Attachment_1_PWS_dated_12_June_2019.pdf

FA527019QA039

Attachment 1 PWS dated 12 June 2019

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Pump Out Waste Water and Cleaning Services of Skimming Pits, Recovered

Fuel Tanks, Oil/Water Separators, Defense Logistics Agency (DLA) Facilities, Okinawa, Japan

3 December 2018

Revised 12 June 2019

U.S. Army Garrison Okinawa, Directorate of Public Works

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 1

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5

5 APPENDICES 16

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, and labor/manpower and appropriate license(s)/qualification(s) necessary to perform pump out waste water and cleaning services of skimming pits, recovered fuel tanks and oil/water separators at Defense Logistics

Agency (DLA facilities): Chimuwan Tank Farm #1, 2 & 3 (Tengan), Kuwae Tank Farm #1 & 2, White Beach Tank Farms, Okinawa, Japan.

1.1. BASIC SERVICES.

All services mentioned in this PWS will be performed on call basis done by Quality

Assurance Personnel (QAP). The contractor shall respond to each individual service call within two (2) hours after receipt of call. The contractor shall notify the QAP at each site after pump out and cleaning service is completed in order to conduct inspection and evaluation of performance.

1.1.1 Pump Out Waste Water and Clean Skimming Pits, Oil Water Separators & Recovered Fuel

Tanks. The contractor shall pump out waste water and clean the skimming pits and oil/water separators upon receipt of a service call per QAP at the locations shown in appendix B. Recovered

Fuels Tanks shall be pumped out, however, cleaning is not required. The contractor shall respond within the specified time and shall clean solids, sludge, and Petroleum, Oil and/or Lubricant (POL) materials (JP5, JP8 and F76 (diesel) from the designated skimming pits and oil/water separators.

In the cleaning process only water shall be used and the contractor is allowed to use water on base utility at no cost. The contactor shall use the minimum amount of pressurized water necessary to agitate the solid material. Once loosened, the solids shall be pumped from the skimming pits and oil/water separators.

During the performance of this contract, skimming pits and oil/water separators will continue to be used. The contractor shall perform the work so as not to cause unnecessary interference with normal conduct of Government business. If cleaning services require temporary shutdown of facility, contractor shall coordinate with the QAP in advance in order to give Government sufficient time to schedule such temporary shut-down.

1.1.1.1 Waste Water Disposal. The contractor shall dispose all materials pumped out from skimming pits, recovered fuel tanks and oil/water separators to an authorized disposal off-base area in accordance with the Japanese Government’s, Prefecture and City’s Environmental Laws and Regulations.

1.1.2 Refill with Water Skimming Pits and Oil/Water Separators. The contractor shall refill the skimming pits and oil/water separators with water up to the marked level or up to directions by

QAP. The contractor is allowed to use water on base utility at no cost. When a baffle type oil/water separator is pumped out, the contractor shall ensure that sufficient clear water is placed back into the separator to enable the proper functioning of the baffle system. The contractor shall prepare a water hose in case the skimming pits and oil/water separators are far from the water faucet to refill them.

1.1.3 Disposal of Contaminated Filters & Pads used by Contractor. The contractor shall pick up and dispose contaminated filters and pads used . The contractor is responsible to dispose off-base all contaminated materials such filters and oil/fuel absorbent pads used by the contractor in the process of work performance.

Contaminated filters and pads generated by contractor shall be disposed off-base appropriately in accordance with Japan Environmental Governing Standards (JEGS).

1.1.4 Job Site Clean Up. The contractor shall collect and dispose of all refuse and litter at each job site that is created as a result of work performed. The contractor shall maintain each work site in a clean condition, free of fire hazards such as spills of oil, grease, solvents, or similar flammable materials.

1.1.5 Submission of Manifest. The contractor shall submit to the QAP documentation manifest to establish the volume of waste water collected and to ensure appropriate disposal of waste water after service provided.

No payment shall be made for any service until the contractor provides documentation manifest that confirms that the collected materials have been disposed properly.

1.1.6 Delivery Ticket & Meter Reading Ticket. The contractor shall submit to the QAP both tickets, delivery and meter reading tickets which shall show the actual pumped out waste water volume measured at the point of disposal. The contractor shall submit these tickets for documentation and approval in order to process payment for services rendered.

The contractor’s delivery ticket shall indicate the following:

a. Name of contractor

b. Contract and Delivery Order Number

c. Date of delivery performance

d. Pumped out and disposed quantity of waste water.

f. Government’s Full Name, Title and Organization

1.2 SPECIFIC REQUIREMENTS

1.2.1 Waste Spillage. The contractor shall be responsible for clean-up of any spillage on

Government property. The Government reserves the right to provide remedial measures for contractor-caused spillage and deduct said cost from the contract. The contractor shall submit a spill response and clean-up plan to DPW, Environmental Division, Bldg 234, Torii Station, for comment and approval, prior to start of contract.

1.2.2 Emergency Service Calls. Unexpected services may be required in the event of natural or human error disasters or other unscheduled repairs to pipes or other infrastructure involving skimming pits, recovered fuel tanks and oil/water separators listed in appendix B.

The Government will make emergency service calls on weekdays (Monday through Friday) within the contractor’s regular office hours, on weekends (Saturday and Sundays), Japanese and U.S

Holidays between 0900hrs to 1800hrs. Once the Government emergency service calls are receipt the contractor shall be on site within one (1) hour.

2.0 SERVICE SUMMARY (SS)

Performance Objective PWS Para Performance Threshold

Pump out and dispose waste water for the recovered fuel tanks

1.1 &1.1.1 Recovered fuel tanks at no less than 95% of service calls.

Pump out and dispose waste water, refill with water and clean the skimming pits and oil/water separators

1.1, 1.1.1 &

1.1.2

Skimming pits and oil/water separators are pumped out, cleaned and refilled at no less than 95% of service calls.

Emergency Services Calls 1.2.2 Contractor shall respond no less than 100% to the emergency calls made by the

Government

3. USE OF LATRINE AND UTILITY SERVICE.

3.1 AVAILABILITY OF LATRINE.

The contractor will be allowed to use the existing latrine in the building/work area he is working in during the contractor’s normal working hours. If latrine is not available in the building/work area, the contractor shall be responsible for providing a latrine for his personnel. Location of the latrine shall be designated by the QAP. Any and all contractor latrines shall be removed from

United States government property prior to issuance of final payment.

3.2 AVAILABILITY OF UTILITY SERVICES.

The United States government will furnish electricity and water to the contractor at no cost under this contract. The contractor shall turn-off all water faucets and valves after each use. When water is rationed, the contractor shall observe site work policies as directed by the QAP.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

4.1.1. The contractor is required to control the quality of services delivered to the Government.

The overall quality must meet the specified performance thresholds for each requirement in the

Services Summary.

4.1.2. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE.

The Government will periodically evaluate the contractor’s performance by appointing QAP(s) to monitor performance to ensure services are received. The QAP will evaluate the contractor’s performance through Periodic Inspection on-site inspections. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

4.2.1. The QAP is the authorized Government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the QAP, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2. The QAP will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager

(or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) and not to the QAP.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers. The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/PKB, Kadena

Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18

CONS/PKB, the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Marine and Navy facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and DLA

Facilities=Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank

Farm) from Torii Station Pass Office, at Bldg 240, Torii Station, at DSN 644-4688 and from off base dial 098-970-5555 (Operator) and after the tone changes, dial 644-4688 or talk to the operator to be connected to 644-4688.

DLA-Energy Okinawa, call as Chibana Compound, is located nearby the outside of Kadena Air

Base gate 3. The application documents shall be processed through DLA-Energy Okinawa, Bldg

53115B, 2nd Floor, at DSN 632-4047 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 632-4047.

For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at

DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The Government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice. Contractor employees will be required to display identification badges.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all Government property provided for contractor use (if applicable). At the close of each work period, Government facilities, property, and materials shall be secured.

4.4.1. Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall coordinate with the QAP to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the QAP before close of business every day. Failure to do this may result in refusal of key use by the Government.

4.4.1.1. The contractor shall immediately report the loss of a duplicate key to the QAP.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

Contracting Officer (CO).

4.4.2. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1630 hrs, Monday thru Friday, except U.S

Holidays and para 1.2.2. Emergency Service Calls. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1 Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence

Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2 Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2

(TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by QAP to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)."

Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties.

Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the

Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS.

The contractor shall conduct all operations under this contract in accordance with JAPAN

ENVIRONMENTAL GOVERNING STANDARDS (JEGS), ALL CHAPTERS, and Hazardous

Materials Management, August 1994. JEGS can be found at the following web site

(http://www.usfj.mil/Portals/80/2018%20JEGS.PDF?ver=2018-04-26-195301-487)

4.8.1 Prior to the start of the work, within 10 days after Notice of Award, the contractor shall submit for approval the following as the applicable installation (Army, Navy and Air Force) will provide approval of contractor’s Hazardous Materials brought onto that installation.

4.8.2 Hazardous materials must be transported, stored, handled, used, and disposed of, in accordance with JEGS, Chapter 5; and local regulations. No Hazardous materials shall be stored by the contractor on DLA-Energy Okinawa facilities

4.8.3 The contractor will review hazardous materials (HM) with DLA Energy Okinawa and/or the applicable installation. The review will be entail physically presenting the HM to the reviewing officials.

4.8.4 All containers with hazardous materials shall be correctly marked and labeled with their contents and protected from damage.

4.8.5 SPILLS

4.8.5.1 Notification Requirements: Report all spills of hazardous materials immediately to

Torii Station Fire Department at 911 and to the QAP.

Security Police and Fire Department:

While working at any locations on base:

Calling from on base (Use DSN Phone): 911

Calling from off base: 911-1911

Calling from cell phone: 098-911-1911

4.8.5.2 Responsibility: The contractor is responsible for spillage clean up. The contractor shall determine, as quickly as possible, the nature of the spilled substance and implement the necessary safety precautions to protect both human health and environment. Clean up shall be in accordance with applicable local laws and regulations, at no additional cost to the Government, and shall only be performed by personnel adequately trained in spill response and clean up techniques for the severity of the spill incident.

4.8.5.3 Reporting Requirements. The contractor shall submit a written follow-up report to

QAP not later than 4 hours after any spill incident. The written report shall conform to the requirements detailed in the U.S. Army Garrison Okinawa Spill Prevention and Response Plan

(SPRP). At a minimum, the report shall provide the information necessary to complete the

POL/Hazmat Spill Report Form. Copies of this form are available from the DPW Environmental

Office.

4.8.5.4 If the Government has to perform emergency spill response and clean up, due to the non-availability of contractor personnel, or if the spill is beyond the capacity of the contractor’s personnel, the Contractor shall be held liable for all costs associated with performing the clean up.

4.8.6 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the QAP from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs) and QAP(s), may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2 Perform work in a safe manner as required by OSHA General Industry, Occupational

Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, and Japan Environmental

Governing Standards (JEGS) by US Forces Japan.

4.10.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6 Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10 All cleaning and pump out services shall be accomplished in a safe and workman like http://www.osha.gov/ manner. Care shall be exercised in the performance of work in order to protect and preserve all existing and adjacent property from any damage which might result from the contractor’s operations. Smoking will not be permitted during pumping operations, and on any DLA fuel terminals or facilities.

4.10.11 Damage of Government Property: Damage incurred or any breakdown found to be the fault of the contractor shall be repaired by the contractor at no cost to the Government.

4.10.12. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan

Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health

Requirements Manual”.

(https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf).

4.10.13 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.14 Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

Calling from on base (Use DSN Phone): 911

Calling from off base: 911-1911

Calling from cell phone: 098-911-1911

4.10.15 Record and report promptly (within one hour) to the CO or QAP all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.16 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.17 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.18 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.19 The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic http://www.osha.gov/ https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.20 All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.21 All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep a dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.

4.10.22 All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank

Farm 1, 2 & 3, White Beach Tank Farms and POL Patrol Road). The contractor shall ONLY smoke in designated areas at Torii Station, Bolo Point, Naha Port and Naha Annex.

4.10.23 The contractor shall follow the US Army Regulation, Appendix D,4-3, a. (1), for usage of flammable liquid.

4.10.23.1 The contractor shall not use flammable liquid containers that do not meet Japanese

Safety Requirements. Flammable containers, like plastic pet bottles shall NOT be used as a portable container for the usage of nylon cords.

4.10.24 Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services Army Regulation

420-90 http://www.wsmr.army.mil/pdf/AR420_90.pdf?trk=profile_certification_title

4.11 SPECIAL QUALIFICATIONS.

The contractor shall provide a certified license copy of Industrial Waste Collection and

Transportation License-Sangyo Haikibutsu Shushu Unpangyo (産業廃棄物収集運搬業の許可 書) authorized by Okinawa Prefecture to USAG-O, DPW and CO, 18CONS.

4.12. JOINT VENTURE AGREEMENT. .

The CO may require a joint venture agreement between the government and the contractor to ensure joint cooperation and a sound joint venture of all parties involved in the execution of this contract. Joint Venture Agreement is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing joint venture environment. Representatives from each organization are encouraged to participate in developing the joint venture agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the joint venture agreement should be shared equally between the government and contractor. This group is responsible for developing a formal joint venture agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.13. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37.

This service is determined to be non-essential for performance during crisis according to DODI

3020.41, Operational Contract Support, paragraph 2.c. In the event of crisis, the contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

4.14 PUBLICATIONS.

4.14.1. Compliance with all publications, regulations and operating instructions provided by the

Government is required when:

4.14.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.14.3. The publications prescribe DLA Energy policies at

http://www.energy.dla.mil/Pages/default.aspx, use of materials, procedures and processes applicable to the work requirements.

4.14.4. The contractor is required to acquire and work on the latest version of the publication.

4.15. CONTRACTOR PERSONNEL

4.15.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.15.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.15.1.2 The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

4.15.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics

Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.15.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16. JAPANESE ROAD LAWS

4.16.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.16.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. REQUIRED INSURANCE by JAPANESE LAW

4.17.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.17.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.1.2. All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

4.17.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.18 CONTRACTOR MANPOWER REPORTING (CMR).

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://www.ecmra.mil/Default.aspx

The required information includes: (1) the Contracting Office, CO and POC; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments

(including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9)

Estimated data collection cost; (10) Organizational title associated with the Unit Identification

Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11)

Locations where contractor and sub-contractors perform the work (specified by zip code in the

United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

https://www.ecmra.mil/Default.aspx

5. APPENDICES

A. Acronyms & Abbreviations List

B. List of Skimming Pits, Recovered Fuel Tanks and Oil/Water Separators

C. Maps/Site Plans

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CO Contracting Officer

DEPT Department

DOD Department of Defense

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

QAP Quality Assurance Personnel

QAPC Quality Assurance Personnel Coordinator

SS Services Summary

SDS Safety Data Sheet

POL Petroleum Oil Lubricants

APPENDIX B

List of Skimming Pits, Recovered Fuel Tanks and Oil/Water Separators

LIST OF OIL/ WATER SEPARATORS & SKIMMING PITS

Item No. Facility No. Description Capacity Unit

CHIMUWAN TANK FARM#1

1 CW101 Oil/Water Sep(Skimming Pit) 26,846 GAL

2 CW102 Oil/Water Sep 890 GAL

3 CW103 Oil/Water Sep 1,210 GAL

4 CW104 Oil/Water Sep(Skimming Pit) 5061 GAL

5 CW105 Oil/Water Sep 454 GAL

6 CW106 Oil/Water Sep 226 GAL

7 CW107 Oil/Water Sep 100 GAL

8 CW108 Oil/Water Sep 100 GAL

CHIMUWAN TANK FARM#2

1 CW201 Oil/Water Sep(Skimming Pit) 16380 GAL

2 CW202 Oil/Water Sep 933.4 GAL

3 CW203 Oil/Water Sep 1230.6 GAL

4 CW204 Oil/Water Sep 320 GAL

5 CW205 Oil/Water Sep 233.8 GAL

CHIMUWAN TANK FARM#3

1 CW301 Oil/Water Sep(Skimming Pit) 1613.1 GAL

2 CW302 Oil/Water Sep 689 GAL

3 CW303 Oil/Water Sep 160 GAL

TENGAN

1 TENGN Oil/Water Sep 612 GAL

2 TNG01 Oil/Water Sep 100 GAL

3 TNG02 Oil/Water Sep 450 GAL

4 TNG03 Oil/Water Sep 3032.1 GAL

5 TNG04 Oil/Water Sep 3217 GAL

6 TNG05 Oil/Water Sep 755.6 GAL

LIST OF OIL/ WATER SEPARATORS & SKIMMING PITS

Item No.

Facility No. Description Capacity Unit

KUWAE TANK FARM#1

1 KW101 Oil/Water Sep 456 GAL

2 KW102 Oil/Water Sep 116.5 GAL

3 KW103 Oil/Water Sep 7,283 GAL

4 KW104 Oil/Water Sep 20 GAL

5 KW105 Oil/Water Sep 20 GAL

6 KW106 Oil/Water Sep 160 GAL

7 KW107 Oil/Water Sep 160 GAL

8 KW108 Oil/Water Sep 160 GAL

KUWAE TANK FARM#2

1 KW201 Oil/Water Sep 592 GAL

2 KW203 Oil/Water Sep 592 GAL

3 KW204 Oil/Water Sep(Skimming Pit) 3,640 GAL

4 KW205 Oil/Water Sep(Skimming Pit) 20,602.30 GAL

5 KW206 Oil/Water Sep 612.3 GAL

WHITE BEACH

1 WB001 Oil/Water Sep(Skimming Pit) 1560 GAL

2 WB002 Oil/Water Sep(Skimming Pit) 3560 GAL

3 WB003 Oil/Water Sep 180 GAL

4 WB004 Oil/Water Sep 20 GAL

5 WB005 Oil/Water Sep 320 GAL

6 WB006 Oil/Water Sep 120 GAL

7 WB007 Oil/Water Sep 35 GAL

LIST OF RECOVERED FUEL TANKS

Item No.

Facility No. Description Capacity Unit

TENGAN

1 VB 1 Waste Water 3,000 GAL

KUWAE TANK FARM#2

1 819-2 Waste Water 1,800 GAL

APPENDIX C

MAPS AND/OR SITE PLANS

(Note: The appendix is attached and provided separately)