any pricing data.

This factor includes the following three subfactors:

A. Staffing Plan B. Recruitment, Training and Retention Plan C. Mobilization/Equipment Plan

L-6.2.4.1 SUBFACTOR A – STAFFING PLAN. Provide an organizational structure and explanation of the proposed approach to meet PWS (Section J, Attachment 04) requirements for the Building 1245 Renovation Project. At a minimum:

Provide whole person manning levels for each labor categories for Building 1245 renovation surveillance services.

Provide an organizational structure to contain the following labor categories:

o Site Security Manager (SSM) o Construction Surveillance Technician (CST) o Cleared American Guard (CAG)

L-6.2.4.2 SUBFACTOR B – RECRUITMENT, TRAINING and RETENTION PLAN. Provide a Recruitment, Training and Retention Plan that, at a minimum:

Provides an effective and comprehensive recruitment plan that ensures sufficient, qualified personnel are hired and trained for each position and specifically identifies and addresses hard to fill positions, i.e. CST.

Provides an effective and comprehensive retention plan to retain sufficient, qualified personnel for each position and specifically identifies and addresses hard to fill positions, i.e. CST.

Provides an effective and comprehensive training plan to maintain a sufficiently trained workforce capable of providing the services as outlined in the PWS (Section J, Attachment 03).

L-6.2.4.3 SUBFACTOR C – MOBILIZATION/EQUIPMENT PLAN. Provide a plan that details your approach for mobilization and equipment to meet the PWS (Section J, Attachment 04) requirements for the Building 1245 Renovation Project. At a minimum:

Demonstrates a thorough understanding of all Mobilization requirements and identifies priority allocation of resources and personnel.

Provides a list of equipment IAW PWS Section 3.0 (Section J, Attachment 03).

Provides a schedule that clearly depicts all mobilization actions with start and complete dates which ensures the offeror is prepared to begin contract performance at the conclusion of a 60-day mobilization period.

L-7 VOLUME III – PRICE

L-7.1 PART A – BUILDING 1245 PRICING

L-7.1.1 Offerors shall provide pricing in the attached Sample Pricing Matrix (Section J, Attachment 02).

This section shall include all unit prices and extended amounts for CLIN 0001, IMPS and CLIN 0002, Mobilization for the Building 1245 Task Order proposal. DO NOT provide pricing for CLIN 0003, IMPS Surge Support, and CLIN 0004 Surge Travel. All prices SHALL be rounded to the whole dollar amount.

In the event rounding is not accomplished, dollar amounts will be rounded down to the next lowest whole dollar amount.

L-7.2 PART B - LABOR CATEGORY PRICING. Offerors shall provide fully burdened labor rate pricing, to include all costs associated with providing the service, for the labor categories identified in the attached Labor Category Pricing Matrix (Section J, Attachment 01, Tab 1). Labor rate pricing proposed on Section J, Attachment 01, Tab 1, shall be incorporated in the resultant contract and serve as the ceiling rates for all task orders issued throughout the life of the contract. These labor rates will be utilized until the task order is 100 percent complete, even if it crosses multiple fiscal years.

L-7.3 PART C - PROPOSAL DOCUMENTATION. In addition to the pricing information requested above, this volume shall also contain the following documents:

L-7.3.1 Contact Information. In a Cover Letter, the Offeror shall provide:

Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

L-7.3.2 Completed Standard Form 33, Solicitation, Offer and Award, with acknowledgement of all amendments. Failure to acknowledge any amendments to the solicitation may result in the offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

L-7.3.3 Completed Section K, Representations, Certifications and Other Statements of Offerors, or indicate if information is contained in the Representations and Certifications located at https://www.sam.gov.

L-7.3.4 DoD Contract Security Classification Specification (DD Form 254). The Government will use the Industrial Security Facilities Database (ISFD) to verify offeror and subcontractor(s) clearance information. The Government is not obligated to hold discussions nor delay the decision brief awaiting an offeror or subcontractor to comply with DD Form 254 classification requirement(s). Contractor responsibility includes:

1. Offeror and subcontractor(s) having the highest classification specification required on the DD Form 254 (Section J, Attachment 05) attached to this solicitation; and

2. Resolution of all Foreign Ownership, Control or Influence (FOCI) issues, if any.