Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

7 April 2016

MEMORANDUM FOR OFFERORS

FROM: 496 ABS/LGC

UNIT 6585

APO AE 09643

SUBJECT: Request for Proposal, 2016 Morón Bowling Alley Concessionaire Contract

1. Your firm is being solicited to provide a written proposal for bowling alley concessions and services at the Morón Bowling Alley, Moron Air Base, Spain. The contractor shall provide all necessary labor, supplies, snack bar items, beverages, snacks, beer, sodas, food items, and transportation required for the operation of a bowling alley. The Government will supply the facility and the government furnished equipment identified in the attached PWS. The objective of this Request for Proposal is to award a concessionaire-type contract for a period of five (5) years; a one-year base period and four (4) option years. Attached is the performance work statement for the requirement and a sample concessionaire contract for contractor review.

NOTE: THIS SOLICITATION IS INTENDED ONLY FOR LOCAL SOURCES IN

ACCORDANCE WITH FEDERAL ACQUISITION REGULATION 5.202(a)(12). LOCAL

SOURCES ARE THOSE SOURCES NORMALLY RESIDENT, LICENSED AND

REGISTERED TO CONDUCT SERVICES IN SPAIN. OFFERS FROM NON-LOCAL

SOURCES WILL NOT BE CONSIDERED UNDER THIS SOLICITATION.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87 effective 7 March 2016 and Defense Federal Acquisition Regulation DPN 20160325 effective 25 March 2016.

The following clauses and provisions apply to this solicitation and are included by reference:

Federal Acquisition Regulation (FAR) Clauses:

52.204-10 Reporting Executive Compensation and First-tier Subcontract Awards 52.209-6 Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment 52.212-1 Instructions to Offerors - Commercial Items (see addendum below) 52-212-3 Offeror Representations and Certifications - Commercial Items, Alt 1 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - (Deviation 2013-O0019( (Mar 2016) 52.222-21 Prohibition of Segregated Facilities 52.222-50 Combating Trafficking in Persons 52.223-10 Waste Reduction Program 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities Relating to Iran-Representation and Certifications 52.226-26 Equal Opportunity, Alt I 52.228-3 Workers’ Compensation Insurance (Defense Base Act) 52.232-39 Unenforceability of Unauthorized Obligations 52.232-33 Payment by Electronic Funds Transfer (EFT) – System for Awards Management 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.245-1 Government Property 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions

Department of Defense Federal Acquisition Regulations (DFAR):

252.203-7000 Requirement Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alternate A, System for Award Management 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.211-7007 Reporting of Government-Furnished Property 252.225-7042 Authorization to Perform 225.225-7048 Export-Controlled Items 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7004 Status of Contractor as a Direct Contractor (Spain) 252.229-7005 Tax Exemptions (Spain) 252.229-7013 Tax Exemptions (Spain) - Representation 252.232-7003 Electronic Submission of Payment Requests 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property 252.245-7002 Reporting Loss of Government Property 252.245-7003 Contractor Property Management System Administration 252.245-7004 Reporting, Utilization, and Disposal

Air Force Federal Acquisition Regulations (AFFAR):

5352.201-9101 Ombudsmen 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001 Health and Safety on Government Installations 5352.225-9004 Submission of Offers in Other than United States Currency 5352.242-9000 Contractor Access to Air Force Installations

The following clauses and provisions apply to this solicitation and are included by full text:

Federal Acquisition Regulation (FAR) Clauses:

52.212-2 Evaluation – Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability

(ii) Remuneration

Technical and past performance, when combined, are significantly more important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.214-34 Submission of Offers in the English Language

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.217-8 Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 Months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

(End of Clause)

52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years and 6 Months.

52.225-14 Inconsistency Between English Version and Translation of Contract

In the event of inconsistency between any terms of this contract and any translation into another language, the English language meaning shall control.

The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil. The Defense Priorities and Allocation System (DPAS) assigned rating is: none. Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items. As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

2. To assure the timely and equitable evaluation of quotations, vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors, if applicable.

3. The following evaluation factors will be used to determine the best value to the NAFI:

1. Technical Capability

2. Remuneration http://farsite.hill.af.mil/

A. Technical Capability – Technical evaluation shall be on a pass/fail basis.

1. Provide a Business Plan

a. Submit a comprehensive business plan with a minimum of one (1) page, but not to exceed a maximum of five (5) pages that describes in detail how the contractor intends to satisfy the contractual requirements of the attached PWS and conduct day-to-day business operations. (Examples: staffing plans, management, schedules, etc.)

2. Provide evidence of:

a. Spanish Business Registration

b. An official statement from the vendor’s bank validating that the contractor’s accounts are in good standing and do not have outstanding debt over the last five

(5) years.

3. Provide Proof of Experience

a. Submit proof of at least twenty-four (24) months of experience, in the last five

(5) years, as a Concessionaire in the local food and restaurant industry.

4. Schedule

a. Complete all fill-in sections of the concessionaire’s contract, and sign the signature page portion of the document.

5. Menu

a. Submit a sample menu with ingredients and the proposed prices of each menu item.

b. Provide a procurement plan detailing how the Contractor intends to source all required food items and a listing of approved food and beverage distributors that the Contractor plans on using.

6. Security

a. Contractor must be able to provide the proper documentation and obtain base access in accordance with the terms of the PWS.

7. Language Proficiency

a. Contractor personnel must be able to understand and speak English to the extent that is required to perform all functions in accordance with the PWS.

B. Remuneration, or a payment/commission made to the NAFI that is calculated based on the percentage of Concessionaire’s food and alcohol sales for a specified period of time. The 20 percent commission received from bowling sales is a separate and fixed amount and does not need to be factored into remuneration percentages.

1. For award purposes the offeror will be evaluated on the proposed percentage of remuneration for the base year and each option year.

a. Failure to include a proposed percentage is cause for exclusion from consideration for award.

4. The Concessionaire contract will be awarded to the offeror that is rated technically acceptable and whose remuneration for all proposed years represents the best value to the government.

5. All proposals submitted must include the company's or individual's complete mailing address, phone number, e-mail address, if applicable, and remittance address.

6. For consideration, a complete proposal package must be received by the 496 ABS Contracting Office no later than 9:00 a.m. on 18 April 2016. Proposals must address the items identified in the attached Performance Work Statement which will become affixed to and part of the contract. Proposals that fail to address the required evaluation factors will be deemed non-responsive.

7. The contract document, attachments 1 through 4, and your written proposal will constitute the final terms and conditions of the resulting contract from this solicitation.

8. If there are any questions regarding this solicitation, please contact TSgt Danyel Smith via e-mail at danyel.smith@us.af.mil, or call 955848717; or SSgt Charles Hertenstein via e-mail at charles.hertenstein@us.af.mil, or call 955848134.

mailto:danyel.smith@us.af.mil mailto:charles.hertenstein@us.af.mil

Attachments:

1. Performance Work Statement

2. Concessionaire Contract Format

3. General Provisions

4. Special Provisions