Attachment 3 RAF Croughton Music Director PWS.pdf

Attachment 3 – RAF Croughton Music Director PWS

Performance Work Statement (PWS) RAF Croughton Music Director

1.0 GENERAL INFORMATION. The contractor shall provide personnel, equipment, materials, supervision, transport, and other items and services necessary to perform duties as the RAF Croughton Musical Director. The government will provide sheet music. Sensitivity and respect for all faith groups will be maintained. The contractor shall provide all music, musical planning, coordination, and directing for the Religious Services at the RAF Croughton Chapel. Additionally, the contractor shall provide service for all special holy day observances and holiday services per para — 2.3. of this PWS.

The contractor will provide music for choir and band rehearsals and additional unscheduled services as necessary, including, but not limited to, funerals, memorial services, special chapel functions, and music workshops.

1.1. NON-PERSONAL SERVICES. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to represent personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

1.2. FREEDOM OF RELIGION. The USAF Chaplain Service supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an atmosphere of religious sensitivity to all participants in the program. The sensitivity does not limit participants from sharing their faith, moral values, religion, or any other issues. However, the contractor shall ensure that no effort or coercion for participants to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or volunteer. Although this is a Christ-centered position, proper respect for all religious faith groups will be maintained.

1.3. AREA OF PERFORMANCE. The accomplishment of the results contained in this PWS requires performance at RAF Croughton Chapel; however, events may be conducted at various locations on the installation.

2.0 DESCRIPTION OF SERVICES.

2.1. WEEKLY SERVICE MUSIC DIRECTOR. The contractor is responsible for leading the music at all Sunday services at the RAF Croughton Chapel. Normal services consist of approximately 20 minutes of music during the course of a typical one hour Worship Service.

The contractor is responsible for making sure that all music selections are input into the chapel audiovisual program for display during Sunday services. The contractor shall direct and lead a wide range of musical selections to include traditional or contemporary styles, all of which will be tailored to meet the worship and liturgical needs of the particular service.

2.2. MUSIC REHEARSAL. The contractor is responsible for directing weekly choir rehearsals.

The standard rehearsal duration is 60 minutes. The contractor is liable for scheduling chapel facilities for rehearsals with the NCOIC of Chapel Operations and shall maintain rehearsal areas neat and presentable. The contractor shall provide the NCOIC of Chapel Operations with a monthly schedule of rehearsal dates and times.

2.3. SPECIAL SERVICES & REHEARSALS. The contractor shall coordinate all rehearsals and lead the music for all special services, as identified within Appendix I. Special services, which are services that are considered to be holy or special to the specified faith group. Normal special services consist of approximately 20 minutes of music.

2.4. The contractor shall be present 30 minutes prior to service to rehearse with the praise team, as well as to coordinate any last minute service details. The contractor is responsible for the setup and teardown of all equipment, materials, and supplies necessary for use during service and rehearsals. Areas used will be appropriately secured upon completion. In the case of service cancellation, the contractor will be given at a minimum, a 24-hour notice of the scheduled service cancellation.

2.5. The contractor is responsible for selecting volunteers to perform in the chapel band/choir.

2.6. HOURS OF OPERATION.

2.6.1. Sunday services are currently held between 9.30 and 12.00. If special events are scheduled on a Federal Holiday, they will be performed IAW the PWS at no additional cost to the government.

Federal Holidays

New Year’s Day January 01 Martin Luther King 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day July 04 Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day November 11 Thanksgiving Day 4th Thursday of November Christmas Day December 25

2.6.2. Due to the nature of the special services or events, the contractor services may be required outside of normal hours of operations.

2.6.3. In the event the contractor takes a leave of absence, the contractor is responsible for ensuring that the services are provided in their absence. The contractor shall notify the Contracting Officer or designated representative at least 14 days before any non-emergency absence and give the name of their replacement as well as their subcontractor's qualifications and experience for approval.

3.0 CONTRACTOR PERSONNEL QUALIFICATIONS.

3.1. The contractor, at a minimum, shall have two (2) years of past experience playing in or leading music groups, bands, or choirs.

3.2. The contractor shall not be a current employee of the United States Government due to a potential conflict of interest.

4.0 SECURITY OF FACILITY

4.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation.

4.2. The contractor will ensure that any government keys issued are not lost, misplaced, or used/loaned by any other person. If the contractor loses a key, they shall be charged for replacement. Issued keys will not be duplicated. If the contractor is the last to depart or member of the last group departing, the contractor shall ensure that any facility is locked and secured.

4.3 The contractor will schedule an appointment with the NCOIC to receive training in chapel facility use, building security, and fire prevention IAW AFI 32-2001 The Fire Protection Operations and Fire Prevention Program upon initiation of this position. Building keys necessary to perform the required services will be issued at this time. The contractor will return all keys issued at the conclusion of contractual responsibility. See appendix II.

5.0 BACKGROUND CHECKS: The contractor must require and submit the following items:

5.1. The contractor shall submit the completed personnel background check applications within ten (10) business days after award date to the chapel background check program manager for processing. It is mandatory that all contractors working with children under the age of 18 have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position, September 11, 2015). An adverse finding from this investigation at any time will result in the termination of services.

5.2. Provide all information necessary for a background investigation to include an Installation Records Check (AF Form 2583) and proof of a completed Child Care National Agency Check and Inquiries (CNACI).

5.3. Criminal History: IAW DODI 1402.5, a Criminal History Background Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the government. In the event that a criminal history is found, the contract will be terminated at no further cost to the government.

6.0 GOVERNMENT PROVIDED EQUIPMENT. In accordance with FAR 45.000(b)(5), the government will make available the chapel musical and sound equipment as incidental to the performance of this contract. The contractor shall prevent all government equipment and property from damage. The security of any contractor-owned property shall be the responsibility of the contractor, and the government is not liable for losses or damage incurred by the contractor.

6.1. GOVERNMENT PROVIDED TRAINING. The government will make available the required training, as identified in Appendix II, to perform tasks in accordance with this contract.

The contractor will be required to perform the required training supplied by the government.

7.0 APPENDICES

APPENDIX I - SPECIAL EVENTS WORKLOAD ESTIMATE

SPECIAL EVENT FREQUENCY

Ash Wednesday one (1) event

Maundy Thursday one (1) event Good Friday one (1) event

Easter one (1) event Thanksgiving Service one (1) event

Children’s Christmas Play one (1) event Christmas Day Service one (1) event Christmas Eve Service one (1) event

Christmas Tree Lighting Ceremony one (1) event Memorial (Funeral) Service unknown

APPENDIX II PROVIDED TRAINING

The following training will be furnished by the government to the contractor for the term of the contract.

The training is as follows:

a) Anti-Terrorism Level 1

b) Facility Security

c) Facility Utilization

APPENDIX III DELIVERABLES

All reports and documents shall be made available to the government throughout the contract period of performance and for the period after contract completion until the final settlement of any claims under this contract. Copies of all reports shall be submitted to the NCOIC of Chapel operations or designated representative.

Interval Type Description

Weekly, by 1600 every Wednesday

SUNDAY SERVICE

MUSIC SELECTION

The contractor shall submit the weekly Sunday service music selection to the Senior Chaplain and Parish Coordinator, by 1600 on Wednesday for the subsequent Sunday service.

Should the Wednesday fall on holiday, USAFE family day, or USAFE Goal day, the contractor will submit by the last workday prior to the holiday, USAFE family day, or USAFE Goal day.

Monthly

MONTHLY

REHEARSAL

SCHEDULE

The contractor shall submit a monthly rehearsal schedule to include time, dates, and areas. The monthly rehearsal schedule shall be submitted to the NCOIC of Chapel Operations or designated representatives on the preceding month’s 15th calendar day.

Thirty (30) days ARC or w/in thirty

(30) days of any changes

EMPLOYEE ROSTER

The contractor shall provide a summary spreadsheet listing of all employees proposed to perform under this contract. The contractor shall submit the roster to the NCOIC of Chapel Operations or designated representative no later than thirty (30) days after the effective date of the contract or within thirty (30) days of any changes.

APPENDIX IV APPLICABLE PUBLICATIONS AND FORMS

PUBLICATION TITLE

AFI 32-2001 The Fire Protection Operations and Fire Prevention Program

AFI 32-3101 Fundraising Within The Air Force

AFI 52-105 Chaplain Corps Resourcing

AFI 91-301

AF Occupational and Environmental Safety, Fire Prevention, and Health (AFOSH)

501 CSW/HCOI 52-105 501 CSW HC Operating Instruction 52-105

AFI 64-106 AF Industrial Labor Relating Activity

AFI 31-501 USAFE Sup Personnel Security Program Management