COMBO 25QA080 - Zoll Propaq MD UFR.pdf

Combined Synopsis/Request for Quote: FA527025QA080 Issued on 26 Aug 2025

18 CES Zoll Propaq MD (The quote shall remain valid until – 30 Sep 2025)

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation FA527025QA080 is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote.

This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number: 2025-05. Effective Date:08/17/2025

2. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. This procurement is 100% set aside for small businesses. The applicable North American Industry Classification

System (NAICS) code is 423450 – Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers.

The associated small business size standard is 200 employees. The Product Service Code (PSC) for this requirement is 6515 – Medical and Surgical Instruments, Equipment, and Supplies.

4. Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award. A current copy of a prospective awardee’s Reps and Certs will be validated using the SAM website prior to the issuance of an award.

5. For information regarding the service acceptor or point of acceptance, please refer to 252.232-7006 (incorporated by full text) below.

6. The following commercial provisions and clauses are applicable to this acquisition: 52.212-1, 52.212-2, 52.212- 3, 52.212-4, and 52.212-5.

7. This is a Brand Name requirement for the ZOLL Propaq MD Advanced Military Configuration. Vendor must be a certified authorized seller/reseller and provide proof of authorization.

8. Except for what’s listed within this Combined Synopsis/Solicitation, there are no other additional terms and conditions that the Contracting Officer has considered to be necessary for this acquisition and consistent with commercial practices.

9. This RFQ solicits competitive quotations from authorized vendors for a brand-name specific item. Only quotations that comply with the exact brand specification will be evaluated. All quotations submitted prior to the RFQ closing date will be considered. Completion of all yellow-highlighted fields is required.

10. Basis for Award. Award shall be made based on price and other factors.

11. Please respond to this RFQ by emailing response to: A1C Ruoqing Qi and Miyoko Hokama

E-mail: ruoqing.qi.1@us.af.mil and miyoko.hokama.jp@us.af.mil no later than 10:00am, Japan Standard Time (JST), 08 September 2025, Questions will be accepted until 4:00pm, 02 September 2025, It is the vendor’s responsibility to monitor the SAM (https://sam.gov) system for amendments issued in reference to this requirement. Any potential amendments will be posted in the same fashion as the solicitation. All Contractors who provide goods/services to the DoD must be registered in the System for Award Management (SAM) Found at https://www.sam.gov/SAM/pages/public/index.jsf. Failure to comply with SAM registration will deem the Offeror ineligible for award. Please email A1C RUOQING QI with additional questions at the above noted email http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://www.sam.gov/ http://www.sam.gov/ mailto:ruoqing.qi.1@ https://sam.gov/ http://www.sam.gov/SAM/pages/public/index.jsf http://www.sam.gov/SAM/pages/public/index.jsf address.

Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.

ITEM DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

COST

0001 *Please see attached 1 LOT $__________ $__________

12. DELIVERY ADDRESS:

Delivery & Inspection:

Delivery to Tracy, CA

Defense Distribution Depot – San Joaquin

WHSE 30, CCP

25600 South Chrisman Road Tracy, CA 95376

Marked for:

18 CES/CEF

Bldg 3489, Pease Rd

KADENA AB, OKINAWA

APO AP 96368-5149

DELIVERY TIMELINE: 30 DAYS AFTER RECEIPT OF ORDER(ARO)

Tracy shipping instruction:

SHIPPING TO TRACY

PROOF OF DELIVERY

TO: CONTRACTOR

Please submit proof of delivery documents for each line item and quantity shipped under each TCN number along with invoice to ensure payment is made in timely manner. Please ensure that delivered packages are traceable if lost or stolen.

FREIGHT DELIVERY PROCEDURES

Delivery will be made by most economical method or as follows:

If freight charges exceed $100.00, a copy of the carrier’s freight bill or other evidence of receipt must be furnished with invoice. The receipt must show amount of shipping charges and be signed by company’s representative. If freight charges exceed the amount on the purchase order, you must receive authorization by the contracting office prior to shipment and/or receive alternate shipping instructions. Failure to obtain prior authorization may result in the government paying a lesser amount. The government will only pay fair and reasonable transportation charges as established by current market rates. Failure to comply with these procedures may delay or preclude you from receiving payment for freight charges. Vendor will ensure that all items are delivered by delivery date.

RECEIVING REPORT

TO: REQUESTER

Upon receipt of supplies or services, the requesting activity will prepare a Receiving Report via WAWF.

Receiving Reports must be submitted within 6 working days after receipt of merchandise.

REMIT TO ADDRESS

CONTRACTOR SHIPPING INSTRUCTIONS

These instructions apply to shipments originating in the United States destined for Okinawa, Japan.

Section A – Applies to All Orders Shipments 0-70 pounds and within size limitations: Ship prepaid by the least costly small package carrier or the United States Postal Service. Any direct charge for prepaid cost will be listed as a separate item on the invoice for the supplies shipped. Submit a copy of the transportation or freight bill with the invoice for cost verification. Failure to provide a copy of the paid freight bill may result in the contractor not being fully reimbursed for freight charges. Contractors shall not divide quantities into small parcels of 0-70 pounds for the purpose of avoiding shipment by other modes of transportation. Contractors shall not insure shipments at Government expense for the purpose of recovery in case of loss or damage, except where minimum insurance is required for the purpose of obtaining receipts at point of origin and upon delivery.

Shipments 0-70 pounds NOT within size limitations, or shipments 71 pounds and over: Ship prepaid by commercial surface (water), or the least costly small package carrier. If this is not possible, ship item(s) through the Defense Transportation System.

Any shipping container or load exceeding 200 pounds gross weight shall be placed on a standard wooden/plastic skid with a minimum 3 7/8” clearance for the purpose of handling with forklifts or other material handling equipment and to allow ease of loading/unloading.

Section B – Applies to Orders Shipped via Military Sealift Procedures for shipping through the Military Sealift Command, Consolidation and Containerization Point (CCP), Tracy, CA:

a. All shipments must be packaged, marked and labeled in accordance with DoD 4500.9R, Defense Transportation Regulation, Part II, Cargo Movements and MIL-STD 129. Shipments considered hazardous must be prepared in accordance with Title 49, Code of Federal Regulation-Transportation, and the International Maritime Dangerous Goods Code (IMDGC).

b. All shipments must be marked “For Export”.

c. The shipment and all paperwork must be annotated with the transportation control number (TCN) the ultimate destination and purchase order (P.O) number. Use of the military shipping label (DD Form 1387) is encouraged.

Do not direct deliver to the port – carrier must call the CCP at 209-839-5396 to obtain a delivery appointment.

The Contractor shall use shipping labels provided by the Government.

13. Please provide the following information:

FOB WARRANTY ESTIMATED

DELIVERY

DATE

PAYMENT

TERMS

Destination

COMPANY

NAME

ADDRESS UNIQUE ENTITY ID CAGE CODE

52.232-18 Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

14. List of Attachments:

Attachment 1 – Provisions and Clauses Attachment 2 – Price List and Specifications Attachment 3 – Brand Name Justification Zoll

POINT OF CONTACT E-MAIL ADDRESS PHONE NUMBER TAX ID NUMBER

Number of Pieces Package Type (Example:

Box, Container, Crate, Skid/Wood Pallet, etc.)

Dimensions (Length × Width × Height)

Weight of Each Individual Piece