Questions-answers for FA557525Q1002 Rota Mail Room Clerk Services UPDATED.docx
DOCX document 16 KB Posted
- Solicitation number
- FA557525Q1002
About this file
This document contains Questions and Answers for a Mail Room Clerk Services contract at Rota Naval Station, Spain, solicited by the 496 Air Base Squadron. The contract is a Firm Fixed Price (FFP) procurement for a base period and four option years, requiring one US Citizen Mail Orderly who can access NAVSTA Rota as a Spanish resident, spouse, or family member with pre-existing SOFA status. The current incumbent has contract number FA557521P0001, and there is an existing alternate personnel trained for annual leave coverage.
Key contract details include: mail services Monday-Friday excluding federal holidays, with a three to five-day backfill policy for sick leave; government-conducted training at the US Post Office during working hours; and no relocation expenses or additional SOFA agreements authorized. The Official Mail Manager (OMM) is a government position. The solicitation will be conducted as a Full and Open Competition, with award made to the lowest-priced, responsible offeror conforming to all solicitation requirements. The contract is managed by the Department of the Air Force, United States Air Forces in Europe - Air Forces Africa.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions-answers for FA557525Q1002 Rota Mail Room Clerk Services.docx | DOCX document | |
| PWS UNIT MAIL ORDERLY 2025.pdf | ||
| Provisions and Clauses - Rota Mail Clerk.pdf |
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Text version
1. Is there an Incumbent and if so, what is the current contract information?
Yes, there is an incumbent and the contract number is FA557521P0001
1. What is the Backfill/absence policies when providers are on leave / out sick? Is a backfill required and if so, after how many days?
A Mail Orderly (MO) is required Mon- Friday, excluding Federal holidays. In the case of the Mail Orderly’s absence due to sickness, any of the appointed Office Mail Managers(OMMs) are authorized to pick up mail from the Post Office and sort and distribute personnel mail to the Air Force personnel/families assigned to NAVSTA Rota. Depending on the OPTEMPO of the command, three days (no more than 5) for backfill for primary MO sick leave.
During a period of annual leave, a trained Civilian alternate is also authorized to be hired. If annual leave is awarded as part of this contract, the contractor will provide payment directly to the alternate MO for the hours worked while the Primary MO is on paid leave.
1. Is contract FFP or labor hours?
The contract is FFP.
1. Is there a historical work load? Can Gov’t provide current # of employees working? Nothing in PWS enables contractor to determine how many personnel would be needed.
Currently there is one personnel filling this role. We presently have an individual that was trained as an alternate for annual leave period in 2025.
1. What country clearance requirements would be necessary? Are relocation expenses allowed? Is SOFA provided for these positions?
The Mail Orderly must be a US Citizen and authorized to perform work on, and have access to enter, NAVSTA Rota either as a Spanish resident or as a spouse or family member with a pre-existing SOFA status. No relocation expenses and/or SOFA agreements will be authorized for this position.
1. Is this government sponsored training? Is training time billable for the contractor?
The training is conducted by a government official at the US Post Office on NAVSTA Rota during working hours. No overtime or additional hours to complete training is required nor will be approved.
1. PWS 2 Qualifications: Are there particular qualifications for the Official Mail Manager (OMM)? Or is this position a government position?
The Official Main Manager (OMM) is a government position per postal regulations.
File details come from the government source that posted it. Updated .