Att_1-Youth_Ministry_PWS.pdf

22 September 2018

PERFORMANCE WORK STATEMENT

FOR

ECUMENICAL YOUTH MINISTRY SERVICES

AT

RAF LAKENHEATH AND RAF MILDENHALL, UNITED KINGDOM

Amy Elizondo-Williams, USAF Heather Baldwin, USAF

Contracting Officer (CO) QAPC

Disclaimer: The issuance of this Performance-based Work Statement (PWS) is not an endorsement by the U.S. Government of any church, denomination, or organization.

Ministry of Presence: The purpose of this contract is to have an ecumenical youth ministry team present to be with the teens, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the Royal Air Force

(RAF) Lakenheath (RAFL) and RAF Mildenhall (RAFM) Chapel youth ministry program is accessible to all youth.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

The services to be rendered under this PWS shall be filled by a team of at least two people who will support the development and implementation of Religious Youth

Ministries for the Middle School (6-8th grades) and High School (9-12th grades) youth for the RAFL/RAFM communities. This team shall henceforth be called “contractor”.

This is to support the Religious Youth Ministries conducted by the RAFL/RAFM

Chapels. The contractor shall provide all non-personal services and materials, except as otherwise provided for in this contract. The contractor shall provide for the Middle

School (6-8th grades) and High School (9-12th grades) ministry and direction, adult leader development and training, parent support group coordination, planning meetings, reports, school leadership training retreats and camps in support of the RAFL/RAFM communities. Team members must write and speak English fluently. Team members must be able to effectively communicate in English in professional and casual settings.

Team members must have a functional working knowledge of Microsoft Word, Publisher, Excel, and basic financial record keeping skills.

Sensitivity and respect for other faith groups shall be demonstrated and maintained. The program shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The contractor shall ensure all activities are coordinated through the RAFL/RAFM Wing Chaplains.

1.1. WORKING HOURS AND EXTENDED PERIOD OF ABSENCE.

1.1.1. The maximum units will be:

12 Units (One unit consists of one month of work, with an average of 20-40 working hours for each position, per week)

12 UNITS TOTAL (TEAM SHALL NOT EXCEED)

1.1.2. Leave of Absence/Sub-Contracting

1.1.2.1. Contractor shall provide a list of substitute contract personnel to the

Contracting Officer Representative (COR) for coordination with the 48th

Contracting Squadron. Names of substitutes and credentials shall be provided within 30 calendar days of contract being awarded in order to accomplish required background checks (as described in Section 1.9) and verify educational and experience requirements are met. The contractor is responsible for ensuring an updated list is provided to the COR if any changes should occur.

1.1.2.2. The COR shall be notified at least 14 days before any scheduled leave of absence that would prevent the contractor from performing the services.

1.1.2.3. If subcontractors are used, they must meet the requirements for the position as outlined in this PWS. Contractor is responsible for payment of subcontractor.

1.1.2.4. Additionally, as applicable, contractor employees must have a Date of

Expected Return from Overseas (DEROS) to satisfy the duration of the contract, as applicable.

1.2. DUTIES AND RESPONSIBILITIES.

The contractor shall:

1.2.1. Program development: The contractor shall develop a program designed to meet the community needs based on the PWS requirements to ensure an effective youth ministry program. This program must address the following areas:

1.2.1.1. An annual calendar of events to establish planning.

1.2.1.2. An annual budget estimate for each scheduled activity to be submitted 30 days after contract award. The annual budget provided by the contractor must fall within the financial confines of the Chapel, Tithes, and Offering Fund (CTOF) that is provided by the Government.

1.2.1.3. A core curriculum consisting of social, ethical and religious topics to develop life skills.

1.2.1.4. Appropriate advertising of weekly, monthly and special events.

1.2.1.5. Properly screen and train adult and youth leaders.

1.2.1.6. Create and maintain a database of parents/participants. All personal information gathered shall be safeguarded in accordance with (IAW) the Federal

Acquisition Regulation (FAR) Part 24, Protection of Privacy and Freedom of

Information.

1.2.1.7. Summer youth events.

1.2.1.8. Ongoing leadership training.

1.2.1.9. Service days.

1.2.2. The contractor shall submit in writing all planning items listed above (i.e. annual schedule of events, annual activities budget, and core curriculum) to the Wing

Chaplains through the Deputy Wing Chaplains for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, shall be released until approved by the Wing Chaplains or his/her designee.

1.2.3. Recruit, train, and direct a core member team that includes: adult youth ministers, catechists, aides, peer ministers, and other leaders.

1.2.4. Maintain a current list of names and contact details (adhering to personally identifiable information (PII) requirements) of teachers, helpers, substitutes, other workers and students involved in the Religious Youth Ministry. All personal information gathered shall be safeguarded IAW the FAR Part 24, Protection of Privacy and Freedom of Information.

1.2.5. Ensure the youth program works within the provided CTOF budget for monthly program support supplies: Annual CTOF budgets are coordinated through

RAFL/RAFM parish councils and approved by the Wing Chaplains. The contractor is required to complete fund requests and related paperwork in compliance with AFI 52-

105, to ensure planned events are executed.

1.2.5.1. Ensure that all necessary supplies needed for the youth program are coordinated and ordered in a timely manner with the Chapel Resource Manager.

1.2.5.2. Serve as CTOF Program Leader for youth income and expenses; ensure all participation fees and fundraising monies collected are handled in compliance with AFI 52-105, Chaplain Corp Resourcing.

1.2.5.3. Develop an annual budget for the religious youth ministry services in conjunction with the COR and Deputy Wing Chaplains for future budget planning purposes (IAW AFI 52-105, Chaplain Corp Resourcing).

1.2.6. High School Large Group Meetings: The contractor shall conduct at least 36 weekly senior high school (9-12th grades) youth meetings per year. These meetings shall last at least one (1) hour, and shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. Meeting dates/times shall coincide with days school is in session and should be outside of class hours. The same emphasis shall be applied to the small group meetings, day events, and retreats.

These meetings shall be held regardless of the number of students attending.

1.2.7. High School Small Group Meetings: The contractor shall conduct at least 36 weekly small group meetings per year. These meetings shall be with senior high students (9-12th grades) and last least one (1) hour. These meetings shall be held regardless of the number of students attending. Meeting dates/times shall coincide with days school is in session and should be outside of class hours.

1.2.8. High School Day Event: The contractor shall conduct a one-day high school day event for 9-12th grades per year; to build relationships and develop resiliency.

1.2.9. High School Service Day: The contractor shall plan, coordinate, and conduct service opportunities that will benefit a community within the United Kingdom

(UK)/Europe. All planning, advertising, and coordination for this project shall be at no additional cost to the Government. Expenses for events shall be funded through the

RAFL/RAFM CTOF and must be coordinated as stated above.

1.2.10. Middle School Large Group Meetings: The contractor shall conduct at least

36 weekly middle school (6-8th grades) youth meetings per year. These meetings shall be at least one (1) hour, and shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. Meeting dates/times shall coincide with days school is in session and should be outside of class hours. The same emphasis shall be applied to the small group meetings, day events, and retreats. These meetings will be held regardless of the number of students attending.

1.2.11. Middle School Small Group Meetings: The contractor shall conduct at least

36 weekly small group meetings per year. These meetings shall be with middle school students (6-8th grades) and last at least one (1) hour. These meetings will be held regardless of the number of students attending. Meeting dates/times shall coincide with days school is in session and should be outside of class hours.

1.2.12. Middle School Day Events: The contractor shall conduct a middle school day event for 6-8th grades; to build relationships and develop resiliency.

1.2.13. Community Involvement: Conduct/support one (1) community involvement project or event per quarter of the school year. Contractor will be responsible for facilitating the events with the assistance of youth leaders and students (i.e.

volunteering at blood drives, serving meals at the chapel, etc.).

1.2.14. Leader Training/Planning Sessions: The contractor shall conduct monthly leader training and planning sessions, at least one and a half hours each, consisting of training in youth ministry principles, and planning for upcoming meetings and events.

1.2.15. Annual Leader Retreat: The contractor shall conduct a local internal annual leadership training retreat to provide in-depth training and team building in order to function better as a team. The contractor is responsible for the planning and hosting of the event. Expenses for events shall be funded through the RAFL/RAFM CTOF and must be coordinated and approved as stated in Section 1.2.5.

1.2.16. Youth Ministry Reports: The contractor shall provide monthly Youth Reports of meetings and events to the Wing Chaplains and chaplains on staff, and to any other recipients deemed appropriate by the Wing Chaplain. These monthly reports shall be both quantitative and qualitative in nature. Additionally, After Action Reports (AAR) are required following special events, i.e. retreats, service projects, etc. (See Appendix

6.1). The reports shall include as a minimum:

1.2.16.1. An account of all meetings that took place, including the number in attendance, synopsis of event, and contractor evaluation of the effectiveness of the meetings/events/projects.

1.2.16.2. A brief evaluation by the contractor regarding important issues, goals, problems.

1.2.16.3. Any concerns or feedback expressed by parents of those enrolled in the

Youth Program.

1.2.17. Ecumenical Youth Newsletter: A Youth Newsletter shall be digitally published, once (1) per month, with the purpose of informing parents of successes and plans for the future. A simple text format is sufficient listing dates, contact information, any routes and directions, alternates, or prices as required. Coordinate newsletter through Deputy Wing Chaplains prior to distribution.

1.2.18. Provide a parent brief prior to any activity conducted away from the chapel and school locations: Permission slips will be signed by a guardian and be in hand before the contractors shall allow any child to proceed on a retreat or special event requiring prearranged transportation. Parents will receive emergency contact instructions for each stage of the itinerary. In case of deviations en route, contractor shall advise the chapel.

1.2.19. Arrive at least 30 minutes prior to the start of any event to oversee setup: The contractors shall remain until children are dismissed and all areas are returned to a neat, orderly and secure condition.

1.2.20. Coordinate with the facility scheduling point of contact on availability for Youth Program and turn in completed facility requests for approval:

Programs must be approved and facilities must be determined available prior to publicizing any event or program.

1.2.20.1. Once publicized, programs may only be cancelled due to inclement weather, mission essential concerns (base lock downs/closures, crisis, etc.) or after staff coordination.

1.2.20.2. Coordinate with outside sources/organizations to ensure required facilities/spaces are available as necessary (i.e.: Department of Defense

Dependents Schools (DODDS) facilities, Airmen & Family Readiness Center, etc.).

1.2.21. Attend specific faith group training sessions conducted by

RAFL/RAFM: To increase knowledge/understanding of specific faith group requirements in order to improve ecumenical services (e.g. AMS Catechist RE training).

1.3. ACCOUNTABLE FOR PAYING. As applicable, the contractor shall be accountable for any Social Security payments, Federal or Local Income Taxes, and State

Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

1.4. GOVERNMENT FACILITIES. The contractor shall be responsible to safeguard all Government property in assigned work areas and to clean-up facilities after events.

Facilities and equipment shall be secured upon completion of each service performed.

1.4.1. KEYS CONTROL: The contractor shall ensure that all keys issued are safeguarded against loss or use by unauthorized persons and shall immediately report any loss or unauthorized use of keys to the Non-commissioned Officer in Charge

(NCOIC) of the chapel and the Contracting Office. Keys shall not be duplicated. All keys shall be returned on revocation of this contract.

1.4.1.1. In the event keys, other than master keys, are lost or duplicated, the contractor may be required upon written direction of the contracting officer (CO), to re-key or replace the affected lock or locks without cost to the Government. The

Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor.

1.4.2. CONTRACTOR FURNISHED ITEMS AND SERVICES: Except for those items or services specifically cited in Section 3 to be made available by the

Government, the Contractor shall furnish everything required to perform this contract

IAW all of its terms.

1.4.3. COORDINATION: The contractor shall coordinate all support requirements with the appropriate chapel staff member(s), i.e. facility, funds, and equipment requests.

1.5. CONTINUITY OF SERVICE. The contractor shall be responsible for designating a qualified replacement (i.e. a trained leader to provide leadership and implementation of scheduled program activities) during any required absence on their part. The contractor shall provide home phone numbers for after duty contact. The contractor shall provide emergency contact information. Personal vacation days shall be coordinated at least 14 days in advance with the Wing Chaplain.

1.6. MEETINGS. The contractor shall attend all chapel staff meetings and planning days, as directed by the Wing Chaplains.

1.7. CONTRACTOR ELIGIBILITY REQUIREMENTS.

Demonstrate the qualifications listed below for each potential team member:

1.7.1 Proof of Education: Must have a Baccalaureate Degree (in any field). Copies of degree and transcripts must be provided.

1.7.2 Proof of Experience: Must have a minimum of three (3) years’ experience working directly with youth in established youth organizations. A resume of education/experience AND two professional letters of reference per team member must be provided.

1.7.3 Sample Ministry Plan: Must provide an overall sample ministry plan that demonstrates how the contractor plans to effectively achieve all of the stated objectives in this PWS.

1.8 LIMITATIONS. The USAF Chaplain Service supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit the youth from sharing their faith, moral values, religion, or any other issues.

However, the contractor shall ensure that no effort or coercion for the youth to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or contractor personnel. Although this is a Christ centered youth ministry, proper respect for all religious faith groups shall be demonstrated.

1.9 SECURITY REQUIREMENTS. Prior to commencing work, the contractor shall furnish a listing of all personnel on the ecumenical youth ministry team to the CO or designated representative to ensure access to the respective installations. The following information must be furnished on the list:

1.9.1. Personnel: First and last name, date of birth, place of birth, passport or identification card number, place of residence and any such other information as required, to satisfy individual air base or army security regulations governing access to granting of passes to the particular military establishment.

1.9.2. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation. When any employee no longer works for the contractor at the installation, the contract manager shall return any Government provided identification card to quality assurance personnel or Security Forces. Contractors shall expect delays entering the base and entry and exit of restricted areas. If, for any reason, Security Forces or any military member detains a contractor or contract employee, the contractor is to comply with their request and is not to become combative or argumentative.

1.9.3. The contractor shall need to have access to the UK-AD NIPERnet (computer system access). A National Agency Check (NAC) shall be required for access and will be provided by the U.S. Government. The contractor shall comply with all Air

Force network training and security requirements.

1.9.4. Background Checks: The contractor must require and submit the following items:

1.9.4.1. Contractor shall submit completed personnel background check applications within ten (10) business days after award date to the chapel background check program manager for processing. It is mandatory that all contractors working with children under the age of 18 have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime

Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service

Position, 11 Sept 2015). An adverse finding from this investigation at any time will result in termination of services.

1.9.4.2. Provide all information necessary for background investigation to include an Installation Records Check (AF Form 2583) and proof of a completed Child

Care National Agency Check and Inquiries (CNACI).

1.9.4.3. Criminal History: IAW DODI 1402.5, a Criminal History Background

Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the

Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

1.9.4.4. Provide a list of specified adult youth ministers, catechists, aides, peer ministers, and other leaders who are over the age of 18 and will be working with children under 18 years of age. These volunteers are defined as adult youth ministers, catechists, aides, peer ministers, and other leaders whose contact with youth is extensive, frequent, and over a period of time; to include, but not limited, to, one-one interaction, extended travel, and/or overnight activities.

1.9.4.5. Assist Background Check Program Manager with ensuring all adult youth ministers, catechists, aides, peer ministers, and other leaders working with youth below 18 years of age receive the appropriate paperwork in order to accomplish an installation records check.

1.9.5. Base Passes: The contractor shall ensure that all of its employees obtain and maintain a base pass. The contractor is required to meet all Air Force security, traffic, safety, and health requirements and instructions. All passes may be obtained from the base pass and id office approximately ten (10) days after the aforementioned list has been submitted. The COR or designated representative shall be responsible for escorting the contractor to and from the base gates in the instances that the contractor does not have base passes. The contractor shall inform all assigned employees that they may be subject to search, at the discretion of the Wing Commander, when entering or leaving the installation.

1.9.5.1. Installation passes will be returned immediately to the Issuing Officer when:

1.9.5.1.1. Pass has expired.

1.9.5.1.2. The contractor no longer employs pass holder.

1.9.5.1.3. Contract is completed.

1.9.5.1.4. CO so directs.

1.10. PHYSICAL SECURITY. In the interest of installation security, all vehicles and personnel entering and operating on the installation are subject to search at any time.

1.10.1. Contractor shall exercise due diligence to ensure safety of its assigned employees and, being mindful of potential hazards associated with electronic equipment.

1.10.2. The contractor shall ensure that all facilities used are properly secured, doors, windows locked and lights turned off upon departure when a chapel staff member is not present.

1.11. FUNDS. Unless specifically stated below, all services required by this PWS shall be provided for in the contract price. All other expenses used to implement and/or execute events and activities not directly and specifically funded for in the appropriated fund contract (i.e. contributions, donations, fund-raisers, participant tuition, designated offerings, gifts, scholarships, etc.) will be processed by and maintained by the

RAFL/RAFM CTOF. Requests for fund-raising activities, as well as any and all expenses shall be processed IAW AFI52-105, Chaplain Corp Resourcing. Request for funding should be submitted to CTOF Account Manager at least one week before each event to ensure adequate time for review and approval. The contractor shall provide an accounting of all funds received and spent, including receipts, to the Wing Chaplain, through the CTOF Account Manager within ten (10) days of receipt or expenditure.

1.12. QUALITY CONTROL. The Government will rely upon the Contractor to implement a Contractor designed quality control program that ensures that service will be performed IAW this contract, commercial standards, and applicable laws. The Quality

Control program should implement procedures to identify, prevent and ensure the non-re-occurrence of defective services and should describe in detail an inspection system to cover all aspects of the services listed in the Service Summary in Section 2. Quality

Control procedures shall clearly present: responsibility for surveillance, a description of records kept, methods for identifying and preventing defects, and the availability of those records to the Government upon request. Contractor’s Quality Control plan must be submitted 30 days after contract award and accepted in writing by the CO before implementation or whenever changed.

1.13. CONTRACT PERFORMANCE. The Government will periodically evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan.

1.13.1. The primary CORs for this contract are the Deputy Wing Chaplains for RAFL and RAFM. The chapel superintendents at both RAFL and RAFM will serve as the alternate CORs. Any grievances by the Contractor should be resolved at the lowest level.

1.13.1.1. Grievances should be addressed with the assigned CORs, then the responsible CO.

1.13.1.2. COR will monitor and inspect the contractor’s performance.

1.13.1.3. Contractor will be notified in writing by the CO of all noncompliance work and will be given an opportunity to correct, if possible, nonconforming work.

1.13.1.4. Contractor will be given an opportunity to respond in writing to any notice of noncompliance.

1.14. OFFICIAL U.S. HOLIDAYS. No regular meetings will be required during the below U.S. official holidays:

New Year’s Day January 01

Martin Luther King 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day July 04

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day November 11

Thanksgiving Day 4th Thursday of November

Christmas Day December 25

However, if special events or counseling sessions are scheduled on these dates they will be performed IAW the PWS at no additional cost to the Government.

1.15. ORGANIZATIONAL ACTIVITIES. If determined appropriate by the Wing

Chaplain, contractor personnel may be invited to participate in organizational events (i.e., organization days, grand openings, etc.) at their place of duty. Participation is subject to contractor approval. Contract personnel are not entitled to participate in morale and welfare activities unless permitted by the Wing Chaplain and at the expense of the contractor.

1.16 GOVERNMENT REMEDIES.

The CO shall follow FAR 52.212-4 Contract Terms and Conditions-Commercial Items

(Jan 2017) for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.17. NON-CONFORMING SERVICES FORMULA.

In conjunction with the Contract Terms and Conditions -- Commercial Items clause, FAR

52.212-4, the Government reserves the right to make a monetary adjustment for non-conforming service and inadequate Quality Control. The Government will utilize the following method for determining monetary adjustments:

1.17.1. Determine monthly line item cost per unit by using the bid schedule and or contractors pricing documents.

1.17.2. Determine the quantity of the service performed per month.

1.17.3. Determine the quantity of unacceptable service.

1.17.4. Divide the quantity of unacceptable service by quantity of service performed per month.

1.17.5. Multiply the percentage of unacceptable service by the line item cost per month for the monetary adjustment.

1.18. EMPLOYEES.

The Contractor shall not employ any person who is an employee of the United States

Government. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. The abrupt absence of these personnel shall not constitute an excuse for nonperformance under this contract.

1.19. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER.

Contractor access to the installation may be denied during a national emergency or crisis situation called by national command authorities, or overseas combatant commanders.

Such circumstances are deemed beyond the Government’s control and access to the installation may be limited in such circumstances on the basis of public safety and installation security. Should limited access be necessary, the responsible squadron will inform the contractor in writing and identify the date when services may resume, if possible. The contractor will not be held liable for lost time during these situations.

2. SERVICES SUMMARY

The following table identifies and describes the performance objectives, Acceptable

Quality Level (AQL) and thresholds for the critical tasks/work requirements specified in the Duties and Responsibilities PWS.

Performance Objective PWS Reference Performance Threshold

Recruit, train, and direct a core member team to facilitate:

Middle School Small Group

Meetings

High School Small Group Meeting

Annual Leader Retreat

1.2.3

1.2.11

1.2.7

1.2.15

No less than 65 events a year

Assist Background Check Program

Manager w/background checks for individuals working with youth.

1.9.4.5 100% Compliance

Complete fund requests and related paperwork in compliance with AFI 52-105.

1.2.5 90% of requests submitted accurately

Conduct High School Large Group

Meetings

1.2.6 No less than 32 meetings a year

Conducts Middle School Large

Group Meetings

1.2.10 No less than 32 meetings a year

Conduct Day Events & Service

Day

1.2.8, 1.2.9

1.2.12

100% Compliance

Activities conducted away from chapel and school locations-Parent

Briefs/Permission

Slips/Emergency Instructions

1.2.18 100% Compliance

Leader Training & Planning

Sessions

1.2.14 No less than 9 sessions a year

Ecumenical Youth Newsletter 1.2.17 No less than 10 newsletter a year

2.1. The performance threshold for each of the monthly performance objectives is listed in the table above. If the contractor fails to meet the performance objectives due to the number of valid deficiencies, the contractor’s performance will be recorded on the Corrective Action Report (CAR). The COR will discuss the deficient service with the Contractor Representative and provide the Contractor Representative and CO a copy of the CAR. The Contractor Representative will review the circumstances surrounding the discrepancy and develop a corrective action plan. The Contractor

Representative will annotate the corrective action plan on the CAR and provide a copy to the COR and CO. The COR will monitor contractor performance to ensure sufficiency of the corrective action plan. Should the approach be ineffective the COR will notify the CO for appropriate action IAW FAR 52.212-4, Contract Terms and

Conditions--Commercial Items. The CO will follow the requirements of abovementioned clause for contractor’s failure to correct nonconforming services.

3. GOVERNMENT PROPERTY AND SERVICES

3.1. GOVERNMENT FACILITIES. The contractor will be provided an office space identified after award to conduct duties IAW this contract. Contractor will be required to maintain this facility as similar facilities occupied by the Government. The security of any contractor owned property shall be the responsibility of the contractor and the

Government is not liable for losses or damage incurred by the contractor

3.1.1 The chapel will provide the contractor with access to office space, computer/printing equipment, chapel classrooms, fellowship hall, and sanctuary.

3.1.2 Government owned equipment shall not be removed from the Chapel without written authorization from the Non-commissioned Officer in Charge (NCOIC), Resource Management and/or Superintendent, Chapel Operations.

3.1.3 Individual arranges for facility use, equipment and supply needs IAW local policy and procedures (maintained in the chapel contractor continuity binder), ensures coordination and security for facilities, equipment and/or materials used in the program.

3.2. GOVERNMENT UTILITIES. This includes: Electric, Heat, Water, Telephone

Services, for any business correspondence relating specifically to work performance under this contract.

4. OFFICE HOURS

Office hours will be between 10:00 AM and 4:00 PM, Monday through Friday. The contractor shall observe these office hours when they are not attending out of office ministry events to ensure that the youth ministry team has a known presence at the chapel.

5. INSTALLATION LOGISTIC SUPPORT

5.1. IAW DFARS PGI 225.7401, Contracts Requiring Performance or Delivery in a

Foreign Country, DoD 4525.6-M, Department of Defense Postal Manual, Appendix 1, and AFI 36-3026, Identification Cards for Members of the Uniformed Services, Their

Eligible Family Members, and Other Eligible Personnel, paragraphs A2.7 and A2.7.2, the RAFL/RAFM Chapels request the Wing Commander’s approval of the inclusion of logistical support privileges on the Ecumenical Youth Program Team contract as applicable and determined by 48th Contracting Squadron (48 CONS) and consistent with the requirements and restrictions outlined in all applicable DoD and AF policies.

5.2. By agreement with the U.K. Government, logistical support privileges for contractor employees can be offered only to eligible U.S. citizens working for U.S.-owned companies exclusively with U.S. Military Services. This support cannot and will not be provided to U.K. Nationals or Third Country Nationals who are ordinarily residents of the U.K. Logistical support privileges requested under this contracting action must be reviewed and approved on a case-by-case basis and are limited to those privileges that are approved by the Wing Commander, consistent with current resource management. Only those specific privileges obtained by the prior approval by the

48 FW/CC will be included; all or only a portion of the below privileges may be approved:

5.2.1. Commissary (includes rationed items).

5.2.2. AAFES facilities (military exchange, theater, food concessions, shoppette).

5.2.3. Class Six (alcoholic beverages, includes rationed items).

5.2.4. Local Government transportation for official Government business (as available).

5.2.5. Local Services (morale, welfare, and recreation).

5.2.6. Military banking services, accounting and finance services, credit union.

5.2.7. Military Postal Service. DoD 4523.6-M, Volume I, DoD Postal Manual, authorizes U.S. citizen employees and sponsored family members may be authorized personal mail. Postal support will be limited to the country in which the contractor is performing and provided there is no host-country prohibition. The extent of postal support will be set forth in the contract. The provisions for postal support in such contracts shall be reviewed and approved by the applicable

Combatant Commander (or his designated representative) and the Military

Department concerned prior to execution of the contract. This service shall not increase the existing MPS manpower and facility requirements.

5.2.8. POV registration.

5.2.9. Purchase of petroleum and oil (POL) products.

5.2.10. DoD Dependent Schools on a tuition paying basis. Minor dependents of

U.S. citizens who are full-time defense contractor personnel whose organization has executed contracts or other agreements with the DoD when the applicable contract or agreement authorizes dependent education on a tuition fee basis in the DoD dependents schools shall be enrolled on a space-guaranteed, tuition paying basis.

5.2.11. Emergency medical and dental services on a space available, fully reimbursable basis for medical services provided at Uniformed Service facilities.

5.3. The Contractor Verification System Trusted Agent will be responsible for verifying eligibility of the individual employee for the logistical support detailed in their employer’s contract on the employee’s application for the Common Access Card.

5.4. If at any time it becomes evident that the extension of logistical support privileges impairs the military mission of RAFL and RAFM, the 48th Fighter Wing Commander reserves the right to rescind any logistical support privileges approved.

6. APPENDICES.

6.1. INFORMATION REQUIRED ON AFTER ACTION REPORTS (AAR).

The following information will be required on AAR's following special events as required in paragraph 1.2.16.

6.1.1. Name/Date/Time/Place of Event

6.1.2. Project Officer

6.1.3. Number that attended

6.1.4. Did any Special Guest attend the event? 3rd AF Commander/Group/Wing

Commander/Squadron Commander/Other

6.1.5. Is this an annual event?

6.1.6. Purpose of the Event

6.1.7. How was the event funded?

6.1.8. Was the event successful? Pros-Good Points/Cons-Problems and how to fix them

6.1.9. How far in advance would you plan this event next time?

6.1.10. Who were your points of contact?