Draft_Statement of Work_LXEZ241046_20250811_25R0033.pdf

STATEMENT OF WORK (SOW)

11 Aug 2025

Project #: LXEZ241046

Project Title: Repair Upper Fighter Ramp, A41B and A45B

Installation: Kadena Air Base, Okinawa, Japan

Preparer: 718 CES / CENMB

Project Manager: Mr. Kina, Masamitsu

Date: 11 AUG 2025

1.0 GENERAL INFORMATION

1.1 LEVEL OF CONSTRUCTION

A) This project is for the design and construction of facilities defined as Permanent Construction per UFC 1 200-01, paragraph 1-3.2.1, dated 17 December 2024.

1.2 PROJECT SUMMARY

A) The project scope consists of, but is not limited to, providing all field investigations, surveys, design, plant, labor, supervision, materials, equipment, supplies, transportation, third-party services, and other work necessary to design and execute construction work defined in this Statement of Work and the attached documents. The work includes all necessary finishing work to provide the Government with a final product that is fully functional and leaves no areas of the facility that appear incomplete or unfinished. Even if not stated in the description of work, necessary items shall be included in the construction work.

1.3 PROJECT REQUIREMENT

A) This project shall accomplish a design-build repair of upper fighter ramp. All work required to repair fighter ramps on Kadena airfield to a fully operational status. Inspect the existing concrete slab and determine the replacement and repair portion priority and recommended.

This will comprise of full-deep replacement existing concrete slabs, repair concrete slabs and asphalt pavement shoulder to satisfy requirements stated in the Unified Facilities Criteria (UFC) 3-260-01. Remove and dispose of existing grass on AC shoulder and repaint pavement markings. Repair work includes, but is not limited to, removal and disposal of existing pavement, construction joint dowels, expansion joints, and asphalt shoulders.

Existing pavement will be removed and recycled or disposed of in accordance with all applicable laws and regulations of the United States and Japan and will include all other work required to provide a complete and usable facility. All work shall be completed based on the latest guidance provided from the units such as Air Force Technical Orders and UFC/Kadena Design Guide, Pavement Design and Marking for Airfield. Sustainable principles, to include life cycle cost-effective practices, will be integrated into the design, development, and construction of the project in accordance with UFC 1-200-02.

B) The detailed Scope of Work is described later in this document. Construction activities may commence after the approval of the Quality Control Plan (QCP), Environmental Protection Plan (EPP), Work Clearance Request (AF Form/IMT 103) and TACW (Temporary Airfield Construction Waver). The Contractor shall coordinate on-site safety requirements through the 718th Civil Engineer Squadron (718 CES) and Airfield Management Office – 18th Operations Support Squadron (18 OSS/OSAA).

1.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL (GFE/GFM)

None.

2.0 SITE CONDITIONS

2.1 WORK SITE LOCATION

A) Upper Fighter Ramp at shelters number 805 and 806. See attached site plan.

B) Affected facilities / infrastructure are:

1) Taxiway D

2) Fighter Apron Taxi Line

C) Reference Drawings:

See attached drawings as a reference. The Government bears no responsibility for the accuracy or completeness of these drawings. Contractors shall conduct field investigations of the affected facility to ascertain the actual existing conditions prior to beginning the design.

The Contractor is solely responsible for any errors, omissions, delays, or additional costs attributed to the failure to do so.

2.2 SITE SURVEY

A) Contractors shall conduct field investigations of the affected facility to ascertain the actual existing conditions, quantity, and necessary things prior to beginning the design. The Contractor is solely responsible for any errors, omissions, delays, or additional costs attributed to the failure to do so. Especially upper fighter ramp any existing maker grounding and tie down paint marking and any raised pavement marker (Coordinate, elevation, and Direction pavement marker.) Retain as survey data and approved by Airfield Management. 100% sure to restore.

2.3 REGULATED Airfield (Concrete Pavement) MATERIALS

A) Asbestos Containing Materials (ACM) and Lead-Based Paint (LBP)

1) No abatement activities are expected to be required.

2.4 OCCUPANCY OF PREMISES

A) The upper fighter ramp aircraft parking spot will be closed for each phasing during the work.

Coordinate access to the work areas with the designated Point of Contact (POC) from the User Organization (18 OSS/OSAA - Airfield Management Office), 18th Security Forces Squadron (18 SFS), the CE Project Manager (PM), and/or CE Construction Inspector, as directed. Minimize traffic disturbances to the normal work activities of the User as much as possible. Especially emergency vehicles and aircraft.

2.5 USE OF LATRINE AND UTILITIES

A) Latrine is not available in the site area. The Contractor shall be responsible for providing latrines for his personnel. Location of the latrine(s) will be designated and approved by the Contracting Officer Technically Representative (COTR). Contractor furnished latrines shall be removed from Government property within three (3) calendar days after final acceptance of the project.

3.0 PROJECT SCHEDULE AND CONSTRAINTS

A) Any Phasing change or requirements occurring during the pre-construction stage or construction stage due to Runway and Taxiway closer plan and operations of aircraft shall be at no additional cost to the Government. See attached site plan and phasing plan.

B) The contract schedule is detailed below. The Contractor shall be required to complete the entire work, ready for use. This includes material submittals, Government reviews, material procurement, unfavorable weather, and construction time. The time for completion shall include final clean-up of the premises.

Days for Design: 175 calendar days

Days for Construction: 391 calendar days

Days for Contract Administration: 30 calendar days

Total (POP) Completion 596 calendar days

C) Notice to Proceed

1) Day one of the contract performance is the day the Contracting Officer issues the Notice to Proceed (NTP). The Contractor shall submit a construction progress schedule at the pre-construction conference/meeting and shall resubmit updates as necessary until project completion. Any changes to Apron and/or Taxiway closure plan and phasing plan occurring during the pre-construction stage due to operations of aircraft shall be at no additional cost to the Government.

3.1 POST-AWARD CONFERENCE

A) Within 10 days after receiving the notice of award, the Government (18th Contracting Squadron - 18 CONS) will schedule a post-award conference with the Contractor, the Contracting Officer, CE Project Delivery Team, and other project stakeholders.

B) At the post-award conference, the Contractor shall submit a Project Schedule for review by the Government and re-submit updates, as necessary, until project completion.

C) During the meeting, the Contractor may ask any questions pertaining to the contract, including questions pertaining to the design, progress schedule, or other issues. If requesting changes to any elements of the contract, submit a written explanation justifying the change(s), accompanied by diagrams, technical data, and any other justifying documents to the Contracting Officer. The Government recognizes only those changes agreed upon in writing by the Contracting Officer as official changes to the contract.

3.2 DESIGN

A) Design Schedule

The design work shall be completed in accordance with the following sequence/timeframe.

Government approval is required to proceed to the next level of design submittal.

The Contractor shall attend Design Review Meetings as scheduled.

DESIGN SCHEDULE SHALL BE COMPLETED WITHIN

Submit 35% Design Documents 30 calendar days after NTP

Government 35% Design Review 21 calendar days after submission

Submit 65% Design Documents 45 calendar days after 35% design approval

Government 65% Design Review 21 calendar days after submission

Submit 95% Design Documents 30 calendar days after 65% design approval

Government 95% Design Review 14 calendar days after submission

Submit Revised 95% Design Documents 14 calendar days after 95% design approval

Design Subtotal: 175 calendar days

B) Design Review Meetings

1) The Contractor shall attend meetings with the Government at the 35%, 65% and 95% design stage to discuss details of the design with Government stakeholders. Submit all required design documents just prior to, or at the onset of each meeting.

2) The Contractor shall prepare all meeting minutes to document both party’s comments and distribute copies to attendees via email within three (3) working days after each meeting.

3) The Contractor shall provide a proper resolution for all legitimate issues brought up by Government reviewers and return the completed AF IMT 225 within 14 calendar days.

3.3 CONSTRUCTION

A) Pre-Construction Conference

1) The Contractor shall request a pre-construction conference with the Government no later than 35 calendar days prior to the start of on-site work.

B) Construction Schedule:

SITE WORK/CONSTRUCTION SCHEDULE SHALL BE COMPLETED WITHIN

a) Material Submittals: 60 calendar days (after 95% design approval or earlier for any long lead items)

b) Government Material Review: 21 calendar days

c) Procurement of Materials: 120 calendar days

d) Construction Time: 180 calendar days

e) Unfavorable Weather: 10 calendar days

Construction Subtotal: 391 calendar days

C) Working Hours and Days: Follow the working hours and days listed in the specifications.

Normal Construction Working Hours and Workdays shall be from 0730 to 1800, Monday through Friday, excluding U.S. Federal holidays.

1) Work outside of normal hours or days is prohibited without written approval of the Contracting Officer.

2) Federal Holidays are listed in specifications.

D) Weather Delays: The Contractor shall provide a weather delay request within 10 days of unfavorable weather that caused the work delay per FAR 52.249-10(b)(2).

E) Start Work Notification

1) No less than seven (7) days prior to the start of on-site work, the Contractor shall inform the Contracting Officer and CE PM in writing of their intended start date. The Contractor must have a fully coordinated and approved the AF Form 103 and have received approval of the EPP, traffic control and TACW prior to being authorized to start on-site work.

2) See the original contract award for details concerning the AF IMT 103.

3) See Section 01 57 19.01, TEMPORARY ENVIRONMENTAL CONTROLS – 18 WING concerning details about drafting and submitting the EPP.

3.4 CONTRACT ADMINISTRATION

A) Close-Out

All requirements of this contract including the design, submission and Government review of all documents, resolution of any design issues, material acquisition, on-site construction work, site clean-up, submittal of contract close-out documents, and return of the facility, ready for use, must be completed by the last day of the contract.

Days for Contract Administration will be 30 calendar days.

4.0 DESIGN REQUIREMENTS

4.1 GENERAL DISCLAIMER

A) Government review and approval of the Contractor’s designs, data, and other of technical information shall does not relieve the Contractor of the responsibility for technical accuracy and compliance with applicable codes, industry standards, and the intent of this SOW.

B) The Government shall not be responsible for any additional costs which could have been avoided by the Contractor providing an appropriate design, i.e: Pavement design, Paint markings, joint, tie down and grounding etc.

4.2 DESIGN CRITERIA

A) See Section 01 33 16.00 30, DESIGN DATA AFTER AWARD.

B) Follow the criteria in:

Unified Facilities Criteria (UFC) http://wbdg.org/ccb/browse_cat.php?o=29&c=4)

• Unified Facilities Guide Specifications (UFGS) http://wbdg.org/ccb/browse_org.php?o=70

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and 1926 http://www.wbdg.org/ccb/browse_org.php?c=57

• USACE EM 385-1-1, Construction Safety Manual http://wbdg.org/ccb/browse_cat.php?o=29&c=4 http://wbdg.org/ccb/browse_cat.php?o=29&c=4 http://wbdg.org/ccb/browse_org.php?o=70 http://www.wbdg.org/ccb/browse_org.php?c=57 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 5-1-1.pdf?ver=2015-04-09-142531-467

• Japan Environmental Governing Standards (JEGS) https://www.usfj.mil/Resources/JEGS/

• The Kadena Design Guide and UFC 3-260-01,3-260-02 and 3-260-04 (Reference with Public URL).

• DAFI 31-101

5.0 SUBMITTAL REQUIREMENTS

5.1 GENERAL

A) See specification section 01 33 00, Submittal Procedures; and section 01 78 00, Closeout Submittals.

B) Submittals for all materials and shop drawings must be coordinated and approved by the

718 CES PM.

C) Project design will be coordinated with the 18 CONS, the Using Agency, 718 CES/CENM and other agencies involved in project reviews.

D) The Contractor’s licensed Architects and Engineers shall stamp, date, and certify all professional design documents. Provide proper credentials prior to beginning design work.

Construction documents must be stamped, signed and dated (in ink) prior to construction and upon completion of the project.

1) Submit a Basis of Design document for each construction discipline with the 65% and 95% design stages that show the design analysis calculations.

2) Submit all mandatory contract documents, such as “G” marked submittals, through the Contracting Officer with a properly filled-out AF IMT 3000.

3) Approval form downloaded from:

https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/af3000.pdf

4) Comply with any other Submittal Requirements in the original Contract Award.

5.2 SUBMITTAL DOCUMENT FORMAT

A) See specification section 01 33 16.00 10, Design Data (DESIGN AFTER AWARD); section 01 78 00, Closeout Submittals; section 01 78 23, Operations and Maintenance Data; and section 01 78 24.00 10, Facility Data Requirements.

B) Submit all project documents and drawings formatted as Windows compatible versions of Microsoft Word, Microsoft Excel, and/or Adobe Acrobat (PDF). Drawing shall be submitted in the U.S. version of AutoCAD.

C) Submit all design documents at each stage of the design and acceptance process.

D) Provide two (2) sets for each submittal: one (1) set for 18 CONS/PKC (via electronically/DOD SAFE) and one (1) set directly to the 718 CES/CENM flight managing the project.

1) A set consists of one printed hard copy of each submitted document and a CD-R, DVD- R, or CD-ROM containing all the documents.

2) Do not use media recorders that burn discs regionalized for Japan only. Media must be regionalized for the United States or not regionalized at all.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 https://www.usfj.mil/Resources/JEGS/ https://static.e-publishing.af.mil/production/1/saf_aq/form/af3000/af3000.pdf

E) Hard copies shall be submitted per the following schedule:

Submittal

35% sets

65% sets

95% sets

Revised 95% sets

1 B2 Drawings (half size) 1 1 1 1

2 Specification Package with AF IMT 66 1 1 2 1

3 Annotated Design Review Comments 1 1 2 1

4 Design Analysis/Calculations and 1 1 2 1

5 CD-R (all contract documents) 1 1 1 1

6 Draft DD Form 1354 2 1

7 Draft Progress Schedule 1 1

8 Approved EPP 1 1

9 Detailed Cost Estimate (Contractor’s bid) 1 1 1

F) Submittals for all materials and shop drawings must be coordinated and approved by the

718 CES PM.

5.3 AS-BUILT DRAWINGS

A) Submit Contractor generated as-built drawings and annotated contract drawings on white paper along with 1 copy on CD (Non-Regionalized) containing all drawings in electronic CADD and PDF formats, as well as all other documents in Microsoft Word, Microsoft Excel, or Adobe Acrobat PDF.

B) Small binder-sized documents shall be letter size. Larger documents shall be provided in the most appropriate ISO size for detailed review, such as B4, B3, A3, A2, and/or A1.

C) Prior to Final inspection, provide copies of all submitted and approved Material Approval (AF IMT 3000), catalog cuts, maintenance manuals, and other documents as hard printed copies organized in document binders, and two copies on CD/DVD. Also, provide copies of all final approved AF Form 3000, Material Approval/Approved Submittal and maintenance manuals.

D) Provide hard copy printouts of all final 100% design civil and structural drawings on ISO A1 paper and digital versions on recordable disc media.

E) Contractors shall follow the instructions in SECTION 01 33 00, SUBMITTALS.

6.0 OTHER REQUIREMENTS

6.1 GENERAL

A) The project engineer/PM, the user, and 18 CONS/PKC representatives shall accompany the Contractor to conduct joint job site inspection prior to initiation of the site work.

B) Follow all terms of the original contract award except where requirements have been redefined in the SOW or in the attached documents, specifications, or supplements.

C) Follow all terms, conditions, and Federal Acquisition Regulations (FAR) of the unless altered by the requirements of this SOW and its attachments.

D) Request EAL (Entry Authorized List) and PAL (Photo Authorized List) after awarded and request escort.

6.2 PRE-FINAL INSPECTION

A) The Contractor shall conduct a pre-final walk-through inspection in the presence of COR, and CE PM in coordination with Airfield Management ,18 CES/R&O SMEs and publish the pre-final inspection findings in a pre-final inspection report. The pre-final inspection shall be conducted a minimum of 10 calendar days before the final inspection date. A Beneficial Occupancy Determination (BOD) may be required for certain areas in the event it is in the best interest of the Government to utilize the designated BOD areas.

6.3 FINAL INSPECTION

A) The final inspection report shall certify that all items of the work plan have been implemented, and that the construction is complete. This includes Airfield Management.

B) The Contractor shall complete the DD Form 1354 for Government approval. Submit a draft version of the DD Form 1354 with the 95% design documents. Submit an interim DD Form 1354 at the pre-final inspection and a final DD Form 1354 prior to final billing.

Prepare the DD Form 1354 in accordance with UFC 1-300-08, Criteria for Transfer and Acceptance of DoD Real Property.

7.0 ENVIRONMENTAL COMPLIANCE CRITERIA

7.1 GENERAL ENVIRONMENTAL COMPLIANCE

A) The Contractor shall draft and submit an EPP per Section 01 57 19.01.30, TEMPORARY ENVIRONMENTAL CONTROLS and comply with the plan during the entire Period of Performance.

1) Be advised the on-site construction work can starts only until Government approval of the Contractor’s EPP and EAL. The Contractor’s AF 103 Work Clearance Request will not be approved until 718 CES/CEIE approves the EPP.

2) Submit the above items early to avoid a delay in your schedule. The Contractor is solely responsible for any delays attributed to the Government’s disapproval of plans that do not meet the defined requirements.

8.0 DETAILED DESCRIPTION OF WORK

8.1 GENERAL

A) Any Phasing change or requirements occurring during the pre-construction stage or construction stage due to the upper fighter ramp closure plan and operations of aircraft shall be at no additional cost to the Government. Furthermore, regarding the Aircraft parking apron (fighter ramp) closure plan, must be coordinated and approval from the 18 OSS/OSAA (Airfield Management Office) so that the operations of Aircraft will not be affected. Even the parking apron closure plan (Construction start date) changes shall be at no additional cost to the Government.

1) Phasing plan: Project shall be phased; a phasing plan for each project location will be coordinated and approved by 18 OSS/OSAA. To reduce impact on airfield operations and the parking phasing plan shall be at least 15 phases. See attached Repair plan.

• Phase-1- 6: Shelter 805 (Shelter 1-20)

• Phase-6-15: Shelter 806 (Shelter 21-15)

B) Emergency Landing and Takeoff: If required and as directed, Contractors will vacate the area if emergency dictates.

C) Work on Saturday, Sunday, Holiday and Non flight day is available upon request and approval by the Government and shall be at no additional cost to the Government.

D) Weather Delays: The Contractor shall provide a weather delay request within 10 days of unfavorable weather that caused the work delay per FAR 52.249-10(b)(2).

8.2 CIVIL WORKS: The work consists of the following elements. Contractor shall verify actual length, width, slab size and quantities for upper fighter ramp. see attached site plan

A) Remove and replace existing average12” thickness (thk) Portland Cement Concrete (PCC) total approximate ±200 slabs. Slab size must comply with UFC and with 50kg/cm² for new PCC flexible strength for upper fighter ramp concrete slabs. Repair existing cracks approximator 1500 LF, spalls repair approximator 100CY and patches approximator 300 SY for the remaining concrete slabs. Replace all existing joint seals with new jet fuel and heat-resistant seals. See attached repair plan.

B) All existing grounding point, tie down and lased pavement marker should be restored existing condition. Including disposal. Existing base course to remain. Add missing (Additional) base course if necessary, and compaction.

C) Priority for replacement of concrete slab, crack repair, spall repair and concrete patches will be determined in order of most severe damage recommend and will be approved by Government with shop drawings.

D) Provide new joint (jet fuel and heat-resistant seal), expansion, contract and construction joint with dowel bar in accordance with UFC.

E) As identified on the Site Plan, damaged replace existing 2” thk Asphalt concrete pavement shoulder with new AC (Modify AC type II and 75 -blow for new AC pavement shoulder) no recycled asphalt shall be used. Existing base course to remain and add missing base course. Provide new AC if necessary. See attached site plan.

F) Re-paint all existing pavement markings with Type III reflective beads for center, edge, shoulder marking ECP and red lines including surface preparation, remove oil and surface preparation before new paint marking. The connection between the new and existing line will be a straight portion. Reference UFC3-260-04 (Paint marking Airfield).

G) Apply markings at 12 to 14 mils (0.310 to 0.360 millimeters) wet-film thickness for coverage of 121 (± 6) square feet per gallon (2.970 square meters [± 165 square millimeters] per liter). Reference UFC TTP-1952. Including surface preparation for all new paint markings.

H) Remove and dispose all existing grass on AC pavement shoulder. See attached repair site plan.

I) Conduct California Bearing Ratio test (CBR test) for new PCC pavement.

J) Unless otherwise indicated or if not stated in the civil work description, civil and structure for this project shall complied with the latest edition of UFC and Kadena Design Guide.

K) Provide Taxiway closure marking/Lighting with attached UFC3-260-04 and approved by 18 OSS/OSAA. Low profile Marker.

L) Existing facilities must be re-install or replacement for associated with the concrete replacement for taxiway lighting, raised marker, grounding, tie down lighting, ground marker, paint markings and Airfield sign and approved by 18 OSS/OSAA.

M) Conduct ACM and LBP sampling-Joint seal and paint per each.

8.3 ELECTRICAL WORKS:

A) Provide the protection and/or Removal and reinstallation of the existing taxiway lightings and associated components affected by Civil work if required.

B) Provide temporary construction lighting sign during onsite construction.

• Electrical Notes: Unless otherwise indicated, the electrical design and construction for this project shall comply with the latest edition of UFC 3-501-01, UFC 3-530- 01, UFC 3-535-01, UFC 3-535- 02, UFC 3-260-01, FAA Standards, NFPA 70 and Kadena Design Guide.

8.4 SPECIAL REQUIREMENTS:

A) All areas disturbed/damaged by Contractor staging and construction activity shall be restored to their original condition. AC pavement shoulder, edge light, ground marker, MH and PCC slabs etc.

B) The Contractor shall maintain grass within construction barriers and return it to its original condition upon the completion of the project.

C) The Contractor shall be responsible for the verification of all dimension and existing condition.

D) Project Demarcation: point of start (POS) is upper fighter ramp. Inside of red and yellow lines. See attached site plan.

E) Provide temporary airfield barricades around construction areas including temporary closure marking. (low profile barricades) with lights, approved by 18 OSS/OSAA. In accordance with UFC 3-260-04.

F) The Contractor can begin on-site work with approval of material submittals, TACW, EAL, AF Form 103, EPP and flight line drivers training in compliance with KABI 13-213 shall be at no additional cost to the Government for these document delays.

G) Work shall be completed in accordance with attached Airfield Safety Requirements 2.1- 2022.

H) Unless otherwise indicated, the Airfield design and construction for this project shall complied with the latest edition of UFC 3-260-01,3-260-02 and 3-260-04 and Kadena Design Guide. And all new PCC, AC plan and new pavement markings must be approved by airfield management.

I) Provide smooth rounded surface of 1/8 inch radius on new concrete slabs edge.

(Chamfer).

J) Re-paint all red restricted area lines and markings effected by construction. Per DAFI 31- 101 the restricted area red lines will need to be at least 6 inches in width and of a bright color. Red is the color used on Kadena Air Base for restricted area markings. Need coordinate and approved by 18 SFS and 18 OSS/OSAA before painting.

ATTACHMENTS:

1.1. Site Plan and Phasing plan

1.2. Airfield Safety Requirements

1.3.A . Reference Drawings_As-Built

1.3.B . Reference Drawings_KAD8323

1.3.C . Reference Drawings_LXEZ15-1779

1.4. Work Site Location Map

1.5. General Specifications

1.6. Technical Specifications (containing the following:)

(718 CES standard electronic as-built naming 2018)

(KABI32-2001 – Fire Prevention and Protection)

(Kadena CADD Drawing Preparation and As-Built Submittal Standard)

(Title Block)

1.7. Environmental Specifications (containing the following:)

(SECTION 01 57 19.01 30, Temporary Env Controls (2024-12))

(SECTION 02 82 00 ACM (2019-08))

(SECTION 02 82 00.00 30, ACM SUPPLEMENT (2024-12))

(SECTION 02 83 00 LBP (2019-08))

(SECTION 02 83 00.00 30, LEAD SUPPLEMENT (2024-12))

(SECTION 02 84 16.01 30, Lamps-Ballasts (2024-12) v1.7)

1.8.A. Kadena Air Base Design Guide

1.8.B. KAB Design Guide Appendices_V.I

1.8.C. KAB Design Guide Appendices_V.II

1.9. Forms (AF3000, Checklist for DD1354, Project Review Comments form, AF66 example)