Attachment 4 - TERMS AND CONDITIONS.pdf

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This Agreement is entered into by and between 18 AMDS/SGPL (TPMF), Kadena AB, Okinawa, Japan, hereinafter called the 18 AMDS/SGPL (TPMF) hereafter called the contractor. The period of the Blanket Purchase Agreement (BPA) is anticipated to be 10 June 2020 to 9 June 2025 and covered by a firm fixed price list. The contractor will furnish the supplies or services called for by the contracting officer every year and at least 30 days before the effective date to permit review, approval and distribution to activity managers.

New items are added to the price list as an addendum once the contracting office (CO) and contractor mutually agree to the price.

a. Either party may modify or cancel this BPA, in its entirety upon thirty (30) days written notice to the other party. The Government may cancel this BPA at any time if the parties fail to agree upon any deletion, amendment or addition to this BPA when statute, Executive order, the Federal Acquisition Regulation (FAR) and/or this Supplement requires. No deletion, modification, addition to, or cancellation of this BPA shall affect any contracts entered into between the parties in which this BPA or portion thereof has been incorporated by reference

b. This BPA will be reviewed, as a minimum, annually before the anniversary of its effective date, and be revised to conform to all requirements of statutes, Executive orders or the FAR and its Supplements. An agreement modifying this BPA or the issuance of a superseding BPA shall be evidence of this revision.

2. EXTENT OF OBLIGTION: Funds are only obligated to the extent of calls actually placed against this BPA by authorized representatives.

3. PRICING. Calls will be made for only the items that appear on the APPROVED PRICE LIST. Only the Contracting Officer will conduct negotiation or solicitation for prices and additional requirements.

4. AUTHORIZED TO PLACE CALLS AND DOLLAR LIMITATIONS: The contracting officer shall provide the contractor a list of individuals or position titles authorized to place calls against BPA. This list will include maximum call limitations. Authorized personnel may place calls against this BPA not to exceed the dollar limit stated on the authorization letter.

5. PURCHASE LIMITATION: No individual call placed against this agreement will exceed $25,000 unless specifically approved by the Contracting Officer. The Contracting Officer and the authorized representative individual ordering limitations are indicated in the letter, subject:

‘NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA AND DOLLAR

LIMITATIONS BY TITLE OF POSITION OR NAME.

6. INDIVIDUALS AUTHORIZED TO PLACE CALLS UNDER THE BPA: A list will be provided of individuals authorized to place calls under this Pre-Priced Blanket Purchase Agreement, identified by name, title or position and the individual dollar limitation. Only those individuals identified in the letter are authorized to place calls under the Pre -Priced Blanket Purchase Agreement.

Calls received by the Contractor from personnel not listed will not be honored nor will any resultant deliveries be accepted. The Contractor is responsible for proper verification of authorized personnel placing calls against this BPA. The 18th Contracting Squadron, Contracting Officer is designated as the representative of the Contracting Officer for the purpose of technical supervision, inspection and acceptance under this BPA.

When Government requirements arise, those persons contained in the notice are authorized to make purchases against this BPA. If the contractor receives a request from a person who is not in the letter described in this paragraph, the Contractor will not accept the order until he/she first confirms verification and authority of the person trying to make the call. All confirmations will be made by contacting the Contracting Officer, Contract Specialist or Buyer at 18th Contracting Squadron, PKB, Ms. Marina Joyce Amosin. Email:

marina_joyce.amosin.ph@us.af.mil.

mailto:marina_joyce.amosin.ph@us.af.mil

7. PRICE LIST: The Contractor shall provide the Contracting Officer firm prices for a minimum period of one (1) year, unless longer or shorter period is approved by the Contracting Officer. All Price List will be submitted to the 18th Contracting Squadron. Price list will be furnished as an original and one copy and shall reflect the following:

a. Name of Contractor

b. Unit Price(s) of the supplies/services offered

c. Prompt payment discount terms, if any;

d. Specify effective dates on price list, Example YYMMDD thru YYMMDD

e. Signature of the Contractor or authorized representative

f. The Contracting Officer shall approve all price lists and/or request for price changes in writing.

The requiring activity will place calls only against the price list(s) approved by the Contracting Officer.

Price charged to the U.S. Government shall be as low or lower than those prices charged the Contractor’s most favored customer. The U.S. Government shall also be allowed any quantity and prompt payment discounts normally given the most favored customer. Any discounts will be shown on delivery tickets and invoices.

8. CALL PROCEDURES: Call may be oral or written from the customer.

9. DELIVERY DATE FOR CALLS. Persons authorized to place calls must establish a delivery date with the contractor for each call made, unless delivery terms are specified in this agreement.

10. DELIVERY TICKETS, SALES SLIP OR INVOICES.

a. All deliveries and/or shipments under this BPA shall be accompanied by two (2) carbon copies of a delivery ticket or sales slip, which shall contain the minimum information listed below:

1. Name and Address of Contractor

2. Blanket Purchase Agreement Number

3. Date of Call

4. Call Number

5. Date of Delivery

6. Itemized List of supplies or Services Furnished

7. Quantity Ordered

8. Unit Price, Extended Amount of each item less applicable discount

b. The person at the activity is responsible for receiving the merchandise or services must sign and date each copy of the delivery ticket, sales slip or invoice and forward the original to the Accounting Office.

11. SUMMARY INVOICE (Monthly Statement): The contractor shall provide a monthly billing statement along with documentation for deliveries made during a billing period, identify the delivery tickets covered therein, starting their total dollar value, and supported by receipt of the delivery tickets to the following address, Kadena AB, Okinawa, Japan. Quality Inspector (QI) will verify all billing documentation.

Email Invoice to:

Primary:

Ms. Mika Kinjo Theater Preventive Medicine Flight Kadena AB, Okinawa, Japan At mika.kinjo.ln@mail.mil.

CC:

Ms. Marina Joyce Amosin Contract Specialist 18 CONS/PKB Kadena AB, Okinawa, Japan At marina_joyce.amosin.ph@us.af.mil.

12. METHOD OF PAYMENT: The contractor shall accept the Government Purchase Card (GPC) as an authorized method of for charges incurred by this BPA.

mailto:mika.kinjo.ln@mail.mil mailto:marina_joyce.amosin.ph@us.af.mil

Or

The Contractor shall submit and process invoice for payment use the Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

Contractors shall access and register with the WAWF system by visiting https://wawf.eb.mil/.

13. CONTRACTUAL CONTENTS. The contract that will result from this solicitation will consist of the following documents:

a. Blanket Purchase Agreement (BPA)

b. Authorized Call List

c. Price List

d. General Provisions

e. Performance Work Statement (PWS)

BPA Master Dollar Limit: $499,999.99 BPA Call Limit: $25,000.00

14. U.S. Legal Holidays: The U.S. Legal Holidays are as listed below:

a. 1 January New Year’s Day

b. 3rd Monday of January Martin Luther King’s Birthday

c. 3rd Monday of February President’s Day

d. Last Monday of May Memorial Day

e. 4th July Independence Day

f. 1st Monday of September Labor day

g. 2nd Monday of October Columbus Day

h. 11th November Veteran/s Day

i. 4th Thursday of November Thanksgiving Day

j. 25th December Christmas Day

NOTE: If holiday should fall on a Saturday, it will be observed on the preceding Friday and if it falls on a Sunday, it will be observed on the following Monday.

REMOVAL OF CONTRACTOR EMPLOYEES

(a) The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work. The Contacting Officer may require that the Contractor remove from the Government job employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(b) The Contracting Officer, in writing, may require the Contractor to remove from the work site, area, or base, objectionable employees.

(c) The Contractor agrees to insert the substance of this clause, including this Paragraph in all subcontracts hereunder.

NOTICE TO OFFERORS

Please fill out all requested information. If incomplete, you may be excluded from competition.

https://wawf.eb.mil/

To be eligible to receive an award resulting from this solicitation, contractors must be registered on the System for Award Management site. NO EXCEPTIONS will be made. To register, you may apply through the Internet at https://beta.sam.gov/.

https://beta.sam.gov/