5 Sole_source_justification_MFR Harris radios- signed - Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

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I. Contracting Activity.

18th Contracting Squadron PKA (CONS) Bldg 99, Beerbower Rd Kadena Air Base, Japan, Okinawa

II. Nature and/or description of the action being processed.

This is a new firm fixed price contract IAW FAR 12.207.

III. Description of supplies/services required to meet agency needs.

909 Aerial Refueling Squadron requests a roll-on/roll-off C2 system, a hand-held radio, and all relevant accessories. It's imperative that the equipment aligns with stringent mission requirements for the United States Air Force. The Harris AN/PRC-117G(V)1(C) RADIO ASSY TYPE 1 MULTIBAND MANPACK WITH GPS and its associated accessories stand out as the only models meeting these criteria. Moreover, this radio model is the established standard used throughout the base.

Required items include:

PART NUMBER PART DESCRIPTION QTY UNIT OF ISSUE

AN/PRC-117G(V)1 © RADIO ASSY, TYPE I MULTIBAND MANPACK,W/GPS,W/WB 1 EA

GSA RF-7800M-V150 SYSTEM, SINGLE 50W MULTIBAND MP VEHICULAR,NO R/T 1 EA

GSA RF-5051-PS001 RF-5051 POWER SUPPLY, GREEN 1 EA

GSA RF-5980-SA101 SPEAKER, DUAL NET, VEH MOUNT, CARC GREEN 1 EA

10535-0707-A015 CABLE, SPEAKER AUDIO 15FT 1 EA

10535-0706-A015 CABLE, SPKR POWER, RF-5051 STYLE 15FT 1 EA

GSA 10570-0716-A006 CABLE ASSY, POWER SUPPLY TO POWER AMP 6FT 1 EA

RF-335M-HH001 AN/PRC-163 20M RADIO SYSTEM, MIL GPS 1 EA

12500-2500-02 BATTERY PK, RECHARGEABLE, 7.0A-HR LITH ION, GRN 1 EA

12041-3160-02 2 CHNL SPKR/MIC, W EUD, 3.5MM 1 EA

12193-0460-A006 CABLE ASSY, USB, PDA-184 1 EA

12193-0340-A001 CABLE ASSY, AUDIO/KEY FILL 1 EA

RF-5853-CH202 TWO-BAY BATTERY CHARGER HANDHELD BATTERY 1 EA

The Harris' AN/PRC-117G(V)l (C) RADIO ASSY; TYPE 1 MULTIBAND MANPACK W GPS is the only radio that meets the following 909 ARS requirements:

a. UHF – LOS

b. VHF – LOS

c. Secure voice and data (KG-84, VINSON, ANDVT capable)

d. HAVE QUICK II

e. MUOS SATCOM

f. DAMA SATCOM

g. HPW SATCOM

h. HPW-IP SATCOM

i. IW SATCOM

j. Flight certified

IV. Statutory authority permitting other than full and open competition.

DAFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The KC-135, C-17, and many other AF aircraft have been utilizing the Harris PRC-117 for many years, and the radio has been certified for flight. The AN/PRC-117G is a man-portable radio and it has modem waveforms which meet the Mil- STD 188-141B. It also meets Crypto Modernization compliant encryption and are able to load and operate secure COMSEC keys (KY-58 and TSV). L3 Harris radios are the industry standard across the base and are the radios that 18 CS is used to setting up and maintaining.

This brand will also be compatible with other radios on base which will alleviate risk of programs delays if something breaks or an accessory is needed. This acquisition is conducted under the authority of 41 U.S.C. 1901 as implemented by FAR 13.501(a)(1)(ii) which allows other than full and open competition when the supplies or services requested by an agency are available from only one responsible source.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

This item has previously been procured brand name at Fairchild FA462017F0096 and Misawa AB FA520523P0048.

Market research demonstrated that many vendors can supply this product.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer anticipates being able to prove the cost to the Government as fair and reasonable. The Contracting Officer intends to prove so using FAR 13.106-3(a)(2)(iv) "comparison with similar items in a related industry.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research efforts were conducted in accordance with the guidance outlined in FAR Part 10, Market Research. At least 3 vendors were found able to supply this requirement based upon past contracts.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None.

X. List of any sources that expressed, in writing, an interest in the acquisition.

Atlantic Diving Supply expressed an interest and capability of providing this product to meet the needs of the Government.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

No actions can currently be taken on the Government's part to remove or overcome barriers to competition in this arena. Market research will be conducted on an ongoing basis to ensure new entrants are captured for future acquisitions.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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XIII. Certification by the technical/requirements personnel.

As evidenced by our signatures above, I certify that any supporting data contained herein, which is our responsibility, is both accurate and complete.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 3204)

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification.

Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired.

Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)]

XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.