RFQ-Refrigeration_Maintenance-FY17.docx

General Information

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

II. FA5531-16-Q-0004 is issued as a request for quotation (RFQ).

III. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69.

IV. NAICS code is 811310. There is no small business set-aside for this acquisition. However, this acquisition is set-aside for business concerns in Turkey, ONLY. Due to established economic agreements between the United States Government and the Government of Turkey, the U.S. Air force intends to award this solicitation to a business concern within the country of Turkey.

V. Line item pricing schedule:

1 Oct 16 - 30 Sep 17 (Base Year)

Refrigeration/HVAC Unit Maintenance 1 Oct 17 - 30 Sep 18 (Option Year 1)

Refrigeration/HVAC Unit Maintenance 1 Oct 18 - 30 Sep 19 (Option Year 2)

Point of Contact : _________________ DUNS Number : ____________________

Company Name : _________________ CAGE Code : ____________________

VI. DeCA/EU-Commissary, of the 425th Air Base Squadron (ABS), Izmir, Turkey requires Refrigeration/HVAC Maintenance services, in accordance with attached Statement of Work (SOW).

VII. Delivery: The period of performance will be 1 October 2016 - 30 September 2017, followed by two (2) one (1)-year option years to extend performance until 30 September 2019. Services will be performed to support the military members assigned to the 425th ABS and U.S. Personnel assigned to NATO, Izmir, Turkey, only.

FOB Destination.

Inspection/Acceptance by Government at Destination.

425 ABS, Izmir, AS Turkey

Quotations shall be in terms of U.S. Dollars. Quotations received in other than U.S. Dollars shall be rejected. Quotations shall also be submitted in the English Language. Quotations received not in English will not be considered. The provision at 252.212-7000 Offeror Representations and Certifications--Commercial Items, applies to this acquisition. The certification in paragraph (b) of the provision at 252.212-7000 does not apply to this solicitation.

All Turkish Vendors shall provide the following documents in English: (1) Tax Payer License, (2) Trade Chamber Registration, (3) Signature Circular and (4) Employees' Social Security Registration.

Additionally, Non-Turkish vendors must provide their Turkish work permit, tax number and work permit proving that they are authorized to do business in Turkey, along with their offer.

VIII. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition. Please see the addendum below.

IX. The provision at FAR 52.212-2 is not applicable to this requirement. Alternatively, as prescribed in FAR 12.301(c), a provision substantially the same as 52.212-2 has been incorporated into the attached addendum. Evaluation will be based on technical capability of the contractor and price.

X. Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items with their quotation. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. The provision at 252.212-7000 Offeror Representations and Certifications--Commercial Items, applies to this acquisition. The certification in paragraph (b) of the provision at 252.212-7000 does not apply to this solicitation.

XI. The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda are made to this clause. Paragraph (a) Inspection/Acceptance is added to read: The contractor shall use the Wide Area Workflow web page at https://wawf.eb.mil/index.html to submit invoices for acceptance. Paragraph (o) Warranty is added to read: The contractor shall provide all standard commercial (including manufacturer) warranties to the United States Government.

XII. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. The following additional FAR clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition: (1), (20), (34), & (39). The clause at 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. The FAR clause at paragraph (a) is considered checked and applicable to the acquisition. The following additional DFARS clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition: (1), (6), (18), (20), (21) (iii), (22)

XIII. The following provisions and clauses are also applicable to this acquisition:

(1) DFARS 252.229-7001 Tax Relief. Paragraph (a) is filled in as follows: “Name of Tax: VAT/KDV, Rate (Percentage): 18%”. (2) DFARS 252.233-7001 Choice of Law (Overseas). (3) AFFARS 5352.201-9101 Ombudsman. Paragraph (c) is filled in as follows: Primary: Tara Petersen, HQ USAFE/A7K, Unit 3050, Box 10, APO AE 09094-0110, HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany, E-Mail: tara.petersen@ramstein.af.mil, Tel: 0049-637-147-2209, Fax: (49)-6731-47-2025. Alternate: Heidi Hoehn, HQ USAFE/A7K, Unit 3050, Box 10, APO AE 09094-0110, HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany, E-Mail: heidi.hoehn@ramstein.af.mil, Tel: 0049-637-147-9330, Fax: (49)-6731-47-2025. (4) AFFARS 5352.242-9000 Contractor access to Air Force installations. Paragraph (b) is filled in as follows: The Turkish Air Force will coordinate with contractors to attain necessary documents and information to grant access to the installation. The United States Government will not be held liable for any delays or breach of contract caused by refusal of the Turkish Air Force to grant a gate pass. The contractor shall notify the contracting officer immediately if access is denied

FAR 52.212-1 ADDENDUM

As prescribed in 12.302(d) the following addendum is provided for provision FAR 52.212-1 to establish this solicitation as a Request for Quotation compliant with FAR Part 13 solicitation, evaluation, and award procedures:

In accordance with FAR 12.602(a) and FAR 13.106-2, the following is provided:

EVALUATION

(a) The award will be made based on lowest price. The awardee must be deemed responsible and responsive, whose quotation reflects a complete understanding and meets all required terms and conditions of the SOW. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

NOTE: In accordance with FAR 13.004, the following information regarding quotations is provided:

Legal Effect of Quotations A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

FAR 52-217-8, OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 (three) years.

FAR 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 1 October 2015. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 1 October 2015, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

XIV. A DPAS rating has not been assigned to this acquisition.

XV. Quotations are due by 11:00 AM, Izmir local time, on 2 Sep 2016. Quotations must be submitted electronically by email or in person to Mr. Cuneyt Kuey at avni.kuey.1.tr@us.af.mil or to TSgt Franklin D. Mahan franklin.mahan@us.af.mil

XVI. Please direct any questions regarding this solicitation to Mr. Cuneyt Kuey, at (232) 455 6714, email avni.kuey.1.tr@us.af.mil or TSgt Franklin D. Mahan franklin.mahan@us.af.mil by 15 Sep 16. Any questions directed after 15 Sep 16 will not be answered.

VERY IMPORTANT, PLEASE READ

THIS IS NOT AN OFFICIAL GOVERNMENT INSTRUCTION BUT A HELPFUL GUIDE TO ASSIST THOSE WHO ARE/MAY BE INTERESTED IN DOING BUSINESS WITH THE US GOVERNMENT.

IN ORDER TO PARTICIPATE IN ANY TYPE OF SOLICITATIONS AND BECOME ELIGIBLE FOR AWARDS BY THE US GOVERNMENT, ONE MUST FIRST FORM A BUSINESS ESTABLISHMENT (COMPANY). IF YOU DO NOT OWN OR ALREADY HAVE A COMPANY, IT IS RECOMMENDED THAT YOU CONTACT A LOCAL NOTARY PUBLIC OR AN ACCOUNTANT TO START THIS PROCESS.

IF YOU ALREADY HAVE YOUR OWN BUSINESS, PLEASE GO TO THE NEXT PARAGRAPH.

TO PARTICIPATE IN THE COMPETITION AND TO BE CONSIDERED FOR EVALUATION, ALL INTERESTED COMPANIES MUST POSSESS DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER AND COMMERCIAL&GOVERNMENT ENTITY (CAGE) CODE AND BE REGISTERED UNDER CENTRAL CONTRACTOR REGISTERY (CCR), WITH A VALID REGISTRATION DATE. TO APPLY AND RECEIVE A DUNS NUMBER AND A CAGE CODE WILL APPROXIMATELY TAKE A FEW WEEKS. AFTER OBTAINING THEM, LOG ONTO http://www.ccr.gov TO DO YOUR CCR REGISTRATION. COMPANIES WITHOUT DUNS NUMBER, CAGE CODE AND CCR REGISTRATION, OR NOT WILLING TO OBTAIN THEM WILL ABSOLUTELY NOT BE GIVEN SOLICITATION PACKAGES.

FOR DUNS NUMBER, CALL 0212 2587272

FOR CAGE CODE, CALL 0312 410 6171 or 0312 410 6184

COK ONEMLI, LUTFEN OKUYUNUZ

BU RESMI BIR YAZI DEGILDIR. SADECE BILGILENDIRME AMACLI YAZILMISTIR.

AMERIKAN HUKUMETININ ACACAGI HER TURLU IHALEYE KATILABILMEK VE MUTEAHHIT OLARAK CALISABILMEK ICIN, ONCELIKLE BIR FIRMA OLMANIZ GEREKMEKTEDIR. EGER FIRMANIZ YOKSA, BIR NOTER VEYA MUHASEBE BUROSU ILE IRTIBATA GECMENIZI ONERIRIZ. EGER FIRMANIZ VARSA, LUTFEN BIR SONRAKI PARAGRAFTAKI ISLEMLERI YAPINIZ.

IHALEYE KATILABILMEK VE DEGERLENDIRMEYE TABI OLABILMEK ICIN ILGILI FIRMALAR DUNS NUMARASI VE CAGE KODU ALMALARI VE BUNLARA BAGLI OLARAK, CCR KAYDI YAPMALARI GEREKMEKTEDIR. DUNS’A VE CAGE’E BASVURU VE CCR KAYDI ICIN BIR KAC HAFTA ZAMANA IHTIYAC VARDIR. DUNS NUMARASINI VE CAGE KODUNU ALANLAR, http://www.ccr.gov SITESINDEN CCR KAYITLARINI YAPABILIRLER. DUNS NUMARASI VE CAGE KODU OLMAYAN VEYA ALMAK ISTEMEYEN VE DOLAYISIYLE CCR KAYDI YAPMAYAN FIRMALARA KESINLIKLE IHALE PAKETI VERILMEYECEKTIR.

DUNS NUMARASI ICIN 0212 2587272’i, CAGE KODU ICIN 0312 410 6171 veya 0312 410 6184’u ARAYABILIRSINIZ

STATEMENT OF WORK (SOW)

REFRIGERATION/HVAC MAINTENANCE

IZMIR COMMISSARY

31 Jul 2016

1. Provide all labor, tools, parts, material, facilities and transportation necessary to perform an on-call and preventive maintenance of the REFRIGERATION/HVAC units listed below, in the 425 Air Base Squadron (ABS) Commissaries, located at Hilton hotel, Izmir and the warehouse at Cigli air base Izmir, TK

2. Period of Contract: 1 Oct 2016 - 30 September 2017, with 2 (two) 1 (one)-year options; 1 Oct 2017 - 30 Sep 2018 and 1 Oct 2018 - 30 Sep 2019.

3. Monthly onsite maintenance visits are to be performed during the last 10 days of the month, and can take place between 0800 to 1700 hours, Monday through Friday, excluding holidays. If the options are exercised, the visits will be conducted using the same schedule. The actual date and time of the maintenance visits shall be pre-coordinated with each location’s Surveillance Office (SO) or his authorized representative at least 24 hours in advance of the requested scheduled time. Monthly Maintenance shall be in accordance with commercial service standards, and shall consist of, but not be limited to the following:

3.10. Repair Parts -

3.10.1 Normal Repair Parts - All parts replaced, other than exceptional repair parts (see below), Shall be procured and installed by the Contractor. The Contractor will be reimbursed for all replaced parts at list price minus offered discount. The Contractor shall provide a price list of the most common parts for refrigerating systems and its offered discount on the price list at the beginning of the contract period. If a replacement part is not listed in the price list, and is in excess of €500, the Contractor will contact the SO and get authorization to procure the item before ordering it for the repair. The Contractor shall be paid based on the price shown on the supplier's invoice (including tax and shipping), and the suppliers’ sales slip shall always be attached to Contractor's invoice for payment to be made by the Government.

3.10.2. Exceptional Repair Parts - In cases where major equipment failure occurs and/or replacement of motor compressor (and similarly high dollar items) is required and for unit/line(s) requiring cleaning, drying and recharging, the needed parts and material (i.e., Freon gas, filter dehydrators, nitrogen and unconceivable oil) shall be furnished by the Government. If the Government is unable to furnish the items, the Contractor shall procure them using the same procedures as identified above. For an adequate control of Contractor's furnished Freon gas and oil, etc., containers shall be weighed before and after charging the units.

3.11. Unscheduled repair services, in the event a compressor motor, or other major part not covered under normal monthly maintenance procedures fails and on site repairs are not feasible, the Contractor may be asked to disassemble/reassemble the item to determine the extent of damages and provide an estimated cost of repairs. This estimate will be performed and billed under the CLIN for “Unscheduled Repair Service” and shall not exceed two hours of labor, unless pre-approved by the contracting officer or the SO. If the Contractor is asked to do repairs, the hours will be pre-negotiated with the contracting officer and billed under the CLIN for “Unscheduled Repair Services.” Parts will be priced and billed in accordance with paragraph k. (1) and (2).

3.12. Unscheduled repair services which can't be accomplished on site, may be performed in the Contractor's workshop provided the units are returned to their original location within five (5) days. In the case where the work is delayed due to difficulty in obtaining parts, the Contractor shall inform the SO of the estimated date the unit will be returned. The SO is authorized to approve a longer repair period if it is in the best interest of the Government to do so. If parts are not available, and a time extension is not granted, the unit shall be returned to the commissary, and a letter of explanation shall be sent to the contracting officer.

3.13. Equipment or Government property shall not be removed from its location to the Contractor's Workshop without the correct completion of a DD Form 1149The contract shall be responsible for any loss or damage of Government property while in his possession or custody.

3.14. Emergency calls - The Contractor is require to respond to and in perform the call service within

(4) Hours from the verbal telephone notification from the SO, from Monday through Sunday between 0700–2400 hours including holidays. If the Contractor cannot perform the emergency call within 4 hrs, the Government may, by contract or otherwise, perform the repair and charge the cost to the Contractor.

3.15. Refrigeration Temperature Checks: The contractor shall perform temperature checks three times daily, Monday through Saturday, at Hilton hotel, Izmir and the warehouse at Cigli Air Base, Izmir, Turkey, at 0800, 1200 and 1600. These temperature checks shall be documented on a government-supplied form. Commissary personnel shall perform the temperature checks on Sundays.

4. List of Equipment:

- DISPLAY CASE (MANUFACTURED BY Linde Carrier)

- WALK-IN COOLER

- MECHANICAL ROOM (COMPRESSORS AND ELECTRICAL PANEL)-HVAC