FA5587-15-T-0001.doc.pdf

48 CONS/LGC - FA5587

BLDG 977, RAF LAKENHEATH

BRANDON

SUFFOLK

IP27 9PN UNITED KINGDOM (THE)

01638 52 2414

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA5587-15-T-0001 07-Nov-2014

b. TELEPHONE NUMBER

00441638 522185

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 08 Dec 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA5587

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SAVARD T BOONE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Months Transition Phase-In Period

FFP

**THIS IS A NON-PRICED CLIN**

Transition Period: 1 February 2015 - 28 February 2015.

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Custodial services at RAF Lakenheath and

RAF Feltwell in accordance with the PWS.

FOB: Destination

SIGNAL CODE: A

NET AMT

0002 12 Months Level 1 Prestige, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 78,530.

0003 12 Months Level 1 Prestige, Restroom/Locker Room

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 3,836.

0004 12 Months Level 1 Prestige, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 1 Cleaning.

Estimated monthly sqaure footage is 78,530.

0005 12 Months Level 2 Basic, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly sqaure footage is 433,630.

0006 12 Months Level 2 Basic, Restroom/Locker Room Cl

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 31,083.

0007 12 Months Level 2 Basic, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 2 Cleaning.

Estimated monthly square footage is 433,630.

0008 12 Months Level 3 Academic, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 20,671.

0009 12 Months Level 3 Academic, Restroom/Locker Room

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 1,502.

0010 12 Months Level 3 Academic, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please see Appendix A Level 3 Cleaning.

Estimated monthly square footage is 20,671.

0011 12 Months Level 4 Fitness Center, Facility Clean

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 55,175.

0012 12 Months Level 4 Fitness Center, Restroom/Locker

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 3,669.

0013 12 Months Level 4 Fitness Center, Periodic Clean

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 4 Cleaning, Fitness

Centers.

Estimated monthly square footage is 55,175.

0014 12 Months Level 4 Youth Center, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 22,332.

0015 12 Months Level 4 Youth Center, Restroom/Locker Rm

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 1,400.

0016 12 Months Level 4 Youth Center, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 4 Cleaning, Youth

Centers.

Estimated monthly square footage is 22,332.

0017 12 Months Level 4 CDC, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 34,547.

0018 12 Months Level 4 CDC, Restroom Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Estimated monthly square footage is 266.

0019 12 Months Level 4 CDC, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2015 - 29 Feb 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 4 Cleaning, Child

Development Centers.

Estimated monthly square footage is 34,547.

1002 7 Months OPTION Level 1 Prestige, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 78,530.

1003 7 Months OPTION Level 1 Prestige, Restroom/Locker Room

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 3,836.

1004 7 Months OPTION Level 1 Prestige, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 1 Cleaning.

Estimated monthly square footage is 78,530.

1005 7 Months OPTION Level 2 Basic, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 433,630.

1006 7 Months OPTION Level 2 Basic, Restroom/Locker Room Cl

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 31,083.

1007 7 Months OPTION Level 2 Basic, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 2 Cleaning.

Estimated monthly square footage is 433,630.

1008 7 Months OPTION Level 3 Academic, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 20,671.

1009 7 Months OPTION Level 3 Academic, Restroom/Locker Room

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 1,502.

1010 7 Months OPTION Level 3 Academic, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please see Appendix A Level 3 Cleaning.

Estimated monthly square footage is 20,671.

1011 7 Months OPTION Level 4 Fitness Center, Facility Clean

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 55,175.

1012 7 Months OPTION Level 4 Fitness Center, Restroom/Locker

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 3,669.

1013 7 Months OPTION Level 4 Fitness Center, Periodic Clean

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 4 Cleaning, Fitness

Centers.

Estimated monthly square footage is 55,175.

1014 7 Months OPTION Level 4 Youth Center, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 22,332.

1015 7 Months OPTION Level 4 Youth Center, Restroom/Locker Rm

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 1,400.

1016 7 Months OPTION Level 4 Youth Center, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 4 Cleaning, Youth

Centers.

Estimated monthly square footage is 22,332.

1017 7 Months OPTION Level 4 CDC, Facility Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 34,547.

1018 7 Months OPTION Level 4 CDC, Restroom Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Estimated monthly square footage is 266.

1019 7 Months OPTION Level 4 CDC, Periodic Cleaning

FFP

Custodial services - to cover all aspects of service as identified in the Performance

Work Statement and Appendix A - Air Force Custodial Standards. Period of

Performance 01 Mar 2016 - 30 Sep 2016.

Periodic Cleaning Services: Services performed on a monthly, quarterly, semi-annual, or annual basis. Please reference Appendix A Level 4 Cleaning, Child

Development Centers.

Estimated monthly square footage is 34,547.

ADDENDUM 52.212-1

Addendum to 52.212-1 - Quotation Preparation Instructions

A. To assure timely and equitable evaluation of the quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factor or sub-factors.

Failure to meet a requirement may result in an offer being ineligible for award. The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal

Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offeror’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract if awarded, will not be considered by the Government in its’ evaluation of quotations. Offeror’s that are not able to comply with the aforementioned conditions, will be determined as noncompliant with the solicitation requirements, and therefore may be removed from consideration for award.

B. The quotation shall consist of three (3) separate parts;

Part I - Technical Capability

Part II - Past Performance

Part III - Price

C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be requested.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

D. C. Specific Instructions: Complete the necessary fill-ins and certifications in all provisions. The provisions FAR

52.212-3, and 252.225-7032 shall be returned along with the quotation.

E. A Pre-Submission Conference and Site Visit is planned for 18 November 2014; all prospective offerors are highly encouraged to attend and are encouraged to inspect the two sites (RAF Lakenheath & RAF Feltwell) where the services are to be performed. In no event shall failure to inspect the sites constitute grounds for a claim after contract award. All offerors who intend to participate in the site visit shall coordinate base access through the

Contracting Office.

i. A maximum of 3 persons per company will be allowed to participate

ii. Contractor shall provide the names, DOB, and Driving License or Passport Number of company representatives attending the pre-submission conference and site visit not later than 1500 hours

GMT on 12 November 2014, to switzer.claire.gb@us.af.mil, savard.boone.1@us.af.mil, and kim.baker.3@us.af.mil

iii. Formal questions should be submitted with your company information at the time of registration.

iv. All other routine questions will be answered during the conference. All routine questions and answers will be recorded and published within 3 days of the conference.

F. Offerors are encouraged to submit their quotation electronically to: switzer.claire.gb@us.af.mil, savard.boone.1@us.af.mil, and kim.baker.3@us.af.mil. It is the offeror’s responsibility to ensure the quotation is sent to the correct Government email address, and it is encouraged that offerors request a “read receipt” to ensure quotations have been received. Please note that our email system has a 1MB limit for attachments. Offerors may send their quotation using multiple emails and it is advised that number systems such as “email 1 of 4” are used so that if requested by the offeror, we can confirm receipt. The requirements below for multiple copies do not apply to electronically submitted quotation. Hand carried quotations must be delivered to the contracting office at Building

977, 1st Floor, RAF Lakenheath, United Kingdom, IP27 9PN. The sealed envelope or package used to submit your quotation must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Offerors are cautioned that RAF Lakenheath has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE

ANTICIPATED WHEN HANDCARRYING QUOTATIONS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the quotation depository PRIOR to the time specified for receipt. Late quotations will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers.

The submittal due date for quotations is 8 December 2014, by 1600 hours Greenwich Mean Time (GMT).

(1) Requirements of the RFQ

(2) Evaluation Factors for Award in provision 52.212-2, Evaluation—Commercial Items.

(3) Any limitation on the number of quotation pages. Pages exceeding the page limitations set forth in this solicitation provision will not be read or evaluated, and will be removed from the quotation.

G. Format for quotation Parts II and III shall be as follows:

(1) The quotations will be 8 1/2” x 11” paper, or European equivalent, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”, or European equivalent.

(2) A page is defined as one face of a sheet of paper containing information.

(3) Typing shall not be less than 12 pitch.

(4) Elaborate formats, bindings or color presentations are not desired or required.

H. Further changes to the original clause 52.212-1.

(1) Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

mailto:switzer.claire.gb@us.af.mil mailto:savard.boone.1@us.af.mil mailto:kim.baker.3@us.af.mil mailto:switzer.claire.gb@us.af.mil mailto:kim.baker.3@us.af.mil

(2) Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

I. Specific Instructions:

PART I – TECHNICAL CAPABILITY QUOTATION - Limited to no more than 50 pages.

i. Transition Plan – Illustrate in detail your plan for transitioning to new contract performance during the 30-day phase-in period by describing how you will successfully perform all requirements on the contract start date. Your plan shall include as a minimum, but is not limited to:

a) Provide a comprehensive description and complete timeline of all transition activities

{during 1-28 February 2015} necessary to begin successful performance on the contract performance start date of 1 March 2015.

b) Provide an organizational chart that would support contract performance if awarded the contract. Organizational chart shall provide details of the individuals and the key positions that they hold to include details of their relevant experience in managing a contract of this type.

c) Provide thorough and clear details of your staff hiring process that will be utilized to obtain adequate numbers of qualified personnel in effectively transitioning to perform the required levels of service to meet and maintain the standards stipulated by the PWS.

d) Describe your process on how you intend to provide cover for staff absences to ensure all facilities still receive service to the standards of the PWS.

e) Explain your process to ensure staff are present and performing duties in accordance with the work schedule that has been provided to the Government COR’s.

f) Thoroughly and clearly describe your process to ensure adequate equipment, cleaning products, and consumables are available to enable staff to perform all the required tasks to the standard of the PWS in each facility.

g) Describe your plan to ensure continuity of Management Personnel and the sharing of all relevant contract information in the event of a change of Management Personnel.

h) If any services are sub-contracted, how do you intend to ensure the sub-contractor performs to the standards of the PWS.

ii. Quality Control Plan - Provide a Quality Control Plan that describes the technical approach you will use to successfully perform the work detailed in the Performance Work Statement (PWS) and to effectively meet the quality thresholds defined in the Services Summary. The policy of the

Government for Contractor Quality Control and applicable definitions are provided in Federal

Acquisition Regulation Part 46. In all Government contracts, the Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services that conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary. Note that if selected for award, your Quality Control Plan will be incorporated into the contract and will be monitored for compliance on the Service Summary as a performance objective item. Reference PWS para 2., Contractor’s Quality Control Plan, to include, but not limited to;

a) Thoroughly and clearly describe in detail your methods and your key quality control processes and procedures for ensuring performance meets the standards of the PWS.

This should include a description of the inspection system to effectively meet the quality thresholds defined in the Service Summary (SS) in paragraph 2.0. Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. This should include processes for scheduling services (ref. PWS para 4.19

Schedules) and respective will interface with the Government Quality Assurance

Surveillance Plan (QASP) and assigned Contracting Officer’s Representatives (CORs).

Additionally, control procedures for any government-provided keys or lock combinations shall be included.

b) Thoroughly and clearly describe your process to rectify any deficiencies and your process to ensure they do not re-occur.

c) Identify your proposed metrics for determining whether or not expected outcomes will be achieved. This should include a description of the methods and checklists to be used for identifying and preventing deficiencies in the quality of service provided.

d) Thoroughly and clearly describe your training processes to illustrate methods of documenting and certifying employee training that ensures the cleaning standards prescribed by the PWS (and/or UK Health and Safety standards) are successfully met.

This should also include a detailed description of your approach to retain key staff positions, and to accommodate unpredictable leave of absences by employees, in achieving the performance standards detailed in the PWS.

PART II – PAST PERFORMANCE INFORMATION - Only references for recent and relevant contracts are desired. Recent is within the last five years, relevant contracts include contracts or projects of similar size

(considering similar amounts of facility square footage, annual contract cost, and numbers of customers serviced) and complexity relevant. Submit original.

i. Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFQ. The government will use listed information submitted by the offeror as described below in paragraph ii to assess performance as well as other sources such as other government offices and commercial sources.

ii. Provide a list of recent and relevant contracts or projects performed within the last five (5) years.

Relevant contracts include contracts or projects of similar size (considering similar amounts of facility square footage, annual contract cost, and numbers of customers serviced) and complexity.

Furnish the following information for each contract listed:

a) Company/Division name

b) Product/Service

c) Contracting Agency/Customer

d) Contract/Project Number

e) Contract Dollar Value

f) Period of Performance

g) Verified, up-to-date name, address, email, FAX & telephone number of the primary customer point of contact and/or contracting officer

h) Comments regarding successful compliance with contract/project terms and conditions

(to include, but not limited to schedule, quality assurance, cost)

i) Comments regarding any known performance deficiencies or unresolved problems within or beyond your control, not in accordance with the contract/project terms and conditions.

j) Description of characteristics or facts that pertain to the relevancy of previous contracts/projects with comparison to scope and performance of this contract in accordance with the relevancy guidelines in the above paragraph.

NOTE: The past performance portion of the quotation may be submitted earlier but shall be due on 8 December 2014, 1600 hours GMT and shall be emailed to switzer.claire.gb@us.af.mil, savard.boone.1@us.af.mil, and kim.baker.3@us.af.mil.

mailto:switzer.claire.gb@us.af.mil mailto:kim.baker.3@us.af.mil

iii. If a business teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

iv. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the quotation a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

PART III – PRICE

i. Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

ii. Firm Fixed Priced Quotations: As prescribed by clause 52.216-1 TYPE OF CONTRACT, the resultant contract will be Firm Fixed Priced. Accordingly, quoted pricing by offerors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award. Additionally, as the resultant award will be a Firm Fixed Price contract-type, multiple awards will not be considered whereby quotations shall include pricing for all items in the Price Schedule contained in Section B, for all associated priced CLINs, on an “All or None” basis. Ensure that proposed unit and extended prices for the required quantities are correctly calculated for summary totals that equate to prices provided at the Contract Line Item Number-level

(CLIN).

iii. Proposed pricing must be submitted in British Sterling Pounds (£), and remain valid for 90-days after the closing date of this solicitation.

TUPE - (Transfer of Undertakings (Protection of Employment) Regulations 2006

Definition. The United Kingdom’s Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation enabling them to enjoy the same terms and conditions.

During the solicitation phase and award of the resultant contract the Government does not have access to specific

TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee. While the Government fully understands the relevance of TUPE-information in proposing fixed prices, the responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of

Undertakings (Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed price contract it is incumbent upon the offeror to calculate their anticipated TUPE pricing at time of quotation submittal. TUPE costs cannot be submitted as a conditional quotation, if submitted as such the offeror’s quotation will be considered unacceptable and the offeror may be excluded from competition.

PERFORMANCE WORK STATEMENT

TH

Fighter Wing Custodial Performance Work Statement

Table of Contents

Section Number and Title

1.0 Description of Services

2.0 Service Summary

3.0 Government Furnished Property and Services

4.0 General Information

5.0 Appendices

Appendix A, AF Custodial Standards

Appendix B, Estimated Square Footages and Cleaning Level

Appendix C, Floor Plans and Maps

Appendix D, Required Reports/Forms

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed at RAF

Lakenheath and RAF Feltwell, in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. The contractor shall accomplish all cleaning tasks and be required to provide and replenish soap, urinal blocks and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of this PWS and the Service Summary (SS). The cleaning frequencies are established in Appendix A, Air Force

Custodial Common Levels of Service Standards. Facility cleaning levels and estimated square footages are established in Appendix B, Estimated Square Footages and Cleaning Level.

Facility drawings of areas cleaned are established in Appendix C, Floor Plans and Maps. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, Headquarters Air Force (HAF) standards, instructions, and commercial practices.

The Contractor is responsible for providing custodial services for the square footage as stated in

Appendix B. The permissible variation shall not exceed plus or minus 10 percent of the cumulative square footage stated within Appendix B, Levels 1 through 4. The Contracting Officer

Representative (COR) shall track variance and provide square footage to the contractor. Variances exceeding plus or minus 10 percent shall result in a contract modification.

1.1 Facility Cleaning Services:

1.1.1 Non-Carpeted Floors (Hard Floors: Vinyl Tile, Ceramic Tile, Wood, Concrete, etc...)

Hard floors shall be maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean, etc.) and with cleaning solutions if applicable, for the specific floor type. After cleaning, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Baseboards, corners, and wall/floor edges shall also be clean. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

1.1.2 Carpeted Floors. Carpets shall be maintained free of soil, dirt, debris, litter and other foreign matter by effective routine vacuuming. The contractor shall use efficient vacuum cleaners shall offer high airflow, high efficiency filtration, and an adjustable rotating brush agitation for more effective soil removal. Any spots and spills shall be removed by the carpet manufacturer’s approved methods or other commercially accepted practices as soon as noticed.

All tears, burns, and raveling shall be brought to the attention of the facility manager. Area and throw rugs shall also receive this service. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

1.1.3 Stairways/Elevators/Handicap Lifts. All floor surfaces shall be cleaned in accordance with paragraph 1.1.1 or 1.1.2, as appropriate. Stair guards, handrails, wall caps and baseboards shall be free from grease and grime. The Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls, up to 72 inches height from stair tread level, to provide or maintain a clean, uniform appearance.

1.1.4 Entrance Lobbies and Corridors. Clean all millwork, baseboards, glass doors and all floor surfaces. Area shall be free and clear of all cobwebs, debris, dirt and stains.

1.1.5 Clean Floor (Walk-Off) Mats. Vacuum and clean interior and exterior floor mats. Mats shall be free of all visible lint, litter, debris, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

1.1.6 RESERVED

1.2 Restrooms/Locker Rooms Cleaning Services: Including ball field/ park area toilets, locker, shower and VIP cleaning services.

1.2.1 Sign In Sheet – The Contractor is required to establish and maintain a sign in sheet for each restroom. The sheets are to be posted by Contractor personnel in each bathroom. Contractor employees shall annotate date, time, full name and signature of cleaners when service is performed. All sheets shall be an official sign in roster with proper sections to input date, time, name and signatures.

1.2.2 Clean and Disinfect. All surfaces of sinks, toilets, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures to include removable shower drain covers, saunas, partitions, dispensers, doors, walls, partitions, stalls, stall doors, entry doors (including handle, kick plates, ventilation grates, metal guards), walls, and other such surfaces shall be cleaned and disinfected using a germicidal detergent. Restrooms shall have a clean scent or no odor at all. Showers, toilets, and urinals will be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. Mirrors shall be clean and have no streaks or other removable matter. Partitions shall be smudge, stain free. Vents (within 72 inches of the floor) shall be clean. Restroom sinks, countertops, and fixtures shall be free from water and scale deposits, soil, streaks, and other removable matter. Walls and grout shall be free of all film, spots, and detergent buildup.

1.2.3 Restroom Floor Care. All floor surfaces shall be maintained in accordance with paragraph 1.1.1 by effective routine cleaning. Moveable items shall be tilted or moved to sweep and damp mop underneath. Grout on the wall and floor tiles shall be free of dirt, scum, mildew, and residue.

1.2.4 Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so any provided supplies including toilet tissue, paper towels, and hand soap do not run out.

Supplies shall be stored in designated areas. If supplies run out prior to the next service date, the contractor shall refill within two hours of notification. An increased amount of supplies may be necessary for customer service buildings or facilities housing children.

1.2.5 Drinking Fountains. Contractor shall clean all facility drinking fountains, typically located near or in the vicinity of restrooms. All porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountains shall be cleaned and disinfected.

Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

1.2.6 Restroom Trash Removal. All trash containers in restrooms and locker rooms shall be emptied, trash disposed, and containers returned to their original locations. The contractor shall provide and replace any obviously soiled, worn or torn plastic trash can liners. Trash receptacles shall be left clean, free of foreign matter and free of odors.

1.2.7 Offensive/Hygiene Waste Bins. With reference to estimated square footage listings found in Appendixes B and C of this PWS, the contractor shall provide and service feminine hygiene disposal units to those facilities with latrines and restrooms. The handling of

Offensive/Hygiene Wastes should follow practices and principals established by applicable

United Kingdom’s (UK) laws and regulations.

1.3 Periodic Cleaning Services: (Services performed on a monthly, quarterly, semi-annual, annual basis).

1.3.1 Periodic Hard Floor Maintenance. Hard floors shall be cleaned, scrubbed, sealed, polished, waxed, and stripped as required for the appropriate surface to maintain, protect and ease normal routine floor cleanings. After periodic maintenance, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water.

1.3.2 Periodic Carpet Restorative Cleaning. Carpets shall be cleaned using hot water extraction methods in order to remove embedded soil from carpet fibers. Cleaning shall employ an effective technique and method to address soil suspension, soil extraction and drying. After cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has dried.

1.4 Special Cleaning Requirements.

1.4.1 Child Development Center (CDC). Designated CDC facilities shall be maintained in accordance with AFI34-248 Child Development Centers, summarized below and Appendix A.

Kitchen areas are not part of the contractor’s responsibility for cleaning. All cleaning requirements will be performed either before or after CDC operational duty hours except for any cleaning requirement standard performed more than 1 time daily. For those specific cleaning requirements of 2 or more times daily at least one cleaning will be performed during operational duty hours. Daily floor cleanings shall be accomplished during operational duty hours as indicated in Appendix A.

1.4.2 Security Clearance/ Background Check Requirements.

1.4.2.1 All personnel employed on a US military installation require the proper background check to be completed before they are authorized unescorted access to the installation, facilities, and if necessary computer networks. For the purpose of this contract, these positions are deemed non-sensitive, which by US government definition means do not require access to US classified information. Reference documents can be provided to the contract company for review if required:

DoD 5200.2-R, Personnel Security Program; DoD Instruction 1000.13 and Volume I, Identification Cards for Members of the Uniformed Services, Their Dependents, and Other

Eligible Individuals; DoD Instruction 1402.5, Criminals History Background Checks on

Individuals In Childcare Services; AF Instruction 31-501, Personnel Security Program; AF

Instruction 31-101, Integrated Defense; and AF Instruction, USAFE Supplement 31-101, Integrated Defense.

1.4.2.2 Before any employee is authorized to perform work on this contract, the contract company will provide new employee information as requested by the COR for the US government to verify the employee meets the requirements for unescorted access to the installation, or if a background check is required. If a background check is required the contract company will coordinate with the

COR for the new employee to complete all requested documentation to be submitted to the investigative service provider within three days of the first day of employment. Failure to provide proper documentation will terminate the employee’s unescorted access to the installation, etc. in performance to work on this contract, until the documentation is properly submitted. NOTE: one requirement is a local file check, and this can take several days’ even weeks to complete BEFORE documents can be submitted to the investigative service provider.

1.4.2.2.1 If the investigation is submitted to the US government Office of Personnel Management then unescorted base access can be granted when (a) the investigative service provider opens the case, (b) a favorable fingerprint report is returned from the FBI, and (c) the unit commander or director favorably reviews the submitted investigation package.

1.4.2.2.2 When the proper background check has been favorably completed and documented the

COR will inform the contract company. The COR may request the USAFE Form 77, Base Entry

Identification or a CAC be issued to the employee. The end date will be no later than the end of the contract or in three years from issue, whichever is sooner.

1.4.2.3 Any employee that will work at the Youth Center or the Child Development Center (CDC) may require additional background checks. Before an employee is authorized to perform work in the Youth Center or CDC, the contract company will provide employee information as requested by the COR for the US government to verify the employee meets the requirements. If a background check is required the contract company will coordinate with the COR for the new employee to submit all requested documentation for the investigative service provider before they are authorized to work in these facilities. The employee will not be authorized to be alone in the

Youth Center or CDC until the background check is completed.

1.4.3 Required Training. All contract employees working at the CDC, and or Youth Activity

Center shall be required to attend annual training on child abuse prevention, identification and reporting. (AFI 34-248, 5.4.4) The training will be conducted during normal duty hours by a government certified trainer. It shall be the Contractor’s responsibility to ensure new employees working at the CDC, and or Youth Activity Center receives this training.

1.4.4 Immunizations. All Contractor employees assigned to the CDC, and or Youth Activity

Center shall be free of communicable diseases to include tuberculosis, prior to entering either facility.

1.4.4.1 Required Documentation. The Contractor shall provide a summary spreadsheet listing of all employees proposed to work in CDC and/or Youth Activity Center with the employees name, position, date background checks were initiated and completed, date child abuse training was completed, certification that immunization requirements have been met and employee statement (1.4.2) for assignment to work in the CDC and or Youth Activity Center. In the event that an employee is replaced, even temporarily, the replacement shall meet all requirements set forth in paragraph 1.4.2 through 1.4.4, inclusive, be completed prior to beginning work. Failure to fulfill these requirements, in sufficient time to replace an employee, will not relieve the

Contractor of their responsibilities under this contract. Failure to provide these statements will prohibit Contractor employee(s) entrance into the CDC and/or Youth Center. It shall be the

Contractor’s responsibility to update the spreadsheet as necessary.

1.4.4.2 Required Identification. All employees shall wear a nametag or other identifying apparel. (AFI 34-248, 8.7.7)

1.4.5. Cleaning Requirements Child Development Center. Physical contact shall not be allowed with children and contractor employees shall not be alone with children unsupervised.

1.4.5.1 Disinfecting, Cleaning and Sanitizing Solutions. The Contractor shall store cleaning solutions in a non-brand name container and clearly labeled as “BLEACH

WATER”. The solution shall be kept out of children’s reach at all times.

1.4.5.1.1 Cleaning Solution: Use of soap and water to remove visibly soiled areas.

1.4.5.1.2 Disinfecting Solution: Use of a chemical agent to prevent infection from non-food surfaces and equipment by destroying harmful bacteria and other microbes.

Examples:

- Liquid chlorine bleach (without scent), one-quarter (1/4) cup (5.25% sodium hypochlorite) in one (1) gallon of water (or 1 Tablespoon bleach in 1 quart water), made fresh daily.

- Quaternary Ammonium Compound mix at 400 ppm or as directed and confirm with test papers.

- Pine Oils (must be at least 70% pine oil) follow manufacturer’s directions.

- Commercial Disinfectants follow manufacturer’s instructions.

1.4.5.1.3 Sanitizing Solution: A limited list of chemical agents that reduce the number of bacteria and viruses to a safe level for public health requirements. Use sanitizers on food contaminated surfaces and equipment.

- Examples:

- Liquid chlorine bleach (without scent), 1 Tablespoon (5.25% sodium hypochlorite) in one (1) gallon of water, made fresh daily; must be left on for 2 minutes to be effective.

- Quaternary Ammonium Compound mix as directed and confirm with test papers. Check with label to ensure it is recommended for food surfaces. Ammonium compounds are deactivated by soap and detergents and may not protect against all bacteria. Follow manufacturer’s instructions and allow time to work.

1.4.5.2 Cleaning Products Approval. The Contractor shall provide a list of all cleaning products to be used in CDCs and Youth Activity Centers to the directors of those facilities to ensure that the cleaning products are suitable for use in a child care…