Juice Bar Amendment.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Jan-2011 04:00 PM to 04-Feb-2011 04:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 1001

The CLIN extended description has changed from Furnish all labor, materials, equipment (not otherwise provided by the NAFI), services, oversight/supervision necessary to operate a healthy food concession and juice bar in the RAF Mildenhall Hardstand Fitness Center, according to attached Statement of Work. Contractor shall fill in and adhere to Section B CLIN structure and the attached Fee Schedule. -SITE VISIT TO BE HELD 13 JANUARY 2011 @ 1300 HOURS, FOR MORE INFORMATION SEE SECTION L (INSTRUCTIONS TO OFFERORS) to Furnish all labor, materials, equipment (not otherwise provided by the NAFI), services, oversight/supervision necessary to operate a healthy food concession and juice bar in the RAF Mildenhall Hardstand Fitness Center, according to attached Statement of Work. Contractor shall fill in and adhere to Section B CLIN structure and the attached Fee Schedule. -SITE VISIT TO BE HELD 25 JANUARY 2011 @ 1300 HOURS, FOR MORE INFORMATION SEE SECTION L (INSTRUCTIONS TO OFFERORS).

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO 52.212-1

QUOTE PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions and technical requirements, in addition to those identified as evaluation factors or subfactors.

B. A site visit is planned for 25 January 2011; all prospective offerors are highly encouraged to attend. In no event shall failure to inspect the area constitute grounds for a claim after contract award

1. A maximum of 2 persons per company will be allowed to participate

2. Contractor shall provide names of company representatives attending site visit not later than 1300 on 21 January 2011, to garrett.silva@lakenheath.af.mil

3. Formal questions should be submitted with your company information at the time of registration.

4. All other routine questions will be answered during the site visit.

C. The contracting officer has determined there is a high probability of adequate competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate competition exists no additional information will be requested. However, if at any time during this competition the contracting officer determines that adequate competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the proposed fee.

D. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes; Volume I - Technical Proposal, Volume II - Past Performance Information, and Volume III – Price (Fee);

E. Specific Instructions:

VOLUME I – TECHNICAL CAPABILITY PROPOSAL - Limited to no more than 20 pages. Submit original plus one (1) copy.

1) Performance Management Plan - Describe your overall plan for delivering the level of service quality required by the contract. Provide a detailed description of each method to be applied and how the resultant data will be used to ensure quality service is provided. This sub-factor will also include your quality control plan; this includes sanitation and food safety control, as well as employee training. Outline all other activities you will employ to measure and control the quality of the services provided.

2) Sample Menu – Provide a sample menu that outlines the healthy food options identified in the Statement of Work; include any promotional and marketing material samples (i.e. sales, discounts, advertising schemes, etc.).

VOLUME II – PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit original and two (2) copies.

1) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of service for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, etc.

2) Performance Surveys: The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFQ. The Government will use information submitted by the offeror and other sources such as other federal Government offices and commercial sources, to assess performance. Provide a list of no more than five (5), of the most current and relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include contracts of a similar magnitude and complexity for the food service and concessionaire industry. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. From the list of current/recent and relevant contracts, questionnaires will be utilized by the government to evaluate past performance.

3) Furnish the following information for each current/recent and relevant contracts listed:

· Company/Division name

· Product/Service

· Contracting Agency/Customer

· Contract Number

· Email Address

· Contract Dollar Value

· Period of Performance

· Verified, up-to-date name, address, FAX & telephone number of the

Contracting officer, if applicable.

· Comments regarding compliance with contract terms and conditions

· Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

· Your own assessment of the contract’s relevancy to performance of this contract in accordance with the relevancy guidelines in above paragraph.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent (within the past three years) past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

NOTE: The above information for each current/recent and relevant contract shall be provided prior to the closing date of the soliciation, and be emailed to both garrett.silva@lakenheath.af.mil on or before 4 February 2011.

4) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the quote a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

VOLUME III – PRICE (FEE) - Submit original and one (1) copy

1) Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2) Offerer shall submit a fee percentage offered to the NAFI(s) from the gross receipt of the facility, less taxes. An offer must be made on all categories for that offer to be eligible for consideration for award. The fee will be paid to NAFI based on the total combined sales of the location included in this Contract. Concessionaire must submit a payable fee with a MINIMUM equal to thirteen percent (13%) of gross sales.

3) NOTE: A 30-day phase-in period is anticipated from time of contract award to commencement of performance and respective work under the contract. Separate Contract Line Items (CLIN’s) are not prescribed to propose or reimburse costs related to phase-in or phase-out. Associated costs for performance related to phase-in and phase-out shall be accounted for by offerors in the overall fixed price of the contract.

GENERAL INFORMATION REGARDING QUOTE SUBMISSION

INFORMATION REGARDING SUBMISSION OF QUOTES:

Quotes should be emailed to garrett.silva@lakenheath.af.mil by the offer due date listed in block 8 of the SF 1449

Hand carried quotes must be delivered to the contracting office at Building 977, 1st Floor, RAF Lakenheath, United Kingdom, IP27 9PN. The sealed envelope or package used to submit your quote must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that RAF Lakenheath has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING QUOTES. Offerors should allow sufficient time to obtain a visitor pass and arrive at the quote depository PRIOR to the time specified for receipt. Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

US FEDERAL HOLIDAYS: The following US Federal Legal Holidays should be considered by offerors when proposing to this requirement:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

(End of provision)

(End of Summary of Changes)