Attachment_1,_Performance_Work_Statement.docx

Performance Work Statement for Chemical Analysis Testing Services

18 AMDS

Kadena Air Base, Japan

6 Nov 2017

SECTION I

DESCRIPTION OF SERVICES

1.1 GENERAL SCOPE. Theater Preventive Medical Flight (TPMF) provides analytical chemistry and occupational health services to all of Pacific Air Forces Command (PACOM) in support of operational requirements from Air Force installations Outside the Continental United States (OCONUS). This contracted service will directly assist TPMF provide analytical chemistry services for requirements such as the Occupational Safety and Health Act (OSHA) of 1970, Safe Drinking Water Act (SDWA), Clean Water Act (CWA), Resource Conservation and Recovery Act (RCRA), and any other Federal, State or host nation government requirements. The specific focus of this contract will be to provide in country support for all DoD Korean bases to include samples consultation, collection, and analysis.

1.2 ANALYTICAL LABORATORY TEST SERVICE. Analytical services at a minimum encompasses the following: sample collection, shipment, receiving, storage, analysis, disposal, Quality Control, Chain-of-Custody (Implementation and maintenance), and analytical reporting. The contractor shall have accreditation or recognition under a governing body (EPA, NIOSH, AIHA, ISO) for any sample analysis they are hired to perform. The lab must provide evidence of accreditation to TPMF before any analysis is allowed to be performed. Many contract labs are part of larger laboratory networks that they utilize for analysis. Contract lab can use network labs under their corporate umbrella for consultation, collection, and analysis only after they have proven accreditation for the analysis they will perform. The Contract Lab may not use a subcontract lab outside its corporate umbrella without prior written permission from TPMF. Samples can take a variety of forms to include: soils, sludge, air, bulk, commercial type products, biological, water, wastewater, fuels, and miscellaneous pollutants/contaminants. It is not required that the contract laboratory have the ability to handle every type of samples or provide all types of analysis as long as all analysis performed has the proper accreditation.

1.3 WORK PERFORMANCE.

1.3.1 Minimum Laboratory Requirements. All laboratories are subject to project-specific, on-site assessments by authorized representatives of TPMF.

1.3.1.1 Laboratories shall be accredited, and provide evidence of accreditation, for each applicable test method. Accreditation must be through a nationally recognized laboratory accreditation body (NELAP) or appropriate host nation accreditation body to be compliant with ISO/IEC 17011:2004. (CDRL A003, Approved methods)

1.3.1.2 The contractor shall provide their EPA or NIOSH approved methods, apparatus, and equipment for analyzing water, wastewater, soils, sludge, hazardous waste, oils, asbestos, swipes, bulk, air, and miscellaneous samples. (CDRL A003, Approved methods)

1.3.1.3 All tests performed shall comply with international, federal, state and/or host nation government laws and regulations.

1.3.1.4 All laboratories must demonstrate the capability to generate acceptable results from the analysis of proficiency-testing (PT) samples, using each applicable method in a specified matrix.

1.3.1.5 Laboratories must provide an established laboratory quality manual that complies with ISO/IEC 17025:2005.

1.3.1.6 The laboratory must maintain conformance to the Department of Defense (DoD) Quality System Manual (QSM): current version.

1.3.2 Laboratory Technical Requirements.

1.3.2.1 The contractor must have ability to provide consultation and collection support to all DoD bases throughout South Korea. This includes providing personnel to collect the samples at the source.

1.3.2.2 The contractor must be able to supply, upon request, appropriate sample containers, shipping containers, packing materials, ice/refrigerants, preservatives, labels, proper markings/identification, custody seals, and COC forms for all samples to be analyzed. The contractor shall supply all shipping labels and other labels designed to meet all regularity shipping requirements. Sample containers shall meet all applicable international, federal, state and/or local laws and regulations.

1.3.2.3 Chemical analysis shall be accomplished on a non-emergency/routine basis and less frequently on an emergency basis. The contractor shall provide emergency pickups only when requested by TPMF. All routine sample analyses shall be performed within sample holding time, and reports shall be delivered within 15 working days (CDRL A003).

1.3.2.4 All analysis performed by the contractor will utilize an approved price list for primary lab and all labs under the same corporate umbrella. Contract Lab may not use subcontract lab outside corporate umbrella without prior written permission from TPMF. Work shall only occur after TPMF issues a call (EC) number.

1.3.3 Required Quality Systems Documentation. The contractor shall have the knowledge and possess experience with the following quality systems documentation. (CDRL A001, Quality Control Plan)

a. Contractor Laboratory Quality Management Plan

b. Project-Specific Quality Assurance Project Plan

c. Laboratory Certification of Conformance to DoD QSM

d. Data Management Plan

e. Contractor Daily Quality Control Report

f. Contractor Daily Production Report

g. Inter-laboratory comparison program by appropriate accrediting agency

1.3.4 Reporting Requirements.

1.3.4.1 The contractor shall provide evidence, as request by TPMF, that their electronic data management system minimizes the potential for transcription errors.

1.3.4.2 At a minimum, the contractor’s report shall provide clear identification of the type of analysis performed, preservatives used, sample source, data and time sampled, name of sampler, and sample identification number.

1.3.4.3 The contractor shall provide examples of Electronic Data Deliverables (EDD) currently in use. The EDD should be comprehensive and generated from the same source as the laboratory reports. The specific format required during the contract period will be coordinated with the TMPF Laboratory Director. (CDRL, A002, Sample Results)

1.3.4.4 The contractor shall provide a revised analytical report, if required, at no additional cost if the original report is found to be inaccurate. When revised data is provided to USAFSAM/AD, it shall be marked with the word “Revised” in red letters. (CDRL, A002, Sample Results)

Attachment 1, Performance Work Statement FA5270-18-Q-B002

SECTION II.

SERVICE SUMMARY

Performance Laboratory Analysis shall be accomplished using applicable standards 1.3.1

1.3.2.2 100% compliance. All test methods must be accredited by a nationally recognized laboratory accreditation body (NELAP) or appropriate host nation accreditation body to be compliant with ISO/IEC 17011:2004

Laboratories must provide an established laboratory quality manual that complies with ISO/IEC 17025:2005.

Contractor must provide the correct sample collection kits and legal shipping materials to meet regulatory shipping requirements

Random Inspection and Customer Feedback

Schedule Sample Analysis shall be accomplished in a timely manner 1.3.2.3

1.3.2.4 Direct shipments of samples will be coordinated with TPMF; the contractor shall also provide transportation of all samples to their laboratory.

Reports delivered within 15 working days.

All analysis requires EC from TPMF before starting analysis

95% Inspection

Quality Management Electronic Data Deliverables

SECTION III.

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

Not applicable.

SECTION IV

GENERAL INFORMATION

4.1 QUALITY ASSURANCE: The government shall periodical evaluate the contractor’s performance by appointing a Quality Inspector (QI) to monitor performance to ensure services are received. The government shall record all observation about the service performance. When an observation indicates defective performance, the QI shall require the contract manager or his/her representative at the site to initiate the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment. The QI personnel shall also evaluate the contractor’s performance through intermittent on-site/document inspections of the contractor’s quality control program and receipt of complaints from base personnel.

4.2 GOVERNMENT REMEDIES: The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Jan 2017), for contractor’s failure to correct nonconforming services.

4.3 POINT OF CONTACT: The points of contact for TMPF are the Division Chief (011-81-611-732-8349), the Quality Assurance Manager (011-81-611-732-8288).

4.4 CONTRACTOR PERSONNEL. The Contractor shall provide a point of contact that shall be responsible for the performance of the work. The point of contact shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The Contractor shall designate this individual, in writing, to the Contracting Officer (CO) before the start date. An alternate may be designated, but the Contractor shall identify the person when the alternate shall be the primary point of contact. POC shall have the knowledge to read, write and communicate in English.

4.4.1 Minimum Personnel Requirements.

4.4.1.1 Quality Assurance Manager (QAM): The contractor QAM must possess a bachelor’s degree in Chemistry or an applicable basic or applied science and have at least 1 year of combined experience in the laboratory. If not a degreed chemist, the QAM must have at least 4 years of nonacademic experience and knowledge in the sampling and analysis of environmental media, and associated quality assurance. The QAM shall have documented training in statistics. Training in quality control procedures is strongly encouraged.

4.4.1.2 Project Chemist: The contractor project chemist must have a bachelor’s degree in Chemistry or an applicable basic or applied science, with at least 24 college semester credit hours in chemistry and at least 2 years of experience in areas of environmental sampling and analytical testing relevant to the project. An advanced degree in one of the above disciplines may be substituted. As applicable to the specific project, the project chemist must also have at least 1 year of combined experience in the laboratory to include knowledge of environmental analytical chemistry methodologies, remedial process chemistry, chemical fate and transport, and experience in the sampling and analysis of toxic/hazardous chemicals in environmental matrices.

4.5 ALTERNATE SOURCES. If routine services are disrupted for more than five (5) scheduled workdays due to unforeseen circumstances, the Contractor shall ensure that TMPF is notified of the situation and arrange for the sample(s) to be analyzed by another laboratory to the satisfaction of the DoD facility. If the Contractor is required to send the sample to another laboratory facility, the government will utilize the GPC to pay for these services.

4.6 PROVIDED SAMPLES FOR LABORATORY TESTING: TMPF, or a DoD facility, will provide the samples with date and time of collection, test name, and facility location to the contractor for testing. A chain of custody form will also be provided if required.

4.7 RESPONSIBILITY OF CONTRACTOR FOR GOVERNMENT PROPERTY:

The contractor assumes full responsibility and shall indemnify the government for any and all losses or damages resulting in whole or representative of the contractor or subcontractor to any government property whole in their custody and care for services to be performed under the terms of this contract.

4.8 QUALITY CONTROL. The contractor shall utilize his or her own internal Quality Control processes in the performance of this contract. The quality control plan and supporting documentation shall be made available to the Government for review upon request, should there be repeated unsatisfactory performance. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor’s Quality Control procedures addressing the areas identified in Section 1.

4.9 DOD FREEDOM OF INFORMATION ACT (FOIA) PROGRAM. The contractor shall comply with the requirements of DoD Regulation 5400.7/Air Force Supplement, DoD Freedom of Information Act Program. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. If the Contractor receives a FOIA request, the Contractor shall deliver the request immediately to the base FOIA manager (18 CS/SCBR) for processing. The FOIA manager will task a Government official who, as the authorized official, will make the decision on releasing Government records.

FOR OFFICIAL USE ONLY (FOUO). The contractor shall create and maintain FOUO material IAW DoD 5400-7R, DoD Freedom of Information Act Program, Chapter 4, and AFI 33-129, Web Management and Internet Use, 3 Feb 05, paragraphs 8.1.3 and 8.1.4. Mark all documents meeting the requirements identified in DoD Regulation 5400-7/Air Force Supplement, paragraphs C3.2.1.2 thru 3.2.1.9 as “For Official Use Only” IAW instructions identified in paragraph C4.2.1. Safeguard all sensitive data IAW DoD Regulation 5400.7/Air Force Supplement, paragraph C4.4. When documents containing FOUO material are authorized for destruction, shred or tear the records so that the pieces cannot be reconstructed. Degauss or overwrite magnetic tapes or other magnetic media.

4.10 PRIVACY ACT PROGRAM. The Contractor shall create and maintain Privacy Act data IAW AFI 33-129, Transmission of Information Via the Internet, 3 Feb 05, Paragraphs 8.1.3 and 8.1.4; AFI 33-332 (all), Privacy Act Program, and supplements; and Privacy Act systems of records notice(s) (http://www.defenselink.mil/privacy/notices/usaf). The contractor shall not create or maintain a Privacy Act system of records prior to public notice. If the Contractor receives a Privacy Act request, the contractor shall be responsible for searching for the records and providing those records to a Government official who, as the authorized official, will make the decision on releasing the Government records.

4.11 CERTIFICATE/LICENSE: The Contractor must meet the minimum laboratory requirements listed in para 1.3.1 of this PWS and must provide proof of laboratory accreditation (i.e. accreditation certificate). These requirements also apply to the use of any laboratory under the same corporate umbrella, but at a different facility or location. Contractor may not use subcontract lab outside corporate umbrella without prior written permission from TPMF.