Updated PWS Bulk Waste.pdf

Attachment 1, Performance Work Statement

PERFORMANCE WORK

STATEMENT

FOR

BULK WASTE COLLECTION and DISPOSAL at Kadena Air Base and Military Family Housing Areas on Okinawa, Japan

KADENA AIR BASE, OKINAWA, JAPAN

15 Dec 2023

TABLE OF CONTENTS

SECTION PAGE

1.DESCRIPTION OF SERVICES 3

2.SERVICE SUMMARY 7

3.GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES 8

4.GENERAL INFORMATION 9

5.APPENDICES 17

APPENDIX A Table A1- Estimated Work – Load actors 18 APPENDIX B B-1 O&M Frequency of Collection 19 B-2 MFH Frequency of Collection 31 APPENDIX C Map and Work Area Layout APPENDIX D Historical Weight Data 99 APPENDIX E Bulk Item Description, Hazards, Special Items and 100 Unacceptable items

APPENDIX F Recyclables Material 101 APPENDIX G Government Furnished Facility and Areas Map 102

1. DESCRIPTION OF SERVICES: The contractor shall provide all management, tools, supplies, equipment, vehicles, other items, and labor necessary to operate and maintain MUNICIPAL SOLID WASTE (MSW) collection, transportation, disposal, and any necessary delivery as defined in this Performance Work Statement (PWS) on Kadena Air Base and Military Family Housing areas (Kadena, Camp Foster, Plaza, Lester, Chibana, O’Donnell Gardens) on Okinawa. The contractor shall perform to the standards in the contract, as well as Japanese Environmental Governing Standards (JEGS), federal regulations, international agreements, and Status of Forces Agreements (SOFA). Estimated workload is listed in Appendix A. Collection areas are outlined in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Kadena Air Base O&M

1.1.1.1. Solid Waste Management. Municipal solid waste collection shall be conducted at the prescribed frequency for all facilities identified in Appendix B-1. The contractor shall work with the Contracting Officer’s Representative (COR) to determine initial vehicle routes and collection schedules upon contract award. The contractor shall submit proposed initial vehicle routes and collection schedules to the Contracting Officer (CO) no later than fifteen (15) calendar days prior to start of contract performance. Throughout the life cycle of this contract, the contractor may suggest changes to the pickup frequencies listed in Appendix B, based upon observations made;

however, no changes are allowed to the schedule or haul route without CO or COR coordination.

The CO may change the pickup frequencies as required to provide adequate service to affected facilities.

1.1.1.2. Bulk Waste Collection. Bulk waste (includes burnable and non-burnable) shall be collected by the contractor. All items not placed in clear bags shall be collected as bulk waste with the exception of bagged plastic bottles of any type, bagged aluminum cans, and bagged bottles and jars. Collection from industrial areas shall be performed in roll-off containers provided by the contractor, enclosure/collection stations, and designated locations by the CO or COR. The contractor shall perform bulk item pickups on each location's scheduled pickup date or, in the case of roll-off containers, when full. The COR shall notify the contractor when roll-off containers are no longer required at a given location.

1.1.1.3. Unauthorized Collection locations O&M. The contractor shall promptly respond to requests for collection by email, Fax, or phone from COR or CO for unscheduled pickup locations.

Depending on the location, there may be a request to provide dumpsters in a specified location. The COR shall notify the contractor when roll-off containers are no longer required at a given location.

1.1.1.4. Specialized MSW Collection.

1.1.1.4.1. Construction and Demolition Debris (C&D). Upon notification from the COR, the contractor shall install, collect, and dispose of roll-off containers for C&D. Customers utilizing dumpsters provided by contractors are not required to specifically sort waste. This contract does not include acceptance of bulk waste generated under other contracts.

1.1.1.4.2. Possibility of Asbestos Containing Material (ACM). (O&M) Regarding materials that may contain asbestos, the contractor shall conduct testing and issue a certificate to the COR.

If materials contain asbestos, the contractor will properly collect, transport and disposes of the materials accordance with the Chapter 5 of JEGS. If materials do not contain asbestos, they shall be disposed of as regular bulk waste.

1.1.1.4.3. Products Containing Freon Gas at O&M and MFH. Freon gases shall be collected and disposed by the contractor. The contractor shall submit recovery certificates showing removal of fluorocarbons to COR. Items from which fluorocarbon gas has been removed shall be disposed of by the contractor as regular bulk waste.

1.1.1.4.3.1. Description of fluorocarbons

・Refrigerant gas

・Freon gas

・R-12, R-134a, R-22, etc. (starting with R) ・HFC-134a

・HCFC-22

・CFC-12

1.1.2. Military Family Housing (MFH)

1.1.2.1. Solid Waste Management. Municipal solid waste collection shall be conducted at the prescribed frequency for all facilities identified in Appendix B-2. The contractor shall work with the COR to determine initial vehicle routes and collection schedules upon contract award. The contractor shall submit proposed initial vehicle routes and collection schedules to the CO no later than fifteen (15) calendar days prior to start of contract performance. Throughout the life cycle of this contract, the contractor may suggest changes to the pickup frequencies listed in Appendix B, based upon observations made; however, no changes are allowed to the schedule or haul route without CO or COR coordination. The CO may change the pickup frequencies as required to provide adequate service to affected facilities.

1.1.2.2. Non-Tower MFH Bulk Waste Collection. Bulk waste (includes burnable and non-burnable) collection shall be conducted at the prescribed frequency for all facilities identified in Appendix B-2. Bulk waste shall be collected by the contractor. All items not placed in clear bags shall be collected as bulk waste with the exception of bagged plastic bottles of any type, bagged aluminum cans, and bagged bottles and jars. Collection from MFH areas shall occur from a curbside location adjacent to the collection station or other collection area designated by the CO or COR.

The contractor shall perform bulk item pickup at each location's pickup point on each scheduled pickup date.

1.1.2.3. MFH Towers Bulk Waste Collection. Bulk waste (includes burnable and non-burnable) collection shall be conducted at the prescribed frequency for all facilities identified in Appendix B-

2. Bulk waste shall be collected by the contractor. All items not placed in clear bags shall be collected as bulk waste with the exception of bagged plastic bottles of any type, bagged aluminum cans, and bagged bottles and jars. Collection from all MFH Towers areas shall occur from the side of tower location adjacent to the collection station or other collection area designated by the CO or COR. The contractor shall perform bulk item pickup at each location’s pickup point on each scheduled pickup date.

1.1.2.4. Unauthorized Collection locations at MFH. The contractor shall promptly respond to requests for collection by email, Fax, or phone from COR or CO for unscheduled pickup locations.

Depending on the location, there may be a request to provide dumpsters in a specified location. The COR shall notify the contractor when roll-off containers are no longer required at a given location.

1.1.3. Points of Collection.

1.1.3.1. Collection Stations. The contractor shall collect refuse from collection stations identified in Appendix B and Appendix C (Air Force Maps and Work Area Layouts). The government will designate collection stations and where necessary, provide pads, stands, and other structures for assembling and storing refuse. The collection stations will normally be designated areas adjacent to facilities. The contractor shall become familiar with actual placement of all the collection stations in all areas serviced by this contract. When the contractor completes service at a collection station, there shall be no litter or waste on the ground within a 10-foot (3 meters) radius of the container or designated pickup location.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.2. EQUIPMENT MAINTENANCE.

1.2.1. Container/Dumpster Relocation. In the event facilities are added or removed from this contract, the contractor may be required to relocate contractor-provided containers/dumpsters as determine by the COR. This will not be a frequent requirement.

1.2.2. Container Replacement. The contractor may be required to replace government furnished and contractor containers damaged by typhoons, corrosion, etc., with government provided substitutes as directed by the COR or CO. The contractor shall transport and dispose of the old containers at an authorized off-base disposal site. This will not be a frequent requirement.

1.2.3. Emptying of Containers. The contractor shall empty government provided and contractor-furnished containers as necessary to completely empty the receptacle of its contents. The contractor shall return the containers and bins to their designated collection point location after servicing. The contractor shall also be responsible for cleaning up any spills, loose debris, etc.

within a 10-foot (3 meters) radius of the container prior to exiting collection point.

1.3. Disposal

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all bulk waste at an authorized off-base disposal site. A copy of the landfill(s) and incinerator(s) operating permit that material is transported to shall be provided to the CO. The contractor is responsible for disposal being in accordance with U.S. Government, Japan Environmental Governing Standards (JEGS), and local prefectural industrial waste laws and regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.3.2. RECYCLABLE MATERIALS PROCESSING.

1.3.2.1. Materials. The following items shall be recycled to include, but not limited to, the items stated in Appendix F: Industrial scrap metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, scrap wood, rags/textile wastes, batteries, tires. All recyclable items shall be stored, shipped, and disposed of in accordance with local Japanese laws and environmental regulations. Recycling of these items shall be as or more stringent than that of the local municipality that hosts the installations.

1.3.2.2. Base Recycling Center. The Government will provide the contractor use of the base recycling center as shown in Appendix G. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as Government recyclable materials are sorted and weighed prior to mixing with other customers’ recyclables.

1.3.2.3. Sales Receipts. Sales Receipts. Although the contractor shall retain all revenues generated by sale of recyclable materials, the contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the COR no later than the 5th working day of the month following the sale month. The sales receipts shall contain the weight, type, and price.

1.4. CONTRACTOR FURNISHED ITEMS & SERVICES

1.4.1. Contractor Furnished Items and Services. The contractor shall furnish everything needed to perform this contract according to all its terms.

1.4.2. Contractor Provided Roll-Off Containers. The contractor shall have on hand a minimum of 50 roll-off containers with a capacity of at least 4-tons that are fluid tight and vermin proof.

When in use, containers shall be installed in such a fashion that they can withstand typhoon strength winds without being blown around and causing possible damage. The contractor shall place, remove, and empty the roll-off containers as requested by the COR or CO. Containers must be approved by the COR.

1.4.4. MSW Collection Vehicles. The contractor shall provide a sufficient number of vehicles to fulfill the scope of tasks specified in this PWS. MSW collection vehicles shall be compatible with the collection methods for each material collection type. Contractor vehicles requiring access to 18th Munitions Squadron (MUNS) area must be on 18th MUNS Entry Authorization List to obtain a pass for access to MUNS refuse pickup locations.

1.5. CONTRACTOR FURNISHED EQUIPMENT.

1.5.1. Contractor Furnished Scale. The contractor shall provide a scale to weigh each individual load of collected refuse. The scale must be calibrated by prefecture licensed scale calibration personnel within thirty (30) days of the award of this contract and annually thereafter. The contractor shall be responsible for maintaining scale calibration as required by prefecture laws and shall provide the COR with proof of calibration and licensing every time it is performed. Cost for all maintenance and repair on the scale shall be borne by the contractor.

1.6. RECORDS.

1.6.1. Weight Tickets. The contractor shall provide weight tickets each month detailing total tonnage of MSW collected from facilities covered under this contract. The weight tickets shall include the work performance date, vehicle plate number, weight of vehicle before and after pickup, and the area the vehicles serviced. The weight tickets shall be submitted to the COR with the invoice no later than the 5th of every month.

1.6.2 Manpower Reporting. The contractor shall report all contractor labor hours (Including sub-contractor labor hours) required for performance of services provided under this contract for Collection and Disposal of all refuse via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.sam.gov.

1.6.2.1. Reporting Inputs. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The contractor may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk at http://www.sam.gov.

2.0 SERVICE SUMMARY (SS): The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control.

Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable.

Performance Objective

PWS Para Performance Threshold Surveillance Method

Rating

Collect/Dispo sal Bulk Waste O&M and MFH

1.1.1. and 1.1.2.

Collected 95% of the time according to schedule

Customer Complaint or Periodic Validation

Monthly Surveillance

Perform Specialized

MSW

collection and submit recovery certificate of fluorocarbons

1.1.1.4. Collected 100% of the

time according to schedule agreed upon with the COR

With the contractor schedule

Surveillance on schedule

Off-base Disposal

1.3. Disposed properly 100%

of the time

100% Inspection Monthly Surveillance with Weight Ticket

Contractor Furnished, submit Scale certificate

1.5.1. Submitted 100% of Scale

certificate issued by Okinawa Prefecture

100% Inspection Annually Surveillance

Provide Weight Ticket

1.6.1. Submitted 100% of the

time as scheduled

100% Inspection with weight ticket

Monthly Surveillance

Security Requirement

4.3. Security requirement

100%

100% Inspection Monthly Surveillance http://www.sam.gov./ http://www.sam.gov/

2.1. PERFORMANCE ASSESSMENT.

2.1.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor.

Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for the performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for the performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.3. PERIODIC PROGRESS MEETINGS. The CO, COR, other government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance.

The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES:

3.1. GOVERNMENT FURNISHED EQUIPMENT:

3.1.1. DoD Family Housing. The government shall provide blue containers at each house in DoD Family Housing areas.

3.1.2. GOVERNMENT FURNISHED FACILITIES (GFF): The Facilities identified in Appendix G “Government Furnished Property/ Services/ Equipment” will be provided for use on this contract. The Government will provide one (1) of keys to the Contractor for Government supplied facilities. Lost or stolen keys must be reported by the Contractor to the COR and replaced by the Contractor at no cost to the Government. In the event keys are lost or stolen, the Contractor must replace the locking system for Government supplied facilities at no cost to the Government.

The Contractor must coordinate the need for additional keys through the COR. The Contractor is responsible for any GFF under its care. Upon termination of this contract, all issued keys must be returned to the Government.

3.1.2.1. MAINTENANCE OF GFF. The Contractor must keep all identified facilities and areas clean and free of excessive clutter and trash. The Contractor must be responsible for securing all furnished areas and items before typhoons or high winds.

3.1.2.2. The Contractor must maintain a neat, clean, and sanitary condition at all times throughout the government furnished yard and facility.

3.1.2.3. In building 871, the Government reserves an 8’ x 8’ space in the back room located in the area currently functioning as a break room. The small facility next to B871, the scale house, will have a work area set aside for Government workers (see Appendix G - Office location and Map).

3.1.3. GOVERNMENT FURNISHED EQUIPMENT (GFE): After contract award and prior to taking possession of any GFE, the Contractor along with the COR, will do a full inventory of all GFE proposed to be used by the Contractor. As well, it is encouraged that the Contractor perform a thorough mechanical inspection (at Contractor’s expense) of all GFE, to identify any issues that may prohibit the performance of work in this PWS. The Contractor is responsible for performance of maintenance in order to keep the equipment listed in paragraph 3.1.2.1 in operational condition. Upon contract award, the Government will furnish the Contractor with the manufacture’s maintenance manual. Within 30 days after the start of the performance period, the Contractor must develop and implement a preventative maintenance plan for all GFE. The plan must include a maintenance schedule, maintenance documentation procedures, and a list of maintenance to be performed for each item of GFE. Preventative maintenance procedures must meet all manufacturers’ maintenance recommendations. The maintenance schedule must be provided by the Contractor to the COR five (5) days prior to the month the maintenance is to be performed. Documentation of preventative maintenance must be maintained by the Contractor for the entire contract and available for inspection by the COR. The COR may inspect preventative maintenance and documentation quarterly beginning the third month after the start of the performance period. The Contractor must avoid causing damage to existing buildings, equipment, and vegetation on Government installations. The Contractor must replace or repair all Contractor caused damage to Government property at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repairs or replacement, the Contractor is liable for the cost, which may be deducted from the contract price.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor is required to control the quality of service delivered and offer to the Government for “acceptance only services” which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2. The government Quality Control Plan for non-commercial services, or if market research indicates it's a customary commercial practice, the contractor shall provide a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit a QCP to the CO for review prior to the start of the performance period. The contractor shall update the plan as changes occur.

Changes shall be submitted for review by the CO.

4.1.3. The contractor’s QCP shall contain, at a minimum, the following items:

4.1.3.1. A description of the inspection system to cover all services. The description shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspector(s).

4.1.3.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.1.3.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.4. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The COR shall be responsible for validating customer complaints. However, the CO will make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The Contracting Officer’s Representative (COR) is the authorized Government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining his/her duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or COR(s).

4.3. SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their CO approved destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

A representative of the U.S. government shall escort employees working in secure areas.

4.3.2. Security Police and Fire Protection. The following telephone numbers are furnished:

Kadena AB Marines Army

EMERGENCY 911 911 911

Provost Marshal 645-3504 644-4700 644-4700 Fire Protection 634-2351 645-3776 644-4677 Security Police 634-2476 645-7441 644-4715 Interpreter 634-1880

4.3.2.1. Call on-base 911 from cell phones by dialing 098-938-1111, wait for the tone, and then dial 911.

4.4. HOURS OF OPERATION. The contractor shall perform the services required during the following hours: 0630 to 2100, Monday through Sunday. In the event that MSW volumes exceed expectations, or in the event of unusual requirements resulting from natural disasters clean up, the contractor may be allowed to work additional hours beyond the normal work hours. Upon receipt of a request from the contractor, the CO may grant approval to extend the normal work hours, provided that there is no additional cost to the government.

4.4.1. Holidays. The contractor is not required to provide service: First day of January, New Year’s Day.

4.4.2. PERFORMANCE PERIOD. The performance period shall be as follows

Basic Year: 1 Jan 25 through 31 Dec 25

Option year 1: 1 Jan 26 through 31 Dec26 Option year 2: 1 Jan 27 through 31 Dec 27 Option year 3: 1 Jan 28 through 31 Dec 28 Option year 4: 1 Jan 29 through 31 Dec 29

4.5. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DODI 3020.37. In accordance with DoDI 3020.41, Operational Contract Support Enclosure2, para2c, Continuation of Essential Contractor Services, to ensure that critical capabilities are maintained, it is necessary to assess the risk of premature loss of mission-essential contracted support. Supported and supporting commanders shall plan for the mitigation from the risk of premature loss of contingency contractor personnel who are performing essential contractor services. Planning for continuation of essential contractor services during applicable contingency operations includes:

4.5.1. Determining all services provided overseas by defense contractors that must continue during an applicable contingency operation. Contracts shall obligate defense contractors to ensure the continuity of essential contractor services during such operations.

4.5.2. Developing mitigation plans for those tasks identified as essential contractor services to provide reasonable assurance of continuation during crisis conditions. These mitigation plans should be developed as part of the normal CSIP development process.

4.5.3. Ensuring the Secretaries of the Military Departments and the geographic CCDRs plan for the mitigation from the risk of premature loss of contingency contractor personnel who are performing essential contractor services. When the cognizant DoD Component Commander or geographic CCDR has a reasonable doubt about the continuation of essential services by the incumbent contractor during applicable contingency operations, the commander shall prepare a mitigation plan for obtaining the essential services from alternative sources (military, DoD civilian, Host Nation (HN), or other contractor(s)). This planning requirement also applies when the commander has concerns that the contractor cannot or will no longer fulfill the terms of the contract:

4.5.3.1. Because the threat level, duration of hostilities, or other factors specified in the contract have changed significantly.

4.5.3.2. Because U.S., international, or local laws, HN support agreements, or SOFAs have changed in a manner that affect contract arrangements.

4.5.3.3. Due to political or cultural reasons.

4.5.4. Encouraging contingency contractor personnel performing essential contractor services overseas to remain in the respective operations area. The contractor will be expected to continue performance IAW with this PWS.

4.6. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.7. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.7.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.7.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS.

4.7.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of Government facilities and property and to provide a safe work environment for contractor personnel.

4.7.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.7.5. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract as applicable.

4.7.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.7.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.7.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.7.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.7.10. Ensure personnel have the following on-base emergency services phone number programmed into their cell phone:

Emergency Service at 098-911-1911

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such sub-stance rests solely with the contractor and its agent.

4.9. GOVERNMENT OBSERVATIONS. Government personnel, other than COs and CORs, may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. PHASE OUT.

4.10.1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the services provided under this contract.

4.10.2. The Government reserves the right to conduct site visits on all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly transition. Regarding the next contractor needing access to incumbent employees, a recruitment notice may be placed in each facility.

4.11. PUBLICATIONS.

4.11.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.11.1.1. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation, or operating instructions.

4.11.1.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.11.1.3. The contractor is required to acquire and work on the latest version of the publication.

4.12. CONTRACTOR PERSONNEL.

4.12.1. Contract Manager: The contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.12.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.12.1.2. The contract manager or alternate shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

4.12.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.12.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12.2.2. The contractor shall not employ any person who is a military member, a member of a civilian component, or their dependents, who have status under the SOFA unless their employment has been approved in accordance with USFJINST 36-1001.

4.12.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.13. CONTRACTOR VEHICLES. The contractor shall provide the COR with a list of all vehicles to be utilized on base. The list shall identify type of vehicle and license number. Only vehicles identified on this list will be allowed on government facilities. The contractor shall update this list as vehicle requirement changes.

4.13.1. Identification Number. Each vehicle shall have clearly visible on each side, the contractor’s name and a vehicle identification number. Weight tickets shall have vehicle identification number(s).

4.13.2. Condition. The contractor shall ensure all vehicles are and remain in serviceable condition. All vehicles shall meet prefecture safety requirements of Japanese Government and applicable vehicle safety standards.

4.13.3. Complying With Regulations. All vehicles utilizing electronic communications shall comply with Kadena Air Base communication frequency regulations. The contractor may view base regulations at the Kadena Security Police office or the Marine Provost Marshal office.

Frequency requirements are available from 18 Communications Squadron/LMR personnel through request to the COR. Mobil radio and cell phone communication in the MUNS Area may be limited due to poor signal quality.

4.13.4. 18 MUNS Area Requirements. All vehicles operating in the 18 MUNS area shall be equipped with at least one (1) Class A/B/C fire extinguisher. Contractor personnel whose daily work assignment is the 18 MUNS area shall attend a safety briefing. The COR will coordinate with the contractor to ensure contractor personnel receive this briefing. Records of personnel in attendance will be kept in the COR and CO working file.

4.13.5. Japanese Road Laws. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include Article 43 the Road Law (Japan) Prohibited A cts Relative to Roads. No person shall commit the following described acts:

4.13.5.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.13.5.2. Violating Article 43-2 by not taking adequate measures to prevent cargo or other objects loaded on motor vehicles from falling out.

4.13.5.2.1. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.13.6. Required Insurance by Japanese Law. The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.13.6.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.13.6.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.13.6.3. Prior to the commencement of work, the contractor shall provide the CO with a certificate or written statement of the above required insurance. The policies showing required insurance shall contain an endorsement stating that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government shall not be effective for such period as may be prescribed by Okinawa law and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.14. TYPHOON SERVICES.

4.14.1. Tropical Cyclone (Typhoon) Actions. When Tropical Cyclone Condition of Readiness-1 (TCCOR 1 or TC-1) is declared by Kadena AB Weather authorities, the contractor shall suspend collection of MSW from containers and shall concentrate all efforts to collection of refuse not within containers (curbside and any other uncontained refuse) and securing of MSW and C&D in open top, roll-off containers.

4.14.1.1. TCCOR 1C. When Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC- 1C) is declared by Kadena AB Weather authorities, the contractor shall depart military bases and monitor radio/television for changes in Tropical Cyclone Condition of Readiness.

4.14.1.2. NORMAL LEVEL: ALL CLEAR. When Normal Level: “ALL CLEAR” is declared by Kadena AB Weather authorities, The contractor shall start collection of storm debris from curbsides and other designated MSW collection points according to schedule within 2 hours. Storm debris shall be collected from contract areas in the priority established by the COR.

4.14.1.3. Schedule. Normal MSW collection schedules shall be resumed when directed by the COR. Any missed collections due to the typhoon will be accomplished with 24 hours.

4.15. SUBMISSION OF INVOICE

4.15.1. The contractor shall submit an original invoice within Wide Area Work Flow (WAWF).

4.15.2. Certification of services is performed by the COR via the WAWF System. At the end of each billing period, the service provider inputs invoice information in the WAWF System. WAWF automatically notifies the appropriate COR via email of a pending invoice. The COR accesses WAWF and verifies accuracy of service provider’s data. If data is correct, the COR approves the invoice and payment is conducted by the Defense Finance Accounting System (DFAS). If the COR encounters errors in service provider’s invoice, the COR consults with the on-site manager to mutually rectify the data. If the service provider disagrees with the COR, the issue is forwarded to the CO for resolution.

4.16. DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT, OR VEGETATION.

Damage to government buildings, equipment, or vegetation is addressed in 48 CFR 52.237-2

- Protection of Government Buildings, Equipment, and Vegetation.

4.16.1. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

4.17. PERMITS, LICENCES and CERTIFICATIONS.

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, Country, and local laws, codes, and regulations in performance of the requirements of this contract.

Maintain records of such requirements and make the documentation available to the Government for review.

5. APPENDICES.

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

APPENDIX F

Table A1-ESTIMATED WORKLOAD FACTORS

FREQUENCY OF COLLECTION

1- O&M

2- MFH

Map and Work Area Layout Historical Weight Data Bulk Item Description, Hazards, Special Items and Unacceptable items

QRP-Acceptable Recyclables

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD FACTORS

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste for O&M 01-01 O&M Bulk Waste 346 Tons 01-02 18th Services 18FSS (O&M Support) 68 Tons

01-03 AAFES (O&M Support) 85 Tons Municipal Solid Waste (Reimbursable)

01-06 DoDDS School 68 Tons 01-07 DoDDS Admin Bldg 9697 0.1 Tons 01-08 DeCA 68 Tons 01-09 USMC 6.8 Tons 01-10 83rd Army 1.4 Tons 01-11 DBOF, Bldg 3409 0.5 Tons 01-12 DAPS, Bldg 106 0.5 Tons 01-13 DoD SP Rep, Bldg 3520 0.1 Tons 01-14 DLA 3.4 Tons 01-15 1-1ADA BN 20 Tons 01-18 18MDG 10 Tons 01-19 Navy, Bldg.852 0.13 Tons 01-20 DET 44 0.13 Tons 01-21 DET 3 0.34 Tons 01-22 525EMXS 1.4 Tons 01-23 390ISQ 1.4 Tons

2 Municipal Solid Waste for MFH 02-01 MFH Bulk Waste 1,022 Tons

The estimated amount was determined in consideration of historical weight data and prospects for the future.

APPENDIX B

FREQUENCY OF COLLECTION

2D = TWO TIMES PER DAY

1W = ONE TIME PER WEEK

2W = TWO TIMES PER WEEK

3W = THREE TIMES PER WEEK

4W = FOUR TIMES PER WEEK

5W = FIVE DAYS PER WEEK

6W = SIX DAYS PER WEEK

M = MONTHLY

Q = QUARTERLY

AR = As Required Kg/yr = Kilograms per year

APPENDIX B-1

O&M Industrial Areas

Units Fac# Station Organization Pick-Up Frequency

O&M 1 10 Single HQ WG - 18WG HQ 1W

2 15 Single LAW CENTER - 18WG LEGAL OFFICE 1W 3 31 Single VISIT CONTROL CENTER (GATE 1) 1W 4 59 Single EDUCATION CENTER 1W 5 92 Single USAF COMMAND POST 1W 6 95 Single HQ GROUP - 18 CONTRACTING

OFFICE

1W

7 99 Single HQ GROUP - 18 MSG 1W

8 106 Single WING ADMIN FACILITY 1W 9 125 Single ADMIN OFC, NON-AF - BOY SCOUT 1W

10 128 Single SOCIAL ACT FCLTY - WG EQUAL

EMPLOYMENT OPPORTUNITY

1W

11 141 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

1W

12 145 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

1W

13 149 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

1W

14 151 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

1W

15 155 Single USAF COMMAND POST 1W 16 159 Single COMM FCLTY - AFSATCOM &

SECURE COMM

1W

17 160 Single POST OFFICE CEN - P.O. PSC 80 1W

18 172 Single DOC STG FCLTY - 18 CS DOCUMENT

STAGING FACILITY

1W

19 176 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

1W

20 177 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

1W

21 212 Single BE STOR CV FCLTY - VERTICAL SHOP 1W 22 214 Single BE STOR CV FCLTY 1W

23 215 Single POST OFFICE CEN - AIR MAIL

TERMINAL

1W

24 217 Single 718CES HSG OFC 1W 25 221 Single BE STOR CV FCLTY 1W

26 225 Single BSE ENGR ADMIN 1W 27 226 Single BSE ENGR ADMIN 1W 28 228 Single BE STOR CV FCLTY 1W

29 229 Single BSE ENGR ADMIN 1W 30 230 Single BE STOR SHED 1W 31 234 Single BE MAINT SHP 1W

32 235 Single BSE ENGR ADMIN 1W 33 236 Single BE MAINT SHP 1W 34 237 Single BSE ENGR ADMIN 1W

35 238 Single BSE ENGR ADMIN 1W 36 239 Single HQ GROUP - 18 CEG 1W 37 241 Single VEH MAINT SHP 1W

38 246 Single AFCS MAINT FCLTY 1W 39 248 Single BE MAINT SHP -

VERTICAL/GENERATOR SHOP

1W

40 250 Single BSE ENGR ADMIN 1W 41 254 Single BSE ENGR ADMIN - 718 CES ASSET

MANAGEMENT FLIGHT

1W

42 256 Single COMM, TMTR RCVR 1W

43 265 Single VEH MAINT SHP 1W 44 266 Single VEH MAINT SHP 1W 45 268 Single VEH MAINT SHP 1W

46 269 Single VEH MAINT SHP 1W 47 300 Single DORM 1W 48 302 Single DORM 1W

49 308 Single DORM 1W 50 316 Single VOQ 1W 51 317 Single VAQ 1W

52 322 Single TLF 1W 53 323 Single VOQ 1W

54 324 Single VOQ 1W 55 325 Single DORM 1W

56 328 Single DORM 1W 57 329 Single DORM 1W 58 330 Single DORM 1W

59 331 Single VOQ 1W 60 332 Single DORM 1W 61 333 Single DORM 1W

62 338 Single COMM FCLTY 1W 63 340 Single ADMIN OFC, NON-AF 1W 64 342 Single BLDG WTR SUP 1W

65 344 Single BUS SHELTER 1W 66 346 Single VISIT CONTROL CENTER 1W 67 400 Single COMM FCLTY 1W

68 403 Single COMM FCLTY 1W 69 404 Single HQ WG 1W 70 405 Single BANK BRANCH 1W

71 408 Single BANK BRANCH 1W 72 420 Single CREDIT UNION 1W 73 425 Single CHAPEL CEN 1W

74 428 Single GYMNASIUM 1W 75 432 Single ADMIN OFC, NON-AF 1W 76 436 Single ADMIN OFC, NON-AF 1W

77 437 Single TLF 1W 78 444 Single BUS STATION 1W 79 507 Single TLF 1W

80 508 Single VOQ…