Attach 1. Vehicle Lease Performance Work Statement_27Oct23.pdf

Performance Work Statement

Vehicle Lease

27 October 2023

TABLE OF

CONTENTS

SECTION

Description of Requirement 1 Period of Performance (PoP) 1.1 Scope 1.2 Vehicle Description 1.3 – 1.7 General Information 2 Administrative 3 CLIN Identification Appendix A

1. Description of Requirement The contractor shall provide vehicle leasing for the United States Government (USG) on Camp Lemonnier (CLDJ), and Chabelley Airfield (CADJ), Republic of Djibouti. The contractor shall provide vehicles, to include personnel, equipment, supplies, preventive maintenance (i.e. oil, tires, shocks, etc.), repairs, supervision, and other incidentals necessary to meet the terms and specifications of this requirement.

1.1. Period of Performance (PoP)

The BPA period of performance to place calls is from 1 October 2021 through 30 September

2024, unless the BPA Master Dollar Limit is reached prior to the performance end date.

1.2. Scope

The Contractor shall provide safe, operable vehicles and services in accordance with this agreement. All vehicles shall be: fully operational at all times, acceptable to the government representative, in good running condition, delivered with all fluids full and all maintenance services up to date, and maintained by the Contractor via both scheduled and unscheduled maintenance.

Vehicles manufactured in China or made by any Chinese company or subsidiaries will not be accepted. If a vehicle is unavailable due to mechanical malfunction for more than 24 hours, a fully operational replacement vehicle will be provided.

1.3. Compact Sport Utility Vehicles (Diesel/Petrol)

The vehicles shall be Compact Sport Utility Vehicles class able to seat at least five (5) passengers, including the driver, free of any logos or advertising except for vehicle identification with tinted windows. All windows, except the windshield, shall be tinted. The tint must be between 30-35 percent. The vehicles must be equipped with:

1.3.1. Accessories and equipment required by Host nation law, toinclude:

1.3.1.1. Reflective triangles

1.3.1.2. AM/FM radio

1.3.1.3. One spare key per vehicle

1.3.1.4. Emergency flashers

1.3.1.5. Standard jack

1.3.1.6. Lug wrench

1.3.1.7. Spare tire

1.3.1.8. International insurance card

1.3.1.9. Operator’s Handbook

1.3.1.10. 4-Wheel drive capabilities

1.3.1.11. Seat belts for all passengers

1.3.1.12. Speedometer/odometer in Kilometers

1.3.1.13. Host nation license plates and license plate holders

1.3.1.14. Standard mirrors

1.3.1.15. All-Terrain tires

1.3.1.16. Accident report forms in both English and French in each vehicle

1.3.1.17. Heating and air conditioning

1.3.1.18. Automatic transmission (Preferred)

1.3.1.19. Power steering

1.3.1.20. Airbags (driver and passenger)

1.3.1.21. Anti-lock Brake System (ABS)

1.3.1.22. Must have a fully functioning locking glove box (mounted interior storage compartment

1.4. Full Size Sport Utility Vehicles (Diesel/Petrol) – (Must be similar to Toyota Land Cruiser 70-Series “Hard Top” type or equivalent ) The vehicles shall be Full Size Sport Utility Vehicles class; able to seat at least five (5) passengers, including the driver, free of any logos or advertising except for vehicle identification with tinted windows. All windows, except the windshield, shall be tinted. The tint must be between 30-35 percent.

The vehicles must be equipped with:

1.4.1. Accessories and equipment required by Host nation law, to include:

1.4.1.1. 4-Wheel Drive

1.4.1.2. 9” Minimum Ground Clearance

1.4.1.3. Rugged Exterior

1.4.1.4. Rear mounted spare tire

1.4.1.5. Large Rear Enclosed Cargo Compartment

1.4.1.6. Off Road Tread, Radial, Tubeless, E Load Range/10 Ply minimum Tires

1.4.1.7. Hard Top

1.4.1.8. Manual transmission

1.4.1.9. “Snorkel” Capabilities

1.4.1.10. Heating and air conditioning

1.4.1.11. Reflective triangles

1.4.1.12. AM/FM radio

1.4.1.13. One spare key per vehicle

1.4.1.14. Emergency flashers

1.4.1.15. Standard jack

1.4.1.16. Lug wrench

1.4.1.17. International insurance card

1.4.1.18. Operator’s Handbook

1.4.1.19. Seat belts for all passengers

1.4.1.20. Speedometer/odometer in Kilometers

1.4.1.21. Host nation license plates and license plate holders

1.4.1.22. Standard mirrors

1.4.1.23. Accident report forms in both English and French in each vehicle

1.4.1.24. Power steering

1.4.1.25. Airbags (driver and passenger)

1.4.1.26. Anti-lock Brake System (ABS)

1.4.1.27. Must have a fully functioning locking glove box (mounted interior storage compartment).

1.5. Crew Cab 4x4 Pick-Up Truck (Diesel/Petrol)

The vehicles must be a Crew Cab 4x4 Pick-Up Truck; able to seat at least five (5) passengers, including the driver, free of any logos or advertising except for vehicle identification with tinted windows. All windows, except the windshield, shall be tinted.

The tint must be between 30-35 percent. The vehicles must be equipped with:

1.5.1. Accessories and equipment required by Host nation law, to include:

1.5.1.1. Reflective triangles

1.5.1.2. AM/FM radio

1.5.1.3. One spare key per vehicle

1.5.1.4. Emergency flashers

1.5.1.5. Standard jack

1.5.1.6. Lug wrench

1.5.1.7. Spare tire

1.5.1.8. International insurance card

1.5.1.9. Operator’s Handbook

1.5.1.10. 4-Wheel drive capabilities

1.5.1.11. Seat belts for all passengers

1.5.1.12. Speedometer/odometer in Kilometers

1.5.1.13. Host nation license plates and license plate holders

1.5.1.14. Standard mirrors

1.5.1.15. All-Terrain tires

1.5.1.16. Accident report forms in both English and French in each vehicle

1.5.1.17. Heating and air conditioning

1.5.1.18. Automatic transmission (Preferred)

1.5.1.19. Power steering

1.5.1.20. Airbags (driver and passenger)

1.5.1.21. Anti-lock Brake System (ABS)

1.5.1.22. Must have a fully functioning locking glove box (mounted interior storage compartment).

1.6. Half-Ton Crew Cab 4x4 Pick-Up Truck (Diesel/Petrol)

The vehicles must be a Half-Ton Crew Cab 4x4 Pick-Up Truck; able to seat at least five

(5) passengers, including the driver; free of any logos or advertising except for vehicle identification; with tinted windows. All windows, except the windshield, must be tinted.

The tint must be between 30-35 percent. The vehicles must be equipped with:

1.6.1. Accessories and equipment required by Host nation law, to include:

1.6.1.1. Reflective triangles

1.6.1.2. AM/FM radio

1.6.1.3. One spare key per vehicle

1.6.1.4. Emergency flashers

1.6.1.5. Standard jack

1.6.1.6. Lug wrench

1.6.1.7. Spare tire

1.6.1.8. International insurance card

1.6.1.9. Operator’s Handbook

1.6.1.10. 4-Wheel drive capabilities

1.6.1.11. Seat belts for all passengers

1.6.1.12. Speedometer/odometer in Kilometers

1.6.1.13. Host nation license plates and license plate holders

1.6.1.14. Standard mirrors

1.6.1.15. All-Terrain tires

1.6.1.16. Accident report forms in both English and French in each vehicle

1.6.1.17. Heating and air conditioning

1.6.1.18. Automatic transmission (Preferred)

1.6.1.19. Power steering

1.6.1.20. Airbags (driver and passenger)

1.6.1.21. Anti-lock Brake System (ABS)

1.6.1.22. Must have a fully functioning locking glove box (mounted interior storage

1.7. Three-Quarter Ton Crew-Cab 4x4 Pick-Up Truck (Diesel/ Petrol) The vehicles must be a three-quarter ton crew-cab 4x4 pick-up truck able to seat at least five (5) passengers, including the driver, free of any logos or advertising except for vehicle identification with tinted windows. All windows, except the windshield, shall be tinted.

The tint must be between 30-35 percent. The vehicles must be equipped with:

1.7.1. Accessories and equipment required by Host nation law, to include:

1.7.1.1. Reflective triangles

1.7.1.2. AM/FM radio

1.7.1.3. One spare key per vehicle

1.7.1.4. Emergency flashers

1.7.1.5. Standard jack

1.7.1.6. Lug wrench

1.7.1.7. Spare tire

1.7.1.8. International insurance card

1.7.1.9. Operator’s Handbook

1.7.1.10. 4-Wheel drive capabilities

1.7.1.11. Seat belts for all passengers

1.7.1.12. Speedometer/odometer in Kilometers

1.7.1.13. Host nation license plates and license plate holders

1.7.1.14. Standard mirrors

1.7.1.15. All-Terrain tires

1.7.1.16. Accident report forms in both English and French in each vehicle

1.7.1.17. Heating and air conditioning

1.7.1.18. Automatic transmission (Preferred)

1.7.1.19. Power steering

1.7.1.20. Airbags (driver and passenger)

1.7.1.21. Anti-lock Brake System (ABS)

1.7.1.22. Must have a fully functioning locking glove box (mounted interior storage compartment).

1.8. 12 - 15 Passenger Transit Van (Diesel/Petrol) The vehicles must be a 12 to 15 passenger transit van able to seat (12) twelve to fifteen

(15) passengers, including the driver, free of any logos or advertising except for vehicle identification with tinted windows. All windows, except the windshield, shall be tinted.

The tint must be between 30-35 percent. The vehicles must be equipped with:

1.8.1. Accessories and equipment required by Host nation law, to include:

1.8.1.1. Reflective triangles

1.8.1.2. AM/FM radio

1.8.1.3. One spare key per vehicle

1.8.1.4. Emergency flashers

1.8.1.5. Standard jack

1.8.1.6. Lug wrench

1.8.1.7. Spare tire

1.8.1.8. International insurance card

1.8.1.9. Operator’s Handbook

1.8.1.10. Seat belts for all passengers

1.8.1.11. Speedometer/odometer in Kilometers

1.8.1.12. Host nation license plates and license plate holders

1.8.1.13. Standard mirrors

1.8.1.14. All-Terrain tires

1.8.1.15. Accident report forms in both English and French in each vehicle

1.8.1.16. Heating and air conditioning

1.8.1.17. Automatic transmission (Preferred)

1.8.1.18. Power steering

1.8.1.19. Airbags (driver and passenger)

1.8.1.20. Anti-lock Brake System (ABS)

1.8.1.21. Must have a fully functioning locking glove box (mounted interior storage

2. General Information

2.1. Delivery

The contractor shall coordinate and deliver the vehicles to 726 EABS Vehicle Fleet Manager or other designated representative at Camp Lemonnier, Djibouti between the hours of 0800- 1600. Without additional cost to the Government, the contractor shall obtain all permits, licenses, and appointments required by host country laws. Application, justification, fees, and certifications for any licenses required by the host Government are entirely the responsibility of the Contractor. The contractor is required to obtain and maintain base access for both Chabelley Airfield & Camp Lemonnier for the duration of any call placed under this BPA. Contractor shall have base access for Camp Lemonnier and Chabelley Air Base to deliver, pickup vehicles and to render mobile Maintenance. Vehicles manufactured in China or made by any Chinese company or subsidiaries will not be accepted. If a vehicle is unavailable due to mechanical malfunction for more than 24 hours, a fully operational replacement vehicle will be provided.

2.2. Fuel Type

All vehicles must be Diesel/Petrol.

2.3. Vehicle Class Non-Availability

When the contractor cannot provide the same vehicle type and class as required by the Government, a larger class may be temporarily substituted at no additional cost to the Government. The contractor must provide a non-availability statement to the Government to support the vehicle substitution, and definitive timeline for when the authorized vehicle(s) will become available. Vehicles manufactured in China or made by any Chinese company or subsidiaries will not be accepted. The government reserves the right to approve or reject all vehicle class substitutions.

2.4. Receipt Condition

At the initial delivery, all vehicles shall be in good, clean, safe, and serviceable operating condition in accordance with the owner's manual; be four (4) years old or newer; have 50,000 Kilometers or less in the odometer; without excessive wear and tear; and delivered with a tank full of gas. After repairs, the vehicle(s) must be clean, serviceable, free of excessive soil, rust, and damage.

2.5. License and Registration

Vehicles shall be registered, licensed, and comply with all applicable safety and environmental laws, ordinances, rules and regulations issued by the Djiboutian Government. The US Government will use the vehicles in Djibouti so proper title, and/or any additional required documentation shall be in each vehicle.

2.6. Vehicle Recovery

The contractor shall recover any disabled leased vehicle within 24 hours of notification. The government shall not be held liable for any damages to or theft of a disabled vehicle off base (Camp Lemonnier, or Chabelley Airfield). The vehicle shall be returned upon completion of maintenance to the 726 EABS Vehicle Fleet Manager or delegated official.

2.7. Mileage

The US Government requires UNLIMITED mileage for all vehicles. The contractor shall provide monthly mileage and vehicle status reports to 726 EABS Vehicle Fleet Manager.

2.8. Tracking/GPS Devices

All vehicles supplied under this contract shall be free of all tracking or Global Positioning System (GPS) devices. If it is determined at any time during the performance of this agreement that a vehicle is found with a tracking device, this determination shall be grounds for immediate termination of this agreement.

2.9. Contractor Maintenance

The contractor shall coordinate maintenance, repairs, vehicle turn-in, vehicle pickup, loaner vehicles and spare tire swaps directly with the vehicle operators and/or Vehicle Control Officers (VCOs). 726 EABS Vehicle Fleet Manager will provide a list of VCOs to contractor. The contractor shall designate a dedicated location for vehicle turn-in, vehicle pickup and spare tire services on Camp Lemonnier (preferably at their facility/office). The government shall provide a location for vehicle turn-in, vehicle pickup and spare tire services at Chabelley Airfield. The contractor shall perform both scheduled and unscheduled maintenance at a facility they designate. Contractor will provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include but are not limited to those items that must be replaced due to normal wear and tear, as windshield wipers, tires, headlamps, filters, fluids, and lubricants. The contractor shall perform periodic prescribed Original Equipment Manufacturer (OEM) inspections or servicing of equipment, accomplished on a calendar, mileage, or hours-of-operation basis. For vehicles that are turned in for scheduled maintenance, contractor shall provide a one for one trade at the time of turn-in. The Government shall not perform maintenance on leased vehicles; will inform the contractor immediately of any discovered vehicle discrepancies; will check all fluid levels and report to the contractor for servicing when required; shall be able to jump start vehicles at no risk. The Government will check, and maintain the correct tire pressure.

2.10. Tire Specifications/Requirements

2.10.1. Standards. Tires shall be of the size and type specified by the vehicle manufacturer or exceed OEM standards as specified in section PWS Section 1.3-1.8 (vehicle requirements).

They shall be free of cuts, fabric breaks, or other damage that would cause early failure. Tires of different construction design (belted bias, radial, and bias) shall not be intermixed on the same vehicle. Tires of different tread design or tread diameter shall not be mixed on the same axle.

Tires on vehicles shall have a minimum of 50 percent of tread intact. Tire expiration dates shall not fall within the period of performance.

2.10.2. Replacement. All damaged tires must be replaced, if unable to properly repair. i.e. Tires may be patched if tread damage occurs; however, if sidewall damage occurs, the tire must be replaced.

2.10.3. Tire Stock. For the purpose of immediate tire changing capability by Government Vehicle Operators, the contractor shall manage and maintain a stock of tires at the Vehicle Maintenance office on Camp Lemonnier. The contractor shall issue-out and receive spare tires to/from vehicle operators and VCOs as needed.

2.11. Vehicle Abuse & Fair Wear and Tear Determinations

Vehicle Abuse, Accidents and Incident Maintenance. Vehicle and vehicular equipment abuse damage is a willful or negligent act of improper operation or care. Willful references acts which are intentional, conscious and directed toward achieving a purpose. Negligence is failure to use reasonable care, resulting in damage or injury to another. Wind damage to vehicle doors is considered vehicle abuse. A vehicle or vehicular equipment accident is a result of a major or minor impact/collision with another vehicle or object. Damage caused by acts of nature, natural disasters or mechanical failures are vehicle incidents.

The VFM/VMS is the fleet management functional expert with the authority to determine what is/is not vehicle abuse, accident or an incident. An itemized statement, including parts and labor hour, is required for all repair invoices above one thousand dollars.

2.12. Risk of Loss or Damage

The contractor assumes and shall bear the entire risk of loss or damage to the leased vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including but not limited to casualty, collisions, fire, flood, upset, malicious mischief, vandalism, tire damage, falling objects, overhead damage, glass breakage, strike, civil commotion, theft and mysterious disappearance. The U.S. Government will not be held liable for all incidents stated above.

2.13. Liability

The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this agreement, insuring the Contractor against all claims for injury or damage. Proof of insurance shall be provided within five days after the BPA call and maintained during the entire performance period of this agreement.

2.13.1. Contractor Liability: The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor’s vehicles or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents. The Contractor shall, at its own expense, provide and maintain during the entire performance period the minimum insurance amounts required by the host nation.

2.13.1.1 The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor's employees and agents in performing under this agreement, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

2.13.1.2 The Government imposes no bonding requirements on this agreement. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this agreement if such bonds or payments are legally required by the local Government or local practice.

2.13.1.3 Government as additionally insured. The general liability policy required of the Contractor shall name “the United States of America, acting by and through the Department of Defense” as an additional insured with respect to operations performed under this agreement.

2.14. Return Condition

The Government will return vehicles to the contractor in clean condition. The designated Government representative will ensure accessories received with the vehicle are turned in.

For missing accessories, if any, the Government must receive an invoice in English within fourteen (14) calendar days after vehicle turn-in or payment will be denied.

3. Administrative

3.1. English Correspondence

The contractor shall submit all correspondence in English as well as maintain the capability to communicate in English to accomplish any task via email, telephone, or other form.

3.2. Insurance

Lease price includes full coverage insurance and all applicable taxes, licenses, registration fees, and any other requirements as mandated by host nation law. The extent of the coverage will cover the operator of the vehicle and protect them against third party claims. Vendor must maintain the full coverage insurance in accordance with host nation law and proof thereof on each vehicle and provide copies of this insurance to the user upon initial issue of vehicles and upon renewal of insurance as it becomes due.

3.3. Government Convenience

The Government reserves the right to return any vehicle with a 15-day written notice at no additional cost.

3.4. Additional Vehicle Add-On Equipment

If the Government requires add-on equipment to vehicles, the contractor must be informed of the requirement and approve of the installation of any additional equipment. To the maximum extent possible, the contractor will perform the installation of add-on equipment on the vehicles, and the Government will provide the equipment to be installed as required. The Government will be responsible for any costs incurred to remove the add-on equipment and return the vehicle to its original condition upon final turn in of the vehicle.

3.4.1.

APPENDIX A – VEHICLE SPECIFICATIONS

The following or equivalent vehicles may be required under this agreement.

CLIN 0001 Compact SUV Suggested Make/Model Specific Min Requirements Ref: PWS Section

1.3 Mitsubishi Pajero; Toyota Drive Train: 4WD Land Cruiser/ Fortuner Transmission: Auto / Manual

Fuel Type: Diesel/Petrol Passengers: 5

CLIN 0002 Full Size SUV Required Make/|Model Specific Min Requirements Ref: PWS Section

1.4 Toyota Land Cruiser “Hardtop”

VDJ76L-

RKMNYV

Drive Train: 4WD Transmission: Auto / Manual Engine Type: 1VD-FTV (V8) Fuel Type:

Diesel/Petrol Passengers: 5

CLIN 0003 Quarter Ton Pick- Up Truck Suggested Make/Model Specific Min Requirements

Ref: PWS Section

1.5 Isuzu D-

Max/Mitsubishi L200/Toyota Hilux

Drive Train: 4WD Transmission: Auto / Manual Fuel Type:

Diesel/Petrol Passengers: 5

CLIN 0004

Half-Ton Crew Cab 4x4 Pick- Up Truck

Suggested Make/Model Specific Min Requirements

Ref: PWS Section 1.6

Ford F150/Toyota Land Cruiser Pick- Up/Toyota Tundra

Drive Train: 4WD Transmission:

Auto/Manual Fuel Type:

Diesel/Petrol Passengers:

CLIN 0005

Three-Quarter Ton Crew-Cab 4x4 Pick-Up Truck

Suggested Make/Model

Specific Min Requirements

1.7 Ford F250/Dodge

2500/Toyota Land Cruiser Pick Up/Toyota Tundra

Drive Train: 4WD Transmission:

Auto/Manual Fuel Type:

Diesel/Petrol Passengers:

CLIN 0006

Suggested Make/Model

Specific Min Requirements

1.8

GMC Savana/ Ford Econoline/ Chevrolet Express

Transmission: Auto/Manual Fuel Type:

Diesel/Petro Passengers: 12 to