Draft_Statement_of_Requirements_27_Jun_16.docx

Requirements Document For Multimedia and Video-Teleconference Installation

501 Combat Support Wing (CSW) RAF Alconbury United States Air Force

24 June 2016

TABLE OF CONTENTS

SECTION 5 GOVERNMENT-FURNISHED PROPERTY AND EQUIPMENT……..12

6.2 References………………………………………………………………

6.3 Locations of Work …………………………………………………………13

SECTION 1 DESCRIPTION OF SERVICES

1.1 Overview of Services. The purpose of this requirement is to provide 501st Combat Support Wing and Globally Separated Units (GSUs) throughout England with collaboration capability, within the 501st CSW, HQ USAFE-AFAFRICA, and 3 AF. The collaboration capability will allow the 501 CSW leadership to use a multimedia platform to support the collaboration tools supplied by the DoD, USAF, Defense Connect Online, Lync and Office Communicator, as well as traditional VTC over IP secure and unsecure networks, while also supporting normal media presentation and briefings. This document establishes the minimum requirements for installation of an integrated audio/visual telepresence solution for conference rooms at each site as listed in section 6.3. Each room shall be comprised of integrated audio/visual electronic components, including but not limited to: large display video monitors, commercial grade Audio/Visual Controllers, commercial grade amplifiers and wall-mounted speakers, all incidental equipment, or devices required for operation, and Audio/Video racks. All new equipment must include mounting hardware, cabling, fittings, complete installation and commissioning. The vendor shall install the system in accordance with the applicable government directives called out in this document, and install and configure the system with the finished product being a completely functioning system – a turn-key install.

SECTION 2 CONTRACTOR PERSONNEL REQUIREMENTS

2.1 Engineering and Technical Qualifications.

2.1.1 Any equipment requiring connection, either classified or unclassified, to the DoD global information grid (GIG) will be in compliant with Certification and Accreditation of Air Force Enclaves hosting Real Time Services guidance.

· DISA-provided approved product guide memorandum (APL Memo) associated with each certified device.

· Implementation guidelines listed in the DISA Security Technical Implementation Guidance (STIG).

· Vendor-provided implementation guides

· DoD Unified Capabilities Requirements - (UCR 20133)

SECTION 3 SPECIFIC REQUIREMENTS

3.1 Subtask 1 - Engineering and Technical Services.

3.1.1 The new VTC presentation system will use the existing IP network connections, in all rooms listed in section 6.3. It will also use the existing computer infrastructure.

3.1.2 Power requirements beyond the existing will require 90 day leeway for approval and installation by the base Civil Engineering office. Only standard 220V is currently in place.

3.1.3 Minor modifications to standalone furniture will require user approval. Detail drawings and written explanation will be required

3.1.4 The new VTC presentation system will meet the requirements of Certification and Accreditation of Air Force Enclaves hosting Real Time Services guidance. It will be capable IP connections and multisite functionality. It will use the services of USAFE Video Operations Center and DISA’s Global Video Services and the new Government Video Service.

3.1.5 The conference room system will permit remote operation by a remote control system that is standard use by DoD. If network connectivity is required for the system then it must be an approved item from the DISA APL.

3.1.6 The contractor will provide an initial training session and produce an operator’s manual for the new system.

3.2 Subtask 2 - Management. The contractor manages all aspects of work associated with providing services to the Government. At a minimum the contractor shall accomplish the following:

3.2.1 Ensure personnel meet or exceed stated qualification requirements as stated in the proposal.

3.2.2 Respond to Contracting Officer and Program Manager questions or requests within one workday unless otherwise specified by the Government.

3.3 Subtask 3 - Contractor Deliverables. Contractor personnel shall submit to the Contracting Officer all deliverables as indicated.

3.3.1 Within 7 days of contract award produce a schedule and list of actions to be accomplished by both the government and the contractor.

3.3.2 Within 7 days of contract award produce a detailed technical solution and installation plan.

3.3.3 Within 70 days of contract award complete the installation of fully functioning VTC system(s) meeting the requirements of this PWS.

3.3.4 System Performance Parameters:

3.3.4.1 Each conference room requires a multi-media, video-teleconference, presentation collaboration system. The new system will be able to support classified and unclassified day-to-day briefings and Video Teleconferencing (VTC) with multiple displays. Multi-site functionality will be available at RAF Alconbury building 566 only. The system will have the ability to present different images on these displays, for example, a document or slideshow on one display while presenting VTC participant(s) on the other display. The system shall include a table interface with power, network, USB, VGA + Audio, and HDMI inputs. The briefing classification will automatically display for the classification of setup selected inside and outside the room and “Mute” sign for audio inside the room (i.e. Classified will illuminate red and Unclassified shall be green). The system will include a 10-inch touch panel control unit on the conference table and an additional 10-inch touch panel control unit for use within the communications room where specified in the below requirements. The system will have a speaker system with at least two front speakers and a subwoofer (where applicable below) for room audio and microphones throughout the table. The system must be capable of High Definition, H.323, SIP, and compatible with Cisco Call Manager. The VTC system will have Internet Protocol (IP) capable connections. VTC equipment must be on the DISA Approved Products List (APL) and meet DISA STIG requirements. Entire system will be housed in a suitable communications rack with locking door and power distributor.

· Readily switch among TelePresence and PC inputs for Unclassified and Secret

· Provide user interface to simplify tasks

· Share table microphones among sources

· Share speaker systems among sources

· Maintain security throughout via switching

3.3.4.2 Required Items Breakdown:

RAF Alconbury, Cambridgeshire

Building 566, Conference Room

1. LCD Monitor, 65” IPS Panel, RS232 with tilt wall mount (x2)

2. Videoconference Codec, Multisite 4+1, Integrator package, camera with wall mount (x2) (Cisco SX-80, P60 Camera or Equal)

3. A/V Control system (AMX DVX-3255HD-SP or Equal) To control system automation of videoconference units, select video sources, microphone switching, and volume.

4. 10” Hard-wired Touch Panel with table interface, HDMI, VGA, Audio, Power, USB & network ports with Mount Fully customizable programming (HPX-MSP10-SWIC or Equal) To provide control interface between control processor and system components.

5. 10” Touch panel Tabletop for operator (Minimum 7”) (AMX MST-1001 or Equal) To provide control interface between control processor and system components in operator room.

6. Commercial grade Omni-directional Tabletop Microphone, logic programmable (x3) (Shure MX-392 or Equal)

7. DSP Sound Processor (QSC Core 110f or Equal)

8. Power Switching Unit (AMX PDU-1508 or Equal)

9. DCS Interface, AV-Bridge (Vaddio or Equal)

10. Control monitor (Yamaha MS101 or Equal)

11. Wall-mounted front speakers (x2) and subwoofer (QSC AD-S32-WH and Apart SUBA165-B or Equal) To provide audio to room controllable via Touch Panels

12. KVM switch, 4 ports, Display-Audio-USB (Blackbox or Equal)

13. Presenter remote clicker & laser pointer both classifications

14. Sign kit for Mute (x1) and Conference in Session (x2), 2 color for classified/unclassified Controlled by touch panels to highlight when mute is on and also when VTC in session and level of VTC.

15. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

RAF Croughton, Oxfordshire

Building 201, Unclassified Conference Room

1. LCD Projector, 1920x1200px, 5000 lumens with double projection feature split screen with ceiling mount

2. Motorized Screen, ~2.5m x 1.5m, with control interface (AMX interface or Equal)

3. Videoconference, Integrator package, camera with wall mount (Cisco SX-20 Quickset with 12-x Precision HD camera or Equal)

4. A/V Control system (AMX DVX-3255HD-T or Equal) To control system automation of videoconferencing units, select video sources, microphone switching, and volume.

5. Control Panel Touch, 10” panel

6. 10” Touch panel Tabletop, (x2) (AMX MST-1001 or Equal) To provide control interface between control processor and system components in operator room.

7. Table interface with UK power, network, USB, VGA, Audio, HDMI

8. Mic System with Echo cancellation, with omni-directional table mics (x2)

9. Power Switching Unit (AMX PDU-1508 or Equal)

10. DCS Interface, AV-Bridge (Vaddio or Equal)

11. Control monitor (Yamaha MS101 or Equal)

12. Wall-mounted front speakers (x2) and subwoofer (QSC AD-S32-WH and Apart SUBA165-B or Equal) To provide audio to room controllable via Touch Panels

13. Ceiling Speaker, 18W (QSC AC-C6T or Equal)

14. KVM switch, 4 ports, Display, Audio, USB (Blackbox or Equal)

15. Presenter remote clicker & laser pointer both classifications

16. Sign kit for Mute (x1) and Conference in Session (x2), 2 color for classified/unclassified Controlled by touch panels to highlight when mute is on and also when VTC in session and level of VTC.

17. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

RAF Fairford, Gloucestershire

Building 1, Unclassified Conference Room

1. LCD Projector, 1920x1200px, 5000 lumens with double projection feature split screen with ceiling mount

2. Motorized Screen, ~2.5m x 1.5m, with control interface (AMX interface or Equal)

3. Videoconference, Integrator package, camera with wall mount (Cisco SX-20 Quickset with 4-x Precision HD camera or Equal)

4. A/V Control system (AMX DVX-2250HD-SP or Equal) To control system automation of videoconferencing units, select video sources, microphone switching, and volume.

5. 10” Touch panel Tabletop (AMX MST-1001 or Equal) To provide control interface between control processor and system components in operator room.

6. Table interface with UK power, network, USB, VGA, Audio, HDMI

7. Mic System with Echo cancellation, with omni-directional table mics (x2)

8. Power Switching Unit (AMX PDU-1508 or Equal)

9. DCS Interface, SWI AV-Bridge USB

10. Wall-mounted front speakers (x2) (QSC AD-S6T-WH or Equal) To provide audio to room controllable via Touch Panels

11. KVM switch, 4 ports, Display, Audio, USB (Blackbox or Equal)

12. Presenter remote clicker & laser pointer both classifications

13. Sign kit for Mute (x1) and Conference in Session (x2), 2 color for classified/unclassified Controlled by touch panels to highlight when mute is on and also when VTC in session and level of VTC.

14. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

Building 1221, Classified Conference Room

1. LCD Projector, 1920x1200px, 5000 lumens with double projection feature split screen with ceiling mount

2. Motorized Screen, ~2.5m x 1.5m, with control interface (AMX interface or Equal)

3. Videoconference, Integrator package, camera with wall mount (Cisco SX-20 Quickset with 12-x Precision HD camera or Equal)

4. A/V Control system (AMX DVX-2255HD-T or Equal) To control system automation of videoconferencing units, select video sources, microphone switching, and volume.

5. 10” Touch panel Tabletop (AMX MST-1001 or Equal) To provide control interface between control processor and system components in operator room.

6. Table interface with UK power, network, USB, VGA, Audio, HDMI

7. Mic System with Echo cancellation, with omni-directional table mics

8. Power Switching Unit (AMX PDU-1508 or Equal)

9. DCS Interface, SWI AV-Bridge USB

10. Wall-mounted front speakers (x2) (QSC AD-S6T-WH or Equal) To provide audio to room controllable via Touch Panels

11. KVM switch, 4 ports, Display, Audio, USB (Blackbox or Equal)

12. Presenter remote clicker & laser pointer both classifications

13. Sign kit for Mute (x1) and Conference in Session (x2), 2 color for classified/unclassified Controlled by touch panels to highlight when mute is on and also when VTC in session and level of VTC.

14. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

RAF Welford, Berkshire

Building 40, Conference Room

1. LCD Projector, 1920x1200px, 5000 lumens with double projection feature split screen with ceiling mount

2. Motorized Screen, ~2.0m x 1.25m, with control interface (AMX interface or Equal)

3. Videoconference, Integrator package, camera with wall mount (x2) (Cisco SX-20 Quickset with 4-x Precision HD camera or Equal)

4. A/V Control system (AMX DVX-2250HD-SP or Equal) To control system automation of videoconferencing units, select video sources, microphone switching, and volume.

5. 10” Touch panel Tabletop (AMX MST-1001 or Equal) To provide control interface between control processor and system components in operator room.

6. Table interface with UK power, network, USB, VGA, Audio, HDMI

7. Mic System with Echo cancellation, with omni-directional table mics (x2)

8. Power Switching Unit (AMX PDU-1508 or Equal)

9. DCS Interface, SWI AV-Bridge USB

10. Wall-mounted front speakers (x2) (QSC AD-S32-WH or Equal) To provide audio to room controllable via Touch Panels

11. KVM switch, 4 ports, Display, Audio, USB (Blackbox or Equal)

12. Presenter remote clicker & laser pointer both classifications

13. Sign kit for Mute (x1) and Conference in Session (x2), 2 color for classified/unclassified Controlled by touch panels to highlight when mute is on and also when VTC in session and level of VTC.

14. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

Stavanger, Norway

Building 26, Unclassified Conference Room

1. LCD Monitor, ~42” IPS Panel, RS232 with table stand (Minimum 42”)

2. Videoconference Codec, Integrator package with camera (Cisco SX-20, 4-x Precision HD Camera)

3. Commercial grade omni-directional tabletop microphone

4. Speaker(s)

5. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

Building 27, Classified Conference Room

1. LCD Monitor, ~42” IPS Panel, RS232 with table stand (Minimum 42”)

2. Videoconference Codec, integrated camera with wall mount (Cisco SX-20, 4-x Precision HD camera)

3. Commercial grade omni-directional tabletop microphone

4. Speaker(s)

5. Rack, mountings, devices, cabling and fixings To install and connect all system components as needed and ensure operation.

3.3.4.3. Product Installation. The contractor shall provide all and install all components, hardware, wiring, and parts necessary for a proper assembly, installation and operation and list them on the Project Quotation. The Contractor shall furnish all missing components, hardware or parts needed for proper operation. The contractor will program and commission all necessary equipment.

The contractor shall provide at minimum a one-year warranty on all aspects/components of the installation.

3.3.4.4. Product Training. The contractor shall provide all system documentation (schematic and user manual) to include a one-time training session to personnel at each location required to use the system in their day-to-day operations.

SECTION 4 GENERAL

4.1 Security Requirement. Contractor personnel meet requirements for access to the base. All work is unclassified. The 423rd and 422nd Communications Squadrons will provide personnel to perform any configuration requirement on classified systems. The contractor will not be permitted to access classified equipment when it has been added to a classified network.

4.2 Place of Performance. On-site at locations listed in section 6.3.

4.3 Hours of Operation. The contractor shall provide the required services Monday through Friday during the core hours of 0800-1700, excluding U.S. holidays.

Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran's Day, November 11th Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

SECTION 5 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

5.1 Equipment to be reused.

5.1.1 Conference Room Table

5.1.2 KG-175 TACLANE & Network Switch

5.1.3 One NIPR desktop CPU with monitor

5.1.4 One SIPR desktop CPU with monitor *

*NOTE: Must have a minimum distance of 20 inches of separation between CPUs with different classification levels.

SECTION 6 APPENDICES

6.1 Acronyms Index.

6.2 References.

DoD Instruction 8570.01-M Information Assurance Workforce Improvement Program http://www.dtic.mil/whs/directives/corres/pdf/857001m.pdf

Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil

6.3 Locations of Work

RAF Alconbury: Building 566 Conference

RAF Croughton: Building 201

RAF Fairford: Building 1 Building 1221

RAF Welford: Building 40

Stavanger Air Base, Norway: Building 26 Building 27 image1.jpeg