Solicitation_(Updated).docx

DEPARTMENT OF THE AIR FORCE

48TH CONTRACTING SQUADRON (USAFE)

Combined Synopsis/Solicitation

RFQ – Vehicle Lease Blanket Purchase Agreement – Reference (FA5587-16-Q-1111)

I. This is a combined synopsis/solicitation for a commercial item Blanket Purchase Agreement (BPA) prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

II. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. In order to be considered for award, offeror must adhere to all quotation requirements detailed herein. Submit written quotes in reference to Request for Quote (RFQ) reference FA5587-16-Q-1111.

III. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88, Defense Federal Acquisition Regulation Supplement (DFARS) Public Notice 20160325 and AFFARS AFAC 2015-1001.

IV. Due to the overseas location of this solicitation, no set-aside will be used. The North American Industry Classification System Code (NAICS) is 532111.

V. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition, see addenda below.

VI. The provision at 52.212-2, Evaluation -- Commercial Items, applies. The addenda is located below.

VII. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. There are no addenda to this clause.

VIII. the clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. The Following clauses from within that clause apply:

a. 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards

b. 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

c. 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving

d. 52.232-33, Payment by Electronic Funds Transfer— System for Award Management

e. 52.232-36, Payment by Third Party

IX. Offeror Representations and Certifications prescribed in FAR Part 52.212-3 shall be completed and included with offer or in conjunction with SAM registration.

X. The Government intends to award one BPA. However, the Government may award multiple BPA’s at the discretion of the Contracting Officer. See 52.212-2 addendum for multiple award consideration.

DESCRIPTION OF REQUIREMENT

See price list below.

***To be considered for award, you or your entity must be System for Award Management (SAM), www.sam.gov registered and subsequently enrolled in iRAPT, formerly known as Wide Area Workflow (WAWF), https://wawf.eb.mil/, for purpose of invoice/payment if awarded the contract. Please note that WAWF and Governmentwide Purchase Card (GPC) are the ONLY ACCEPTABLE means of invoicing and payment. Offerors should provide their DUNS number, CAGE code, and confirmation of their SAM registration along with their quote.

BPA TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account. The Contractor shall furnish rental vehicles as described in general terms below and listed on an approved annual price list which states the effective period of the prices. The Contractor shall, at a minimum, provide the same or greater services that are offered on the commercial market. Rental vehicle(s) delivery will occur when requested by the Contracting Officer or his/her authorized representatives during the period of 5 years (to be confirmed after award), or upon completion of the cumulative purchases under the BPA. Total cumulative purchases under this BPA shall not exceed $750,000 or the GBP equivalent.

2. EXTENT OF OBLIGATION: The Government is only obligated to the extent of calls actually placed against this BPA by authorized personnel.

3. PURCHASE LIMITATIONS: Authorized individual(s) placing a call shall not exceed $25,000 per call (or the GBP equivalent) if payment is made my Government Purchase Card, or $150,000 by formal BPA Call made by the Contracting Officer.

4. PRICING: The products and pricing provided under this BPA should include representative discounts which are offered to the Contractor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any trade discounts or prompt payment discount. Price lists will be furnished to the 48 CONS Operational Contracting Office on an annual basis. Price list must include all items to be covered under the BPA. Beginning and expiration dates of the price list must be included. If at any time during the period of performance there is a price change, or a new item added, a new price list must be submitted to the Contracting Officer for approval.

5. NOTICE OF AUTHORIZED CALLERS AND DOLLAR LIMITATIONS: The Contracting Officer will give the Contractor a listing indicating the name, organization, and dollar limitation for those positions that are authorized to place calls.

6. DELIVERY SCHEDULE: Delivery shall occur within 48 hours of an authorized call and between 0800-1600, 7 days a week.

7. DELIVERY TICKETS: The contractor agrees to furnish one delivery ticket/sales ticket containing the following information for each call made against this agreement to the approved caller:

Name of Contractor BPA Number Date of Call Call Number Itemized list of services furnished Quantity, Unit Price, and Extended Price of each item, less applicable discounts Date Vehicle Delivered

8. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first. For all deliveries made during a billing period, identify the delivery tickets covered therein, stating their total dollar value and supported by receipt copies of the delivery tickets. Invoices shall match the Contractor’s price list exactly, with no additional hidden charges.

9. PAYMENT: Payment will be made by the Government Commercial Purchase Card which is a Visa® credit card under authority FAR 52.232-36. Payments may also be made via iRapt (formerly known as Wide Area Workflow (WAWF)). All offerors are encouraged to register now, prior to any award, at https://wawf.eb.mil/ to ensure no delays are made in regards to payments.

Upon the submission of proper invoices or vouchers, the Government shall pay rent for each vehicle at the rate(s) specified in this contract. Rent shall accrue from the beginning of this contract, or from the date each vehicle is delivered to the Government, whichever is later, and shall continue until the expiration of the contract term or the termination of this contract. However, rent shall accrue only for the period that each vehicle is in the possession of the Government. Rent shall not accrue for any vehicle that the Contracting Officer determines does not comply with the Condition of Leased Vehicles clause of this contract or otherwise does not comply with the requirements of this contract, until the vehicle is replaced or the defects are corrected. Rent shall not accrue for any vehicle during any period when the vehicle is unavailable or unusable as a result of the Contractor’s failure to render services for the operation and maintenance of the vehicle as prescribed by this contract. Rent stated in monthly terms shall be prorated on the basis of 1/30th of the monthly rate for each day the vehicle is in the Government’s possession. If this contract contains a mileage provision, the Government shall pay rent as provided in the Schedule.

10. UNAUTHORIZED CALLS: Rental vehicles provide herein and called for by an individual not authorized to place calls by the Contracting Officer, constitutes an unauthorized call and an act of the contractor’s own undertaking. The Government shall not be liable for any claims or damages as a result thereof. Only authorized callers may place calls. The Authorized Call list will be provided to any awardee.

11. CANCELLATION: The BPA may be discontinued upon thirty (30) days written notice by the vendor or the Government.

PRICE SCHEDULE:

ALL PRICES MUST BE INCLUSIVE OF ANY CREDIT CARD CHARGES

Ford Transit or Equal One (1)

Description and Accessories Model: Dropside (flatbed truck similar to an AF Stake and Platform truck) Trim level: Standard Cloth Chassis: 3 passenger, flatbed truck with side/rear rails that fold down, dual rear wheels preferred for load carrying stability Profile: Flat, open cargo bed, minimum size of 2 meters X 3 meters (78in X 118in), capable of carrying an aircraft pallet Loading Options: Vehicle is capable of both side and rear loading as required Gear Box: Manual or Automatic transmission Fuel Type: Diesel Engine Type: 2.0L or higher Drive Train: All wheel Drive, 4X4 or rear wheel drive acceptable if AWD/4X4 unavailable Includes heating and air conditioning Includes 12V charging port - minimum 1 Includes cruise control Includes anti-lock brakes Includes power steering Includes radio – minimum = factory standard. Inclusion of external AUX jack preferred Includes attachment for fixed tow ball with 13 pin electric receptacle Tires: All weather Vehicle must be right hand drive

Ford Mondeo Estate or Equal One (1)

Description and Accessories Standard commercial vehicle provided to the general public Model: Sedan Must be right hand drive Transmission: Automatic or Manual (To be determined upon call) Includes heating and air conditioning Includes radio

Description and Accessories Model: Mid-size Sedan Curb Weight: 2930 – 3336lbs Horsepower: 120 Minimum Color: Any color other than white Upholstery: Cloth Minimum Engine: 1.4 – 1.8 Liters – Diesel – Automatic Boot capacity in trunk with seats up: 565 Liters Boot capacity in trunk with seats down: 1670 Liters Seating Capacity: 5 Passengers

Description and Accessories Seating: No rear seating would be preferable as this will be used for aircraft maintainers moving aircraft parts on the flight line. Driver and passenger seating only.

Trim level: Vinyl or cloth - optional Wheel base: Medium to long wheel base Chassis: 3.5 Ton or equivalent Profile: High Roof Inner lining – Inside cargo compartment is lined to protect the interior/exterior skin of the vehicle –optional Load wall lining-hardboard: optional Load wall lining-plywood: optional Rubber load floor cover Loading options – Vehicle is capable of both side and rear loading Gear Box: manual or automatic transmission (automatic preferred) Fuel Type: Diesel or Petrol Grade Fuel Engine Type: 2.0 Litre Diesel or similar Drive Train: All Wheel Drive (AWD) or Front Wheel Drive (FWD) preferred, rear wheel drive acceptable if AWD/FWD unavailable Preparation for tow hitch Includes heating Includes 12V charging port – minimum 1 Includes Anti-lock brakes Includes power steering Includes radio – minimum = factory standard. (Inclusion of external AUX jack-optional) Tires: all weather

Trim level: Standard Cloth Chassis: 3.5 ton Profile: High Roof Inner wood lining – Inside cargo compartment is lined with wood (or equivalent) panels for easy mounting of storage brackets and protects the exterior skin of the vehicle.

Loading Options: Vehicle is capable of both side and rear loading Gear Box: Manual or transmission Fuel Type: Diesel Engine Type: 2.0 Liter Diesel or similar Drive Train: All wheel Drive or Front Wheel Drive preferred, rear wheel drive acceptable if AWD/FWD unavailable Includes heating and air conditioning Includes 12V charging port - minimum 1 Includes cruise control Includes anti-lock brakes Includes power steering Includes radio – minimum = factory standard. Inclusion of external AUX jack preferred Includes attachment for fixed tow ball with 13 pin electric receptacle

Description and Accessories Wheel Base: Long wheel base Capacity: 8 seats – Rear seating shall be removable (all seats excluding the driver and front passenger seats) Loading options – Vehicle is capable of both side and rear loading Gear Box: Manual or automatic transmission Fuel Type: Diesel Engine Type: 2.0 Liter Diesel or similar Drive Train: All wheel Drive or Front Wheel Drive preferred, rear wheel drive acceptable if AWD/FWD unavailable Includes heating and air conditioning Includes 12V charging port - minimum 1 Includes cruise control Includes anti-lock brakes Includes power steering Includes radio – minimum = factory standard. Inclusion of external AUX jack preferred Inclusion of multifunction steering wheel preferred Includes attachment for fixed tow ball with 13 pin electric receptacle Includes rear privacy glass for increased force protection while maintaining UK road safety standards

Description and Accessories Model: 7.5 Tonne curtain side truck Two doors at front Box on rear for cargo area Roller shutter door at rear Large sized IVECO / MANN or equivalent Fitted electrically operated tail lift on rear High top Long wheel base White in color No lease company insignia on vehicle Turbo-Diesel powered engine Remote central locking Electric windows Electrically adjustable mirrors on both passenger and drivers side (if possible) Adjustable scats in front Adjustable steering wheel Spare wheel and tire Lifting Jack Wheel Wrench Wooden floor in cargo area Minimum of three horizontal slats running length of cargo area for tie down capabilities.

Description and Accessories Model: crew cab (seating for 5) or similar; 4 door pickup Capacity: Capable of carrying 5 personnel Loading options – Vehicle is capable of both side and rear loading Box size: standard or short bed (short bed preferred) Gear Box: Manual or automatic transmission Fuel Type: Diesel Engine Type: 2.2L or larger Drive Train: 4 wheel or all-wheel drive (4X4) Includes heating and air conditioning Includes 12V charging port - minimum 1 Includes cruise control Includes anti-lock brakes Includes power steering Includes radio – minimum = factory standard. Inclusion of external AUX jack preferred Inclusion of multifunction steering wheel preferred Includes attachment for fixed tow ball with 13 pin electric receptacle Includes rear privacy glass for increased force protection while maintaining UK road safety standards

Trim level: Standard Cloth Chassis: 3 passenger, flatbed truck with side/rear rails that fold down, dual rear wheels preferred for load carrying stability Profile: Flat, open cargo bed, minimum size of 2 meters X 3 meters (78in X 118in), capable of carrying an aircraft pallet Loading Options: Vehicle is capable of both side and rear loading as required Gear Box: Manual or Automatic transmission Fuel Type: Diesel Engine Type: 2.0L or higher Drive Train: All wheel Drive, 4X4 or rear wheel drive acceptable if AWD/4X4 unavailable Includes heating and air conditioning Includes 12V charging port - minimum 1 Includes cruise control Includes anti-lock brakes Includes power steering Includes radio – minimum = factory standard. Inclusion of external AUX jack preferred Includes attachment for fixed tow ball with 13 pin electric receptacle

Four door, crew cab, pickup truck, 4x4

One (1)

Transmission: Automatic or Manual. If only one exists, please state. (To be determined upon call) Includes heating and air conditioning Includes radio

One (1)

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Price Per Mile

1. Vehicles shall not be older than 5 years.

All vehicles must have United Kingdom number plates. All vehicles shall run on diesel or petrol grade fuel. Contractor will ensure vehicles are delivered within 48 hours or as agreed to and must meet the minimum acceptance criteria provided herein.

2. SPECIFIC REQUIREMENTS:

2.1. Initial Vehicle Inspection: Contractor will deliver all vehicles to any RAF stations operated by the United States Air Force as identified in the price list above. Contractor is required to un-load vehicle at time of delivery. Upon delivery, the contractor and Government representative will complete a joint inspection (hire note) of each vehicle to document the condition of each vehicle upon arrival. Copies of joint inspections will be signed by each agent and provided to Government Representative after the inspection. All contractor inspection forms shall be forwarded to the designated Vehicle Control Officer at RAF Lakenheath through the representative upon acceptance. Upon delivery, each vehicle shall have a minimum of 1/4th tank of fuel. The Government will be responsible for this amount upon return. Vehicles delivered shall have clean interiors/exteriors (i.e. no road grime, road works material, tar in truck beds, loose rubbish).

2.2. Lorry Description: 7.5 ton curtain side truck (lorry) with tail lift. Bed length (min) 5.0 meters (max) 6.2 meters Overall vehicle height (min) 2.0 meters (max 2.45 meters). Tail lift with flat platform (cantilever) with safety side edges, length (min) 2.0 metres, capacity (min) 750kg (max) 1000kg. Two 6kg dry powder fire extinguishers (one must be chassis mounted). Haz Chem (ADR) placard holders front and rear.

2.3. Contractor Management: The contractor shall provide a 24 hour/7 day a week point of contact in the event that an emergency or required repair arises. Phone number(s) and email address(es) are required.

2.4. Breakdown repair and Scheduled Maintenance: Contractor will provide and pay for maintenance, towing and replacements of contracted vehicles, if needed. Arrangements for breakdown repair will be made by the contractor with a response time not to exceed 24 hrs. If contractor determines the vehicle cannot be repaired on-site within 2 hours, or if conditions determined that a delay is unacceptable due to mission requirements, a replacement vehicle shall be provided. The contractor shall coordinate all scheduled maintenance with a Government representative. A minimum notice of 72 hours is required, prior to maintenance service. If the vehicle will be away from the site for more than 4 hours, the contractor shall provide a temporary vehicle of the same type and capacity until return of original vehicle.

2.5. Accident Repairs: In the event that damage is made to the vehicle the Vehicle Control Officer will contact the contractor for resolution. If the vehicle is inoperable due to the damage, the contractor shall provide a new vehicle of the same type and capacity to the Government within 24 hours. Once notified of damage by the Government, the contractor shall respond within four hours to take action.

2.6. Instructions for Damages Incurred: The contractor will notify the Contracting Officer within three (3) working days of any damages incurred during rental. A working day is defined as Monday through Friday. Both British and American Holidays that fall on a week day, (Monday through Friday), are not considered “working days.” Following this notification and within ten (10) working days, the contractor will submit two (2) written estimates for damages and a written statement, from all involved, to the Contracting Officer. Documentation shall include an estimate of repair costs and names and phone numbers of all involved. If a police report is taken, it must be submitted with the claim. After a review of facts and circumstances, the estimate shall be submitted as stated below to the Contracting Officer with a statement that the estimate is a claim for damages. The BPA number shall be annotated on all paperwork.

2.6.1 A claim shall have the following documentation in order to be considered a valid and complete package:

2.6.1.1. Initial Vehicle Inspection checklist signed by the Government Representative and the Contractor’s representative.

2.6.1.2. Final Vehicle Inspection Report signed by the Government’s representative and the Contractor’s representative.

2.6.1.3. A minimum of two (2) estimates for the claim being submitted.

2.7. Final Vehicle Inspection: Final vehicle collection and inspection will take place at the site of pickup, depending on the original drop-off location. Copies of any contractor inspection forms shall be provided to the Vehicle Control Officer upon completion of the inspections. All discrepancies in vehicle condition will be addressed by the Vehicle Control Officer. Vehicles returned to the contractor will be in clean condition. The government representative will ensure accessories received with the vehicle are in the vehicle at time of turn in. The contractor shall complete a joint inspection on the vehicle and annotate any damages other than normal wear and tear. Any accident damage found to be other than normal wear and tear shall be the responsibility of the Government. Upon final inspection, each vehicle shall be collected/loaded by contractor personnel. Each vehicle will be refueled based on the amount listed on the initial vehicle inspection; with a minimum of ¼ tank. Government personnel shall return the vehicle with clean interiors/exteriors (i.e. no road grime, road works material, tar in truck beds, loose rubbish).

2.8. Lease must include annual mileage for 12,000 miles or greater. Leases for a shorter period of time shall adjust this mileage in equal increments (i.e. 6,000 miles for 6 months).

2.9. All vehicles must comply with all United Kingdom Ministry of Transportation and European Union safety requirements.

DELIVERY AND INSPECTION:

Inspection for acceptance shall be made by the requesting agency on behalf of the U.S. Government, FOB Destination

INSTRUCTIONS AND CLAUSES:

The following clauses and provisions apply to this solicitation and are included by reference:

Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quotation Preparation Instructions:

A. To assure the timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the evaluation factors which include a price quote and technical specification as defined herein.

B. Quote Specifics: All quotes must include the following information:

1. The Price Schedule located above, completed in it’s entirety. If a line item cannot be provided, the Offeror shall state so.

2. Vendor’s complete mailing and remittance address.

3. Discount for prompt payment, if any.

4. Offeror shall be enrolled in the System for Award Management (SAM) database (www.sam.gov) and ready future enrollment in WAWF, for payment and invoicing in electronic funds transfer – payable 30 days upon delivery. Inability to receive EFT payment may disqualify a recipient from award consideration.

5. Quotes shall be quoted in United States Dollars ($) or British Pounds Sterling (£) and shall be valid for 1 year.

6. Prices shall be all inclusive (i.e., all materials, transportation, labor, etc.) unless separately priced in the schedule above and shall be clearly illustrated or broken down.

7. Full Reps and Certs shall be accomplished in conjunction with SAM registration.

8. Technical Specification(s) to demonstrate a meet or exceed of the minimum requirements found on the pricing schedule of this document to include the description, accessory, warranty and delivery as described therein.

9. Past Performance information if desired.

C. Quotes are due to this office no later than 4:00p.m. British Summer Time Friday, 13 August 2016. Quotes may be sent via e-mail to SrA Nicholas Hazelett at nicholas.hazelett@us.af.mil and Lt Christopher Price at Christopher.Price.10@us.af.mil and telephone inquiries may be made to +44 1638 523091. Email maximum is limited to 10MB or in sequential (1 of 2…) order, when over this maximum. PDF is the preferred file type.

(End Addendum)

Addenda to FAR 52.212-2 Evaluation – Commercial Items (Jan 1999)

A. Award Basis: The Government’s evaluation of the quotation will fully account for the evaluation factors identified and required under the Addendum to FAR 52.212-1. The evaluation of these factors will evaluate price reasonableness, combined with technical capability and past performance. Quotes that do not meet the quote specifics may be deemed technically unacceptable, and therefore not considered for award.

B. Evaluation: Evaluation factors required under FAR 52.212-1 will be evaluated by the Government as follows:

Technical capability:

The Government will evaluate the technical capability of the vehicles offered to meet the Government Vehicle Rental Requirements, as well as the capability of the Contractor to furnish the vehicles to the locations provided. If the Offeror lacks the capability to deliver to any locations, or the ability to furnish the vehicles, the Offeror shall state so. The Offeror shall provide the make/model/year of the vehicle they intend to provide. If they are capable of providing multiple vehicles at the same price for each CLIN, they may provide the make/model/year of the alternate vehicle(s) as well. The Offeror must list which vehicles fall under which CLIN. The price list (attachment 5) shall be completed and submitted for Government review. If the Offeror takes objections any items on the price list, they shall state so. The Government may award multiple BPA’s to multiple vendors based upon the capability of an Offeror who can deliver to one location, but cannot deliver to another at the Contracting Officer’s discretion. The Government may also decide to not make an award to multiple vendors if it is determined that one technically acceptable Offeror can deliver to the location(s), and multiple awards are unneccessary.

Price:

The Government will evaluate the price of each item in the price list in accordance with any of the FAR 13.106-3 bases, attempting to base price fair and reasonable upon competitive quotations. However, if a price cannot be determined fair and reasonable, the Government will determine price reasonableness upon any of the factors in FAR 13.106-3(a)(2). If all line items are considered priced fair and reasonable by the Contracting Officer, the price shall be deemed acceptable. The Government reserves the right to award to any offeror who has a line item that is not fair and reasonable, and remove that line item from the price list unilaterally. That offeror may still be awarded a BPA at the discretion of the Contracting Officer, however, the Government also reserves the right to remove that offeror from consideration completely. The Government may award multiple BPA’s to multiple vendors based upon lower prices for any vehicles.

Past Performance The Government will evaluate past performance under FAR 13.106-2(b)(3). The Government will use any means necessary to identify poor past performance, including, but not limited to, customer surveys, past performance questionnaires, the Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov, or any other reasonable basis, including the Contracting Officers’ knowledge of and previous experience with the supply/service being acquired. Contractors are encouraged to provide any material (limited to 5 pages, size 10 font, Times New Roman, including pictures) to support their past performance. If any adverse past performance is found, the Contracting Officer may eliminate that offeror from consideration. FAR 15.3 does not apply to this acquisition, therefor, offerors may not have the capability to respond to adverse past performance. Past Performance will be evaluated on a pass/fail basis. The Government reserves the right to request clarification on adverse past performance if the Contracting Officer determines necessary, and make an award if appropriate. The Government reserves the right to make multiple awards to multiple Offerors if insufficient past performance is found on an Offeror at the discretion of the Contracting Officer. A lack of past performance on government contracts will not eliminate an awardee, however, multiple awards will allow the Government alternate avenues if a Contractor has poor performance during the course of this BPA.

C. AWARD DETERMINATION: As a result of the Government’s aforementioned evaluation, only those vendors whose quotes are determined to be technically acceptable with satisfactory past performance will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability. This is a competitive solicitation for quotations conducted in accordance with FAR parts 12 and 13. The Government will award from among the technically acceptable quotes based on price and technical acceptance.

Federal Acquisition Regulation (FAR) Provisions/Clauses by Reference:

52.204-7 52.204-13 52.204-16 52.204-17 52.204-18 System for Award Management System for Award Management Maintenance Commercial and Government Entity Code Reporting Ownership or Control of Offeror Commercial and Government Entity Code Maintenance

JUL 2013

JUL 2013

JUL 2015

NOV 2014

JUL 2015

APR 2015

Department of Defense Federal Acquisition Regulations (DFAR) Provisions/Clauses by Reference:

252.233-7001 252.232-7006 Choice of Law (Overseas) Wide Area Workflow Payment Instructions (Will be incorporated in each call if necessary)

JUN 1997

MAY 2013

(End of Clause) FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm (End of Clause) FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm (End of Clause) 52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause) 5352.201-9101 Ombudsman.

OMBUDSMAN (APR 2010)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen:

Primary Command Ombudsman:

Air Force Installation Contracting Agency (AFICA)/KP Director 1940 Allbrook Drive, Building 1 Wright-Patterson AFB OH 45433 Phone: (937) 257-5529 Fax: (937) 656-0919 Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) 252.229-7001 Tax Relief—Basic (Sep 2014)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor’s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: Value Added Tax (VAT)

RATE (PERCENTAGE): 20%

(b) The Contractor’s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government’s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(End of clause)

5352.223-9001 Health and Safety on Government Installations (Jun 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Jun 2014)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations.

A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

If you have any questions or concerns, please contact one of the following:

Primary point of contact:

Contract Specialist: Lt Christopher Price Christopher.Price.10@us.af.mil

Secondary point of contact:

Contracting Specialist: SrA Nicholas Hazelett Nicholas.Hazelett@us.af.mil image1.jpeg