Attachment_1-_Performance_Work_Statement.pdf

Attachment 2, PWS RFQ No:

Performance Work Statement For

Purchase and Installation of Noise Reduction System for 18 SFS/Combat Arms Range, Building 965

Kadena AB, Okinawa, Japan

18 SFS/Combat Arms, Kadena AB

1. DESCRIPTION OF SERVICES - The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to supply and install a combat arms range noise reduction system that complies with ETL 11-18. The contractor can install the system, or oversee the installation of the system utilizing a qualified installation crew, who must install the system in accordance with site-specific engineered drawings.

1.1 DESIGN

1.1.1 The contractor shall provide a complete design, to include site-specific engineered drawings, of a noise reduction system for 18 SFS/Combat Arms Range, Building 965.

The design must meet all ETL 11-18 specifications to include 1.5 second reverberation time with live gunfire from all points.

1.1.2 Design will include sound absorbing materials on the side walls, back wall, ceiling and canopy baffle that covers the shooting platform. Design may include sound absorbing materials along the baffles; however, supply and installation of these materials shall not be required. At present, the facility cannot accommodate sound absorbing materials along the baffling. Any design that utilizes sound absorbing materials along the baffling shall also include the expected reverberation time without these materials installed.

1.1.3 Designs that include sound absorbing materials along the baffling shall ensure that proposed materials can reasonably be expected to be available in the near future for purchase and installation at a later date.

1.1.4 Utilization of a design that includes sound absorbing materials along the baffling does not guarantee that future supply and installation shall be purchased from the contractor. The contractor shall ensure that, to the maximum extent possible, proposed design material is non-proprietary and is generally available from multiple manufacturers and suppliers.

1.2 SUPPLY AND INSTALLATION

1.2.1 The contractor will provide, properly assemble, and install all materials, mounts, and any other required equipment to provide a complete noise reduction system.

The contractor must ensure all arriving material fits through standard doorways.

1.2.2 As noted in section 1.1.2, supply and installation of materials shall not be provided for designs using sound absorbing materials along the baffling. The absence of materials or installation shall not absolve the contractor of the responsibility to provide a complete design that will meet all ETL 11-18 requirements.

1.2.3 Liability for damages – The contractor will be held responsible for any damages that occur by the contractor and/or any personnel that work under this contract to

Government facilities, Government owned property, and Government purchased material.

1.2.4 The Contractor is responsible for door to door delivery, unloading, assembly, and installation of all products. The contractor shall dispose of and remove from the installation all refuse generated during installation. Disposal shall follow all Japanese government regulatory requirements.

1.2.5 The contractor will coordinate schedule with 18 SFS/Combat Arms, based on beneficial occupancy date. Government will provide outdoor storage space for material at the location building 965 should storage at location be needed. Indoor storage will be available upon request at the 18 SFS warehouse building 705, but the contractor will be responsible for transportation of all materials to and from the work site.

2. GENERAL INFORMATION.

2.1 HOURS OF OPERATION. The contractor must perform the on- site services required under this contract during the following hours: 07:30 am- 16:30 pm, Monday through Friday, except on U.S. holidays specified in section 2.1.1 of this PWS and PACAF Family days. The facility will be manned by staff personnel during hours of operation but closed to the public. On site work during Holidays and other than listed hours may be accomplished but staff personnel will not be on-site. The contractor may obtain a facility key and gate code for these hours of operation through the Combat Arms NCOIC.

2.1.1 Holidays – The building 965 staff will not be on-site for the following holidays:

Day Holiday First day of January New Year’s Day* Third Monday of January Martin Luther King, Jr.

Birthday Third Monday of February President’s Day Last Monday of May Memorial Day Fourth of July Independence Day First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day Last Thursday of November Thanksgiving Day 25 December Christmas Day

If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday it will be observed on the following Monday.

2.2 SECURITY REQUIREMENTS - The contractor must be responsible for safeguarding all contractor controlled government property at the close of each work period. If the contractor departs the facility after building staff, they will be required to lock the facility gate.

2.2.1 Pass and ID - The contractor must obtain and ensure employees have the necessary identification and gate passes in accordance with U.S. military installation regulations prior to the start of this contract. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

2.2.2 Safety and Fire - The contractor must comply with applicable government published safety requirements and regulations which will be available upon request by the contractor.

2.2.3 Utilities. The government will provide water and electricity, as available.

2.2.4 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which prelude the waste of utilities.

2.2.5 Lights shall be used only in areas where and when work is actually being performed.

Water faucets or valves must be turned off after the required usage has been accomplished.

2.3 CONTRACTOR PERSONNEL REQUIREMENTS.

2.3.1 Contract Manager - The contractor must provide a contract manager who will be responsible for the performance of the work. The name of this person, and an alternate(s), who will act for the contractor when the contract manager is absent, must be designated in writing to the CO 5 working days prior to start of projects.

The contract manager or alternate will have full authority to act for the contractor on all contract matter relating to the daily operation of this contract. The contract manager or alternate will be available during normal duty hours with sixty (60) minutes to meet on the installation with the government personnel (designated by the Contracting Officer) to discuss problem areas. After normal duty hours, the manager or alternate must be available within two (2) hours. The contract manager or alternate(s) must be able to read, write, speak, and understand English.

2.3.2 Contractor Personnel - Contractor personnel must use protective clothing whenever they are performing tasks that could cause harm to the employees or damage to property.

2.3.3 The contractor must not employ persons to work on this contract if such person is identified to the contractor by the Government as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

2.3.4 Smoking – Smoking is not permitted in any government building, a smoking area will be provide outside of the work facility.

2.3.5 Employees – The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

APPENDIX A

GOVERNMENT SERVICES

1. Government Services. The Government will provide water and electrical power when available to the contractor.

2. The following Kadena Air Base telephone numbers are furnished to the Contractor.

Emergency Number for cell phone dialing

098-934-5911

Emergency Number for base dialing

Fire Protection 634-6011 Security Police 634-1880