Attachment_1_-_PWS-07_Mar_18_(Final)_-_Barrier_Maint.pdf

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PERFORMANCE BASED WORK

STATEMENT

FOR

Inspection, Testing, Maintenance and Repair of

Mobile Barriers and Crash Beam Barriers, Torii Station, Naha Port, Chimuwan Tank Farm

1, 2 & 3, Kuwae Tank Farm 1 & 2, Okinawa, Japan

Date: 7 March 2018

U.S. Army Garrison Okinawa, Provost Marshal Office (PMO)

FA527018Q0011

Attachment 1 PWS

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PERFORMANCE-BASED WORK STATEMENT (PWS)

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5

5 APPENDICES 14

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1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, transportation, labor, supervision and other items and services necessary to perform inspection, testing, repair and maintenance of nine (9) mobile barriers and four (4) crash beam barriers on Torii Station, Naha

Port, Chimuwan Tank Farm (CWTF) 1, 2 & 3, Kuwae Tank Farm (KTF) 1 & 2, Okinawa, Japan in appendix B. The contractor is responsible to inspect, test, repair and maintain all parts of the mobile barriers and crash beam barriers to determine a safe and good operating condition.

1.1. BASIC SERVICES.

All services performed must meet the prescribed standards stated in the Service Summary (SS) to be regarded as acceptable. Services considered unacceptable shall be re-performed at no additional charge to the government.

1.1.1. Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an inspection, testing and maintenance schedule to the Contracting Officer

Representative (COR) for acceptance. The schedule shall include the specific dates for which the contractor will perform the quarterly inspection, testing and maintenance. In the event there are any changes to be proposed to the schedules, the contractor shall notify the COR within 14 calendar days prior to performing the required works. The contractor shall not implement changes to the schedule until the changes are accepted by the COR. The schedule for repair shall be coordinated between the contractor and COR, every time a repair emerges out of the quarterly performance schedule.

1.1.2. Quarterly Inspection, Testing, Maintenance and Repair Performance. The contractor shall perform quarterly inspection, testing, maintenance and minor repair work and may use as a reference the manufacturer’s recommendation and user manuals in appendix C for mobile barriers and crash beam barriers at Torii Station, Naha Port, CWTF#1, 2 & 3, KTF#1 & 2.

1.1.3. Reports. The contractor shall submit in written reports the accurate and current inspection, testing, maintenance and minor repair (three sets hard copies and one CD) to the COR within 7 calendar days after the completion of each inspection, testing, minor repair and maintenance.

These reports shall be in English and Japanese version and shall include actual starting date, summary of inspection, testing, maintenance and minor repair conducted, completion dates, and the personnel, who performed these work. Maintenance reports shall include all maintenance performed, repaired and replaced parts.

1.1.4. Repairs out of Quarterly Performance Schedule. The contractor shall follow the instruction mentioned in paragraph 1.1.3, 1.2.1.1 and 1.3 to conduct repairs out of quarterly performance schedule in order to maintain mobile barriers and crash beam barriers in a good operational condition.

1.2. SPECIAL REQUIREMENTS.

1.2.1. On Call Services. The COR will notify the contractor of needed repairs on-duty hours

(0700a.m. ~ 1700p.m.) and non-duty hours (1700p.m. ~ 0700a.m.) of operation mentioned in para

4.4.1. The contractor shall respond by providing on site, within 2hrs, all necessary personnel, tools, 4 of 15 Pages and equipment necessary to repair the mobile barriers and crash beam barriers to a good operational condition. If, for any reason, the contractor is unable to immediately carry out the repairs, the contractor shall make diligent efforts to return the system to serviceable condition as soon as possible. The contractor shall submit written reports when on call services occurs as it is mentioned in paragraph 1.1.3.

1.2.1.1. The contractor shall survey the repair, and provide to the COR or CO with an estimated completion time and cost of repairs not covered in the basic services. The contractor must notify the COR & customer (Provost Marshal Office, Bldg 228) at Torii Station, of all projected downtime, minimum impact to the system during repair is required, and estimated time for repair to avoid security, life and safety issues that may occur during this repair time frame. The contractor shall commence repair work after approval from the COR or CO. The contractor shall follow the procedure mentioned in paragraph 1.3 for replacement parts cost estimate. Avoid interruption of mobile barriers and crash beam barriers system operation during repair that requires removal of components from the work site of mobile barriers and crash beam barriers system. Installation of temporary components shall be considered as an optional way to avoid interruption of the mobile barriers and crash beam barriers system operation until the original repaired component is reinstalled.

1.3 APPROVAL PARTS.

If parts are needed, the contractor must provide a list of parts required and cost estimate to the

Government. During non-duty hours the contractor may wait until the next duty day to provide the cost estimate within two weeks.

1.3.1. The contractor shall notify the COR within 3 (three) days of any required repairs. Repair costs shall not exceed 50% of the brand-new component value. The contractor shall furnish parts specified by the manufacturer or of equal quality.

1.3.2. All repairs must have prior COR or CO approval. The approval authority of COR & CO for repairs are as follows:

1.3.2.1. Approval of Total Line Item Cost Estimate Lower Than $3,000.00 in Accordance with

Fiscal Year Yen Rate. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs, and method of repair to the COR

Upon approval of cost estimate by the COR, the contractor shall perform the repair and make it fully operational.

1.3.2.2. Approval of Total Line Item Cost Estimate $3,000.00 or More in Accordance with Fiscal

Year Yen Rate. The contractor shall provide three (3) separate quotes from manufactures or distributors and obtain approval from the Contracting Officer (CO) of 18th Contracting Squadron

(18CONS). Upon approval of cost estimate by the CO, the contractor shall perform the repair and make it fully operational. In case three (3) separate quotes that are not realistic to submit, the contractor shall submit to 18CONS a memorandum to explain rationale for the reason.

1.3.3. The contractor will be reimbursed 100% for all replacement parts costs. Only new standard parts of the same manufacturer or equal quality shall be used in effecting repairs. Parts that have

5 of 15 Pages been replaced will become the property of the government. Contractor will return all replaced defective parts to the government representative unless the replaced parts are used for trade-in as authorized by the COR or CO at 18CONS.

2. SERVICES SUMMARY.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. AVAILABILITY OF UTILITY SERVICES.

The government will furnish electricity to the contractor at no cost under this contract.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

4.1.1. The contractor is required to control the quality of services delivered to the government.

The overall quality must meet the specified performance thresholds for each requirement in the

Services Summary.

4.1.2. Records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required contract services are performed, contractor employees shall require for base pass for access to Kadena Air Base.

4.2.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations

Performance Objective

PWS

Para

Performance

Threshold

Quarterly Inspection, Testing, Maintenance and Repair

Performance

1.1.2 100% of the mobile barriers and crash beam barriers must be in good operational condition.

On Call Services 1.2.1 Repairs are made within the specified repair time 98% of the time.

Submission of Reports

1.1.3 100% of reports and master list shall be submitted to the COR within time limited in the PWS.

Repairs out of Quarterly

Performance Schedule

1.1.4 100% of the time the contractor shall follow the procedure mentioned in paragraph 1.1.4 before execution of repair

6 of 15 Pages prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative.

At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.2.1.1 The contractor shall submit a request for base passes for his employees to the 18th

Contracting Squadron, Attention: 18 CONS/LGCB, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCB, the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Marine and Navy facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-

2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port, and POL Facilities= CWTF#1, 2 & 3 and KWTF#

1 & 2) from Torii Station Pass Office, at Bldg 240, Torii Station, at DSN 644-4688 and from off base dial 098-911-5111(Operator) and after the tone changes, dial 644-4688.

4.2.1.1.1 Contractor personnel desiring entry into Petroleum Oil Lubricants (POL) facilities

(Chimuwan Tank Farm 1, 2 & 3 and Kuwae Tank Farm 1 & 2) must process the application documents to both DLA-Energy Okinawa andTorii Station Pass Office. DLA-Energy Okinawa is located outside of Kadena Air Base gate 3. The application documents shall be submitted to

Defense Logistics Agency-Energy Okinawa (DLA-Energy Okinawa), Bldg 53135 at DSN 632-

4761/632-4707 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 632-4761/632-4707.

4.2.1.2 For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp

Foster, at DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract.

The government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

Contractor employees will be required to display identification badges.

4.3 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.3.1. Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day.

Failure to do this may result in refusal of key use by the government.

4.3.1.1. In the event keys, other than master keys, are lost, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement

7 of 15 Pages of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.3.1.2. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

Contracting Officer (CO).

4.3.2. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.3.3. Protection of Government Property. The contractor shall take all necessary precautions to government property. All damaged property due to the contractor’s performance or any related action to support this performance shall be repaired, replaced, or restored to a condition as approved by the COR at no cost to the government. All damaged property shall be corrected within

5 working days by the contractor with materials of like type, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the COR and CO. Upon completion of repair the system shall be inspected, tested in order to ensure have a normal operating condition at no cost to the Government.

4.4 HOURS OF OPERATION.

4.4.1. Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 24/7 hours, Monday thru Sunday include U.S Legal Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.4.1.1. Operations during Typhoon Conditions. When Tropical Cyclone Condition Readiness 2

(TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by COR to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)."

Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties.

Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.5 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.5.1. Lights shall be used only in areas where and when work is actually being performed.

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4.5.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.5.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.5.4. Government telephones shall be used only for official government business.

4.6 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.7 ENVIRONMENTAL CONTROLS.

4.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), at web site as follows: http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf, Department of

Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.7.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the COR The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911

From Off base: 911-1911

From Cell Phone: 098-911-1911

4.7.3. Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Army Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

FA527018Q0011

http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf

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4.8 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.9 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational

Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental

Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health Requirements

Manual”. See website address http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-

1/toc.htm for this regulation.

4.9.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.9.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.9.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.9.6. Security Police and Fire Protection. Any suspicious or unexpected situations that might threaten or damage the facilities or performance required under this contract, the contractor shall notify Security Police and/or the Fire Department. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911

From Off base: 911-1911

From Cell Phone: 098-911-1911

4.9.7. Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

http://www.osha.gov/ http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-1/toc.htm http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-1/toc.htm

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4.9.8. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.9.9. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9.10. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.9.11. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.9.12. All safety precautions shall be exercised when working in and around POL storage facilities.

All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.9.13. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in

English on both sides and shall be readable up to a distance of at least 50 feet away.

4.9.14. The contractor shall ONLY smoke in designated areas at Torii Station and Naha Port.

All contractor employees entering POL areas shall not have matches or lighters in their possession.

Smoking is prohibited at POL Facilities (Chimuwan Tank Farm 1, 2 & 3 and Kuwae Tank Farm

1 & 2).

4.9.15. Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-

90) in appendix D.

4.10. SPECIAL QUALIFICATIONS.

The contractor shall have license of 2nd Class Electrical Engineer (Dai 2shu Denki Koujishi)

4.11 PARTNERING AGREEMENT.

The CO may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract.

Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment.

Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the

11 of 15 Pages government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.12 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41.

IAW DoDI 3020.41, Operational Contract Support, paragraph 2.c, it is determined that Inspection, Testing, Maintenance and Repair of Mobile Barrier and Crash Beam Barriers at U.S. Army

Installations in Okinawa, Japan, has been identified by the Functional Commander PMO as an essential service.

4.13 PHASE OUT.

4.13.1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.13.2. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.14 PUBLICATIONS.

4.14.1. Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.14.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.14.3. The publications prescribe US Army policies, use of materials, procedures and processes applicable to the work requirements.

4.14.4. The contractor is required to acquire and work on the latest version of the publication.

4.15 CONTRACTOR PERSONNEL

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4.15.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.15.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.15.1.2. The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, COR and other government personnel designated by the CO for any matters and issues concerning the contract.

4.15.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.15.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.15.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics

Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.15.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16 JAPANESE ROAD LAWS

4.16.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

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4.16.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. REQUIRED INSURANCE by JAPANESE LAW

4.17.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.17.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.1.2. All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

4.17.2. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.18 CONTRACTOR MANPOWER REPORTING (CMR).

4.18.1. The contractor shall input in both Air Force and Army Manpower Reporting Website as indicated below:

Army. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil or https://cmra.army.mil

The required information includes: (1) the Contracting Office, CO and COR (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments

(including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9)

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Estimated data collection cost; (10) Organizational title associated with the Unit Identification

Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11)

Locations where contractor and sub-contractors perform the work (specified by zip code in the

United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

4.19 INVOICE INSTRUCTION

In accordance with DFARS 252.232-7003 Electronic Submission of Payment Request and

Receiving Reports, the contractor shall submit invoice(s) through interface, Wide Area Workflow

(WAWF), https://wawf.eb.mil/ in order to receive payment. The DODACC, a code, which the contractor shall use for invoice(s) in WAWF is XXXXX.

5. APPENDICES

Appendix A-Acronyms & Abbreviations List

Appendix B-Location Map

Appendix C-User manual – Mobile barriers and crash beam barriers (Note: It will be provided upon request via email.)

Appendix D-USAG J Reg 420-90 (Note: It will be provided upon request via email.)

FA527018Q0011

Attachment 1 PWS

(Note: It will be provided to the awardee. ) https://wawf.eb.mil/

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APPENDIX A

Acronyms and Abbreviations List

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CO Contracting Officer

DEPT Department

DOD Department of Defense

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

COR Quality Assurance Personnel

SDS Safety Data Sheet

SS Services Summary