PWS_-_Discarding_Glass_Items_28_Feb_19.doc

PERFORMANCE BASED WORK STATEMENT

FOR

DISCARDING GLASS ITEMS

18 CES

Kadena Air Base, Japan 28 Feb 2019

SECTION

PAGE

DESCRIPTION OF SERVICES

SERVICES SUMMARY

GOVERNMENT FURNISHED PROPERTY AND SERVICES

GENERAL INFORMATION

3-10

APPENDICES

10-12

1. DESCRIPTION OF SERVICES.

The objective of this contract is to provide services to properly discard the glass bottle waste stream. The service will correspondingly help the installation meet the requirements of waste reduction and proper disposal under JEGS C7.3, DoDI 4715.04, 4715.05, 4715.23 and AFI 32-7042.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, transportation and other items and services necessary to perform discarding of (recycle or dispose), process and treat various types, shapes, colors, and sizes of glass items like bottles, containers, bowls, vases, jars, plate glass, tempered glass and glass debris generated from Kadena Air Base Recycle Center at Bldg. 851 located near Gate 3 in appendix C. The Contractor shall ensure that the services are conducted in a manner that protects human health, the environment and complies with the latest Japan Environmental Governing Standards (JEGS) and all applicable local, host, U.S. Federal Laws and regulations.

1.1. BASIC SERVICES.

The Contractor shall provide the services for discarding various types, shapes, colors and sizes of glass: to include broken or unbroken glass items generated by Kadena Recycle Center.

1.1.1. The Contractor shall provide adequate containers for discarding glass items. The

Contractor shall pick up the containers of glass items from the Kadena Air Base Recycling Center at Bldg. 851 and shall discard glass items off base.

1.1.2 The Contractor shall be responsible for delivering containers, as determined by the COR, The contractor shall store unused containers at the recycle center. The recycle center will switch the full containers for empty containers and coordinate with contractor for pick up of the full container(s).

1.1.3. The Contractor shall pick up and take fulfilled container off base within 24 hours of notifications by the recycle center or the COR.

1.1.3.1. Container shall meet all local regulatory requirements for storage and transportation.

1.1.4. Weighing of Vehicles. All vehicles used in the collection of materials shall be weighted upon entering the recycle center. Once loaded, all vehicles will be weighted again before departing the recycle center. All incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at the weight station.

1.1.5. The Contractor shall be responsible for removal and disposal of any waste generated as a result of recycling process in accordance with the Japan Environmental Governing Standards (JEGS) Chapter C7 and all other local, host, federal laws and regulations respectively.

1.1.6. The Contractor shall provide a monthly report detailing total tonnage of collected items, disposal or recycle date in kilograms and weight tickets, which reflect the discarding tonnage figures and dates of discarding. If waste streams is recycle or dispose, how much was recycled or disposed of in kilograms. The format for these monthly reports shall be coordinated with the environment COR. If the Contractor disposes of the glass waste stream, the Contractor will be required to provide a manifest of disposal certificate to the COR.

1.1.7. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer

Representative (COR) prior to any changes to the handling process.

1.2. SPECIAL REQUIREMENTS.

1.2.1. Required Licenses. The Contractor shall be responsible for maintain all permit and certificates required and necessary to conduct the work in this PWS. Permits and certificates will be those required by, but necessarily limited to, the Okinawa Prefectural Government and the Government of Japan. The Contractor shall have the appropriate prefectural, municipal permit/certificates to process, transport, recycle, store and dispose of non-crystalline, amorphous solid from Kadena Air Base installation. The Contractor shall provide copies of all current permit/certificates as well as any subcontractors utilized in the performance of the services of this PWS.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by government personnel, however, inspection of any contract requirement is authorized.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government will provide water and electricity WHERE AVAILABLE from the worksite to the Contractor without cost. The contactor is responsible to provide electricity and water in nay location not readily available on based, to include nay water or hose extensions. The Government will not provide any furnished property or services throughout the life of this contract.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL.

The Contractor is required to control the quality of service delivery and offer to the Government for acceptance, only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2. Quality Control Plan. For non-commercial services, or if market research indicates it's a customary commercial practice, the contractor shall provide a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the Contracting Officer for review within 2 weeks after contract award. The contractor shall update the plan as changes occur and changes shall be submitted for review by the Contracting Officer.

4.1.3. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The Contracting Officer’s Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3.

SECURITY REQUIREMENTS.

Security and base access requirements are contained in AFFARS clause 5352.242-9000 Contractor Access to Air Force Installations (NOV 2012) Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4. HOURS OF OPERATION.

4.4.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 08:00 to 17:00, Monday through Saturday. The The contractor may work, with prior approval of the COR, extended hours to ensure timely completion of work at no additional cost to the government.

4.4.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5. ENVIRONMENTAL CONTROLS.

4.5.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS) and U.S. federal regulations regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such change, the Contractor has 30 calendar days to request an equitable adjustment, if necessary, to comply with a newly applicable environmental rule.

4.5.2. The Contractor shall at all times keep the work areas and any adjacent areas free from accumulations of waste materials, rubbish, tools, scaffolding, equipment and other materials that Contractor utilized. The Contractor shall clean the affected areas as necessary to return it to the same state of cleanliness prior to Contractor activity in the area.

4.5.3. The Contractor shall discard all trash and debris accumulated in conjunction with this contract off based.

4.6. ENVIRONMENTAL PROTECTION.

The Contractor shall conduct all operations under this contract in accordance with Japan Environmental Governing Standards (JEGS), All Chapters, December 2012; Air Force Instruction (AFI) 32-7086, Hazardous Materials Management, November 2004 and the U.S. Code of Federal Regulations, 29 CFR 1910.

4.6.1. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in JEGS, chapter 18, into the environment, the Contractor shall immediately report the incident to the KAB Fire Department at 098-934-5911. The liability for the spill or release of such substances rests solely with the Contractor and its agents.

4.6.2. The Contractor is responsible for spill cleanup. The Contractor shall determine, as quickly as possible, the nature of the spilled substance and implement necessary safety precautions to protect both human health and environment. Clean up shall be in accordance with applicable local laws and regulations at no additional cost to the Government.

4.6.3. Material Storage and Use. The contractor shall not store materials, other than empty bottle containers, on-site.

4.7. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.7.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.7.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.7.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.7.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.7.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.7.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel. If the contracting officer or other government personnel are not available, such as on Saturday, the contractor shall notify the KAB Security Forces at 098-934-5911.

4.7.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.7.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.7.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.7.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

4.8. SPECIAL QUALIFICATIONS.

The contractor has a license of collection and transportation for disposal.

4.9. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS

This service is determined to be non-essential for performance during crisis according to DODI 3020.41, Operational Contract Support, paragraph 2.c. In the event of crisis, the contractor will be notified by the Contracting Officer of the need to discontinue services due to contingency, base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

4.10. PHASE OUT.

4.10.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of Your Requirement.

4.10.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.11. CONTRACTOR PERSONNEL

4.11.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.11.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.11.1.2 The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems.

4.11.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.11.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.11.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.11.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.12. CONTRACTOR MANPOWER REPORTING

4.12.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.12.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.13. JAPANESE ROAD LAWS

4.13.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.13.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.13.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.13.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.14. REQUIRED INSURANCE by JAPANESE LAW

4.14.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.14.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.14.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.14.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.15. TYPHOON SERVICES

4.15.1. When Tropical Cyclone Condition of Readiness 2 (TCCOR 2 or TC-2) is declared by Kadena AB Weather authorities, the contractor shall suspend collection from containers and shall concentrate on securing contractor own equipment.

4.15.1.1. When Tropical Cyclone Condition of Readiness 1C (TCCOR 1 C or TC-1C) is declared by Kadena AB Weather authorities, the contractor shall depart military base and monitor radio/television for changes in Tropical Cyclone Condition of Readiness.

4.15.1.2. When Tropical Cyclone Condition of Readiness “ STROM WATCH” (TCCOR SW) or TC-SW) is declared by Kadena AB Weather authorities, the contractor shall remain vigilant and continuously monitor, television or social media for any TCCOR changes.

16. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Map to Recycle Center from Gate 3

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation

Definition

AF

Air Force

AFB

Air Force Base

CFR

Code Federal Regulation

CO

Contracting Officer

COR

Contracting Officer Representative

DEPT

Department

DOD

Department of Defense

FAR

Federal Acquisition Regulation

GR

Government Representative

OSHA

Occupational Safety and Health Act

PBSA

Performance Based Service Acquisition

PWS

Performance-Based Work Statement

QA

Quality Assurance

QCP

Quality Control Program

SS

Services Summary

USAF

United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA

1) No color & Brown color bottles:

155 Ton per year

2) Others like bottle, container, vase, jar, plate glass, tempered glass and glass debris:

85 Ton per year 3) Estimated Year Total Volume

240 Ton per year

APPENDIX C

MAP TO RECYCLE CENTER (Bldg871) FROM GATE 3